QUESTION_AND_ANSWER.pdf

QUESTION AND ANSWER

ROTARY WING AIRCRAFT MAINTENANCE

SOLICITATION ID: FA286018R0010

QUESTION GOVERNMENT RESPONSE

01. TE-2 shows two MOAs but neither of these are discussed in the

PWS. Please clarify if the MOAs will be provided to bidders.

a. If there are no MOAs, how will support from the 89AW be prioritized between the 89AW and 1st Heli?

Updated TE-2 to show only the MOCC MOA. The MOA will be provided.

An MOA is in place between the 89 MXG and 811 OG for back-shop support. Priority will be determined by the Group Commanders.

02. RFP Pg. 52, Para 4.2.3(c) and (d)

a. Section (c) states “The SCA Wage Determination (WD) provided in Attachment 5, is applicable to the requirement.”

b. Section (d) states “The CBAs provided in Attachments 6-7, is applicable to this requirement.”

c. Attachment 5 provided with the solicitation (WD 2018-0051, dated 04/03/2018) does not incorporate the CBA (Attachment 7) for FCF aircrews between DynCorp International and International Association of Machinists and Aerospace Workers, AFL-CIO, District Lodge 4, Local Lodge 24, effective September 1, 2017 through August 31, 2020.

d. Question/Comment/Recommendation: Please provide the WD that has incorporated the FCF aircrew CBA effective September 1, 2017 or add the FCF Aircrew CBA to Attachment 5. Please verify it is the Government’s intent to ensure EO 13658 and EO 13706 are incorporated by all bidders on both CBAs.

Attachment 5 covers both CBAs.

Yes, EO 13658 and EO 13706 shall be incorporated by all bidders for both CBAs.

03. RFP page 50, paragraph 3.2.3, Section Two (Maintenance Strategy),

3. Staffing Plan states: “Provide strategy to manage aircraft availability in support of Functional Check Flight requirements.”

a. As written, the RFP requires contractors provide a staffing strategy only for FCF requirements and not for the entire program.

b. In order for the Government to be able to determine technical acceptability, we believe it is important for bidders

The RFP staffing requirement remains as written.

to present their complete staffing, staffing by shop, staffing by skill level, and staffing by shift.

c. Without seeing the staffing table or graphic, the Government will not be able to determine technical risk acceptability.

d. Recommend revising RFP, page 50, paragraph 3.2.3, Section Two (Maintenance Strategy), 3. Staffing Plan to read “Provide staffing strategy to manage aircraft availability to meet the program mission requirements and support Functional Check Flight requirements. Include a staffing table or graphic that shows total program staffing, staffing by shop, staffing by skill level, and staffing by shift.”

04. RFP Pg. 47, Para Section 3.2.4 – Small Business Participation Plan/Subcontracting Plan

a. The RFP states these plans are contained in the Technical Volume

b. The Small Business Participation Plan and Small Business Subcontracting Plan includes pricing/costing information in the goals section. Pricing information is not allowed in the technical volume per RFP page 51 paragraph 4.1.

c. Additionally, FAR Clause 52.219-9 has 15 elements to be addressed in the Small Subcontracting Plan and goals broken down by the period of performance. Estimated page count for the small business subcontracting plan is 15 pages;

estimated page count for the small business participation plan is 3 pages. Taking 18 pages away from the 75 page technical limit will impact bidder’s ability to address technical requirements.

d. Recommend these plans be moved to Volume IV, Contract Documentation where pricing information is allowed and where the plans will not impact technical responses.

Paragraph 4.1 states that information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your pricing position.

The Small Business Subcontracting Plan is Section 3 of the Technical Volume. Since it is an element of the Technical Acceptable/Unacceptable, the RFP will be revised to eliminate it form the Technical Volume page count but it remains a separate section within the Technical Volume which will be evaluated by contracting personnel.

05. RFP Pg. 47, Para Section 3.2.4 – Small Business Participation Plan/Subcontracting Plan states the Offeror’s proposal must meet the minimum mandatory Total Small Business Participation goal of 20%.

a. Please clarify if this 20% goal is based on total contract value or total subcontracted dollars per FAR 52.219-9?

