FA2835-22-B0002 IFB - RFP Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

HANSCOM AIR FORCE BASE MASSACHUSETTS

PZIA-22-0007

MEMORANDUM FOR OFFERORS

FROM: AFLCMC/PZI

16 Eglin Street, Bldg. 1604 Hanscom AFB, MA 01731-2107

SUBJECT: FA2835-22-B-0002 - Two Step Method Invitation for Bid (IFB) Request for Technical

Proposal (RFP) – Repair (Sustain) Central Plant, Hanscom AFB, MA (MXRD 18-0040)

1. This Invitation for Bid – Request for Proposal for Subject project is a 100% Small Business Set-aside in accordance with FAR 19.502-2 and the attached Design-Build Repair (Sustain) Central Plant Final Concept Design Analysis/Statement of Work (SOW), dated 9 February 2022, Specifications, and Attachments. All work will be conducted at HAFB, MA 01731-2107. See Paragraph 25 for instructions to request requirement documents.

2. This Government intends to use the Two-Step Method outlined in FAR 14.5. Technical Proposals submitted by Offerors in Step One shall not include prices or pricing information.

3. This Design-Build Construction project will be a Firm Fixed-Price (FFP) Contract Type. In accordance with FAR 36.204 Disclosure of the Magnitude of Construction Projects, the magnitude of subject project is more than $10,000,000.

4. The Government intends to award a single Contract. For selection, the Government will evaluate each Technical Proposal in accordance with the evaluation criteria identified in paragraph 18 of these instructions and procedures specified in FAR Part 14.5 Two Step Sealed Bidding. The Technical Proposals are intended to be evaluated without discussions with the Offerors, however, the Contracting Officer reserves the right to conduct discussions if it is determined to be in the best interest of the Government.

5. A Pre-Proposal Site Visit has been scheduled for 10:00 A.M. 6 April 2022. Offerors intending to attend must notify the Contracting Office Points of Contact identified in Paragraph 8 no later than 48 Business Hours ahead of the Site Visit start time. See Paragraph 26 for additional details.

6. Exceptions to IFB Requirements: Offerors are required to meet all IFB requirements, such as terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the IFB terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the IFB to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the IFB.

7. AFLCMC/PZI requests Offerors submit their Technical Proposal and all information required by this IFB on 26 April 2022 between 7:30 A.M. and 10:00AM Eastern Standard Time (EST).

Technical Proposals submitted after 10:00 A.M. EST on 26 April 2022 will not be accepted.

Technical Proposals are to be delivered to the AFLCMC/PZI Contracting Representative at the Hanscom Air Force Base Visitors Center parking lot located next to the Sartain Gate. Technical Proposals should be addressed to the Attention of Patricia Falcione-Perez. Electronic Technical Proposals will not be accepted.

8. The Contracting Officer (CO) and the Contract Specialist are the sole points of contact (POCs) for this acquisition. Address, in writing, all technical and contractual questions to the Contract Specialist, Douglas Soper at Douglas.Soper@us.af.mil, Cody Sheehan at Cody.Sheehan@us.sf.mil, and Patrick Monagle at Patrick.Monagle@us.af.mil. All technical and contractual questions must be copied to the Contracting Officer (CO), Patricia Falcione-Perez at Patricia.Falcione-Perez@us.af.mil . Contractors shall submit these questions for the purpose of eliminating contractor assumptions and exceptions as part of their Technical Proposal. Questions must be submitted in writing to the Contracting Officer and Contract Specialist prior to 10:00 A.M, EST 19 April 2022.

9. Assumptions and Exceptions to the IFB requirements may result in a Technical Proposal being deemed ineligible for award based on non-responsiveness to the IFB instructions and not awardable.

10. If the Offeror believes that the requirements set forth within these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Government POC’s in writing with supporting rationale.

11. Liquidated Damages (LDs) will be included on this project. The LD daily amount to be assessed will be $1,576.88 for the first day and $1,156.92 for each day after the first day.

12. Performance and Payment Bonds will be required for this project. Performance and Payment Bonds shall be in accordance with FAR Provision 52.228-15 -- Performance and Payment Bonds -- Construction, the Contractor shall furnish the Performance and Payment Bonds to the CO not later than 10 days after receipt of the notice of award.

