FA286025Q4009 Combined Synopsis and Solicitation - Liebert Air Cooled PDX System 22 January 2025.pdf

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD

Combined Synopsis/Solicitation

Requirement Title: Liebert PDX Air-Cooled System

Solicitation Number: FA286025Q4009

Solicitation Issue Date: Wednesday 22 January 2025

Response Deadline: Wednesday 12 February 2025 no later than 1200 PM EST

Point(s) of Contact: Alexis Huggins / alexis.huggins@us.af.mil / (240) 612-3997

Yaneris Dolce / yaneris.dolce@us.af.mil / (240) 612-3719

Contracting Officer: Alexis Huggins / alexis.huggins@us.af.mil / (240) 612-3997

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-01 Defense Federal Acquisition Regulation Public Notice 01/17/2025 Air Force Federal Acquisition Circular 12/18/2024

4. This acquisition is set aside for small businesses.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 238220.

The Small Business Size Standard associated with this NAICS is $19 Million.

Description:

This requirement is to replace two CRAC units (6 tons each), two heat pumps (5 tons each) and associated line sets. If replacement CRAC condensers do not have an integrated disconnect, this will have to be added to the project. No additional electric heat is required for the replacement equipment. There is a brand name requirement for the use of specific Trane and Liebert brand parts included in the SOW. All work must be completed IAW the SOW (Attachment 1).

Please submit your priced response to this RFQ in a separate pdf document following the Instructions to Offeror section with all the necessary and up-to-date company information.

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery, inspection, and acceptance shall be to:

Points of Contact –

MSgt Landers, Jeffrey, jeffrey.landers@us.af.mil, 312-858-6289

Shaun Bagley, shaun.bagley@us.af.mil, 312-981-2549

15400 Air Force Road Brandywine, MD 20613

The awardee will need to coordinate delivery with the above points of contract ahead of time.

Requirement Information

General Information mailto:shaun.bagley@us.af.mil

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later the established response deadline.

2. Quotes must be valid for 90 days.

3. Questions must be email to the contract specialist and contacting officer by Wednesday 5 February, 2025, at 1200PM EST.

4. Submit documents detailing the product specifications of the Libert units to be purchased, specify which Vertiv office in the National

Capital Region the units will be purchased through, and provide information about the warranty provided through Vertiv. Quote should also include the offeror’s confirmation that all units purchased will be new and not used or remanufactured. This information will be used to determine technical acceptability.

5. Complete the below contractor identification information.

Company Name:

Address:

Discount Terms Small Business: Yes/No

CAGE #:

UEI #:

Printed Name:

Signature/Date:

Point of Contact:

Telephone Number:

SAM Registered:

Yes/No

Veteran-Owned: Yes/No Woman-Owned: Yes/No

Delivery Timeline:

Warranty:

CLIN Description Quantity Unit Price 0001 New Liebert Air-Cooled 6.5 Ton PDX Systems (indoor and outdoor components) 2 Each

Instructions to Offerors

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors are be considered of equal importance and shall be used to evaluate offers:

• Price

• Technical acceptability o See number 4 under instructions to offerors for what documents need to be included in order to be determined technically acceptable.

• Delivery Timeline o The Government may consider accepting a higher price for a shorter delivery timeline

(b) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments:

Attachment 1: Salient Characteristics (11 December 2024)

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) 52.204-27, Prohibition on a ByteDance Covered Application

52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

52.219-8, Utilization of Small Business Set-Aside

52.219-6, Notice of Total Small Business Set Aside

Evaluation Criteria

Clauses and Provisions https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-2#FAR_52_209_2

52.219-9, Small Business Subcontract Plan

52.219-28, Post Award SB Representation Program

52.219-33 Nonmanufacturer Rule (Sep 2021)

52.222-3 Convict Labor (June 2003)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Dec 2022)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-35 Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-37 Employment Reports on Veterans (Jun 2020)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222-50 Combating Trafficking in Persons (Nov 2021)

52.222-54 Employment Eligibility Verification (May 2022)

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-designated Items

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016)

52.223-20 Aerosols (Jun 2016)

52.223-21 Foams (Jun 2016)

52.223-23 Sustainable Products and Services (May 2024)

52.225-1 Buy American-Supplies (Oct 2022)

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Dec 2022)

52.225-13 Restrictions on certain foreign purchases (Feb 2021)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024)

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.201-1 Acquisition 360: Voluntary Survey 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-20, Predecessor of Offeror 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26, Covered Telecommunications Equipment or Services-Representation 52.209-11, Representation by Corporations regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Estimated $187.16 per day).

http://www.acquisition.gov./

52.225-25, Prohibition on contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran –Representation and Certification

52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.247-34, F.O.B Destination

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000, Requirements Relating to Compensation of Former DOD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.203-7005, Representation Relating to Compensation of Former DOD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020, NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.211-7003, Item Identification & Valuation 252.223-7008, Prohibition on Hexavalent Chromium 252.225-7000 Buy American--Balance of Payments Program Certificate 252.225-7001, Buy American Act and balance of Payments Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.225-7048, Export Controlled Items 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea

The following AFFARS clauses cited are applicable to this solicitation:

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations https://www.acquisition.gov/dfars/252.204-7019-notice-nistsp-800-171-dod-assessment-requirements.#DFARS_252.204-7019 https://www.acquisition.gov/dfars/252.204-7020-nist-sp-800-171dod-assessment-requirements.#DFARS_252.204-7020 https://www.acquisition.gov/affars/part-5352-solicitation-provisions-and-contract-clauses#AFFARS_5352_223_9000

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