Attachment 1 Performance Work Statement LSV 29 May 2024.pdf

FA2860-24-X-XXXX

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE, INSPECTION, AND REPAIRS OF LOW-SPEED VEHICLES (LSV)

BLANKET PURCHASE AGREEMENT (BPA)

AT

JOINT BASE ANDREWS, MARYLAND

29 May 2024

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General

1.2 Scope

SECTION II

2.0 Description of Services/Introduction

2.1 Preventative Maintenance and Inspections

2.2 Diagnose and Repair

2.2.1 Service Calls

2.2.2 Repairs

2.3 TRANSPORTATION

2.4 INVOICE

2.5 DAMAGES

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES

SECTION V

5.0. Government Furnished Property, Equipment, Material, Information, or Services. .. 7

SECTION VI

6.0 GENERAL INFORMATION

6.1. Duty Hours

6.2. Core Duty Hours and Base Shutdown/Inclement Weather

6.3. Quality Control

6.3.1. Quality Assurance

6.3.2. Quality Control Plan (QCP)

6.4. Emergency Operations/Mission Essential Personnel

6.5. System for Award Management

6.6. Security Instructions

6.8 Contractor professionalism

6.9. Miscellaneous Paragraphs

SECTION VII

APPENDIX 1

SECTION I

1.0 DESCRIPTION OF SERVICES.

1.1 General.

316th Civilian Engineering Squadron (CES) utilizes Low Speed Vehicles (LSV) to conduct mission essential work throughout Joint Base Andrews, MD which includes recurring maintenance to the aircraft barrier systems, entomology mitigation and control efforts, base perimeter security fence assessments, and flight line fueling operations. Currently, CES has 8 LSVs to perform these mission critical duties.

1.2 Scope.

This is a non-personnel services Blanket Purchase Agreement (BPA) to provide maintenance, inspections and repairs to Low Speed Vehicles (LSV). The Government shall not exercise any supervision or control over the BPA service providers performing the services herein. Such BPA service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. Contractor shall be within 50 miles radius of Joint Base Andrews, MD.

SECTION II

2.0 Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, inspections, and repairs to allow for the continued operation of the LSVs as defined in this Performance Work Statement and per the manufacturer’s recommendation. The contractor shall perform to the standards in this BPA. The contractor's maintenance and inspection program shall be based on original equipment manufacturers recommendations, contractor expertise, and industry standards. The contractor shall perform all work in accordance with federal, state, local statutes, and regulations. All LSVs that are to be maintained, inspected, and repaired, if needed, throughout the course of the BPA ordering period are listed in Appendix 1.

Tasks

2.1 Preventative Maintenance and Inspections.

The contractor shall perform initial maintenance and inspections on LSVs in accordance with (IAW) the maintenance intervals of each LSV’s manufacturer’s recommendations. Preventative maintenance may be performed annually.

2.2 Diagnose and Repair.

Contractor shall diagnose and perform necessary repairs resulting from preventative maintenance, inspections or service calls on LSVs per manufacturer’s recommendations ensuring LSVs are operational. The contractor shall report to the work location, evaluate the repair, provide the Government POC an estimated time to repair and cost of repairs not covered in the established price list of the BPA. The Contractor will provide a detailed quote to the Government of necessary repairs. After review of proposed repairs, the Government will notify the contractor if repairs are to be completed by the Contractor. The contractor shall not commence work until they receive notice from the Contracting Office (CO) to commence work.

2.2.1 Service Calls.

If LSV fails or is inoperable, the Government will make a service call to the contractor. The contractor shall respond to service calls by telephone or email within 24 hours with course of action of repair; if the service call yields a required on-site repair or assessment, the contractor shall respond on-site within 72 hours, unless a different timeframe (no longer than seven (7) days) is agreed upon by both parties; evaluate the repair; and provide the Government POC an estimated time to repair and the cost of repairs.