13. To assure timely and equitable evaluation of Technical Proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all IFB requirements, including terms and conditions, representations and certificates, and technical requirements. Failure to meet any requirement may result in a bid being deemed ineligible for award based on non-responsiveness to the IFB Instructions.

14. Two Step Sealed Bidding Overview:

a. Step One consists of the Government request for a Technical Proposal, Offerors submission of their Technical Proposal, and Government evaluation of the Technical Proposals for acceptability based on the evaluation criteria stated in the IFB Letter.

Pricing or pricing information shall not be submitted by Offerors in Step One. The objective is to determine the acceptability of the Technical Proposal.

b. Step Two consists of the submission of sealed priced bids by Offerors who submitted acceptable technical proposals in Step One. Only bids based upon technical proposals determined to be acceptable will be considered for awards. Bids submitted in Step Two must be based on the bidder’s own technical proposal. Bids are evaluated and the award made in accordance with FAR Subparts 14.3 and 14.4.

mailto:Douglas.Soper@us.af.mil mailto:Cody.Sheehan@us.sf.mil mailto:Patrick.Monagle@us.af.mil mailto:Patricia.Falcione-Perez@us.af.mil

15. Step One Process:

a. Offerors should submit Technical Proposals that are acceptable without additional explanation or information.

b. Only one (1) Technical Proposal may be submitted by each Offeror.

c. The Government may make a final determination regarding a Technical Proposal’s acceptability solely on the basis of the proposal as submitted

d. The Government may proceed with the Second Step without requesting further information from any Offeror; however, the Government may request additional information from Offerors of Technical Proposals that it considers reasonably susceptible of being made acceptable, and may discuss proposals with their Offerors.

e. Upon completion of the Technical Proposal evaluation, if a Technical Proposal is determined unacceptable, a Final Determination of Unacceptability notice will be forwarded to the Offeror.

f. Evaluations shall be based on the criteria in this Request for Proposal but not consideration of responsibility as defined in FAR 9.1, Proposals, shall be categorized as-

(i) Acceptable;

(ii) Reasonably susceptible of being made acceptable; or

(iii) Unacceptable

g. Information on delivery and performance requirements are not binding on the Government and the actual delivery or performance requirements will be contained in the invitation issued under Step Two.

h. Any proposal which modifies, or fails to conform to the essential requirements or specifications of, the Request for Technical Proposals shall be considered nonresponsive and categorized as unacceptable.

i. The Contracting Officer may proceed directly with Step Two if there are sufficient acceptable proposals to ensure adequate price competition under Step Two, and if further time, effort and delay to make additional proposals acceptable and thereby increase competition would not be in the Government’s interest.

i. If this is not the case, the Contracting Officer shall request bidders whose proposals may be made acceptable to submit additional clarifying or supplementing information. The Contracting Office shall identify the nature of the deficiencies in the proposal or the nature of the additional information required. The Contracting Officer may also arrange discussions for this purpose.

No proposal shall be discussed with any Offeror other than the submitter.

1. In initiating requests for additional information, the Contracting Officer shall fix an appropriate time for bidders to conclude discussions, submit all additional information, and incorporate such additional information as part of their proposals submitted. Such time may be extended at the discretion of the Contracting Officer. If the additional information incorporated as part of a proposal within the final time fixed by the Contracting Officer establishes that the proposal is acceptable, it shall be so categorized. Otherwise, it shall be categorized as unacceptable.

2. If a Technical Proposal is found unacceptable (either initially or after clarification), the Contracting Officer shall promptly notify the Offeror of the basis of the determination and that a revision of the proposal will not be considered. Upon written request, the Contracting Officer shall debrief unsuccessful offerors (see 15.505 and 15.506).

j. If it is necessary to discontinue the Two-Step Sealed Bidding, each Offeror shall be notified in writing by the Contracting Officer. When Step One results in no acceptable Technical Proposal or only one acceptable Technical Proposal, the acquisition may, at Contracting Officer discretion, be continued by negotiation.

16. Step Two Process:

a. Sealed bidding procedures shall be followed except that Invitations for Bids shall be issued only to those offerors submitting acceptable Technical Proposals in Step One.

i. Award will be made to the Bidder with the lowest Bid Price, meeting IFB requirements, and otherwise determined responsible in accordance with FAR Part 9.

b. Bidder shall comply with the specifications and the Bidder’s Technical Proposal.

c. Invitations for Bids will not be synopsized through the Government-wide Point of Entry

(GPE) as an acquisition opportunity nor publicly posted.

d. The names of firms that submitted acceptable proposals in Step One will be listed through the GPE for the benefit of prospective subcontractors.

