FA255025Q0036 Large Rapiscan 935DX X-Ray Machine Solicitation.pdf

Combined Synopsis/Solicitation

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

21 LRS Rapiscan X-Ray

Machine FA255025Q0036

Friday, 15 August 2025

Response Deadline:

Purchasing Office:

Wednesday, 27 August 2025

50th Contracting Squadron Schriever SFB, Colorado 80912 no later than 1200 Mountain Time (MT)

Point(s) of Contact:

Contract Specialist/ SSgt Tatum Kiley/ tatum.kiley@spaceforce.mil/ 719-567-7332

Contract Officer/ SSgt Jacob Hiatt jacob.hiatt@spaceforce.mil/ 719-567-5732

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ). The solicitation number is FA255025Q0036.

3. This RFQ does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.

4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05, effective 7 August 2025, Defense Federal Acquisition Regulation Supplement (DFARS) Change 01/17/2025 effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation Supplement Change 10/16/2024 effective 16 October 2024.

5. In accordance with FAR 19.502-2 this requirement is a total small business set aside.

6. The North American Industry Classification System (NAICS) code associated with this requirement is 334519 - Other Measuring and Controlling Device Manufacturing The Small Business Administration (SBA) Size Standard is 600 employees. Product/Federal Service Code is 6665 - Hazard-Detecting Instruments and Apparatus.

7. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFQ in their quote. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's quote. There is no page limit for assumptions/exceptions.

8. Questions: Offerors must submit all questions concerning this solicitation in writing electronically to SSgt Jacob Hiatt

General Information

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Combined Synopsis/Solicitation at jacob.hiatt@spaceforce.mil and SSgt Tatum Kiley at tatum.kiley@spaceforce.mil. Questions must be received on or before 20 August 2025, 2:00 PM MT. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will government performance of the contract.

9. The procuring CO has overall responsibility for administering the contract. The procuring CO shall perform all contract administration. The CO information is identified in the Point of Contact area above.

10. The Government intends to issue a firm fixed price contract to the responsible offeror whose lowest priced and technically acceptable quote that conforms to the solicitation. Only technically acceptable offers will be considered.

Description:

Large Rapiscan 935DX X-Ray Machine

Delivery Schedule: ____________________ Days ARO

FOB Point: F.O.B Destination

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

Line Description Quantity Unit Unit Price Total Price 0001 Large Rapiscan 935DX X-Ray Machine 1 Each

0002 Freight of Rapiscan 935DX 1 Each

0003 Install of Rapiscan 935DX X-Ray Machine

1 Each

0004 Deinstall of Rapiscan 632DV 1 Each

0005 Disposal of Deinstalled Rapiscan

632DV

1 Each

Requirement Information

Instructions to Offerors

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (July 2021) applies to this acquisition and the following addendum applies: The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the government.

FAR 52.212-1 Instructions to Offerors - - Commercial Items:

1. Quotes submitted in response to this solicitation shall be submitted via email no later than Wednesday, 27 August 2025, 12:00pm MT. In order to be considered for award, quotes shall be submitted to SSgt Hiatt and SSgt Kiley at the emails listed above.

2. Quotes must be valid for 30 days from the response deadline.

3. This is a Firm Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

4. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account.

Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. A completed copy of provision FAR 52.213-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, in SAM will be used with this offer and shall include the NAICS for this requirement.

5. Vendor shall provide Commercial and Government Entity (CAGE) Code, company name, address and telephone number, remit to address, if different than mailing address, points of contact name and email address.

6. Late quotes shall be processed in accordance with FAR 52.212-l(f) - Late submissions, modifications, revisions, and withdrawals of offers.

7. Statement of Financial Responsibility In order to receive the award, your company must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them). Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that you can provide to support a positive determination of responsibility.

[ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same) If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2(b)(3), the Government will utilize comparative evaluations and give preliminary consideration to all offers received in response to this solicitation. The Government will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability.

Evaluation Criteria

2. The Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1 Instructions to Offerors – Commercial Items, and the minimum requirements outlined in this provision, whose price can be determined "fair and reasonable".

3. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and to the Government in their initial quote.

However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used to evaluate quotes:

- Price

- Technical Acceptability The evaluation method for this requirement will be Lowest Price that is Technically Acceptable by the customer.

4. Technical Acceptability. The Government will review each quote to determine technical acceptability. Technical acceptability will be based on the understanding of the requirement, that the proposal covers all aspects of the requirement.

5. A written notice of award electronically mailed or otherwise furnished to the successful vendor within the time for acceptance outlined in FAR 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

Attch 1- Large Rapiscan 935DX X-Ray Machine Provisions and Clauses Attch 2- Large Rapiscan 935DX X-Ray Machine Limited Sources Justification

Attachments