FA286018R00100003.pdf

F1D1048031AW01-2

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this ammendment is to:

1. Revise Addendum to Provisions 52.212-1.

2. Revise Attachment 2 (Pricing Matrix).

POC: Mr. Craig L. McClain; Email: craig.l.mcclain.civ@mail.mil; Phone: 240-612-5660

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA286018R0010

X 9B. DATED (SEE ITEM 11)

30-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jul-2018

CODE

11TH CONTRACTING SQUADRON

1349 LUTMAN DRIVE

JOINT BASE ANDREWS MD 20762-6501

FA2860 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA286018R0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO PROVISION 52.212-1

- INSTRUCTIONS TO OFFERORS (ITO)

1.0 Program Structure and Objectives

(a) The Government plans to award a Firm Fixed Price contract for the 11th Wing UH-1N Helicopter Maintenance, Functional Check Flight, and Aircrew Scheduling functions located at Joint Base Andrews Naval Air Facility, Maryland. Requirements may also include the support of exercises and responses to real world events such as natural disasters.

(b) This is a FAR Part 12 competitive selection using Performance Price Tradeoff (PPT), in which competing offeror’s present and past performance when combined with technical factors are significantly more important than cost or price.

(c) IAW AFFARS 5315.209, Facility Clearance, the offeror must possess or acquire prior to award of a contract a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254), attached to this RFP as Attachment 4.

2.0 Proposal Format Instructions

Paragraph 52.212-1(c), Period for Acceptance of Offers: “The CO requests offerors to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers. Offerors may specify a longer acceptance period than the Government’s minimum requirement.”

Paragraph 52.212-1(e), Multiple Offers: “Multiple offers will not be accepted.”

Paragraph 52-212-1(m), Proposal Preparation Instructions, is added as follows:

The offeror's proposal must include all data and information requested by this Request for Proposal (RFP) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided in this RFP may result in an offer being ineligible for award.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience, and will base its evaluation on the information presented in the offeror's proposal.

A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

In accordance with FAR Subpart 4.8 (Government Contract Files,) the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

The proposal shall consist of four (4) separate volumes:

Table 2.1 - Proposal Organization VOLUME Paragraph

Number

VOLUME TITLE HARD

COPIES

/ DISK

PAGE

LIMIT

I 3.0 Technical Maintenance Strategy (includes 3 sections)

2/1 75

Section 1 – Phase-In Plan * Section 2 – Maintenance Strategy * Section 3 – Small Business Participation

Plan/Subcontracting Plan

II 4.0 Price 2/1 Unlimited III 5.0 Past Performance 2/1 75

Table of Contents Unlimited

Summary Page 5

Glossary of Abbreviations and Acronyms Unlimited

Past Performance Information 5 pages per contract max

Organization Structure Change History/Roadmap

Unlimited

Subcontractor Letters of Consent Unlimited Client Authorization Letters Unlimited Relevant Contract Narrative 5 pages per contract max IV 6.0 Contract Documentation 2/1 Unlimited

Solicitation /Contract Form N/A Representation and Certifications Unlimited Exceptions to Solicitation Requirements Unlimited Authorized Offeror Personnel/Contact

Information Unlimited

*The page limit for the entire technical volume is 75 including all sections 1 and 2.

**Section 3 is not part of the technical volume 75 page limit.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be destroyed. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, and glossaries, if utilized.

Mark original hard copy as “Original” (for contract file), and all others as “Copy.” The “Original” for each volume shall be unbound and also include a standard (5 ½ inch-spaced) two-hole punch applied to the top of each page when viewed in Portrait orientation (for Government filing). Each hard-copy volume (other than the “Original”) of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open.

Staples shall not be used. Volumes I through IV shall not be submitted together within the same binding. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

*It is acceptable to at least place a two pronged clip through the standard 2.75” two-hole punch.

The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

A page is defined as one face of a sheet of paper containing information.

All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

Text shall not be less than Microsoft Word Times New Roman, 10 point. Size of print is applicable to charts and graphs.

Text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word Times New Roman, 8 point, and used only when absolutely necessary.

Page margins shall be a minimum of 1 inch top, bottom, and each side.

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a Solicitation Cross Reference Matrix indicating by ITO, PWS, paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

Electronic Copies - The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written hard copies and those provided in electronic format, the written hard copies will take precedence in all cases. Compact Disc(s) are the only acceptable electronic method. Ensure the electronic documents stored on the CD can be opened. Indicate on each Compact Disc Read Only Memory (CD-ROM)(or CD- DVD) the volume number and title. Use separate files to permit rapid location of all portions, required plans, exhibits, appendices, and attachments, if any. The offeror shall submit volumes I through IV in electronic format.

