afi21-136.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 21-136

3 FEBRUARY 2017

Maintenance

AIRCRAFT SUN SHADE

MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-Publishing website at www.e-Publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A4LM Policy Branch

Supersedes: AFI21-136, 20 July 2012

Certified by: SAF/AQD

(Mr. John A. Ray)

Pages: 18

This publication implements Air Force Policy Directive (AFPD) 21-1, Maintenance of Military

Materiel. This instruction is the basic publication for implementing Aircraft Sun Shade

Management across the Air Force enterprise. It provides senior leadership and management direction for standardizing procurement and sustainment of aircraft sun shades for protection and enhanced productivity of personnel. This instruction applies to all Major Commands

(MAJCOMs) and the Air National Guard (ANG), along with their subordinates. MAJCOMS may supplement this instruction. Supplements must identify required deviations (applicability, variance, and/or differences in organizational placement of responsibilities/processes) on the supplement with the abbreviation “(DEV)”. Place the “DEV” entry after the paragraph number and directly preceding the affected text (e.g. (AMC) (DEV) Use the... or (ADDED-AMC) (DEV)

Use the...). All supplements and addendums shall be submitted to AF/A4L for approval. Refer recommended changes and questions about this publication to the Office of Primary

Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route

AF Form 847s from the field through the appropriate functional chain of command. The authorities to waive wing/unit level requirements in this publication are identified with a Tier

(“T-0, T-1, T-2, and T-3”) number following the compliance statement. See AFI 33-360, Publications and Forms Management; Table 1.1 for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternatively, to the Publication OPR for non-tiered compliance items. Failure to observe the prohibitions and mandatory provisions in this http://www.e-publishing.af.mil/

2 AFI21-136 3 FEBRUARY 2017

publication (e.g. “will,” “will not,” “shall,” “shall not,” “ must,” “must not,” etc.) by military members is a violation of Article 92 of the UCMJ, or similar language in the paragraphs or sections that contain these mandatory provisions or prohibitions IAW AFI 33-360. Ensure that all records created as a result of processes prescribed in this publication are maintained In

Accordance With (IAW) Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW Air Force Records Disposition Schedule located in the Air Force Records

Information Management System. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force.

SUMMARY OF CHANGES

This publication has been substantially revised and must be completely reviewed in its entirety.

AFI21-136 3 FEBRUARY 2017 3

Chapter 1

GENERAL PURPOSE AND SCOPE

1.1. Purpose: This instruction outlines overall management responsibilities for aircraft sun shades, crew shelters and portable/inflatable shelters. Additionally, it provides guidance and a standardized approach to procure and sustain these equipment items.

1.2. Scope: Applies to all AF units possessing or procuring these equipment items to support logistics operations and flight line or maintenance areas. This includes conventional force logistics units; nuclear and nuclear support units; cyber and space; special operations; wholesale-level procurement, sustainment, and maintenance; aerial port squadrons; logistics readiness squadrons; research, test, and development units. It does not include medical logistics, civil engineering logistics, security forces units and communications units.

1.2.1. Aircraft sun shades and other shelter types as defined below and addressed in this instruction are considered equipment items for accountability purposes and will be tracked/ accounted for on appropriate documents on a Custodian Authorization/Custody Receipt

Listing (CA/CRL) and managed IAW AFMAN 23-122, Material Management Procedures.

(T-1).

1.2.1.1. These assets are not listed on unit authorized equipment tables of allowance because they are not required support equipment for weapons systems. These assets are the responsibility of the owning organization.

1.2.1.2. Commanders will ensure all other applicable organizations with appropriate subject matter expertise are involved in the procurement, installation, repair, sustainment, and replacement of these assets. (T-1).

1.3. Definitions.

1.3.1. Aircraft Sun Shades: Structure with the sole purpose of providing minimal protection for personnel from the elements (sun, wind, rain, snow, etc., excluding lightning) with a roof and a maximum of two sides.

1.3.1.1. Aircraft sun shades are not considered as temporary or relocatable facilities associated with Military Construction (MILCON) projects. Procedures for temporary or relocatable facilities associated with MILCON projects are contained in AFI 32-1021, Planning and Programming Military Construction (MILCON) Projects. Relocatable buildings are designed to be readily erected, disassembled, stored, moved, and reused to meet a short-term requirement for facilities due to either transitory peak requirements or urgent requirements pending approval, such as construction of facilities via normal military construction programs. According to AFI 32-1021, Chapter 6, Relocatable and

Temporary Facilities, the terms temporary and relocatable are interchangeable.

Furthermore, AFI 32-1021 provides guidance on satisfying interim facility requirements using relocatable or temporary facilities. Aircraft sun shades are not incident or interim to a MILCON project, nor are they in place to meet a temporary requirement;

therefore the terms temporary or relocatable as used in AFI 32-1021 do not apply to aircraft sunshades

4 AFI21-136 3 FEBRUARY 2017

1.3.1.2. Aircraft sun shades are not intended to replace aircraft maintenance hangars and as such there is no requirement associated with aircraft specifications or square footage allowances contained in AFI 32-1024, Standard Facilities Requirements, or AFMAN 32-

1084, Facility Requirements.

