Roman Catholic Priest PWS Oct 2026.docx

Performance Work Statement (PWS) Solicitation No. TBD Roman Catholic Priest Page 2 of 2

PERFORMANCE WORK STATEMENT (PWS) FOR

ROMAN CATHOLIC PRIEST LOS ANGELES AIR FORCE BASE

EL SEGUNDO, CALIFORNIA

WORKING DRAFT — 22 OCT 2026

REVISION CONTROL

Coordination:

Functional Commander/Functional Director Quality Assurance Program Coordinator Contracting Officer Base Records Manager "IAW AFI 33-332, Records Management Program, Paragraph l0.

Table of Contents

1. DESCRIPTION OF SERVICE

The Contractor shall provide Roman Catholic priest services for Los Angeles Air Force Base (LAAFB), El Segundo, California, and Fort MacArthur, San Pedro, California. The Contractor shall furnish qualified priest personnel, routine local transportation, and other resources necessary to perform the religious services described herein. Administrative assistant services are not included in this requirement.

1.1. Basic Services

Services shall be consistent with applicable Archdiocese for the Military Services (AMS), USA requirements and governing Department of the Air Force guidance. The Contractor shall be available Saturdays, Sundays, and one weekday (currently Tuesday), and shall provide pastoral counseling and sacramental preparation by appointment. The Contractor provides ecclesiastical leadership; Government administrative duties remain with chapel staff. The separately contracted Catholic Pastoral Coordinator (CPC, CTOF-funded) and Religious Education Coordinator (REC, APF-funded) perform their respective administrative and program duties.

1.2. Worship Services

1.2.1. Liturgical Activities

Plan and direct scheduled liturgical activities, including seasonal devotions, reconciliation services, Holy Week, and other required observances. Coordinate logistics with chapel staff, CPC, and supporting personnel; retain responsibility for religious content and liturgical planning.

1.2.2. Weekday Mass

Conduct one weekday Mass at LAAFB, normally Wednesday’s at 1130. Dates and times may be coordinated with chapel staff. Conduct additional weekday Mass when required by applicable AMS guidance and within the contract scope.

1.2.3. Saturday Vigil Mass

Conduct Saturday Vigil Mass at Fort MacArthur Chapel at 1630, subject to coordinated schedule changes.

1.2.4. Confessions

Conduct confessions Saturdays at Fort MacArthur Chapel from 1545 to 1615; additional confessions by appointment as needed.

1.2.5. Sunday Morning Mass

Conduct Sunday Mass at Fort MacArthur Chapel at 0900. The chapel shall be available for the Protestant community no later than 1030.

1.2.6. Special Event Masses and Liturgical Services

Conduct the following observances: Ash Wednesday at LAAFB 1130 and Fort MacArthur 1900; Good Friday services at LAAFB 1400 and Fort MacArthur 1900; Memorial Day at Fort MacArthur 0900; Thanksgiving Day at Fort MacArthur 0900. Times may change by coordination. Good Friday is a liturgical service, not a Mass.

1.2.7. Reconciliation Service

Plan and conduct one evening reconciliation service during Advent and one during Lent at Fort MacArthur Chapel, normally at 1900. Exact dates shall be coordinated with chapel staff.

1.2.8. Memorial, Funeral, Marriage, Baptismal, Confirmation, and Emergency Services Provide or arrange religious and sacramental services for authorized personnel as needed, including preparation, counseling, officiating, and ecclesiastical documentation. Applicable canonical and AMS requirements shall be observed. For emergencies, respond by telephone within one hour and personally appear or arrange a qualified priest within two hours after the telephone response, including outside normally scheduled service days.

1.2.9. Rite of Christian Initiation

Provide ecclesiastical oversight of RCIA/OCIA and sacramental readiness; administer sacraments as authorized. The separate REC manages routine classes, scheduling, registrations, and volunteers.

1.3. Administration I — Religious Responsibilities

1.3.1. Catholic Community Council Meetings

Provide religious leadership and guidance at the monthly Catholic Community Council meeting, normally Sunday after Mass, approximately one to two hours. Administrative budgeting and Government decisions remain with authorized personnel.

1.3.2. Chapel Staff Meetings

Attend one chapel staff meeting per month at LAAFB, approximately one hour, to provide Catholic community religious input and coordinate support needs. Notify the Installation Chaplain of anticipated absences.

1.3.3. Financial Working Group Meetings

Attendance is optional, not required or priced as recurring priest workload. The CPC represents the Catholic community for routine financial working group coordination.

1.3.4. Sacramental Records

Review, verify, and sign sacramental documentation as ecclesiastically required. The CPC coordinates administrative preparation and submission. Official ecclesiastical records are maintained by the appropriate ecclesiastical authority, not the installation chapel.