Each volume shall be provided on a separate CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Adobe PDF or Microsoft (MS) Word 2007 or 2010, MS Excel 2007 or 2010, MS-Project 2007 or 2010, and MS-Power Point 2007 or 2010. Replacement CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

3.0 – Volume I - Technical Maintenance Strategy (Factor 1)

3.1 General

Each offeror shall submit a Technical Volume with its proposal. In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical section detailed in paragraphs 3.2.2, 3.2.3 and 3.2.4 below.. The Technical Volume should be specific and complete.

Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these sections. Legibility, clarity, and coherence are very important. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Summary Page

(3) Glossary

(4) Cross Reference Matrix

(5) Section One (Phase-In Plan)

(6) Section Two (Maintenance Strategy)

(7) Section Three (Small Business Participation Plan/Subcontracting Plan)

3.2.1 Table of Contents, Summary Page, Glossary and Cross Reference Matrix There is no page limitation for TOC, Summary Page and Glossary. All pages under this section will not be considered part of the page limitation listed in Table 2.1.

3.2.2 Section One (Phase-In Plan)

The offeror shall provide a response to the following:

3.2.2.1 Phase-In Plan – Provide a plan as described in PWS paragraph 2.32 to assume all the responsibilities to perform the requirements of the PWS.

3.2.3 Section Two (Maintenance Strategy)

This section assesses the offeror’s overarching strategy to execute the helicopter maintenance, functional check flight, and aircrew scheduling requirements. Provide a response describing your approach to provide the services described in sections 3, 4, 5, and 6 of the PWS. Additionally, through responses to scenarios and questions, illustrate understanding of the Government’s requirements and ability to provide technical capabilities to successfully provide mission support and meet the quality standards in Technical Exhibit 3. Within the overarching strategy for helicopter maintenance, place emphasis on the following technical areas:

1. Plans & Scheduling

a. Provide strategy to plan and forecast scheduled maintenance while balancing operations and maintenance requirements to support the flying hour program.

2. Phase Management

a. Provide strategy to manage a phase flow that meets the standards in TE-3 with a healthy Time Distribution Interval (TDI) and prevent more than one phase being due at a time.

3. Staffing Plan

a. Provide strategy to manage aircraft availability in support of Functional Check Flight requirements.

Provide your best answer to all scenarios and questions listed below:

(a) Question 1: What analytical approach would you utilize to determine root cause for a substandard Mission Capability rate?

(b) Question 2: What are likely causes and corrective actions for exceeding the TNMCM rate described in TE-3?

(c) Question 3: How would you indicate/communicate to the Government when flying deviations negatively impact maintenance?

(d). Question 4: What factors would you review for consideration for approving aircraft and/or sortie additions to the weekly maintenance and flying schedule?

(e) Question 5: What factors do you consider as the priority when building the maintenance schedule?

(f) Question 6: What corrective action would you implement when the fleet phase average is above the standard, however the Time Distribution Interval (TDI) is uneven, and the next phase due time is greater than 10% of the phase cycle?

(g) Question 7: How will you staff to provide the functional check flight requirements?

(h) Question 8: How will you influence/encourage employees to seek opportunities for process improvement?

(i) Question 9: How will you monitor for and identify negative performance trends?

3.2.4 Section Three (Subcontracting Plan)

Large business offerors must submit a Subcontracting Plan (Individual Contract Plan) as required by FAR 52.219-

9. The individual plan can incorporate a masterplan. Large businesses will not be eligible for award if they fail to submit an acceptable Subcontracting Plan. Subcontracting Plans will be evaluated in accordance with FAR 19.705- 4(d). Offeror’s proposal must meet the minimum mandatory Total Small Business Participation goal of 20% (through collective small business participation from any type of small business or sub-category small business). In accordance with FAR 19.704(c) this represents 20% of total subcontracted dollars. The Government will evaluate the proposals to determine which offeror(s) propose the best value in terms of meeting Small Business Participation goals .

4.0 Volume II – Price (Factor 2)

4.1 General Instructions

All cost or pricing information shall be addressed ONLY in the Price and Contract Documentation Volume.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your pricing position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Volume.

Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal.

