Attch_A__Performance_Work_Statement,_Dimilin_2L.pdf

EGLIN AIR FORCE BASE Feb 2018

PERFORMANCE WORK STATEMENT

FY17 AERIAL Application of Dimilin 2L on Eglin and Duke Field Airfields.

PESTICIDE

1.0 DESCRIPTION OF SERVICES

The contract is for helicopter application of Dimilin 2L insect Growth Regulator Aqueous Flowable (EPA# 400-461) for the control of the grasshopper population on Eglin Air Force Base (AFB) and Eglin Aux-3 (Duke Field). The Contractor shall perform all work and furnish all personnel, supervision, materials, equipment, and transportation to apply Dimilin 2L in compliance with the EPA Pesticide Label, Florida State Law, and RCS: 15- 518, Section 18.0 Remarks” and applicable guidance provided in “RCS 06-475 “Long-term Vegetation Control”. The work shall be accomplished in accordance with (IAW) the Contractor’s accepted bid package; the requirements in this contract; the best industry standards; pesticide labels; federal and state laws; Air Force Instructions, DOD Instructions (DODI); Eglin Air Force Base (AFB) policies, including a policy that requires aerial treatments to be scheduled in advance as missions; and Eglin AFB environmental documents. Aerial application shall be accomplished by helicopter only, using differential GPS (Geographic Positioning System).

Close communication with the Quality Assurance Personnel (QAP) is required so they may consult with biologists when needed. Variations must be agreed upon by the QAP.

The Contractor shall comply with direction from the government regarding military installation requirements and site-specific requirements.

This work shall be accomplished between the second and third grasshopper instar state; estimated annually between 1 March and 1 May. Grasshopper surveys conducted by a qualified wildlife biologist will dictate the specified treatment date.

1.1 APPLICATION OBJECTIVES

The objective of this project is to reduce grasshopper populations as a food source for foraging birds at Eglin AFB and Duke Field. A reduction of grasshoppers is expected to correlate to a significant decrease of avian presence near aircraft operations.

1.1.4 Application Area

The application area is approximately 1,600 acres. Application will occur in alternating “spray on” and “spray off” swaths so only 50% of the vegetation receives chemical.

These areas are located within Class D airspace at Eglin AFB (KVPS) and Duke Fields (KEGI). Application areas include the infield portions along runways and taxiways with the exception for areas identified as “Darter Stream Buffer Zones”.

PWS FY10 Aerial Herbicide RCW Cluster 1003B

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The application areas are predominantly of level grade with minimal trees and brush scattered throughout the treatment area. The perimeter of both airfields have densely populated tree lines, with above ground power lines in the vicinity of the proposed operational areas. The Government will provide Geographic Information System (GIS) electronic files to the Contractor to delineate the area to be treated and treatment boundaries.

1.2 CONTRACTOR AERIAL APPLICATION REQUIREMENTS

1.2.1 Aerial Applicator License and Certification

All Aerial Applicators shall hold a current Florida Commercial Use Pesticide Applicator’s license and Aerial category; the alternate requirement is that all applicators hold DoD Aerial Applicator certification. A copy of the license shall be submitted with the bid evaluation package. All aerial applicators will document current Aerial Spray Pesticide Applicator license/certificate in the Air Force Integrated Pest Management Information System (IPMIS) at https://web.ipmis-helpdesk.org/.

1.2.2 Experience in Aerial Application

The Contractor’s Aerial Applicator and Helicopter Manager shall have a minimum of 3 years experience in aerial application. The Contractor shall provide a description of this experience with the bid.

1.2.3 Differential GPS for Aerial Application

The Contractor’s Aerial Applicator aircraft shall be equipped with differential GPS capable of using the Air Force’s ArcView Geographic Information System (GIS) electronic files. The subject GIS files shall be used to determine treatment boundaries;

the aircraft GPS shall be used to determine aerial pesticide application boundaries, location, pattern, and rate. The Contractor shall provide the name and contact information for the Contractor’s GPS and GIS coordinator with the bid package, and shall work with the Air Force to ensure compatibility (projection and coordinate system) of the electronic files with the aircraft GPS. This coordination shall be within seven calendar days of acceptance of bid.