1.3.2. Crew Shelters: Any portable or prefabricated structure placed inside, under or erected to support activities within an aircraft sun shade, hangar, hardened aircraft shelter or protective aircraft shelter. These should not be confused with other shelters that are designed for personnel protection only (e.g. End-of-Runway shacks).

1.3.3. Portable/Inflatable shelters: A structure constructed using layers of membrane connected together using pressurized air to produce a structure which covers limited areas

(e.g. cargo aircraft engine, open fuel tanks) of an aircraft or equipment.

1.3.4. Allied support: Utilities (e.g. electrical, water, air, communications, etc.) provided up to a stub at each aircraft sun shade. Utilities are real property assets. Installation of new utility services carries a work classification of Construction. See paragraph 2.8.

AFI21-136 3 FEBRUARY 2017 5

Chapter 2

RESPONSIBILITIES

2.1. Headquarters Air Force

2.1.1. AF/A4L will:

2.1.1.1. Develop, articulate, and clarify all Air Force aircraft sun shade policies.

2.1.2. AF/A4C will:

2.1.2.1. Provide input for development and clarification of aircraft sun shade policies.

2.1.2.2. Determine appropriate A4C agencies responsible for procurement consultation to the field.

2.1.2.3. Develop allied support guidance in relation to aircraft sun shades.

2.2. MAJCOM A4s will:

2.2.1. Provide input to AF/A4L on Air Force aircraft sun shade policies.

2.2.2. Review all plans for procurement, installation and sustainment of aircraft sun shades for initial procurement or modifications (e.g. lighting, power, compressed air, communications, etc.) to existing aircraft sun shades with assistance from MAJCOM/A3, A4, Safety, Air Force Installation and Mission Support Center (AFIMSC) or Primary Subordinate

Unit (PSU) Air Force Civil Engineer Center (AFCEC) as outlined in paragraphs 2.4.1.11 and

2.5.

2.2.3. Develop weather event baseline criteria if not previously developed so an organization can procure an acceptable aircraft sun shade suitable to its specific location. Consider annual days of sun, average wet bulb globe temperature, annual rainfall, and annual snowfall, UV index, snow load, snow removal capability, wind sustainment requirements and temperatures that may affect work-rest cycles and overall productivity, etc.

2.2.4. Review and coordinate all plans with MAJCOM/A3, A4, Safety, AFIMSC or PSU

AFCEC and the proper civilian airport authorities (when applicable) prior to approving the procurement or installation of aircraft sun shades.

2.2.5. Approve/disapprove submitted request(s) based on information contained under the owning organization responsibilities section of this chapter.

2.2.6. Provide field operating and sustaining organizations direction on the specific types and sizes of aircraft sun shades to use for each application.

2.3. Owning Organization.

2.3.1. The owning organization is the group level or equivalent organization responsible for the planning, funding, procurement, installation, maintenance, and lifetime sustainment of the aircraft sun shade including any installed utilities (e.g. lighting, obstructions in front of lighting, electrical, Communications (COMM), etc.) included in the project scope as defined in paragraphs 1.3.4 and 2.8. (T-1).

6 AFI21-136 3 FEBRUARY 2017

2.3.1.1. Owning organizations may install aircraft sun shades, upon MAJCOM/A4 approval, to provide protection from the sun or other weather events such as: rain, sleet, snow, etc. (T-1).

2.3.2. Owning organizations are responsible for the aircraft sun shade grounding system beginning at the single point service ground. Owning organizations shall test the aircraft sun shade grounding system IAW AFI 32-1065, Grounding Systems. (T-1). Note: These responsibilities can be contracted as outlined in paragraph 2.8.

2.3.2.1. Owning organizations will ensure that Base Civil Engineer accepts the Lightning

Protection Systems (LPS) prior to accepting the facility, ensuring the LPS is compliant and that the facility is immediately usable IAW AFI 32-1065. (T-1).

2.3.3. The owning organization is responsible for maintaining and storing manufacturer design drawings and specifications, and providing ready access to installation agencies as necessary. (T-1).

2.3.4. For each procurement, and each aircraft sun shade related contracting effort (e.g.

inspection and sustainment contracts) referenced in paragraph 2.7.3 of this publication, the owning organization will provide and appoint a Contracting Officer Representative (COR) who reports to the contracting officer on all aspects of implementation of the contract (T-0).

2.3.4.1. For these same procurements and contracting actions, the owning organization will, in agreement with the local Civil Engineering organization request a Civil

Engineering representative to advise on technical requirements of the procurement. (T-1).

