Mortuary Services Ordering Guide .pdf

Blanket Purchase Agreement (BPA) Ordering Guide

1. Purpose

This is a pre-priced BPA to provide all labor, part, equipment, materials and transportation necessary to provide Mortuary Services to Los Angeles Air Force Base (LAAFB) in accordance with the attached Performance Work Statement (PWS).

Note: a BPA is a simplified instrument utilized to fulfill anticipated repetitive needs for supplies or services. In accordance with FAR part 13.303-2(c), BPAs may be established with more than one supplier for supplies or services of the same type to provide maximum practicable competition.

2. Scope

LAAFB is acquiring mortuary services for the embalming, restoration, other preparation, care, and disposition of remains of authorized personnel. The contractor shall provide licensed facilities, equipment, licensed funeral service practitioners, motor vehicles, professional services, supplies, death certificates, caskets, urns, outer shipping containers, transportation and perform hygienic practices as specified in the performance work statement (PWS). The contractor will comply with all existing federal, state, territory, and local licensing requirements and regulatory standards applicable in performance of this contract.

3. Extent of Obligation

• The Government is obligated only to the extent of authorized purchases made under the

BPA.

• This BPA can be discontinued upon thirty (30) days written notice by either party.

4. Effective Dates

• Base Year: 1 December 2024 – 30 November 2025

• Option Year 1: 1 December 2025 – 30 November 2026

• Option Year 2: 1 December 2026 – 30 November 2027

• Option Year 3: 1 December 2027 – 30 November 2028

• Option Year 4: 1 December 2028 – 30 November 2029

5. Contacts

Contracting Officer

• STEPHEN HERNANDEZ, SSgt, USAF

• stephen.hernandez.1@spaceforce.mil mailto:stephen.hernandez.1@spaceforce.mil

• 310-653-5651 (Email is preferred method of communication)

Contracting Specialist: Name, email, and phone number.

• Gabriella De La Garza

• Gabriella.de_la_garza@spaceforce.mil

• 310-653-1812

Vendor Representative: Name, email, and phone number.

• TBD

6. Ordering Process

The contractor will furnish the services called for by this agreement if, and when, requested by the contracting officer or his/her authorized representative. Calls/Orders for services will be issued on an as needed basis. The most up to date pricelist, on file at the time the Government notifies the contractor that a call/order will be placed, shall be utilized when a call/order is issued. Pricelist updates cannot be made at the time the Government notifies the contractor that a call/order will be issued. However, pricelist can be updated prior to the Government's notification, and after a call/order is issued. (Note: Pricelist shall be updated at a minimum of once per calendar year.)

Ordering Thresholds:

Orders may not be placed once the following maximums are reached.

• Base Year maximum - $50,000.00

• Option Year 1 maximum - $50,000.00

• Option Year 2 maximum - $50,000.00

• Option Year 3 maximum - $50,000.00

• Option Year 4 maximum - $50,000.00

Order Placement:

• Step 1: Government needs will be identified to ensure they fall within BPA scope.

• Step 2: A call/order request will be placed vie email to the contractor.

• Step 3: A call/order will be created after order request is accepted. The most up to date pricelist, on file at the time the Government notifies the contractor that a call/order will be placed, shall be utilized.

• Step 4: Call/Order will be transmitted and submitted via email to the contractor.

Pricelist:

mailto:Gabriella.de_la_garza@spaceforce.mil

The contractor shall submit to the contracting officer a current price list for approval each time there is a price change. The price list shall follow the format of the initial pricelist established at the beginning of the agreement, signed by an authorized contractor representative, and the price will not be effective until signed/approved by the Contracting Officer. Pricelist updates cannot be made at the time the Government notifies the contractor that a call/order will be issued. However, pricelist can be updated prior to the Government's notification, and after a call/order is issued. (Note: Pricelist shall be updated at a minimum of once per calendar year.)

7. Documentation Requirements

All items or services under this agreement shall be accompanied by a delivery ticket or sales slip that shall contain the following minimum information:

• Name of contractor

• BPA number

• Date of purchase

• Purchase number (4-digit sequential number provided by authorized personnel)

• Itemized list of services furnished

• Quantity, unit price and extension of each item (less applicable discounts)

• Date of delivery or shipment

8. Invoices

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. Service shall be billed upon each delivery. Invoices shall be submitted in accordance with information detailed in Clause 252.232-7006, Wide Are Workflow Payment Instructions.

9. Additional Terms and Conditions

The ordering activity contracting officer shall review the BPA and determining in writing at least once a year whether the schedule contact upon which the BPA was established is still in effect, the BPA represents the best value, estimated quantities/amounts have been exceeded and additional price reductions can be obtained.

The Contracting Officer (CO) placing orders under a BPA, or designated representative or the CO shall review a sufficient random sample of the BPA files at least annually to ensure that authorized procedures are being followed.