As per FAR 19.704(c) goals are based on total subcontracted dollars for the basic contract and for each option.

06. RFP Pg. 47, Para Section 3.2.4 – Small Business Participation Plan/Subcontracting Plan states the subcategory small business goals are NOT mandatory.

a. Please clarify whether statutory goals for each subcategory are applicable to this solicitation?

Para Section 3.2.4 has been revised.

Acceptability determination of a proposed subcontracting plan will be conducted in accordance with FAR 19.705-4(d).

07. RFP Pg. 48, 2.0 Proposal Format Instructions.

a. For text requirements, the solicitation instructs:

“Text shall not be less than Microsoft Word Times New Roman, 10 pitch. Size of print is applicable to charts and graphs.”

“Text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word Times New Roman, 8 pitch, and used only when absolutely necessary.”

b. Pitch refers to the number of characters horizontally per inch. Additionally, Times New Roman is a variable pitch typeface.

c. Examples of 10 pitch variance using Times New Roman:

i. Abcdefghij (16 point 10 pitch)

ii. WWWWWWWWWW (7.5 point, 10 pitch)

iii. Iiiiiiiiii (26 point, 10 pitch)

iv. Wraparound (14.5 point, 10 pitch)

v. Italicized (20 point, 10 pitch)

d. Examples of Times New Roman point sizes:

i. Abcdefghij (Times 10 point) i i . A b c d e f g h i j ( T i m e s 1 0 p o i n t , 1 0 p i t c h ) i i i . A b c d e f g h i j k l ( T i m e s 1 0 p o i n t , 1 2 p i t c h )

iv. Abcdefghiww (Times 12 point, 11 pitch)

e. Pitch is not used in Microsoft Office as a unit of measure.

Does the Government mean 12 point, 10 point, and 8 point rather than pitch?

Yes, the Government means point rather than pitch.

8. RFP Pg. 48, 2.0 Proposal Format Instructions.

a. For text requirements, the solicitation instructs:

1. “Text shall not be less than Microsoft Word Times New Roman, 10 pitch. Size of print is applicable to charts and graphs.”

8 point used only when absolutely necessary.

2. “Text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word Times New Roman, 8 pitch, and used only when absolutely necessary.”

b. Requirements 1 and 2 include charts and graphs with the requirement being either 10 pitch or 8 pitch. Please clarify.

9. RFP Pg. 48, Table 2.1. The following DRFP question was asked;

Table 2.1 Proposal Organization lists past performance information (5 pages) and relevant contract narrative (5 pages per contract) but section L.5.2 only lists past performance information as part of the volume organization. Will the government please confirm that these sections are the same requirement and the offeror is only required to provide past performance information that demonstrates the relevant contract narrative (5 pages per contract)? The Government response was: Relevant Contract Narrative added to L.5.2.1.

a. In our review of the final RFP, we see that the numbering has changed from the Draft Solicitation to the Final Solicitation and that the “Relevant Contract Narrative” is added as the last item under Past Performance in Table 2.1.

However, we find no guidance or numbered requirement in Section 5.0 Volume III – Past Performance Information (Factor 3) is provided for the Relevant Contract Narrative other than in Table 2.1.

b. Please clarify the content required and placement of the Relevant Contract Narrative.

3. Recommend requesting the following FAR and DFAR clauses be inserted into final RFP and subsequent contract:

c. 52.228-3 Workers’ Compensation Insurance (Defense Base Act)

d. 52.228-4 Workers’ Compensation and War-Hazard Insurance Overseas

e. 52.246-23 Limitation of Liability

f. 52.246-24 Limitation of Liability—High-Value Items

g. 52.246-24 Limitation of Liability—High-Value Items

h. 52.246-25 Limitation of Liability—Services

i. 52.249-14 Excusable Delays

j. 252.228-7000 Reimbursement for War-Hazard Losses

k. 252.228-7003 Capture and Detention

Relevant Contract Narrative will be deleted.