2.3.4.2. The Civil Engineer (CE) advisor will assist the COR in:

2.3.4.2.1. Enforcing established engineering standards or inspection criteria as defined and incorporated in the procurement/sustainment contract in order to address safety and integrity of the structure. (T-1).

2.3.4.2.2. Providing quality oversight authority for any technical/serviceability inspections performed on the structure by the contractor. (T-1).

2.4. New Procurements.

2.4.1. The owning organization will:

2.4.1.1. Develop plans for purchase, installation, acceptance and sustainment then submit information to the MAJCOM/A4 for plan approval (T-2). If the owning organization intends to request allied support, the owning organization should include these costs in the forecast. If allied support is required, submit an AF Form 332, Base Civil Engineer

Work Order, or service/work request to Civil Engineering Customer Service prior to solicitations, purchases, or procurements. (T-2).

2.4.1.2. Use AFI 65-601, Vol I, Chapter 9, Budget Guidance and Procedures, to determine correct appropriation for procurement and installation of aircraft sun shades or crew shelters described in this publication. For instance, Table 9.2. Funding For

Relocatable Buildings, Stress Tension Shelters, Aircraft Sun Shades, And Other Modular

Structures, provides a matrix for funding determinations in several scenarios. The table mentions the expense/investment threshold, which, as of the date of this publication is

$250,000. Any equipment procurement exceeding $250,000 must use the “Other

AFI21-136 3 FEBRUARY 2017 7

Procurement” appropriation. Plan and fund current equipment sustainment IAW paragraph 2.7. (T-1).

2.4.1.3. Use strategic sourcing, if available, for standardization and to leverage buying power from an enterprise perspective. (T-1).

2.4.1.4. Ensure all facets of aircraft sun shade sustainment are considered; all applicable installation functional areas (CE [e.g. Community Planner], Airfield Management, Comm, Safety, Medical, etc.) are involved in the siting and selection process, and is approved by the installation’s facility board prior to solicitation and procurement. (T-1).

2.4.1.4.1. If expertise is not available in the owning organization, contact the appropriate MAJCOM representative for further guidance. All new sun shades will be compliant with current applicable structural, environmental and safety standards. (T-

1). Ensure compliance with criteria and design as outlined in paragraph 2.5.

2.4.1.5. Submit planning materials to include drawings, dimensions, cost estimates and statements of work, as well as ramp work striping and support equipment requirements to their applicable MAJCOM/A4. (T-2). Note: This must be completed as early as possible in the planning phase to facilitate a smooth execution phase.

2.4.1.6. Ensure use of reflective markings on corner structural supports regardless of lighting used. (T-2).

2.4.1.7. Ensure use of retro reflective beads for all apron, taxiway and taxi lane markings near aircraft sun shades IAW Engineering Technical Letter (ETL) 04-2, Standard Airfield

Pavement Marking Schemes and Unified Facilities Guide Specifications (UFGS) 32-17-

23, Pavement Markings and AFI 32-1042. (T-1).

2.4.1.8. Perform an evaluation of all proposed sun shade installation plans to ensure requirements in UFC 3-260-01, Airfield and Heliport Planning and Design are met. If waivers are required, those waivers must be approved prior to contract award of the sun shade. (T-1).

2.4.1.8.1. Ensure waiver authorities do not undermine contract requirements or federal regulations (e.g. Federal Acquisition Regulation (FAR), Department of

Defense Federal Acquisition Regulation Supplement (DFARS), etc.). (T-0).

2.4.1.9. Ensure aircraft sun shades that penetrate an airfield imaginary surface defined in

UFC 3-260-01 have obstruction lights installed IAW UFC 3-535-01, Visual Air

Navigation Facilities, and conform to requirements contained in AFI 32-1044, Visual Air

Navigation Systems. (T-1).

2.4.1.10. Ensure compliance with fuel servicing safety requirements in accordance with

TO 00-25-172, Ground Servicing of Aircraft and Static Grounding/Bonding. (T-1).

2.4.1.11. Address the following items and those in paragraph 2.5 and below as a minimum in installation plans submitted to applicable MAJCOM/A4 for approval. (T-1):

2.4.1.11.1. Aircraft sun shade protection characteristics such as hail size, snow, ice and water accumulation (weight and/or inches, consider water runoff, ice mitigation), maximum winds (sustained and gusts), aircraft tie down and lightning/grounding

8 AFI21-136 3 FEBRUARY 2017

protection determined in conjunction with proper local authorities or AFIMSC/PSU

AFCEC. (T-1).

2.4.1.11.2. Ensure Sun shades are designed in accordance with UFC 3-301-01, Structural Engineering, and UFC 3-310-04, Seismic Design. (T-1). Note: Consider jet blast potential in aircraft sun shade design and siting.

2.4.1.11.3. Number of spots to be covered. Consider ramp space capacity for both peacetime and contingency requirements (reception and bed down). (T-1).