4.2 Volume Organization

The Price volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Summary Page

(3) Glossary

(4) Price Data

(5) Statement of Compliance with SCA WD

(6) Statement of Compliance with CBA

(7) Responsibility Determination Supporting Documentation

(8) Teaming Arrangement(s) and/or Letters of Intent (if applicable)

4.2.1 Summary Page

Provide a summary page of total proposed price for the base period, and each option period. Provide a summary of total proposed price for each CLIN, in the order listed for the base period, and each option period. For fixed priced CLINS, list the CLIN number (item number), the unit price, and the max amount. Please provide a total amount for the entire proposal at the bottom of the CLIN schedule which identifies total proposed price for all FFP CLINs.

There is no page limitation for this summary page.

4.2.2 Price Fair and Reasonableness

(a) These instructions are to assist you in submitting information (i.e., data other than certified cost or pricing data) that is required to evaluate the reasonableness of your proposed prices. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

(b) The award decision will be conducted with the expectation of adequate price competition for this acquisition;

therefore, certified cost or pricing data are not required. If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or if price reasonableness cannot be determined, offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

(c) Offeror’s proposal will be evaluated for completeness, fairness, reasonableness and balance. Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Balanced pricing is determined with respect to separately priced CLINs or significant unexplained variance in pricing from year to year. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

4.2.3 Price Data

(a) Offeror shall complete the Pricing Matrix located in Attachment 2. The electronic Pricing Matrix shall be submitted in Microsoft Excel format and include all cell formulas. All unit pricing provided must be at the fully burdened rate including overhead, General and Administrative expenses, profit, etc. Offerors are required to submit pricing for the base period (including transition), all option years and the six month extension of services.

(b) A completed SF 1449, Schedule of Supplies/Services Continuation Sheet, outlining pricing for Contract Line Item Numbers (CLIN) 0001 - 4003. This section does not include the six month extension of services. Pricing for the extension is to be submitted in the Pricing Matrix. Insert proposed unit price(s) and extended amount(s) for each CLIN. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct. Particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

The Total Evaluated Price (TEP) is the sum of the base period (excluding transition and Over and Above CLIN), all four option years and the potential six month extension of services under FAR 52.217-8. Transition and Over and Above CLINs are not included in the TEP. An offer using a sliding price scale or subject to escalation based on any contingency will not be accepted and will be considered unacceptable for this solicitation. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed prices rest with the offeror.

(c) STATEMENT OF COMPLIANCE WITH THE SERVICE CONTRACT LABOR STANDARDS (SCLS);

formerly known as the SERVICE CONTRACT ACT (SCA). The SCA Wage Determination (WD) provided in Attachment 5, is applicable to this requirement. It is the responsibility of the Offeror and the subsequent contract awardee to comply with the SCLS Wage Determination Rates. The offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the SCA WD;

ii. The prices proposed for labor covered by the SCA WDs were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

iii. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal (Volume I).

(d) STATEMENT OF COMPLIANCE WITH THE COLLECTIVE BARGAINING AGREEMENT (CBA). The CBAs provided in Attachments 6-7, is applicable to this requirement. The offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the CBA;

ii. The prices proposed for labor covered by the CBA were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

iii. The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance; and

iv. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume I.

4.2.4 Responsibility Determination

To assist in determining contractor responsibility in accordance with FAR 9.104-3(a), the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. The offeror shall address a fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments.

IAW FAR 9.104-5, the offeror is required to comply with the submission regarding FAR 52.212-3(h), Certification Regarding Responsibility Matters. Since it is the Government’s intent to make Award Without Discussions, the Government may request an offeror submit additional information so a responsibility determination can be made.

This request for additional information will not be construed as communications or discussions with an offeror. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined “unacceptable” and eliminated from further consideration.

4.2.5 Teaming Arrangements and/or Letters of Intent

If a teaming arrangement is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information that should be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location.

5.0 Volume III - Past Performance Information (Factor 3)

5.1 General

Each offeror shall submit a Past Performance Volume with its proposal. The Past Performance volume shall be prepared in accordance with all instructions contained herein. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform the work outlined in the solicitation. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

5.2 Volume Organization

The Past Performance Volume shall be organized according to the following general outline

(1) Table of Contents

(2) Summary Page

(3) Glossary

(4) Past Performance Information (PPI)

(5) Organization Structure Change History

(6) Subcontractor Letters of Consent

(7) Client Authorization Letters

(8) Relevant Contract Narrative

5.2.1 Summary Page

Describe the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the offeror is required to provide Past Performance Information. Summary Page(s) shall not exceed five (5) pages.