17. Technical Proposal Instructions:

a. The instructions below prescribe the format of the Technical Proposals. Technical Proposals shall include all of the information requested in the specific instructions.

Failure to include all information requested may adversely affect the evaluation of Offeror’s Technical Proposal.

b. A Technical Proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this Request for Proposal.

c. The Offeror shall provide a cover sheet/letter which clearly states the Project title, the RFP number, the name, title, telephone number, and e-mail address of the company/division authorized point of contact regarding decisions made with respect to your proposal. The Offeror shall also provide the company/division's street address, county and facility code; CAGE code; DUNS code; TIN; and size of business.

d. Page Format. The Technical Proposal text shall be printed single-sided versus duplex.

Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 8 point font, and used only when absolutely necessary. Text lines and table lines of text shall be single-spaced. Page color for each page of the Technical Proposal submission shall be white or ivory.

e. Electronic copies of proposal information is not required.

f. Copies/Page Limit. Offerors shall submit two (2) hard copies of their Technical Proposal. The maximum number of pages is 20. Information submitted shall not exceed the page limits stated. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the proposal and will not be considered as part of the evaluation.

g. What Counts as a Page: A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic. Fold-outs shall not exceed (11” x 17”), and shall count as one page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count., with exception of items stated below:

i. Pages Not Included in Page Count: Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

h. To facilitate evaluation, the Technical Proposal shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have an adequate understanding of the requirements. Statements that Offerors understand, can, or will comply with the project requirements; statements paraphrasing the project requirement documents or parts thereof ; and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical Proposal by reference.

i. Acronym List. An acronym list shall be provided as an attachment within the Technical Proposal.

j. Factor 1 - Technical. The purpose of this section is to set forth, in the most comprehensive manner, Offeror’s understanding of the project requirements and to demonstrate their ability to meet the evaluation requirements in Paragraph 18. This section shall present a clear, concise description of how Offeror’s plan to meet project requirements. Technical Proposal shall not contain any price or pricing related information.

i. The proposal reflects the Offerors thorough understanding of the project Design- Build scope of work and addresses their demonstrated experience with similar projects, to include work on industrial boilers, large chillers, (medium/high voltage) equipment, and boiler controls. The proposal addresses the major work elements required to successfully complete the project. The proposal provides a clear and reasonable plan to accomplish each requirement. The proposal includes a phasing plan and schedule that meets the stated Period of Performance (POP) requirement.

ii. The proposal addresses necessary materials and equipment required to successfully complete the project, to include labor quantities, skill mixes, and labor hours.

iii. The proposal addresses potential risks and the risk mitigations, to include material lead times and phasing. The proposal addresses the Offerors approach that will have a minimal risk of causing disruption to schedule, increased costs, degradation of performance, the need for increased government oversight, or increased likelihood of unsuccessful contract performance.

18. Evaluation Criteria:

a. Factor 1 - Technical Approach

i. The proposed Technical approach demonstrates a thorough understanding of the project Design-Build scope of work and adequately reflects demonstrated experience with similar projects, to include work on industrial boilers, large chillers, (medium/high voltage) equipment, and boiler controls. The proposed approach includes the major work elements required to successfully complete the project. The proposed approach includes a clear and reasonable plan to accomplish each requirement. The proposed approach includes a phasing plan and schedule that meets the stated Period of Performance (POP) requirement.

ii. The proposed approach includes all the necessary materials and equipment required to successfully complete the project, to include labor quantities, skill mixes, and labor hours.

iii. The proposed approach identifies potential risks and provides adequate risk mitigations, to include mitigating material lead times and project phasing. The Offerors proposed approach demonstrates a plan that will have minimal risk of causing disruption to schedule, increased costs, degradation of performance, the need for increased government oversight, or increased likelihood of unsuccessful contract performance.

19. If this IFB is amended, all terms and conditions that are not amended remain unchanged. The

Offeror shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by way of e-mail acknowledgement to the Contracting Officer, Patricia Falcione-Perez, Contract Specialist, Douglas Soper, Contract Specialist, Cody Sheehan, and Contract Specialist, Patrick Monagle. The Offeror shall also acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by way of signing and returning the front page of each.