2.4.1.11.4. Number of parking spaces lost due to aircraft sun shade placement.

Consider ramp requirements, future mission changes, and impact on overall aircraft parking plan. (T-1).

2.4.1.11.5. Design life expectancy and warranty information. (T-1).

2.4.1.11.6. Expected costs including procurement, installation, and projected annual sustainment costs, to include inspection services. Ensure adequate resources are established to maintain aircraft sun shade serviceability and mission accomplishment.

(T-1).

2.4.1.11.7. Sustainment methodology (owning organization supported, manufacturer supported, supplemental contractor, etc.). Ensure minimum requirements outlined in paragraph 2.7.3 are addressed. (T-1).

2.4.1.11.7.1. Ensures the sustainment tail is covered and doesn’t need to survive only on end of year fall out. (T-1).

2.4.1.11.8. Foreign Object Damage (FOD) mitigation and prevention. (T-1).

2.4.1.11.9. Planned storage of Aerospace Ground Equipment (AGE) and other related support equipment in aircraft sun shades within the maintenance area. (T-1).

2.4.1.11.10. Provisions for electrical power units or powered AGE placement and protection from equipment exhaust and aircraft jet blast while operating in/near aircraft sun shades. (T-1).

2.4.1.11.11. Environmental impacts and mitigation plans. Ensure the host

Environmental Planning Function (EPF) reviews proposals for installation of aircraft sun shades and associated utilities as early in the planning process as possible. The

EPF is responsible for determining the level of environmental impact analysis required. Environmental impact analysis must be completed prior to contract award or implementation. (T-0).

2.4.1.11.12. Conduct and include a Risk Management (RM) assessment IAW AFPD

90-8, Environment, Safety, and Occupational Health Management and Risk

Management, and AFI 90-802, Risk Management, to determine potential impact to personnel, environmental, safety, occupational health and airfield operations before procurement and installation activities begin. (T-1).

2.4.1.11.13. Mitigate any issues affecting control tower visibility or security to include security lighting and illumination and any issues affecting navigational aids.

(T-1).

AFI21-136 3 FEBRUARY 2017 9

2.4.1.11.14. Mitigate obstructions to airspace and file Federal Aviation

Administration (FAA) Form 7460-1, Notice of Proposed Construction or Alteration, with the FAA for new construction. (T-0).

2.4.1.11.15. Communications requirements. If communication (Local Area Network

(LAN), wireless, etc.) is placed in aircraft sun shades, provide explanation of how communications will be procured, installed and sustained. Include in procurement, installation, and sustainment cost estimates. (T-2).

2.4.1.11.16. Mitigate any limitations on emergency and maintenance vehicle access to aircraft. (T-1).

2.4.1.11.17. Fall protection for personnel working above 4’ off the ground IAW AFI

91-203, Air Force Consolidated Occupational Safety Instruction. (T-1).

2.5. Design Criteria/Standards of New or Replacement Aircraft Sun Shades.

2.5.1. Type of material used. Select materials as appropriate for location, type of aircraft sun shade, and the mission being served. The aircraft sun shade and side material shall be fabric, reinforced aramid fiber, carbon fiber, galvanized steel or shop/factory painted steel. (T-2).

2.5.1.1. The frame material will be galvanized steel or other suitable newly designed building material with strength and durability characteristics that replicate or exceed that of galvanized steel. (T-2).

2.5.1.2. Current aircraft sun shades that don't meet these requirements of current design standardization are authorized for use until time of replacement. If repairs become significant or not cost effective, owning organizations should consider replacement to the new standard or removal of the aircraft sun shade. (T-2).

2.5.1.3. To minimize diversity of types of aircraft sun shades across the enterprise and to establish better efficiencies in procurement and long- term sustainment, use strategic sourcing, if available. If strategic sourcing is not available, seek additional guidance from

MAJCOM A4 on aircraft sun shade standardization. (T-2).

2.5.2. Aircraft sun shade height and width. Aircraft sun shades must meet minimum clearance requirements for interior aircraft movement, as well as, entrances and exit points including taxi lanes or taxiways in close proximity to the exterior of the structure. Refer to

UFC 3-260-01, Airfield and Heliport Planning and Design, Chapters 6 and 8 for these dimensions. (T-1).

2.5.2.1. Consider AGE transport and maintenance/emergency vehicle height requirements. Also, consider exhaust blast from jet engines and auxiliary power units, and future mission changes that may impact aircraft sun shade height and width requirements. (T-1).

2.5.3. Wing tip and tail height clearances will meet the requirements outlined in AFI 91-203 and UFC 03- 260-01, Airfield and Heliport Planning and Design. (T-1).

2.5.4. Bird nesting/roosting mitigation. Ensure no bird roosting or nesting locations are present, all holes in support structure and beneath roof must be covered or screened. (T-1).