All RFP clauses will remain as written.

l. 252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Outside the United States

10. PWS 2.3.3 requires bidders to “identify key personnel”. PWS 12.1 does not require resumes until contract start. Providing names only in the proposal does not allow the Government to evaluate the capabilities or qualifications of the key personnel to perform the required tasks. The abilities and experiences of the key personnel are a critical element in determining the risk associated with a bidder’s technical proposal.

a. Recommend the Government require bidders to provide key personnel resumes as a requirement of the proposal.

Key Personnel deliverable remains as written.

11. PWS Pg. 12, Para 2.4.6 states “The contractor shall establish a Communication Security (COMSEC) plan IAW AFMAN 17-1302- O in writing to the CO identifying a COMSEC Responsible Officer (CRO) and at least one alternate that is authorized to receive COMSEC aids. The CRO shall annually review the requirement for COMSEC material, assess its validity and give the COMSEC manager a written list of required item including an authority for each item. The CRO will provide all audits and any investigation reports to the CO. Ensure all persons granted access to COMSEC aids have proper clearance and a valid need to know.” DD Form 254, Block 10a is not checked for access to COMSEC.

a. Define the specific clearance requirement implied by “proper” clearance.

b. Confirm the contractor is required to have a COMSEC account.

c. Recommend revising DD Form 254 by adding a check to block 10a.

2.4.6 has been deleted entirely. The Government fulfills the role of CRO. The contractor is not required to have a COMSEC account.

COMSEC aids will be utilized by the contractor and maintained by the Government.

12. PWS 2.8.2 refers to safety provision listed in TE-6b. There is no TE-6b in the technical library. Please advise.

Updated 2.8.2 to read TE-6 which contains the list of mandatory directives, including safety.

13. PWS Pg. 26, Para 2.20 states “The contractor, as a hazardous waste generator, shall comply with the AFI 32-7042, and Hazardous Waste Management Plan. All hazardous materials purchased or brought onto JBA-NAFW must be approved by BEF, CE, SEG, and bar-coded by HAZMART prior to use, through the Air Force’s hazardous material tracking system, ESOH-MIS.”

a. Question/Comment/Recommendation: Please define “Generator”. Normally, the installation is considered the

‘Generator’ as defined by JBA Hazardous Waste Management Plan:

“Any shop, tenant, contractor or organization whose activities generate hazardous waste that must be managed under RCRA.”

RCRA refers to the Resource Conservation and Recovery Act.

“generator” under Hazardous Waste Program. The contract only has Satellite Accumulation Points. The current JBA HWMP does not provide definition of “Generator”.

14. PWS Pg. 72, Section 11.12.1states “The contractor shall hire their own certified industrial hygienist (CIH) to quantify personal exposures in the workplace. The CIH shall conduct, at a minimum, baseline and annual evaluation of each occupational work area. The Bioenvironmental Engineering (BE) Flight can make unannounced evaluations in conjunction with contractor CIH. If contractor work has the potential to expose DoD-civilians or military members, the contractor CIH should contact the BE Flight to coordinate IH efforts.”

a. Historically on aircraft maintenance programs, the CIH/IH requirements are limited allowing use of a third party vendor.

b. Please clarify the requirements for the contractor with regard to the unannounced evaluations.

i. Is it the Government’s intent the contractor price in a full time CIH/IH on staff or will a full time EHS Manager be able to provide the expected interface with BE?

c. Please clarify the requirement for having a full time CIH/IH.

11.12.1 has been revised as follows:

“BE support will generally include industrial hygiene and environmental compliance surveillance of Government-Furnished Facilities (GFF), equipment (GFE), and materials (GFM). These evaluations are intended to ensure potential hazards emanating from GFF, GFE, and GFM are recognized and quantified where possible. The contractor shall obtain the services of a certified industrial hygienist (IH) to quantify personal exposures in the workplace. At a minimum, an annual evaluation of each occupational work area shall be conducted. The contractor shall comply with guidance contained in OSHA 1910, CFRs, AFOSH and NIOSH standards. Baseline assessments have been performed and they are available for contractor use: contact 11 MDG (AMDS) Bioenvironmental Flight.”