2.2.2 Repairs.

The contractor shall report to the work location, evaluate the repair, provide to the Government POC an estimated time to repair and cost of repairs not covered in the basic service BPA in the form of a detailed quote. The contractor shall commence repair work immediately after notification from the CO. All repair work shall be in accordance with equipment manufacturer’s procedures and normal commercial practices. Parts shall be equal to manufacturer’s specifications or better quality. Downtime of the equipment shall be kept to an absolute minimum. Repairs should be accomplished within five (5) business days of notification by the CO unless otherwise approved by the Government. The contractor shall notify the Government POC of the estimated time for repair within three (3) business days if the equipment requires further evaluation off-site. The contractor must inform the Government POC and CO of any changes, adjusts, extensions needed for repair time at which time the contractor shall complete repairs within the time agreed upon by the contractor and Government.

When approved by the CO, the contractor shall be responsible to obtain all parts and materials necessary for the performance of this BPA and shall be reimbursed at cost. Contractor shall obtain pricing from at least 3 suppliers for parts or materials in excess of $3,000.00. For the purpose of reimbursement, the contractor must submit invoices and supporting documentation to Government POC for all parts and materials for review prior to submitting invoices. Vendor receipts must be original and submitted to the Government POC within five (5) business days of purchase.

Additionally, the receipt must identify the following:

(1) Manufacturer or brand name of item

(2) Unit of issue

(3) Actual cost to Contractor

(4) How item was used

2.2.2.1 SERVICE HOURS. Service hour consists of all personnel, management, tools, and equipment assigned to accomplish a repair or service call for each hour on the “job site”. It does not include breaks taken while on the job site.

“Job site” is defined as the actual repair/service work location. Does not mean being anywhere on Joint Base Andrews.

2.2.2.2 SERVICE TICKET. The contractor shall provide the Government POC a service ticket for service calls before departing JBA during normal business hours, or the next business day when departing after hours. The service ticket should include location, date of service, description of service, jobsite start/stop time.

2.2.2.3 REPORT.

The contractor shall prepare and submit a written report within two (2) business days after the repairs are completed. The report shall include the date and time of the service provided, the repairs performed, and the name of the technician performing the repairs.

2.3 TRANSPORTATION. The contractor shall provide transportation of LSVs from Government facility to the contractor facility and return to Government facility for maintenance, inspections, and repairs, as needed.

2.4 INVOICE.

Contractor shall submit invoices no longer than 30 days after completion of services so the Government can keep realistic track records of funding used and available for planning additional work if needed.

2.5 DAMAGES.

Any damages resulting from the contractor's operations shall be expeditiously repaired or replaced by the contractor at no additional cost to the Government. Once notified of the problem the contractor shall start the process of correcting the damage within one hour.

SECTION III

3.0 SERVICE SUMMARY

Performance Objective PWS Paragraph Performance Threshold Method of

Surveillance Service Calls 2.2.1 No more than one (1) defect or validated customer complaint per service month.

No more than two (2) service call record errors identified per quarter.

100% Surveillance

Maintenance 2.1, 2.2.2 No more than two (2) Maintenance record errors identified per quarter

100% Surveillance

SECTION IV

4.0 DELIVERABLES

The contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the contractor.

The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual BPA start date.

DELIVERABLE PWS PARA DUE DATE DELIVERY

Service Tickets 2.2.2.2 7 days after service is completed No more than one (1) missed submitted service record per quarter.

Repair Quote 2.2 Within 2 days of LSV evaluation.

By email to the Government POC and

CO

Invoices 2.4 30 days after service is completed

By email to the Government POC and

CO

Quality Control Plan 6.3.2 15 Calendar days after award

By email to the Government POC in PDF format

Vendor receipts 2.2.2 5 business days of purchase

By email to the Government POC and

CO

SECTION V

5.0. Government Furnished Property, Equipment, Material, Information, or Services.

The Government will not furnish property or services for this requirement.

SECTION VI

6.0 GENERAL INFORMATION

6.1. Duty Hours. The contractor shall have access to Government facility five days per week, Monday through Friday, eight hours a day, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless otherwise approved. Contractor personnel are expected to conform to customer agency normal operating hours; however the contractor may be required access to Government facility outside of duty hours based on the customer agency’s needs. Federal Holidays shall be observed in accordance with Office of Personnel Management policy.

6.2. Core Duty Hours and Base Shutdown/Inclement Weather. Core duty hours are 0800 - 1600, Monday through Friday (excluding federal holidays). The contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/.