2.5.4.1. The metal structure should minimize potential nesting sites for birds.

10 AFI21-136 3 FEBRUARY 2017

2.5.4.2. Anti-perching devices shall be installed to deter birds from perching on or under the structure. (T-1).

2.5.5. Airfield waivers. The owning organization will make every effort to prevent submission of new airfield waivers. (T-1).

2.5.6. Ensure Terminal Instrument Procedures (TERPS) personnel evaluate plans for potential impacts on aircraft approach/departure procedures. (T-1).

2.5.7. Lighting requirements. If lighting is placed in or on the aircraft sun shades, provide explanation of how electricity will be provided to and within the aircraft sun shade. Ensure lighting provides sufficient illumination for security, but does not interfere with flightline visual references. The procurement of lighting, installation, maintenance and sustainment shall be included in aircraft sun shade cost estimates. (T-1).

2.5.7.1. Lighting designs and fixture specifications shall be IAW UFC 3-530-01, Design, Interior and Exterior Lighting and Control. (T-1).

2.5.7.2. Light mounts shall be designed to handle wind loads on the light fixtures without damaging the lights and without compromising the structural integrity of the aircraft sun shade. (T-1).

2.5.8. Electrical requirements. If electrical power is to be placed in aircraft sunshades, provide explanation of how electricity will be provided to and within the aircraft sun shade.

Procurement, installation, maintenance and sustainment of electrical requirements on the load side of the power supply point/stub shall be included in aircraft sun shade cost estimates. (T-

1).

2.5.8.1. Electrical power system design shall be in accordance with AFI 32-1062, Electric Systems, Power Plants and Generators, AFI 32-1065, UFC 3-501-01, Electrical

Engineering, UFC 3-520-01, Interior Electrical Systems, UFC 3-530-01, Design, Interior and Exterior Lighting and Controls, and UFC 3-550-01, Exterior Electrical Power

Distribution, UFC 3-600-01, Fire Protection Engineering for Facilities, and ETL 02-15, Fire Protection Engineering Criteria - New Aircraft Facilities. (T-1).

2.5.9. The Cost of running power (e.g. lighting and electrical) from prime or temporary power sources to the sunshades shall be included in the cost estimate and will be borne by the owning unit. (T-1).

2.5.10. In no case will the loss of parking spots resulting from the purchase or installation of aircraft sun shades be a primary factor used to propose or construct additional aircraft parking spots or upgrade existing pavements to support aircraft. Procedures on construction of additional parking spots or pavement upgrades will be IAW AFI 32-1021 and AFI 32-

1032, Planning and Programming Appropriated Fund Maintenance, Repair, and

Construction Projects, Chapter 5. (T-1).

2.5.10.1. Whenever possible, aircraft sun shades will be installed on existing pavement without driving a requirement to expand or upgrade the underlying features. When the addition of pavement is necessary to make the sunshade complete and usable, the cost of the structure must be included with the cost to installation of the pavement for a total sun shade construction project cost. (T-1).

AFI21-136 3 FEBRUARY 2017 11

2.5.11. Aircraft sun shades are airfield fixed-structure obstructions and will meet MIL-STD-

3007, Department of Defense Standard Practice for Unified Facilities Criteria and Unified

Facilities Guide Specifications (UFGS and Air Force criteria included in referenced UFCs and AFIs, as well as, local and national fire, safety, and electrical standards and codes as applicable. (T-1).

2.5.12. Consider location specific design requirements (e.g. snow load, maximum wind ratings, etc.). In addition to the requirements in UFC 3-301-01, for adjacent sunshades which share bracing frames, each fourth frame should provide twice the required lateral bracing strength. (T-1).

2.5.12.1. Particular attention should be focused on the design of lateral bracing for wind and jet blast loads, fatigue strength of steel lateral bracing members, and the design and location of anchor bolts near joints in runway aprons.” (T-1).

2.5.13. Aircraft sun shades must meet ventilation and exhaust air requirements in accordance with the International Mechanical Code. (T-0). Note: Achieve minimum exhaust and/or ventilation air requirements utilizing either mechanical or natural systems.

2.6. Current Aircraft Sun Shades.

2.6.1. To replace currently installed aircraft sun shades, select materials as appropriate for location, type of aircraft sun shade, and the mission being served. The aircraft sun shade and side material shall be fabric, reinforced aramid fiber, carbon fiber, galvanized steel or shop/factory painted steel. (T-2).

2.6.1.1. The frame material will be galvanized steel or other suitable newly designed building material with strength and durability characteristics that replicate or exceed that of galvanized steel. (T-2).

2.6.1.2. Current aircraft sun shades that don't meet these requirements of current design standardization are authorized for use until time of replacement. (T-2).

2.6.1.3. If repairs become significant or not cost effective, owning organizations should consider replacement to the new standard or removal of the aircraft sun shade. (T-2).

2.6.1.4. To minimize diversity of types of aircraft sun shades across the enterprise and to establish better efficiencies in procurement and long-term sustainment, use strategic sourcing, if available. (T-1).