15. PWS Pg. 72, Section 11.12.1states “Hazardous energy emitters (noise, ionizing radiation, radio frequency radiation, radiant heat, etc.) resulting from GFF, GFM or GFE will be routinely monitored by the contractor's CIH.”

a. Historically, the responsibility for monitoring hazards from equipment/facilities are performed by the Government, not by the contractor. Traditionally, the contractor is responsible for monitoring hazards/exposures to their employees or from contractor activities that could potentially affect other DoD employees.

b. If the intent is for the contractor to take on this traditional Government role’

i. Please provide specific requirements, responsibilities, and performance expectations and responsibilities for GFF/GFE hazard monitoring. This information is required so bidders can include the costs of staffing

It is not the intent of the Government for the contractor to staff a full-time Industrial Hygienist. It is acceptable for the contractor to obtain this service as required.

11.12.2 has been revised as follows:

“Exposure Monitoring. Hazardous energy emitters (noise, ionizing radiation, radio frequency radiation, radiant heat, etc.) resulting from GFF, GFM or GFE will be evaluated by the BE. The base BE will schedule radiation protection surveys of Government-furnished x-ray units IAW T.O. 33B-1-1. The Government will provide the contractor with a copy of the radiation protection survey reports.

These reports will be forwarded to the contractor through the CO.

Recommendations will be limited and will generally cover actions needed to correct problems associated with GFF, GFE, and GFM.

The contractor shall submit to BE any inventory changes in the full time CIH/IH personnel and can include liability risk costs in the proposal.

c. Recommend this requirement remain a Government responsibility.

amount and type of Radio Frequency (RF) emitters and ionizing radiation by letter as changes occur. Personnel monitoring of airborne levels of chemicals, fumes and particulate is the responsibility of the contractor via acquired IH services, but BE may also accomplish area sampling if needed or use contractor sampling data to assess local exhaust ventilation system design performance, determine the adequacy of emergency cleanup efforts or to determine the baseline performance parameters of newly installed equipment.”

16. PWS 4.12.2, Training Management Tasks

a. Paragraph states contractor shall accomplish training management IAW AFI 36-2232. AFI 36-2232 was superseded by AFI 36-2650 dated 20 May 2014

b. Please clarify AFI reference.

4.12.2 and TE-6 has been updated to reflect AFI 36-2650.

17. PWS 4.12.4.1, Material Deficiency/Tear down Deficiency Reports

(TDR)

a. PWS states contractors shall coordinate and provide technical/admin assistance to the CLS Engineering Support Contractor (ESC) in preparation of MDRs and TDRs.

b. Please identify the name of the CLS ESC and if the CLS ESC is located on Andrews.

4.12.4.1 does not apply and has been deleted.

18. PWS 4.3 states “the contractor shall provide up-to-date Aircraft Status as changes occur to the MOC (via MOA) for the 11th Wing/Group/Squadron leadership, 1HS MCO & COR.”

a. Will the 89th MOC provide the aircraft status report (sheet) for the daily production/scheduling meeting?

b. Will the 89th MOC update the aircraft status report (sheet) “real time” for use by the MX organization?

The MOCC MOA expires 01 January 2019. However, the Government anticipates ending this agreement sooner (exact date unknown) and transferring the responsibility of maintaining the aircraft status sheet to the contractor.

19. PWS 4.4.2 states “Additionally, the contractor shall provide the Chief COR a legible copy of all feedbacks/critiques submitted on a daily basis.”

a. Does the contractor have to provide a copy of all feedback/critiques or just those that are rated unacceptable?

The last sentence in 4.4.2 has been deleted.

20. PWS 4.20 states “The contractor shall provide/commit Mission Capable (MC) aircraft to meet the weekly operational requirements, up to 70% of possessed aircraft. Aircraft scheduled for flight, spares, alert, ground training, and static display are considered committed.

This paragraph is not a performance standard. The intent of this paragraph is to establish a limit to the number of aircraft maintenance is required to provide/commit during the scheduling process.