5.2.2 Past Performance Information (PPI) - Offerors shall submit information on contracts considered most relevant in demonstrating the ability to perform this requirement. This information is required on offerors, critical subcontractors, teaming partners, and/or joint venture partners who are critical to the overall successful performance of the resulting contract. A critical subcontractor is defined as an entity (subcontractor and/or teaming member), other than the offeror itself, that would perform more than 30 percent of the overall effort, based on the sum of the price proposed for each contract line item. Offerors shall submit a minimum of three (3) and a maximum of five (5) contract references for the prime offeror. Offerors shall submit a minimum of three (3) and a maximum of five (5) contract references for the critical subcontractors, teaming partners, and/or joint venture partners. The following may be provided as part of the PPI: quality and satisfaction ratings for ongoing contracts or contracts completed in the past five (5) years, e.g. letters, metrics, customer surveys, independent surveys, etc., which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant contracts. The PPI for each contract, including letters, metrics, customer surveys, independent surveys, etc., is limited to a maximum of five (5) pages per contract. The PPI for each contract or subcontract shall include the following:

(a) Contracting Agency/Customer

(b) Contract Number (for subcontracts, provide the prime contract number and subcontract number)

(c) Contract Type

(d) Total Contract Dollar Value per Year and/or Total Amount

(e) Date of Award

(f) Period of Performance

(g) Narrative addressing why performance of the subject contract is relevant to the requirements defined in this solicitation.

(h) Description of the role of the offeror and each subcontractor.

(i) Contracting Officer’s Name or Commercial Customer Point of Contact, Telephone Number and E-mail address

The offeror is required to explain what aspects of the past/current contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a “Limited” or “No Confidence” rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems.

5.2.3 Past Performance Questionnaire (PPQ) – The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess past performance. Offerors are requested to complete the information in Sections 1, 2 and 3 of the PPQ (Attachment 10) and submit to POC(s) the offeror previously provided recent and relevant service. Ensure the Point of Contact provided is available and knowledgeable of the service provided under that contract. The POC shall submit completed questionnaires directly to the Government representatives listed below no later than the proposal due date identified in Block 8 of SF 1449 above. PPQs submitted by the offeror will not be accepted. PPQs submitted to the Government by the offeror will not be accepted. PPQs must be received no later than the closing date/time of the solicitation. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror.

Ms. Donna Heinz Mr. Craig McClain Contracting Officer (CO) Contract Specialist Email: donna.c.heinz.civ@mail.mil craig.l.mcclain.civ@mail.mil mailto:donna.c.heinz.civ@mail.mil mailto:craig.l.mcclain.civ@mail.mil

5.2.4 Subcontractor/Teaming Partner Consent Letter - Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Proposals must include a Consent Letter (Attachment 8) executed by each subcontractor, teaming partner, and/or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

5.2.5 Client Authorization Letters

If applicable, offerors must also include Client Authorization Letters (Attachment 9) for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the offeror’s performance.

5.2.6 Organizational Structure Change History - Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. and these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

Recency Determination - “Recent” is defined as ongoing contracts or those completed within five years of the date of issuance of the solicitation, to include at least six months of documented performance during the five-year period.

Include rationale supporting the offeror’s assertion of relevance.

Relevancy Determination - Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform Rotary Wing aircraft maintenance services, and explain how/why the referenced contracts are relevant to the proposed effort(s) submitted as PPI. For a description of the characteristics or aspects the Government will consider in determining relevancy, reference 52.212-2 Addendum of this RFP.

Other Sources – The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each offeror.

Determination of Responsibility - Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful offerors.

6.0 Volume IV – Contract Documentation

6.0.1 No table of contents or summary page is required.

6.1 Solicitation/Contract Form

Complete Standard Form 1449 (Solicitation, Contract, Order for Commercial Items), blocks 12 (if applicable), 17a, 17b, 30a, 30b and 30c. In completing these blocks, the offeror accedes to the contract terms and conditions as written in the RFP. Completed form signed by the offeror constitutes an offer, which the Government may accept.

The “original” copy should be clearly marked under separate cover and should be provided without any punched holes.

6.1.1 Contract Clauses

The offeror shall provide required information to complete clauses as required.

6.1.2 Representations, Certifications, and other Statements of Offerors Complete representations, certifications, acknowledgments and statements in accordance with FAR 52.212-3.

Include any FAR, DFAR, or AFFARS clauses requiring fill-in information, as well as any other acknowledgments required. Ensure the Tax Identification Number (TIN) is loaded in SAM or provided for in the proposal submission.