After treatment, the electronic files generated by the Applicator during treatment will be provided to the Air Force for integration with Air Force files.

1.2.4 Application Device

Aerial Application equipment will comply with the Pesticide Label to minimize drift.

Equipment must be calibrated to distribute the appropriate rate of Dimilin at droplets of 150-220 microns.

1.2.5 Insurance

The Contractor (and any Subcontractor) shall obtain and maintain the following insurances and coverages, at a minimum:

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Worker’s Compensation and Employer’s Liability for a minimum of $500,000.

General Liability Insurance: The minimum limits will be $1,000,000 with endorsements for Aircraft Public and Private Liability and Comprehensive Chemical Damage.

At least 14 days prior to application, the contractor shall submit certificates of insurance, including an approved DD Form 2400 Civil Aircraft Certificate of Insurance (http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2400.pdf) (see section 1.3.1 for approval procedures). The approved DD Form 2400 must meet the minimum requirements as stated in AFI 10-1001, section 7.

1.3 HELICOPTER OPERATIONS COORDINATION

Due to range and/or air space operations, application by helicopter may require special approval and coordination with the Range Air Space Schedulers, Range Operations and Control Center (ROCC), and Air Traffic Control. While the aerial pesticide operation will be scheduled, range and air space may be shared with other operations. Air Force operations will take precedence over Contractor operations at all times.

1.3.1. DOD FORMS: The contractor shall submit completed forms for approval:

DD Form 2400 Civil Aircraft Certificate of Insurance, (http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2400.pdf);

DD 2401, Civil Aircraft Landing Permit (http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2401.pdf); and DD 2402, Civil Aircraft Hold Harmless Agreement (http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2402.pdf).

For this contract, the subject forms shall be submitted as allowed under Rule 1 of AFI 10-1001 http://www.e-publishing.af.mil/shared/media/epubs/AFI10-1001.pdf). The documents shall be submitted to this organization:

46 OSS/OSAM

601 W. Choctawhatchee Ave, Ste. 80 Eglin AFB, FL 32542

The package shall identify this contract and include the contact information for the contract POCs.

1.3.2 Range / Range Air Space Scheduling

Aerial pesticide application scheduling shall be coordinated with 96 Operational Support Squadron and applicable Air Traffic Control agencies. The Contractor will deconflict and schedule dates/times for air and ground operations with applicable 96 TW Operational Support Squadron representatives. The Contractor should be prepared to alter work schedule or location if denied access to a specific areas.

1.3.3 Eglin Air Traffic Control

http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2400.pdf http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2400.pdf http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2401.pdf http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2402.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI10-1001.pdf

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The Contractor’s aircraft shall maintain communication at all times with the applicable controlling agency. Eglin Air Traffic Control (850) 882-9153; Duke Field Air Traffic Control (850) 883-6375. Radio frequencies and tower hours of operation shall be coordinated at least 14 calendar days prior to application. The Contractor shall follow applicable Federal Aviation Administration requirements for flight operations.

1.3.4 Range Operations and Control Center (ROCC)

Contractor ground crews shall maintain contact at all times with the ROCC when working in a restricted area. Contract ground crews shall call in to the ROCC at 882- 5800 and obtain a “Z-clearance” before entering any restricted areas. The Contractor ground crew shall contact the ROCC and call out of a restricted area when vacated.

1.3.5 Coordination with Contracting Officer’s Designee

All Contractor crews shall coordinate closely with the Aerial Pesticide Contracting Officer’s Designee, Felix Marrero at (850) 882-3466. Coordination will include all locations, military installation security, access to work site, work schedules, etc.

1.3.6 Helicopter/Ground Vehicles Description and Staging

Pesticide aerial application operations shall be coordinated with Ground and Air Traffic Control. This WILL include aircraft landings/takeoffs, refueling, and supply vehicle location and movement. All helicopter/ground crew landing zones and staging/loading areas shall be pre-identified and coordinated in real-time with Eglin and Duke Field Air Traffic Control controlling agencies, and the Contracting Officer’s Designee.