Scheduled alert swap-outs will count as 1 aircraft towards the commit count.”

a. When will this requirement be measured (daily, weekly, monthly)?

b. Please explain when, how often alert swap-outs occur?

The contractor will not normally be expected to support more than 2 alert swap-outs on any given day. The contractor will have control over two of the four alert swap-out schedules.

21. RFP, ITO 2.0, 5.2- Past Performance - Volume Organization The government’s instructions duplicate the requirement to provide relevant contract narrative in this volume. According to section 5.2.2, Past Performance Information (PPI) includes “Narrative addressing why performance of the subject contract is relevant to the requirements defined in this solicitation.” However, the volume organization shown in Table 2.1 and listed in section 5.2 includes an additional section for Relevant Contract Narrative. Will the government remove the additional section for Relevant Contract Narrative and change the page limit for PPI to a maximum of five pages per contract?

If the Government requires both sections, will the government Clearly state what should be in each individual section?

Relevant Contract Narrative will be deleted.

PPI changed to a maximum of 5 pages per contract.

22. PWS 4.30.4- Aerospace Systems Maintenance Section 4.30.4 lists hydraulic systems twice. The draft RFP included pneudraulic systems in this section, which are now excluded. Should this section read “pneudraulic, hydraulic and pneumatic systems and components”?

4.30.4 has been updated by removing the second “hydraulic”.

23. RFP, ITO 3.2- Volume Organization Will the government confirm the compliance matrix is outside page count for the technical volume?

The Cross Reference Matrix is outside the count for the Technical Volume.

24. DD254

The RFP states that the Offeror must possess or acquire a TS Facility clearance prior to the award. Is the Offeror required to provide proof or clearance of a completed DD254 with the proposal response?

If so, should this be included in the Contract Documentation Volume?

The offeror is required to provide documentation reflecting a current Top Secret Facility clearance.

25. RFP, Section B & Attachment 2 Section B, CLINs 1003, 2004, 3003 and 4003 all have $123,750 as the NTE amount. Attachment 2 has the amount of $165,000. Which is correct? Please provide an amended Section B or Attachment 2.

Attachment 2 illustrates the correct amounts.

CLINs 1003, 2003, 3003 and 4003 will be updated to reflect $165,000.00.

26. RFP, Section B Section B, CLINs X003 state “Potential offerors are not to propose to this CLIN”. Does the Government want Offerors to enter the Government provided amount?

No.

27. RFP, Section B Section B, CLINs X003 request two amounts, “Tot Estimated Price” and “Ceiling Price” . It is unclear what should make up the Ceiling Price. Could the Government provide more direction on how to populate these CLINs?

Potential offerors are not to propose to these CLINs.

28. RFP, Section L, 4.2.1 Section L, 4.2.1, Summary Page. This appears to be a duplicate of what is included in Attachment 2. Is it the Government’s intention that Offerors provide the same information in this Summary Page?

Yes.

29. Attachment 1, 2.3.13- Performance Work Statement Paragraph 2.3.13 says that the “CO may direct the contractor to remove an employee(s) from an assignment under this contract for reasons of security or misconduct. Where the reasons for the removal request is due solely for security or misconduct by the employee(s), the replacement shall be at the contractor’s expense and not chargeable to the Government.” Under what other conditions could the Government direct an employee be replaced that would be chargeable to the Government?

None.

30. Attachment TE_2- Memorandum of Agreement Attachment TE_2 references two MOAs, MOA #1 – MOCC MOA and MOA #2 – Backshop Support MOA. We could not find copies of these MOAs in the solicitation package. Can the Government please provide copies?

TE-2 has been updated to reflect only the MOCC MOA. A copy of the MOA will be provided.

31. Attachment 10; RFP ITO 5.2.3- Past Performance Questionnaires (PPQs) Attachment 10 requests that PPQs be returned by 15 June 2018;

however, RFP instructions to offers state that PPQs should be

PPQs may be submitted no later than the proposal due date.

returned “no later than the proposal due date.” Will the government please confirm that POCs may submit PPQs until the proposal due date?

