Q_A 1-19-23.pdf

Questions and Answers Solicitation FA282323Q4002

19 January 2023

Q1. What is the start date of this contract?

A1. 6 February 2023

Q2. In regards to the Divested dorms 851 & 853 18 washers & 18 dryers, I have machines in storage at Hurlburt Field that were used for 1 year and cleaned and stored for 4 years. The manufactures date sticker states mfd 2018 would these meet the requirement of the 3 years? I have enough to cover the 18/ 18.

A2. Yes, as long as this is stated in their submittal.

Q3. Do all of the used washers and dryers have to be from the same manufacturer and be the same model?

A3. Yes

Q4 Vent cleaning-- Are all of the dryers on the contract vented directly from the back of each dryer directly to the outside. How many feet does the vent hose run from the dryer to the outside?

A4. 2-3 feet

Q5. Are you planning on conducting a site visit?

A5. A site visit is currently not scheduled. We can provide pictures of the laundry rooms and equipment if this helps. This way it could alleviate the need for a site visit.

Q6. Who is the present contractor leasing washers and dryers to Eglin AFB?

A6. Commercial & Coin Laundry Equipment Co. Gulf Breeze, FL

Q7. What was the awarded price to the present contractor?

A7. The current contract value is $88,652.52

Q8. How long has the present contract been in existence?

A8. Since August 2017

Q9. Who is the subcontractor who provides the vent cleaning and maintenance to the present washers and dryers?

A9. We usually do this in-house (i.e. Civil Engineering/Government)

Q10. What is the history of maintenance calls for the present contract?

A10. Average 2-4 per month

Q11. The electric dryers, my vendor is proposing using a machine that is 240v, the power available is 220v they can make the dryer compatible with the available power but it means the dryer will only be working at 95% of capacity or take 1 - 2 minutes more to dry. Is this acceptable?

19 January 2023

A11. Yes

Q12. They had an idea to use natural gas instead. Is that a possibility?

A12. Not at this time. Rooms are not plumbed with natural gas.

Q13. Would purchasing the equipment be an option, with a guaranteed buy-back % when the equipment is picked up?

A13, Not at this time.

Q14. The lease would include all parts and all repairs but it doesn't include vandalism or intentional misuse. Is this going to be an issue?

A14. Normal wear and tear repairs. Vandalism cost would be covered by the Government.

Q15. How soon after the initial install will payment be made?

A15. Payment is usually made within 30 days after a proper invoice is submitted and accepted.

Q16. Will certified payroll be a requirement?

A16. No

Q17. Do DBA wage rates apply for this solicitation?

A17. The Service Contract Labor Standards applies and the applicable wage determination (2015-4531 rev. 22) is included with the solicitation.

Q18. Can initial delivery/installation labor costs be invoiced as a one time up front cost upon delivery or will they need to be spread over 1st 12 month base period and invoiced monthly?

A18. Companies are encouraged to submit quotes based on standard commercial practices, however, please note that the Government will be reviewing quotes for unbalanced pricing. It is the expectation that the Government will be invoiced monthly for the leasing of the equipment.

Q19. Are removal labor costs and transport fees to be invoiced as a one time cost at contract conclusion or should they be factored in to the 1st 12 month base period and invoiced monthly?

A19. Companies are encouraged to submit quotes based on standard commercial practices, however, please note that the Government will be reviewing quotes for unbalanced pricing. It is the expectation that the Government will be invoiced monthly for the leasing of the equipment.

19 January 2023

Q20. Are any of the washers/dryers located on upper level floors? If so, are there elevators available?

A20. First floors only

Q21. Are Manually operated timers a hard requirement for the washers and dryers? These style timers are becoming increasingly difficult to find as many manufacturers are moving to all digital controls.

Manual timers could increase overall cost of machines as well as increase repair costs as parts become more difficult to procure.

A21. Experience has taught us to use manual timer as wear and tear is good. Digital timers fail consistently, but we are open to them if they are on a commercial washer and vendor can repair them in a timely manner.

Q22. Will AF provide secure on base storage space where the 18 washers and 18 dryers can be stored?

A22. No

Q23. Will the AF either remove the 18 washers and 18 dryers to and from storage or reimburse the contractor for the removal and re-installation?

A23. Removal will be permanent.

Q24. How long will the buildings be empty?

A24. Permanently for our mission