2.6.1.5. If strategic sourcing is not available, seek guidance from higher headquarters on aircraft sun shade standardization. (T-1).

2.6.2. Owning organizations will sustain aircraft sun shades and other shelter types described in this publication IAW AFI 65-601, Vol I, Chapter 9 to ensure no degradation of safety to personnel or mission accomplishment occurs. (T-1).

2.6.3. Owning organizations will conduct an RM assessment IAW AFI 90-802 in conjunction with proper local authorities on current aircraft sun shades for FOD mitigation, markings, bird roosting mitigation, sustainability, safety, structural integrity, wind-load capacity, snow-load capacity, and ability to withstand hail. (T-1).

2.6.3.1. The owning organization is responsible for repairing any deficient areas identified during the RM assessment. (T-1).

12 AFI21-136 3 FEBRUARY 2017

2.6.4. There is no requirement to upgrade current aircraft sun shades to meet the full requirements outlined in paragraphs 2.4.1 through 2.4.1.11.16 and 2.4.1 through 2.5.13 except where codes apply and are mandatory. However, any replacement or significant repair of current aircraft sun shades will meet requirements as outlined in paragraphs 2.4.1 through

2.4.1.11.16 and 2.5.1 through 2.5.13. (T-1).

2.6.5. Upgrading or altering an existing aircraft sun shade including adding a wall(s) (no more than 2 walls total) or bay(s) must be approved by the MAJCOM/A4 prior to installation in the same manner as approval for a new structure. (T-2).

2.6.5.1. Additionally, alterations can significantly impact loading on the structure. A structural analysis certified by a licensed professional engineer or government structural engineer to ensure the alterations do not compromise the structural integrity of the sunshade structure. (T-2).

2.7. Sustainment and Accountability. Owning organization Group Commander or equivalent will:

2.7.1. Appoint a local aircraft sun shade manager and establish an aircraft sun shade user and operations plan. Ensure assets are tracked as equipment items on the appropriate documents on the CA/CRL IAW AFMAN 23-122. (T-1).

2.7.2. Ensure appropriate authorities (e.g. Maintenance Group (MXG), Contracting, Comm, CE, Safety, etc.) at the installation level accept installation of aircraft sun shades and allied support IAW manufacturer specifications, contract specifications, and Air Force Instructions.

(T-1).

2.7.3. Develop an organically supported or contractor supported replacement/sustainment plan that will be included in the 10-year facility plan as outlined in AFI 21-101, Aircraft and

Equipment Maintenance Management. (T-1). Note: This statement does not limit the plan from exceeding the minimum 10-year requirement.

2.7.3.1. Sustainment plan at a minimum will address the following as appropriate:

2.7.3.1.1. Certification and acceptance of installation as needed. (T-1).

2.7.3.1.2. Routine maintenance/sustainment and inspection criteria/services which meets manufacturer or qualified engineering authority (e.g. personnel officially trained to inspect or provide technical guidance on that specific Sunshade) guidance as needed and appropriate. (T-1).

2.7.3.1.3. Periodic and recurring in-depth inspections with prescribed interval/frequency and items to be inspected to determine structural integrity as appropriately defined for each type of structure by the manufacturer or qualified engineering authority as needed and appropriate. (T-2).

2.7.3.1.4. Non-routine maintenance/sustainment and inspection services as needed and appropriate. (T-2).

2.7.4. Ensure development of local policy that establishes periodic inspection criteria as recommended by original manufacturer (interval not to exceed 6 months) approved by a qualified engineering authority for aircraft sun shades and document on Air Force Technical

Order (AFTO) Form 244, Industrial Support Equipment Record. (T-1).

AFI21-136 3 FEBRUARY 2017 13

2.7.4.1. Inspection actions to include upcoming and completed inspections will be tracked in the Maintenance Information System (MIS). (T-2).

2.7.4.2. As a minimum, the owning organization will ensure inspection of:

2.7.4.2.1. Structural Supports for signs of corrosion, excessive movement, cracking or damage; Lateral bracing for signs of corrosion, loosening, cracking, missing hardware, or fatigue damage, particularly at the connections; structural anchorage for signs of loosening and cracking around anchorage points on apron. (T-1)

2.7.4.2.2. Foreign Object (FO), cleanliness and serviceability of installed safety markings. (T-1).

2.7.4.2.3. Lighting (if installed) for security and serviceability. (T-1).

2.7.4.2.4. Electrical system equipment, including electrical panels, receptacles (if installed), lighting systems, and conduit for security and serviceability. (T-1).

2.7.5. Any discrepancy identified during routine, non-routine maintenance or other visual inspection will be documented on the AFTO Form 244; appropriate condition symbol will be used IAW TO 00-20-1, Aerospace Equipment Maintenance Inspection, Documentation, Policies, and Procedures. (T-1).