1.3.5. Chaplain Corps and Statistical Reporting

Provide accurate religious-service and pastoral activity data necessary for required monthly reports. Chapel staff/CPC coordinate compilation and administrative submission, as appropriate. Protect privileged and confidential communications.

1.3.6. Quarterly Priest Report

Provide necessary religious information and review or certify quarterly priest reporting required by AMS. The CPC may prepare administrative portions.

1.3.7. Special Visits

Support the religious and ecclesiastical aspects of Catholic bishop visits. The CPC and chapel staff coordinate administrative arrangements, installation access, scheduling, and protocol.

1.3.8. Director of Religious Education

Provide ecclesiastical oversight of religious education, curriculum and sacramental preparation. The APF-funded REC administers scheduling, registration, classes, volunteers, and associated program logistics.

1.3.9. Leader of Catholic Community

Provide spiritual leadership to the Catholic community, advise the Installation Chaplain on Catholic religious needs, and coordinate with chapel staff as appropriate. This does not confer Government administrative or contract supervision authority over separately contracted personnel.

1.3.10. Substitutes

When unavailable, the Contractor shall locate and arrange a qualified substitute priest, verify appropriate AMS faculties and ecclesiastical authorization, and compensate the substitute from the fixed-price priest services CLIN. Provide advance notice to chapel staff whenever practicable. The Government coordinates required base access and background checks. No separate Government payment shall be made for substitute services already included in the fixed-price CLIN.

1.3.11. Travel

Routine local travel is included in the fixed-price priest services CLIN. One annual ecclesiastical endorser conference may be separately reimbursed only when approved in advance by the Contracting Officer under the travel CLIN, subject to applicable allowable-cost limitations and documentation.

1.4. Contractor Manpower Reporting

The Contractor shall provide any contractor manpower reporting required by the awarded contract and current applicable reporting instructions. Contracting shall confirm the current system, clause, and submission deadlines before award.

2. SERVICE SUMMARY (SS)

2.1. General

The Government will evaluate performance against the objectives and thresholds below. Unless otherwise indicated, surveillance may occur monthly.

2.2. Performance Evaluation

When appropriate, deficient services shall be corrected or re-performed at no additional cost. The Contracting Officer shall determine contractual remedies under applicable inspection and contract clauses.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Facilities

Government facilities shall be used only for contract performance. No smoking is permitted. The Contractor shall keep work and storage areas orderly and safeguard Government-furnished property.

3.1.1. Office Space

The Government will furnish office access at Building 272, LAAFB, and Building 425, Fort MacArthur. At LAAFB, the Contractor may use a shared contractor workstation and designated storage space for religious-service materials.

3.1.2. Hazardous Material

The Contractor shall comply with applicable installation hazardous-material handling requirements when relevant to contracted activities.

3.2. Government-Furnished Services

The Government will provide normal building utilities, refuse collection, pest control, installation emergency medical response, and installation security services consistent with local procedures.

3.2.1. Utilities

The Government will furnish ordinary water, electricity, heating, and other available building utilities. The Contractor shall conserve resources.

3.2.2. Communication

The Contractor may use Government-provided telephones for official contract communications. Government computer and network access may be provided subject to approval and cybersecurity requirements. Use of Government equipment is not mandatory when contract requirements can be met through other authorized methods. The Contractor shall comply with applicable communications security procedures.

3.2.3.–3.2.6. Other Installation Services Government-provided refuse collection, insect and rodent control, emergency medical services, and Security Forces support remain available in accordance with normal installation procedures.

3.3. Forms and Publications

Applicable forms, publications, and instructions shall be made available or identified by the Government. The Contracting Officer shall resolve any changes affecting scope, cost, or contract requirements.

4. GENERAL INFORMATION

4.1.1. Contract Manager

The Contractor serves as the primary contact for the COR and Contracting Officer, coordinates performance and schedules, and remains accountable for approved substitute services.

4.1.2. Contractor Personnel

The Contractor and substitute priests shall maintain qualifications and comply with installation requirements. The Contractor verifies substitute ecclesiastical qualifications and AMS authorization. The Government coordinates installation access and required background checks. Contractor personnel shall safeguard Government property, maintain professional appearance, and comply with applicable restrictions on employment of Government personnel.

4.2.1. Normal Hours of Operation

The Contractor shall perform services according to the worship schedule and remain available Saturdays, Sundays, and one weekday (currently Tuesday). Pastoral counseling and sacramental preparation are provided by appointment. Emergency services remain subject to the established response standards.