32. Performance Work Statement Paragraph 5.1.1, references specific FCF aircrew duties related to aircraft operational checks and alert/cocking procedures including the loading of codes and checking of radios. Is the time for the loading of codes and checking radios included in the 2 hours per occurrence for Aircraft Cocking/Alert Procedures in TE-4a?

Yes.

33. Attachment 11- Common Hand Tools Attachment 11 lists “Non-Serially Managed Items” to include common hand tools. Please clarify that all common hand tools and tool boxes used in the performance of the contract are Government provided.

All hand tools and tool boxes listed in TE-8b are Government Furnished.

34. RFP, Section L, 4.2.3 (c ) iii “iii. The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222- 43(a) and (b)) and likewise, the prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance;” Is it the Governments intent that all Offerors use the 09/01/2018 and 09/07/2018 CBA rates for all periods? If not please advise which rates Offerors should use in each period.

Offerors are required to negotiate and have a new CBA in place within a reasonable amount of time of award.

35. RFP Section L- Contracts Documentation Will the Government confirm that a glossary is not required for this volume?

Glossary is required for all volumes

36. RFP Section L- Proposal Format Instructions The RFP states that the font requirements for tables and graphics is no less than TNR 8 point. If the offeror is providing screen shots in the proposal response they will not be compliant with this requirement since they are directly from the internet. Will the government confirm that screen shots will not be held to this requirement?

Screen shots are not held to this requirement.

37. Solicitation para 5.2.3 states: “The POC shall submit completed questionnaires directly to the Government representatives listed below no later than the proposal due date identified in Block 8 of SF 1449 above.” Block 8 of the SF1449 states “12:00 PM 02 Jul 2018”.

On the PPQ form (Attachment 10) it states: “In order to meet the acquisition milestones, we request your written response no later

PPQs may be submitted no later than the proposal due date.

than 15 June 2018.”

What is the correct due date for the PPQs?

38. PWS conflicts with the CBA position descriptions.

The following PWS paragraphs state:

2.4.13 The contractor shall comply with all security regulations and directives as identified herein and other security requirements as shown elsewhere in this contract. The contractor shall comply with DD Form 254, DoD Contract Security Classification Specification.

The contractor shall have a Top Secret facility security clearance.

5.1.1 The Contractor shall have adequate FCF aircrew personnel with the appropriate TOP SECRET security clearances to perform aircraft communication system operational checks and alert/cocking procedures, to include but not limited to run-ups, cocking, loading codes, and checking radios.

CBA (Attachment 7) Appendix E states:

Position Title: Pilot, Functional Check Flight; under qualifications it states: “Must be able to obtain and maintain a Secret security clearance” CBA (Attachment 6) Appendix E shows only the Rotary Wing Electronics Technician III as requiring a Top Secret security clearance

Please clarify the security clearance requirements.

Only the FCF aircrew and aircrew schedulers will require a Top Secret security clearance. The PWS has been updated to reflect the aircrew schedulers’ security clearance requirement.

39. The second paragraph after Table 2.1 in Proposal Format Instructions on page 48 of 62 states: “Mark original hard copy as “Original” (for contract file), and all others as “Copy.” The “Original” for each volume shall be unbound and also include a standard (5 ½ inch-spaced) two-hole punch applied to the top of each page when viewed in Portrait orientation (for Government filing).” The standard two-hole punch is 2.75” apart rather than 5.5”.

Please clarify the two-hole punch measurement and what an acceptable means of keeping the pages of the original “unbound” documents together. Is it acceptable to at least place a two pronged clip through the standard (2.75” or 5 ½ inch-spaced) two-hole punch applied to the top of each page in each of the original four

Yes, it is acceptable to at least place a two pronged clip through the standard 2.75” two-hole punch.

volumes?

40. Please clarify if the TE-4b maintenance man-hours per flight hour estimate is for the current 21 assigned aircraft or is this an estimate for 26 aircraft?

The estimate provided was captured with 22 assigned aircraft.