1.4 OTHER TECHNICAL INFORMATION

1.4.1 Application Period

Application will be made during the dates of 1 Mar – 1 May, 2018 (Dates superseded by recommendations from a certified wildlife biologist or 96TW BASH program manager as grasshopper intar state dictates).

1.4.2 Work Hours

Work hours will be between 0600 and 1700. Work will be scheduled for Saturday and Sunday, but may be scheduled on weekdays, provided pre-coordination has been accomplished and air space is available on weekdays.

1.4.3 Weather Conditions and Restrictions

Apply Dimilin at wind speeds less than or equal to 10 knots to reduce the risk of drift and impact on non-target species. Appropriate conditions shall be based on National Weather Service predictions, and verified by the Contracting Officer’s Designee.

Dimilin will not be applied within 150 feet of any body of water

1.4.4 Dimilin 2L

All Dimilin 2L product applied will be provided by the contractor.

1.4.5 Rates of Application.

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Dimilin will be applied to vegetation on the airfield areas IAW label instructions. Note:

this rate may be adjusted by the Contracting Officer’s Designee if warranted.

1.4.6 Sensitive areas

Pesticide shall be excluded from sensitive areas. Sensitive areas include streams, sites without vegetation, surface waters, some endangered species habitats (as determined by Endangered Species Act consultation), and associated buffers.

For the subject application area, sensitive areas are outside but adjacent to the treatment boundaries shown on the map.

1.4.7 Helicopter Storage

When not in use, the helicopter shall be stored in accordance with state law.

1.5 INSPECTION AND ACCEPTANCE

1.5.1 Inspection Procedures

Inspection by the Government of the work performed under this contract shall be made as the treatment progresses. During contract performance, the Contracting Officer or his designee will make unscheduled inspections of herbicide, application equipment, performance, and treated areas to ensure that contract requirements are met.

1.5.2 Contractor Inspection, Record Keeping, and Certification of Treatment Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract that include the date and time of the application, amount of herbicide used, weather conditions, and actual number of acres treated. Records, certification of performance, and application GPS files shall be submitted with the Contractor’s invoice(s).

1.5.3 Exchange/Drop of Treatment Areas

Areas may also be dropped or exchanged at the convenience of the Government due to mission, environmental, program, or other requirements.

1.5.4 Basis for Payment

Payment will be made at a rate up to but not exceeding the unit bid price after satisfactory completion by the Contractor. All treated areas must show signs of retarded grasshopper growth 10 days after application to qualify for payment. Payment will be processed after inspection, assessment of herbicide affects described in this paragraph, and acceptance of work performed.

2.0 SERVICE DELIVERY SUMMARY

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Performance Objective Statement of Work Paragraph(s)

Performance Threshold

Aerial application of pesticide (Dimilin 2L) will be provided to areas designated on map and in GIS files

All Pesticide applied must be within the specified rate per acre per the labeled rate for grasshopper control in non-crop areas.

There will be no application to sensitive areas.

Receipt of records and GPS aerial application files.

3.0 GOVERNMENT-FURNISHED PROPERTY

None.

4.0 GENERAL INFORMATION

None

4.1 DEFINITIONS

Closed Areas - Areas where access is restricted to authorized individuals. Areas are normally closed to conduct missions or tests, or for safety.

Contractor – The term “Contractor” includes the Contractor’s personnel, subcontractor, and subcontractor’s personnel.

4.2 NOTICE TO CONTRACTOR – PUBLIC HIGHWAYS, AIR FORCE ROADS, AND

AIR FORCE LANDS ARE WITHIN AIR FORCE MUNITIONS RANGE SAFETY ZONES

Some lands and roads are frequently closed due to mission activity, and the Contractor may be required to perform work in such areas on Saturdays and Sundays at no additional cost to the cost to the government.