2.7.5.1. Additionally, all discrepancies will be annotated in the MIS. (T-1).

2.7.5.2. If a discrepancy is discovered which could affect safety or structural integrity this information will immediately be directed to the owning organization group commander or equivalent. (T-1).

2.7.5.3. The owning organization group commander or equivalent with advisement from the qualified engineering authority and safety personnel will make a determination/decision on whether the sun shade is in an acceptable condition to continue performing its intended purpose or whether the sun shade should be removed from service and all assets and personnel vacated from the sun shade until repair is completed.

(T-1).

2.7.6. Establish an emergency evacuation plan to protect both personnel and equipment from inclement/severe weather that would compromise the integrity of the aircraft sun shade roof or support structure. (T-1).

2.7.6.1. During inclement/severe weather situations including but not limited to high winds, thunderstorms, lightning, hail, tornadoes, hurricanes or other adverse weather warning situation, personnel will be evacuated from the aircraft sun shade, not to the aircraft sun shade. (T-1).

2.7.6.1.1. The aircraft sun shade is not intended to be used as a protective shelter in these situations. (T-1).

2.8. Allied Support (e.g. Electricity, Water, Communications, Lighting, etc.).

2.8.1. If elected, electrical power shall be provided to a connection point at the aircraft sun shade in accordance with UFC 3-550-01, Exterior Electrical Power Distribution, and will be installed/maintained by CE as real property IAW AFI 32-9005, Real Property Accountability and Reporting. (T-1).

14 AFI21-136 3 FEBRUARY 2017

2.8.1.1. Allied support funding requirements will be prioritized along with other facility and infrastructure requirements through the Facilities Board process or applicable installation facility project prioritization process. (T-1).

2.8.2. If elected, water lines can be installed to a stub at the aircraft sun shade site and will be installed/maintained by CE as real property IAW AFI 32-9005. Water stubs/connections must be appropriately protected from frost/freeze and other environmental conditions. (T-1).

2.8.2.1. These stubs/connections must be prominently marked to prevent hazards and accidents. (T-1).

2.8.2.2. Allied support funding requirements will be prioritized along with other facility and infrastructure requirements through the Facilities Board process or applicable installation facility project prioritization process. (T-1).

2.8.3. If elected, communications shall be provided to the aircraft sun shade in accordance with UFC 3-580-01, Telecommunications Building Cabling Systems Planning and Design, and will be installed/maintained by qualified communications personnel. (T-1).

2.8.3.1. Allied support funding requirements for the communication real property elements of a project (e.g. conduit, manholes, duct banks, etc.) will be prioritized along with other facility and infrastructure requirements through the Facilities Board process or applicable installation facility project prioritization process. (T-1).

2.8.4. Lighting installation will be considered during procurement and/or sustainment phases and will be purchased and maintained by the owning organization from the light to the power stub. (T-1).

2.8.4.1. If lighting is to be included in an aircraft sun shade, the owning organization shall include this in the procurement, installation, and sustainment plan. (T-1).

2.8.4.2. Owning organizations shall use criteria and consultation as outlined in paragraphs 2.4 through 2.6. Energy efficient lighting will be considered where allowable.

(T-1).

2.8.5. Power receptacles will be considered during the procurement and/or sustainment phases and will be purchased and maintained by the owning organization from the power receptacles to the power stub. (T-1).

2.8.5.1. If power is to be included, the owning organization shall include this in the procurement, installation, and sustainment plan. Owning organizations shall use criteria and consultation as outlined in paragraphs 2.4 through 2.6. (T-1).

AFI21-136 3 FEBRUARY 2017 15

Chapter 3

ADDITIONAL SHELTER TYPES

3.1. Crew Shelters and Portable/Inflatable Shelters.

3.1.1. Owning organizations will address the following items as a minimum in installation plans submitted to applicable MAJCOM A4 for approval:

3.1.1.1. Annual procurement and sustainment costs, including allied support infrastructure costs. See paragraph 2.8. for allied support procedures. (T-1).

3.1.1.2. Ensure shelter meets all standards and codes as applicable. Crew shelters and inflatable or fabric structures must comply with the minimum Antiterrorism Standard requirements of UFC 4-010-01. (T-0).

3.1.1.3. Ensure a FOD mitigation plan is implemented. (T-1).

3.1.1.4. Warranty information. (T-1).

3.1.1.5. Wing tip and tail height clearances will meet the requirements outlined in

AFI 91-203 and UFC 03-260-01. (T-1).

3.1.1.6. Appoint a shelter manager and establish a shelter user and operations plan.

Ensure assets are tracked as equipment items on the appropriate documents on the

CA/CRL IAW AFMAN 23-122. (T-1).

3.1.2. Crew shelters will meet minimum ventilation standards in accordance with the

International Mechanical Code when occupied. (T-0).