6.2.1. FEDERAL HOLIDAYS. The following is a list of Federal Holidays observed by this installation:

New Year’s Day Labor Day Inauguration Day Martin Luther King’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

6.3. Quality Control.

6.3.1. Quality Assurance. The Government shall rely on the contractors’ existing quality assurance system as the method to ensure that the requirements of the BPA and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the BPA terms and conditions at any time.

6.3.2. Quality Control Plan (QCP). The contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the BPA.

6.4. Emergency Operations/Mission Essential Personnel.

6.4.1. Continuation of Essential Contractor Services During Crisis. All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

6.5. System for Award Management

6.5.1. The contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this BPA via the System for Award Management (SAM) data collection site. The contractor is required to completely fill in all required data fields at http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The contractor may direct questions to the System for Award Management help desk.

6.5.2. Subcontractor Input in SAM. Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into SAM, but will enter their information into a Bulk Loader spreadsheet available from the SAM helpdesk.

http://www.opm.gov/status/ http://www.sam.gov/

Subcontractor shall fill in columns A-C then return it to the SAM helpdesk after it's completed and a technician team will enter the information into SAM.

6.6. Security Instructions

6.6.1 Physical Security. The contractor shall safeguard all Government property, documents and controlled forms provided for contractor use and adhere to the Government property requirements contained in this BPA. At the end of each work day, all Government facilities, equipment, and materials shall be secured by a Government POC. Contractors are not allowed to secure Government facilities, equipment, and materials.

6.6.2 Access Control. The contractor shall establish and implement methods of ensuring that no building access instruments issued by the Government are lost, misplaced or used by unauthorized persons. Access codes shall not be shared with any person(s) outside the organization. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the Government COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

6.6.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for BPA performance are obtained for employees and non-government owned vehicles.

6.6.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the BPA expires.

6.6.5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

6.6.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on XX or any other military facility.

6.6.7. Communications Security (COMSEC). Contractors may require access to COMSEC information on Air Force installations. The Contractor shall not require a COMSEC account.

Access shall be controlled by the sponsoring agency. Access to COMSEC material by personnel is restricted to US citizens holding final US Government clearances. Such information is not releasable to personnel holding only reciprocal clearances. If it is determined the contractor is required to access COMSEC information, the necessary training information and courses shall be provided by the COR. The DD Form 254 shall give further instructions on safeguarding and managing COMSEC material.

6.6.9. Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

6.8 Contractor professionalism. The contractor shall:

• Present a professional appearance and maintain professional demeanor and conduct at all times.

• Conduct their work assignments IAW project schedules

• Function effectively and efficiently during extended periods of high pressure and stress.

• Function as an integral member of a team of highly trained professionals responsible for the safety and security of USAF personnel and resources.

6.9. Miscellaneous Paragraphs.

6.9.1. Records. All records created and received by the contractor in the performance of this BPA shall be maintained and readily accessible. Records shall remain the property of the Government.

6.9.2. Safety Concerns. The contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

6.9.3. Project Policy. The contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

6.9.4. Inherently Governmental Functions. The contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

6.9.5. Ethics. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

6.9.6. Professional Appearance of workspace. The contractor shall keep workspace areas neat and orderly and avoid conditions leading to safety violations.

6.9.7. Non-Personal Services. The Government shall not supervise or task contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it is the contractor’s responsibility to notify the CO immediately. Non-personal contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTION VII

APPENDIX 1

The following list represents all LSVs that are to be maintained and inspected throughout the course of the BPA:

Location Make/Model Vin#

Water/Fuels Bldg. 3447 Polaris/Crew 4XAWH76A4B2172123

Electric Bldg. 3449 Polaris/ XP HD 4XATY76A3A4190134 Electric Bldg. 3449 Polaris/Crew 4XAWH76A5B2172129

Entomology Bldg. 3305 John Deere W006X4X070252 Entomology Bldg. 3305 John Deere 1M06X4HDTBM060388 Entomology Bldg. 3305 John Deere 1M06X4HDVKM140216

Power Pro Bldg. 3608 Polaris/Crew 4XAWH76A4B2171294

Grounds Bldg. 4797 Polaris/Ranger 4XARD50A964805828