20. All referenced documents for this IFB are electronically available and shall be supplied with the

IFB.

21. Elaborate brochures or documentation, binding, detailed artwork, and other embellishments are not required nor desired by the Government for the purpose of adequately responding to this IFB.

22. Offerors are required to identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

23. Oral presentations will not be allowed.

24. A representative of AFLCMC/PZI will be present at the HAFB Visitor Center parking lot until

10:00 A.M. EST to collect Technical Proposals. Technical Proposals submitted after that time will not be accepted. It is the Offeror’s responsibility to ensure adequate time is allotted in order for timely submittal of their proposal.

25. NOTICE TO POTENTIAL OFFERORS: The Repair (Sustain) Central Plant project has associated requirements available that are considered Controlled Unclassified Information (CUI) and are not available for public viewing without a completed Non-Disclosure (NDA) and authorization by the Government. All potential Offerors are required to be registered and have active accounts in the System for Award Management at SAM.gov, and submit an NDA to obtain access to the Controlled Unclassified document(s) regardless of whether an NDA was completed for earlier versions of the documents. An interested party must submit a completed Non- Disclosure for Access to the Air Force Life Cycle Management Center, Operational Contracting Division – Hanscom Air Force Base Operating Location, Controlled Unclassified Information Form and be authorized by the Government. Interested parties may submit an electronic version of this form via email to Douglas Soper, Contract Specialist, at Douglas.Soper@us.af.mil, Cody Sheehan, Contract Specialist, at Cody.Sheehan@us.af.mil, Urban Soul, Contract Specialist, at Urban. Soul@us.af.mil, and Patricia Falcione-Perez, Contracting Officer, at Patricia.Falcione- Perez@us.af.mil. Comments or questions regarding this process can be directed to the above email addresses.

26. SITE VISIT: The Pre-Proposal Site Visit identified in paragraph 5 is scheduled for Wednesday April 6, 2022 at Hanscom Air Force Base (AFB), MA 01731 beginning at 10:00 a.m. (EST) and ending at approximately 12:00 noon. (EST). Attendance is not mandatory for submitting a Technical Proposal on Subject project. -- If your company is planning to attend please provide the Contracting Office POC’s identified in paragraph 8 with the name(s) of the individuals that you will have in attendance. Please be advised only those companies having received the requirement documents from this IFB-RFP and their subcontractor team will be permitted to attend the site visit. At this time the Government does not anticipate a limit on the number of people a company may bring, however that is subject to change. -- Attendees should plan to be at the HAFB Visitor Center a minimum of 30-45 minutes prior to the start time to obtain your Visitors Pass. A Government representative from our office will be there to meet you beginning at 9:15 a.m. (EST). -- All attendees must have a Government issued ID i.e., driver's license or valid passport. All those who are driving on base must bring a valid driver's license, proof of auto insurance, and registration of vehicle being driven on base.

a. DIRECTIONS:

i. Directions to HAFB Visitor Center: Take Exit 30B off I-95/Rte 128, Hanscom Field Exit, go 1 1/2 miles to the blinking light, take a right, go 1/4 mile straight, bear right to Hanscom AFB, Sartain Gate, and check in at the visitor center.

ii. Directions to Hanscom from Logan International Airport (Boston): As you depart

Logan Airport follow the signs to the Massachusetts Turnpike, I-90. I-90 will take you through the Ted Williams Tunnel. Stay on I-90 until you reach I-95/Rte

128. Take I-95 North toward Peabody. From Rte I-95 proceed to Exit 30B (visitors/personnel with no DoD vehicle sticker) or Exit 31B (DoD stickers and ID cards). See above for further details. Logan Airport/Boston is approximately 25 miles from Hanscom.

iii. From Points South: Take I-95 North or the Massachusetts Turnpike (I-90 - a toll road) to I-95/128 North. Take either Exit 30B (Visitors) or Exit 31B (Note: Exit 31B is the only gate open past 10 p.m.)

27. This Invitation for Bid – Request for Technical Proposal is issued in accordance with (IAW) FAR

52.232-18 AVAILABILITY OF FUNDS, Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals and bids. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

PATRICIA FALCIONE-PEREZ

Contracting Officer

AFLCMC/PZI

RFP Attachments:

a. FA2835-22-B-0002 Requirement Documents (See Paragraph 25)