Evaporator_Retube_Combo_rvs1`.pdf

Solicitation Number FA2823-19-Q-4037 Evaporator Tube Replacement

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL, intends to solicit and award a firm-fixed price contract as a result of this solicitation for to removal and replacement of two hundred nine (209) evaporator tubes from a York Chiller 3 model number YKCPCSQ4-CJGS Serial number SMTM-145540 located at building # 380, Eglin AFB, FL.

All FAR references are based off of FAC 2019-03, Effective 12 Jul 2019.DFAR references are from DPN 20190628, effective 28 Jun 2018 and AFFARS references from AFAC 2018-0525, effective 25 May 2018.

Who Can Participate? This solicitation is issued under Request for Quotation number FA2823-19- Q-4037. The North American Industry Classification System (NAICS) code for this acquisition is 238220, with a small business size standard of $15 Million.

The material portion (evaporator tubes) which the Government estimates to be half of the total value of this procurement is being done so on a Brand Name Mandatory basis in accordance with FAR 13.106(b)(1) Soliciting from a single source. See Attachment 4, Brand Name Justification.

Please review this solicitation in its entirety including solicitation attachments provided herein and submit a quote for the evaporator tube replacement as outlined in attachment two (2) the Statement of Work (SOW); as indicated in this solicitation.

Specific instructions and instructions for submitting questions, responses, exceptions to terms and conditions, amendment acknowledgement, and discrepancies may be referenced at the Addendum to FAR 52.212-1 provided herein.

Table of Attachments:

Attachment Number

Description Date Number of Pages

1 Provisions and Clauses

25 April 2019 29 Pages

2 Statement of Work 18 March 2019 5 pages 3 Wage Determination 14 pages 4 Brand Name

Justification 26 April 2019 2 pages

5 EAFB Form 90 2 pages

Addendum to 52.212-1 -- Instructions to Offerors -- Commercial Items.

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE INTO ANY RESULTANT CONTRACT.

Relationship between 52.212-1, Instructions to Offerors and Basis for Award Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting a quote and is not intended to be all-inclusive. The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, as well as the evaluation of both price and non-price factors.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to offeror prescribes the format of the quote. The offeror is required to thoroughly read the Statement of Work, attachment two (2), and submit documentation in accordance with this solicitation. Quote shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete CLIN 0001 in the table below and submit the quote by the closing date. The offeror shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

The Government does not plan a specific site visit at this time. Should the offeror require one in order to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, a request can be submitted to natara.olbricht@us.af.mil and every effort will be made to accommodate one. This request should be communicated no later than July 19th, 2019. If requesting a site visit, in order to attend, the Offeror shall complete and submit via email an Eglin AFB Form 90 (Attachment 5) for each individual attending to natara.olbricht@us.af.mil. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The offeror may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

2) Period of Acceptance of quote: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 45 calendar days from the date specified for receipt of Offers.”

3) Questions/Inquiries: The contracting officer listed below is the Government’s sole point of contact for this acquisition. If necessary, all questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email at the following email addresses no later than Monday, July 22nd, 2019, 10AM CST. The decision whether to respond to questions and requests for clarification made after Wednesday, July 24, 2019, 10AM CST, will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the offeror fully understand all requirements of this notice. Emails must be received by the Contracting Officer: Natara Olbricht, natara.olbricht@us.af.mil on the date and time specified above.

a) Quote Submission/Delivery. Request for quotes are required and shall be received via email. Quotes shall be received in writing by the Contracting Officer, Natara Olbricht, natara.olbricht@us.af.mill no later than Monday, July 29th, 2019, 10:00 AM CST. Offerors shall submit a clear and complete quotation, and include only information that is relevant to this notice.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc) or Adobe PDF (.pdf) file Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

mailto:John.Riffe@us.af.mil mailto:John.Riffe@us.af.mil mailto:Nathan.Mcmillen@us.af.mil mailto:John.Riffe@us.af.mil mailto:Nathan.Mcmillen@us.af.mil mailto:carrie.eastburn@us.af.mil mailto:carrie.eastburn@us.af.mil

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282319Q4037/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The offeror shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable offeror to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. The offeror MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the Offer.

Exceptions to Terms and Conditions. The offeror shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each offer:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the offeror’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and DUNS number;

5. Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Items) shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation; and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number. NOTE: If the offeror has their representations and certifications completed in the System for Awards Management, this step will not be required. However, an annotation expressing such completion shall be included on the quotation.

6. Technical. In accordance with, FAR 52.212-1(b)(4), Offerors shall provide enough documentation to verify compliance with the required specifications in this notice.

7. Lead Time (if different than stated above in Delivery Schedule)

8. Price. The offeror shall submit a firm-fixed priced quote for the entire requirement, a partial quote will not be accepted. The offeror shall provide both the unit price and extended amount (total price) in their quote, as seen below. Quote shall include FOB Destination.

Solicitation Number FA2823-19-Q-4019

CLIN 0001 QTY UNIT Unit Price

Extended Amount

Labor and Materials to remove and replace 209 evaporator tubes.

The contractor shall provide all resources required such as supplies, materials, tools, equipment, qualifications, safety, management, and labor necessary to complete repairs.

1 Lot $ $

BASIS FOR AWARD Pursuant to FAR 13.106-1(a)(2) price will be the Government’s basis for award. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

(a) Completeness. This element is met when the offeror’s prices are determined complete in accordance with the solicitation instructions.

(b) Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one offeror is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

(c) The lowest priced offer evaluated will be considered to represent the best value for the government, with the evaluation process stopping at that point. Award may be made to that offeror without further consideration of any other offers.

NUMBER OF CONTRACTS TO BE AWARDED

The Government intends to award one (1) Firm-Fixed-Price contract.

Addendum to 52.212-1 -- Instructions to Offerors -- Commercial Items.