Prior to entering any closed areas, prior to crossing any range, and prior to proceeding through a closed range gate (normally a red gate), the Contractor shall call the Range Operation Control Center (ROCC), telephone (850) 882-4548, to obtain a "Z" clearance and required departure time. The Contractor shall vacate the subject area and contact the ROCC again to “call out” of the area by the time specified.

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4.3 NOTICE TO CONTRACTOR -- CLOSURES AND CONTRACT SHUT-DOWNS

FOR NATIONAL SECURITY AND OTHER REASONS

The Contractor is notified that all or part of Eglin AFB may have restricted access due to national security or any other purposes. Additionally, the contract may be shut-down due to national security or any other purposes.

4.4 NOTICE TO CONTRACTOR – UNEXPLODED ORDNANCE (UXO) ON THE

EGLIN RESERVATION

Eglin AFB lands have been used as a munitions test range since 1935, and unexploded but dangerous ordnance exists in the ground and in trees. Treatment areas may contain UXO such as live bombs, missiles, and other ordnance material embedded in trees or soil. UXO may kill or injure people and damage property.

4.4.1 UXO Briefing

Prior to working on the reservation, all crewmembers shall watch a film about UXOs and document the briefing. At the preperformance meeting, the Contractor’s Representative shall sign a form stating that UXOs have been discussed.

4.5 COMMUNICATIONS

The Contractor shall ensure his/her crews maintain two-way communication, in English, with the QAP and applicable ATC controlling agencies. The Contractor shall provide cell phone numbers for all crews prior to start of work. In the event the areas are needed for higher priority aircraft operations, the Contractor may be required to leave with short notice.

Each Contractor crew may be required to carry and communicate on additional radios.

4.6 SAFETY AND HEALTH REQUIREMENTS

The Contractor shall perform the work in a safe and environmentally-acceptable manner; and shall train contract personnel on proper and safe work procedures. The Contractor shall make drinking water, eyewash, and other health needs freely available.

The Contractor and all crewmembers shall use/wear appropriate Personal Protective Equipment (PPE), in accordance with pesticide/chemical labels, when conducting mixing, loading, application, dispersal, and/or spraying operations. Accidents or injuries shall be reported to the QAP. In case of Emergency, the Contractor shall dial 911.

4.7 PROTECTION OF NATURAL RESOURCES, CULTURAL RESOURCES, AND

IMPROVEMENTS, and the ENVIRONMENT The Contractor shall take appropriate actions and precautions to prevent pollution or degradation of all natural resources, cultural resources, and improvements. The Contractor shall be responsible for repairing or replacing any degradation, damage, or destruction that results from his/her actions.

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4.7.1 Material, pesticide, supplies, and containers are the responsibility of the Contractor and are subject to federal, state, and local laws and the product label(s);

they shall not be stored or discarded on the Eglin Reservation. The Contractor is encouraged to recycle empty containers as allowed by the manufacturer.

4.7.2 All trash/debris, including lunch/snack trash, shall be disposed of properly and immediately. Trash/debris disposal is prohibited on the Eglin Reservation.

4.7.3 Historic and archeological resources shall be protected. If a historical/archeological site is found, the Contractor shall stop work, protect the site, and notify the QAP. Work cannot be performed in that area until it is released by a Cultural Resources Manager. Arrowheads, bottles, turpentine pots, and other artifacts shall not be collected on federal property.

4.8 PROTECTED ANIMALS, PLANTS, AND HABITATS

4.8.1 The gopher tortoise is a protected species. A gopher tortoise burrow entrance is usually oblong, with an arching top half, and a flatter bottom half. A dirt-mound “apron” is located at the entrance. If the Contractor locates a gopher tortoise or burrow, the Contractor shall report the find immediately to the QAP, and shall protect the animal/habitat. No work will be allowed within 25 feet of a gopher tortoise mound unless specifically directed by the contract and QAP.

4.8.2 The eastern indigo snake is a large, thick, shiny black snake, with a red or white chin, throat, and side of head. Young snakes have a greater amount of red on the head. It will hiss when disturbed, but is non-poisonous. Notify the QAP if an eastern indigo snake is found, and do not disturb the snake.