JOHN B. COOPER

Lieutenant General, USAF

DCS/Logistics, Installations & Mission Support

16 AFI21-136 3 FEBRUARY 2017

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

AFPD 21-1, Maintenance of Military Materiel, 29 Oct 2015

AFPD 90-8, Environment, Safety, & Occupational Health Management and Risk Management, 2

Feb 2012

AFI 21-101, Aircraft and Equipment Maintenance Management, 21 May 2015

AFI 32-1021, Planning and Programming Military Construction (MILCON) Projects, 25 Feb

AFI 32-1024, Standard Facility Requirements, 14 Jul 2011

AFI 32-1032, Planning and Programming Appropriated Fund Maintenance, Repair, and

Construction Projects, 24 Sep 2015

AFI 32-1042, Standards for Marking Airfields, 14 Jan 2015

AFI 32-1062, Electric Systems, Power Plants and Generators, 15 Jan 2015

AFI 32-1065, Grounding Systems, 12 Jan 2015

AFI 32-9005, Real Property Accountability and Reporting, 04 Mar 2015

AFI 33-360, Publications and Forms Management, 01 Dec 2015

AFI 65-601, Vol I, Budget Guidance and Procedures, 16 Aug 2012

AFI 90-802, Risk Management, 11 Feb 2013

AFI 91-203, Air Force Consolidated Occupational Safety Instruction15 Jun 2012

AFMAN 23-122, Material Management Procedures, 09 Feb 2016

AFMAN 32-1084, Facility Requirements, 26 Feb 2016

AFMAN 33-363, Management of Records, 09 June 2016

DoDI 4165.56, Relocatable Buildings, 07 Jan 2013

ETL-02-15, Fire Protection Engineering Criteria- New Aircraft Facilities, 3 Dec 200

ETL 04-2 (Change 2): Standard Airfield Pavement Marking Schemes, 19 July 2004

MIL STD-3007, Department of Defense Standard Practice for Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS), 13 Dec 2006

TO 00-20-1, Aerospace Equipment Maintenance Inspection, Documentation, Policies, and

Procedures, 1 Apr 2016

TO 00-25-172, Ground Servicing of Aircraft and Static Grounding/Bonding, 26 June 2016

UFC 3-260-01, Airfield and Heliport Planning and Design, 17 Nov 2008

UFC 3-301-01(Change 3), Structural Engineering, 1 June 2013

UFC 3-310-04 (Change 1), Seismic Design, 20 June 2016

AFI21-136 3 FEBRUARY 2017 17

UFC 3-501-01, Electrical Engineering, 6 Oct 2015

UFC 3-520-01, Interior Electrical Systems, 6 Oct 2015

UFC 3-530-01(Change 3), Design, Interior and Exterior Lighting and Control, 1 Apr 2015

UFC 3-550-01(Change 1), Electrical Power Distribution, 1 July 2012

UFC 3-580-01(Change 1), Telecommunications Interior Infrastructure Planning and Design, 22

Jun 2007

UFC 3-600-01(Change 3), Fire Protection Engineering for Facilities, 1 Mar 2013

UFC 4-010-01(Change 1), DoD Minimum Antiterrorism Standards for Buildings, 9 Feb 2012

UFGS 32-17-23, Pavement Markings, 1 Aug 2016

Adopted Forms

AF Form 332, Base Civil Engineer Work Request

AF Form 847, Recommendation for Change of Publication

AFTO Form 244, Industrial Support Equipment Record

FAA Form 7460-1, Notice of Proposed Construction or Alteration

Abbreviations and Acronyms

AF—Air Force

AFCEC—Air Force Civil Engineer Center

AFI—Air Force Instruction

AFIMSC—Air Force Installation and Mission Support Center

AFMAN—Air Force Manual

AFPD—Air Force Policy Directive

AFRC—Air Force Reserve Command

AFRIM—Air Force Records Information Management System

AFTO—Air Force Technical Order

AGE—Aerospace Ground Equipment

ANG—Air National Guard

CE—Civil Engineer

CA/CRL—Custodian Authorization/Custody Receipt Listing

COMM—Communication

COR—Contracting Officer Representative

DEV—Deviation

DFARS—Department of Defense Federal Acquisition Regulation Supplement

18 AFI21-136 3 FEBRUARY 2017

DRU—Direct Reporting Unit

EPF—Environmental Planning Function

ETL—Engineering Technical Letter

FAA—Federal Aviation Administration

FAR—Federal Acquisition Regulation

FO—Foreign Object

FOA—Field Operating Agencies

FOD—Foreign Object Damage

IAW—In Accordance With

LAN—Local Area Network

LPS—Lightning Protection Systems

MAJCOM—Major Command

MILCON—Military Construction

MIS—Maintenance Information System

MXG—Maintenance Group

OPR—Office of Primary Responsibility

PSU—Primary Subordinate Unit

RDS—Air Force Records Disposition Schedule

RM—Risk Management

TERPS—Terminal Instrument Procedures

USAF—United States Air Force

UFC—Unified Facilities Criteria

UFGS—Unified Facilities Guide Specifications