41. During the site visit, we thought we heard it said that the majority of the sheetmetal work was performed by the 89AW. Please provide workload data for the sheetmetal work performed by mechanics on the Rotary Wing contract so bidders can determine the manpower needed.

The majority of structural maintenance effort is provided organically. Tasks requiring machine shop and limited sheet metal services will be provided by the 89 MXG back-shop contractor.

Accurate/reliable structural maintenance workload data is not available.

42. Please confirm the security clearance requirements for the Aircrew Schedulers.

Aircrew schedulers require a Top Secret security clearance.

43. RFP page 50, section 3.2.4 states “Offeror’s proposal must meet the minimum mandatory Total Small Business Participation goal of 20% (through collective small business participation from any type of small business or sub-category small business). The subcategory small business goals are NOT mandatory. However, the Government will evaluate the proposals to determine which offeror(s) propose the best value in terms of meeting all the Small Business Participation goals herein.”

a. The underlined portions appear to be contradict each other. If subcategory small business goals are not mandatory and the technical evaluation is either acceptable or unacceptable, then it seems that proposals meeting the 20% goal should be evaluated as acceptable. Please clarify how proposals meeting all the Small Business Participation goals herein will be evaluated in terms of being acceptable or unacceptable.

Acceptability determination of a proposed subcontracting plan will be conducted in accordance with FAR 19.705-4(d).

44. The final RFP at p. 43 of 62, Clause 5352.223-9001(c) references the “Changes” clause; however, the only “Changes” clause incorporated into the final RFP is the general one embedded within FAR Clause 52.212.4. Would the government consider incorporating the Changes Clause – FAR 52.243-1 or FAR 52.243-1 Alt I into the final RFP? The FAR 52.243-1 Changes Clause had been included in the draft RFP dated 26 March 2018.

These clauses do not apply to fixed price service contracts; they only apply to supply contracts. All clauses remain as written.

45. The government’s response to Question 15 in the Q&A dated April 19, 2018 stated that FAR Clause 52.246-25 – Limitation of Liability

– Services has been incorporated in the RFP; however, the final RFP does not include FAR Clause 52.246-25. Would the government consider incorporating FAR Clause 52.246-25 into the final RFP?

Per FAR 46.801 this clause does not apply. All clauses remain as written.

46. Section 3.2.4 of the Instructions to Offerors in the final RFP calls for a Small Business Participation Plan and a separate Subcontracting Plan to be included in Technical Volume I. Since a Small Business Participation Plan is typically an evaluation factor for Negotiated Procurements under Far Part 15 and the Government has changed this RFP from a Negotiated Procurement to a Commercial Item Procurement under Far Part 12, would the Government consider revising Section 3.2.4 to only require a Small Business Subcontracting Plan and not a Small Business Participation Plan?

By requiring a Small Business Participation Plan to be included in the Technical Volume, it would necessitate offerors’ total pricing amounts that are contained in the Small Business Participation Plan to be included within the Technical Volume which is typically disfavored for evaluation purposes.

Para Section 3.2.4 has been revised.

Per FAR 19.704(b) a master subcontracting plan can be used when incorporated in an individual plan. The master plan must contain all 15 elements and the individual plan must contain goals.

Per FAR 19.704(d) a commercial plan is preferred for contractors furnishing commercial items.

47. Attachment 2 Pricing Matrix, the “Total” Note in Cell A8:A9 states:

“The Total Evaluated Price (TEP) is the sum of the base period (excluding transition and Over and Above CLIN), all four option years and the potential six-month extension of services under FAR 52.217-8” yet the TEPs in column P carry formulas that include the Transition period prices. Please clarify if the Transition pricing will or will not be a part of the total evaluated price.

Transition pricing will not be a part of the Total Evaluated Price.

48. Section SF 1449 Schedule B, CLIN 0001 Description states: “The contractor shall provide all management, personnel equipment and services necessary to perform rotary wing aircraft maintenance operations for Joint Base Andrews-Naval Air Facility Washington's rotary wing aircraft fleet as specified in the Performance Work Statement (Attachment 1). See Technical Exhibit 4 and 4b for Government history and estimates of future annual flying hours by Model Design Series. The potential offeror shall propose a Firm Fixed Price (FFP) per month for services to support all rotary wing aircraft maintenance requirements. Transition Price - $X.XX @ 4

If there is a successor contractor, they will only be responsible for all management during the transition period.