4.2.2. Federal Holidays

Routine services are not required on the six holidays identified in the original PWS—Martin Luther King Jr. Day, Washington’s Birthday, Independence Day, Labor Day, Columbus Day, and Veterans Day—except for scheduled worship, required religious observances, and emergency religious services.

4.2.3. Performance During a Declared Crisis

Required Catholic religious support shall continue during a declared crisis unless otherwise directed by an authorized Government representative. The Contractor shall coordinate safe alternate arrangements, including outdoor services and permitted virtual counseling or instruction, consistent with Catholic sacramental requirements and installation restrictions. The essential-contractor-services designation and governing DoD references require Contracting review.

4.3.1. Performance Evaluation Meetings

The Contracting Officer may require weekly meetings during the first month and additional meetings as needed. The Contractor may request a meeting following a Corrective Action Report. Disagreements with meeting minutes may be submitted in writing within ten calendar days.

4.3.2. Government Quality Assurance

Chapel staff normally receive initial community concerns. Potential contract deficiencies shall be referred to the COR for documentation and Government validation. Matters of doctrine or ecclesiastical authority shall be referred to the appropriate religious authority. Only the Contracting Officer may change scope, price, terms, or conditions.

4.4. Administrative Records

Government administrative records shall be handled according to applicable Government requirements. The Contractor reviews and verifies ecclesiastical records and signatures; the CPC may coordinate preparation. Official sacramental registers are maintained by the appropriate ecclesiastical authority, subject to AMS procedures.

4.5. Safety

The Contractor and substitutes shall follow applicable federal, state, local, DoD, and installation safety, fire, evacuation, and emergency procedures; report unsafe conditions promptly. No separate contractor Safety Plan is required by this draft unless specifically directed by the Government in the final contract.

4.6. Phase Out

The Contractor shall support an orderly transition of scheduled worship, pending sacramental preparation, and pastoral appointments to a successor within the period of performance. Protect confidential pastoral communications and transfer Government property and authorized records appropriately.

4.7. Period of Performance

The anticipated period of performance is one 12-month base period and four 12-month option periods, if exercised by the Government. The Government may extend services for up to six additional months, if authorized under the contract. Option periods and the extension are not guaranteed.

Base Period: 15 Dec 2026 – 14 Dec 2027 Option Period 1: 15 Dec 2027 – 14 Dec 2028 Option Period 2: 15 Dec 2028 – 14 Dec 2029 Option Period 3: 15 Dec 2029 – 14 Dec 2030 Option Period 4: 15 Dec 2030 – 14 Dec 2031 Potential Six-Month Extension: 15 Dec 2031 – 14 Jun 2032

5. APPENDICES

Appendix A — Estimated Workload Data (Based on Historic Data)

Pastoral counseling is provided as needed by appointment. Estimates are planning quantities, not guaranteed service volumes. Separate CPC administrative duties are excluded from priest workload.

Appendix B — Definitions Faculties: Ecclesiastical authority or permission necessary for a priest to perform specified Catholic sacramental and ministerial acts. AMS: Archdiocese for the Military Services, USA. CPC: Catholic Pastoral Coordinator (separate CTOF-funded contract). REC: Religious Education Coordinator (separate APF-funded contract). COR: Contracting Officer’s Representative. CO: Contracting Officer.

Appendix C — Installation Access Requirements The Contractor and substitutes shall comply with the installation’s current access control, identity proofing, vetting, visitor sponsorship, and credential requirements. The Government will coordinate access and required background checks. The original 2021 Integrated Defense Plan attachment contained legacy office names and detailed vetting criteria; a current installation-approved access attachment must be supplied before award. This draft does not reproduce those outdated instructions.

Appendix D — Applicable Publications and Forms Applicable AMS pastoral care guidance and Priest Manual; current Department of the Air Force Chaplain Corps guidance; applicable Federal Acquisition Regulation provisions; installation security, safety, and cybersecurity requirements; and current authorized travel rules. Contracting and functional reviewers shall confirm publication titles, editions, and mandatory/advisory designations before award. The 2021 source appendix contains superseded or potentially outdated citations.

Acquisition and Validation Notes — Remove Before Award CLIN 0001: Fixed-price Roman Catholic priest services, including routine local travel and substitutes. CLIN 0002: Separately reimbursable annual ecclesiastical endorser conference travel, only if preapproved. Verify CLIN numbering and reimbursement terms with Contracting.

Verify: (1) current AMS requirements and endorsement/faculties; (2) current installation access appendix; (3) crisis essential-services designation; (4) contractor manpower reporting applicability; (5) travel clauses; (6) historical workload estimates; (7) holiday treatment and any schedule changes; (8) no obligations imposed on separate CPC/REC contractors through this PWS.