4.8.3 Other Eglin species and habitats are also protected by various laws. Violation of laws may result in fines or other actions.

4.9 SITE CONDITIONS

The terrain to receive treatment is flat to gently rolling. The soil is sandy. Exterior access roads are available. Four-wheel drive vehicles may be required to access some areas of performance.

4.10 ACREAGE MEASUREMENT

For this contract, acreage was determined using GIS, as described in section 1.2.3 and is considered accurate for purposes of this contract. Actual area may differ from the original map due to set aside areas for erosion control, existing regeneration, live oak domes, or other reasons. The Government reserves the right to add, remove, or change treatment areas or portions of treatment areas, at its convenience. However, treatment acres will not exceed the acres agreed by contract unless authorized via a contract modification.

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4.11 SPILLS

The Contractor shall be responsible for the cleanup of all spills, including fuel, oils, lubricants, chemicals, and hazardous waste, regardless of the quantity/size. All spills immediately shall be reported to the QAP and the Eglin AFB Spill Response Program Manager. An Eglin AFB Spill Discharge Report [Appendix A] shall be completed and hand-carried or faxed (882-7675) to 96 CEG/CEVCE, Bldg. 592 within 4 duty hours of the spill occurrence. Eglin AFB Spill Response Program Managers shall make any required off-base spill reporting notifications.

Eglin AFB Spill Response Emergency Contacts Bruce Stippich

CELL: (850) 240-1628

Pager: (850) 885-2601 Office: (850) 882-7659 Fax: (850) 882-7675 Home: (850) 939-9709

Mike Vannoy

CELL: (850) 699-9053

Office: (850) 882-1856

Tim Langley

CELL: (850) 855-0869

Office: (850) 882-7658

Additionally, any spill that threatens life, is a safety hazard, or is a fire hazard, shall be reported to the Eglin AFB Fire Department immediately by calling 911.

4.12 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY. IAW DoDI 3020.37 (Continuation of Essential DOD Contractor Services during Crisis) and aforementioned Air Force implementation, unless otherwise directed by an authorized government representative, it is determined that services as identified in this PWS are NOT essential for performance during a crisis.

5.0 REFERENCES

Reference Air Force Publications http://www.e-publishing.af.mil AFI 10-1001 Civil Aircraft Landing Permit http://www.e-publishing.af.mil/shared/media/epubs/AFI10-1001.pdf AFI 32-1074 Aerial Application of Pesticides http://www.e-publishing.af.mil/shared/media/epubs/AFI32-1074.pdf AFI 32-1053 Integrated Pest Management Program http://www.e-publishing.af.mil/shared/media/epubs/AFI32-1053.pdf DOD Issuances http://www.dtic.mil/whs/directives/index.html DD Form 2400 Civil Aircraft Certificate Of Insurance http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2400.pdf DD Form 2401 Civil Aircraft Landing Permit http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2401.pdf

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DD Form 2402 Civil Aircraft Hold Harmless Agreement http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2402.pdf DODI 4150.07 DOD Pest Management Program http://www.dtic.mil/whs/directives/corres/pdf/415007p.pdf

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Appendix A. Eglin Air Force Base Spill Discharge Report

NOTE: This form is for reporting all spills and accidental discharges of petroleum, oils, lubricants, chemicals, and hazardous waste regardless of the quantity. Please complete this form and hand-carry or Fax (882-7675) to AAC/EMC, bldg 592 within 4 duty hours of the spill occurrence.

Responsible Organization:

Point of Contact: ____________________ Phone: ______________

Date of Spill: __________________ Time of Spill: ________hrs

Type of Pollutant:

Estimated Amount (gallons):

Location of Spill:

Latitude: __________________ Longitude:______________________

Cause of Spill:

Human Error Equipment Failure Act of Nature Over-pressure Accident Other

Containment/Clean up Actions:

Actions taken to prevent future occurrence:

Commander’s Signature Date Name & Grade