Months = $X.XX; Base Price - $X.XX @ 5 Months = $X.XX; Total Transition and Base Price = $X.XX” Is it the Government’s intent for the contractor to perform management, personnel equipment AND SERVICES necessary to perform rotary wing aircraft maintenance operations for the Transition AND Base Period or just the base period? The same question is extended to CLIN 0002.

49. Attachment 11, GFP Module

The spreadsheet contains two tabs which identify the GFP to be provided under the resulting contract. One tab is for Non-Serially Managed Items and the other tab is for Serially Managed Items. The tab for Serially Managed Items is blank. We assume that the government will be providing special tooling and test equipment and other large items needed for contract performance. Can you please provide a list of serially Managed Items to be provided by the Government?

There are no items provided by the Government that are serially tracked. Special tools and test equipment will be provided and managed on an equipment account.

50. Attachment 11, Fall Protection

It is not clear in the RFP whether the fall protection system is provided by the Government or should be provided by the Offeror. For example, fall restraint harnesses and cables. Would the Government please clarify?

Fall Protection provisions are incorporated into an overhead hoist.

Fall Protection harnesses will be provided by the contractor.

51. PWS 5.1.5, Ground Operations Procedures (GOP)

Is the requirement for GOPs, the reference to the Ground GFR, and the reference to maintenance an oversight from the previously mentioned deletion, or is it a requirement within the contract for the contractor to develop a full set of Ground Operations Procedures (GOP) in accordance with DCMA 8210.1 and obtain GGFR approval for maintenance activities?

References to Ground Operating Procedures have been removed.

The contractor is expected to utilize Technical Manual Checklists and applicable Air Force Instructions to conduct aircraft ground operations.

52. L 3.2.3, Staffing Plan

Please provide clarity on the instructions for L 3.2.3 #3. The title is “Staffing Plan” however, the instructions state “Provide strategy to manage aircraft availability in support of Functional Check Flight requirements.”

The Government expects a detailed organization chart that includes classifications and FTE counts for FCF only.

Does the Government expect a detailed organizational chart that includes classifications and FTE counts? If so, is this only to cover the positions covered by CLIN 2, or the entire program?

Or is the Government looking for a narrative methodology/approach for adequate accomplishment of Functional Check Flights that ensure 70% of possessed aircraft are available at all times?

53. The description in the PWS of how CDDAR requirements are to be fulfilled is not clear.

How many CDDAR personnel are required to be dedicated (or on standby list) for the team on each shift? Is a Team Chief required for each shift?

The Government does not require any personnel to be dedicated solely to this requirement. The rotary wing responsibility to the CDDAR program is limited to rotary wing subject matter expert assistance when requested.

54. It is not clear if the Contractor Ops Schedulers are performing all of the duties or if they augment USAF personnel.

Will the Ops schedulers perform all scheduling/ORM/Current Ops duties alone, or will they be supplementing USAF personnel? If supporting USAF ops schedulers, how many?

6.4 has been deleted. 6.2 has been changed to read “Flight Line & Alert Scheduling”. The Government will supplement the contractor for an estimated 5% of the effort for the requirements identified in 6.2.

55. Attachment 11 GFP Module depicts 11 tow bars and 1 white tow bar but no tow tractor/tugs.

Does the Government provide tow vehicles towing aircraft?

The Government will not provide vehicles for aircraft towing.

56. In Attachment 2, Pricing Matrix Template, the TEP calculation in cell P8 sums cells P5, P6 and P7 each of those cells sum the extended price for the phase in period, base period and all four option years. However the cells B3 and C3 that cover the phase in period state that they are not included in the TEP.

Should cells C5, C6 and C7 be eliminated from the calculations in cells P5, P6 and P7 respectively?

Transition pricing will not be a part of the Total Evaluated Price.