FA282322Q4021 Updated.pdf

Solicitation Number FA282322Q4021 Rapid Deployment Shelter, Eglin AFB, FL

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract to acquire a Rapid Deployable Shelter System, for Eglin AFB, FL. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

All FAR references are based off of FAC 2022-06 effective 26 May 2022, DFARS Change 28 April 2022 and AFAC 2022-0502 effective 2 May 2022.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA282322Q4021. The North American Industry Classification System (NAICS) code for this acquisition is 624221, with a small business size standard of $12,000,000. Please identify your business size in your response based on this standard. This solicitation is a Service-Disabled Veteran-Owned Small Business acquisition, pursuant to FAR 19.14.

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses May 2022

Relationship between the Addendum to FAR 52.212-1, Instructions to Quoters and the Basis for Award

Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Quoters – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting a quote and is not intended to be all-inclusive. The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, price, and non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION

RISK ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to quoter prescribes the format of the quote. The quoter is required to thoroughly read the Salient Characteristics, and submit documentation in accordance with this solicitation. Quoters shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete CLIN 0001 in the table below and submit the quote by the closing date. The quoter shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The quoter may obtain information on registration and annual confirmation requirements via the SAM database accessed through https:sam.gov/.

2) Period of Acceptance of offers: Paragraph 52.212-1(c), Period for acceptance of offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

3) Performance Schedule. Product delivery shall occur within 90 days of award date. *Note: The requested delivery date is not later than 90 days after receipt of contract/order. If you are unable to deliver within the requested time, please provide an alternate delivery lead-time as an inquiry no later than the closing date for submission of questions/inquires stated below.

4) Delivery/Installation: The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, hoisting, all other aspects of material handling, layout, safety control and regulation compliance to deliver barriers as outlined below in this section and the attached salient characteristics.

5) Questions/Inquiries: The contracting officer and contract specialist listed below are the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 AM Central Time on 11 July 2022. The decision whether to respond to questions and requests for clarification made after that time will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the quoter fully understands all requirements of the solicitation. Emails must be received by Contracting Officer Daniel Gillert, daniel.gillert.1@us.af.mil and Contract Specialist Latasha Primus, Latasha.primus.2@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Specialist Latasha Primus, latasha.primus.2@us.af.mil, and Contracting Officer Daniel Gillert, daniel.gillert.1@us.af.mil, no later than 14 July 2022 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282322Q4021/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The quoter shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable quoters to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. The quoter MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the quote.

Exceptions to Terms and Conditions. The quoter shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each quote:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the quoter’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and Unique Entity ID number;

5. Representations/Certifications. If the quoter has their representations and certifications completed in the System for Awards Management (SAM), representations and certification will be verified there, however, an annotation expressing such completion shall be included on the quotation. If they are not completed in SAM, please include with your quote a completed copy of the latest FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services Alternate I.

6. Technical. In accordance with FAR 52.212-1(b)(4), Quoters shall provide enough documentation to verify compliance with the required specifications/Salient Characteristics below.

a. Shelter system must cover a minimum of 1500 square feet. In addition, the system must be scalable and have the ability to accept future compatible shelter additions.

b. Shelter system components must each weigh no more than 500 lbs. to ensure shelter system and UTC support equipment can be transferred to site via a 2021 Polaris Ranger Crew XP 1000 IAW manufacturer’s max bed payload limit.

c. All shelter system components must be capable of fitting on a 84 inch by 72 inch bed area (stacking configuration is allowable) to ensure shelter system and UTC support equipment can be transferred to site via a 2017 Ford F350 IAW manufacturer’s bed size.

d. Shelter system must have the ability to withstand a minimum 50 mph gusts/ sustained winds

e. Shelter system must be installable in under 15 minutes, in accordance with guidelines set forth by emergency management unit’s functional response tasks as mandated in AFI 10-2501 Chapter 9.3.

f. Shelter system must be easily moved a by 2-4 person team and not require the use of external lifting equipment to include the use of a forklift.

g. Shelter system setup must not require the need to procure additional equipment. If inflatable, shelter system must be compatible with current UTC equipment (Self Contained Breathing Apparatus) for inflation.

h. Shelter system must have the ability for installed lighting systems, allowing for 24hr operations.in reduced lighting environments.

j. Shelter system must have the ability for Heating, Ventilation, and Air Conditioning (HVAC) systems to be rapidly installed or come already installed.

k. Shelter system must be compatible with temperature range for Eglin AFB Reservation.

Average annual temperature range is 50-100 ℉.

l. Shelter system must have a removable floor liner.

m. Shelter system must be 110v power compatible.

n. Shelter system must have the ability to become fully sealed to ensure stored equipment and personnel are protected from weather or associated hazards with emergency situations.

7. Lead Time (if different than stated above in Delivery Schedule)

Price. The quoter shall submit a firm-fixed priced quote for the entire requirement; a partial quote will not be accepted. The quoter shall provide both the unit price and extended amount (total price) in their quote, as seen below. Quote shall include FOB Destination.

CLIN Description QTY UNIT Unit Price Extended Amount

0001 Rapid Deployable Shelter System

1 Each $ $

TOTAL $ $

BASIS FOR AWARD

Pursuant to FAR 13.106-1(a)(2) Best Value will be the Government’s basis for award. The Government considers Price and Technical Acceptability to represent the Best Value. By submission of its quote, the quoter accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in instructions to quoters, FAR 52.212-1 ADDENDUM.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

a. Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one quote is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimated quantities by the quoter’s submitted unit prices.

Technical. Items quoted will be evaluated for technical acceptability. Technical acceptability is determined by comparing the item quoted to the technical requirements outlined in this solicitation and any technical references made herein. A decision of technical acceptability will be rendered as such:

Acceptable Conforms to all technical requirements; Considered for Award Unacceptable Does not Conform to all technical requirements; Not Considered for Award

Best Value Determination If the lowest priced evaluated quote is found to be technically acceptable, that quote represents the best value for the government and the evaluation process stops at this point. Award may be made to that quoter without further consideration of any other quotes. If needed, this process will be repeated until the lowest priced technically acceptable quote is found.