If the CO is unable to access/retrieve an offeror’s annual representations and certifications, that offeror may, upon request by the CO, be required to submit a hard copy of their annual representations and certifications. This request will not be construed as communications or discussions with an offeror.

6.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sections. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2.

Table 6.2 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

SOO, SOW, SPEC, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

6.3 Other Information Required

6.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.3.2 GFP and/or Base Support Requirements

The Government plans to provide the items listed in Technical Exhibit 8, and Attachment 11 – GFP Module Attachment of the solicitation as GFP. If the offeror requires the use of Government furnished items other than those specified, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO, as applicable. The offeror shall supply this information in the format shown in Table 6.3.

Table 6.3 - Required Information for Using GFP/Base Support

Quantity

Federal Stock #

Nomen-clature

Duration of Need

Rental Value

Reason for Need

Cross Ref. to Proposal

2 EA FS156-09-

ACG-1372

Time Counter

1 Oct 03 - 30 Dec 04

$1,000 Needed to calibrate our 5 MHz/1pps SATCOM simulator offset

Volume IV, pages 23 – 27, paragraphs A-C file:///Z:%5CAFICA_OL_GSC%5C!KQ%20-%20Specialized%20Branch%5C!Contracts%20&%20Solicitations%5CFY%2016%5CRequirements%20In%20Work%5C15-R-0001%20UH-1N%20Helicopter%20Mx%5C(NEW)%20Helo%20Mx%20Contract%20File%5CSection%20A%20Pre%20Award%20(1)%5CTab%2015%20RFP%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR45.doc#s451 file:///Z:%5CAFICA_OL_GSC%5C!KQ%20-%20Specialized%20Branch%5C!Contracts%20&%20Solicitations%5CFY%2016%5CRequirements%20In%20Work%5C15-R-0001%20UH-1N%20Helicopter%20Mx%5C(NEW)%20Helo%20Mx%20Contract%20File%5CSection%20A%20Pre%20Award%20(1)%5CTab%2015%20RFP%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAFAC%20Working%20Folders%20--%20PM%5Cfar%5CFAR45.doc#s452

6.3.3 If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each. Signed amendments will be included in Volume IV of the proposal.

7.0 General Instructions:

(a) The "original" proposal shall be clearly identified. Signed and dated proposals shall be addressed to the Contracting Officer and mailed or hand carried to the following address no later than the close of the solicitation:

Mr. Craig McClain Donna Heinz Contract Administrator Contracting Officer

11 CONS/PKC 11 CONS/CD

1349 Lutman Drive 1349 Lutman Drive Joint Base Andrews, MD 20762 Joint Base Andrews, MD 20762 Email: craig.l.mcclain.civ@mail.mil donna.c.heinz.civ@mail.mil

(b) The sealed envelope or package used to submit your proposal must show the solicitation number, and the name and address of the offeror.

(c) Offerors are cautioned that Joint Base Andrews, MD has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at 11 CONS, Bldg. 1349 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawals of offers.

(d) Points of Contact: The Contact Administrator and/or the Contracting Officer noted above are the sole points of contact for this acquisition. Address any questions or concerns in writing. The deadline for all questions, concerns and/or requests for clarification is 15 June 18. The Government will not respond to submissions past the deadline.

(e) Site Visit: Due to space constraints, offerors requesting a Site Visit will be limited to two (2) individuals per prime contractor and one (1) for any major subcontractor or a maximum of three (3) for any prime or joint venture/teaming arrangement. Please note site visit dates are subject to change.

a. A site visit will be conducted at 13:00 hours EST on 13 June 2018. Offerors attending Site Visit must submit a visit request no later than 13:00 hours EST on 07 June 2018. Offerors who fail to submit the visit request will not be permitted to attend the site visit. Offerors are not required but strongly encouraged to attend the site visit.

b. Visit requests may be emailed to the POCs located in para. 7.0.(a) All visit requests must contain the following information:

Person’s last name, first name, MI Social Security Number Date of Birth State Driver’s License Number or Passport number or State ID number Vehicle State and License Plate Number Vehicle Make and Model Cellphone Number Reason for Visit (Helicopter Maintenance Contract Site Visit)

(f) The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

mailto:craig.l.mcclain.civ@mail.mil mailto:donna.c.heinz.civ@mail.mil

(g) If an offeror believes these instructions contain errors, omissions or are unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as remedies the offeror is asking the Contracting Officer to consider as related to the omission or error.

(End of Addendum)

(End of Summary of Changes)

6.3 Other Information Required