SOW_GLEN_18-2301_13_Feb_17.pdf

Statement of Work

Project Number: GLEN 18-2301

Repair by Renovate/Restore the Gym Floor, B120

Schriever AFB, Colorado

13 FEB 17

GLEN 18-2301 Page 2

SOW Table of Contents

Section

Title

Page Number

1 Introduction 3 2 Background 3 3 Scope of Work 3 4 Design Requirements 3 5 Work Requirements 3 6 Performance Period 6 7 Meetings 7 8 Contract Completion 8 9 Contract Administration/ Points of Contact 8

Appendices 8 Appendix 1 Deliverables 8 Appendix 2 SAFB Security Requirements 9 Appendix 3 Security Badging Process 10

Attachments List of attachments 11 Attachment 1 AF Form 66 – Submittal Registry Attachment 2 B120 Floor Plans Attachment 3 Project Specifications

GLEN 18-2301 Page 3

1.0 INTRODUCTION:

This project is to Repair by Renovate / Restore the Gym Floor in the FITNESS CENTER B120, as identified in this SOW and all applicable attachments and specifications. All work to be conducted under this contract shall be done under the general conditions of the Statement of Work (SOW) contained herein and all applicable specifications and attachments.

2.0 BACKGROUND:

The 50th Civil Engineer Squadron at Schriever AFB (SAFB) is seeking proposals to renovate / restore in place the existing Gym Flooring System, installed in 2005, in the B120 FITNESS CENTER Facility. The current Gym Floor is a DIN Certified Pulastic DG, seamless high performance multipurpose sports surface, by Robbins Sports Surfaces, with 14mm underlayment.

3.0 SCOPE OF WORK:

3.1 The Contractor shall fully restore the existing 6,660 SF Pulastic gym flooring system to its original condition. Provide a complete flooring system that involves abrading the existing floor then over pouring the floor with a new 2mm lift of structural resin prior to applying a new top coat and game lines. The final floor shall be a seamless finished floor. The Contractor shall include information on all materials they are bidding (i.e. cut sheets from the manufacture). The Contractor shall provide the Government with complete construction, and warranty for this project.

3.2 The Contractor shall uninstall and remove the existing bleachers for the construction and reinstall the bleachers at the completion of the project. The Contractor shall protect the bleachers from all damage.

4.0 DESIGN REQUIREMENTS:

N/A

5.0 WORK REQUIREMENTS

5.1 GENERAL PROVISIONS

5.1.1 The Contractor shall supply all labor, materials, transportation, equipment, and supervision to provide a complete, finished, functional product meeting SAFB Specifications.

5.1.2 The work area will be confined to the applicable areas as described in this document.

5.1.3 A submittal register is provided for this project. Provide submittals and maintain the Submittal Register throughout project construction period of performance. This list of submittals is not all-inclusive; other submittals and forms may be required. Submittals shall be in accordance with Section 01 33 00, Submittal Procedures, of the Specifications.

GLEN 18-2301 Page 4

5.1.4 Before project commencement and closeout, ensure that all Environmental reports have been submitted and approved by the CO and Environmental group (CEIE) in SAFB Civil Engineering.

5.2 PROJECT REQUIREMENTS

5.2.1 Demolition:

a. Demolish the existing rubber cove base.

b. Demolish the existing door thresholds.

5.2.2 New Work:

a. Abrade the existing floor.

b. Apply a 2mm lift of structural resin to minimize / eliminate current damage, dents, and divots in the floor.

c. Restore a smooth surface.

d. Apply a new topcoat in the #306 Steel Blue / #308 Pigeon Blue configuration.

e. Apply game lines as they currently exist.

f. Match all existing colors and game lines.

g. Install 4 inch x 1/8 inch rubber cove base. Match existing color.

h. Install ADA compliant door thresholds, 4 inch wide by the door leaf length, at all door locations into Gym.

i. Repair any damage to the facility and/or landscaping that is caused by the contractor.

5.2.3 Specifications:

a. The Contractor to provide manufactures specifications for all products used in the project.

5.2.4 Project Schedules and Updates.

5.2.4.1 Project Schedule: Provide a legible project schedule in printed and PDF format indicating all critical milestones leading to a final completion date.

5.2.4.1.1 Salient features to be included in the contractors’ progress schedule include, but not limited to:

• Construction Surveying/Construction Layout

• Pre-Final and Final Inspections

• Punch-list Items/Final Cleanup

• Lead and lag time expected/required

5.2.4.2 The Contractor shall be required to submit weekly project schedule updates. Project updates shall clearly note project progress, project time count, project milestones, material lead times, and tentative/adjusted finish dates. A two week look-ahead schedule shall be submitted with the weekly project schedule update.

GLEN 18-2301 Page 5

5.2.5 Materials Testing/Quality Assurance

5.2.5.1 The Contractor will be required to secure and coordinate all applicable project related materials testing. The 50 CES Construction Inspector shall be given the opportunity to accompany the Contractors’ representative to observe all materials testing practices.

5.2.5.2 All completed layout, test submittals, and project schedules shall be reviewed internally for completeness prior to submittal to Schriever AFB 50 CES Engineering.

5.2.6 Additional services incidental to the work include, but are not limited to:

5.2.6.1 Final project clean up.

5.2.6.2 Submittal of “as-built” drawings and close out submittals per Form 66 requirements.

5.2.6.3 All other items incidental to completion of the work in its entirety.

5.2.6.4 The Contractor shall return all areas affected by construction activities, both within and outside the scope of this project, to their previous existing condition, to include site cleanup, repair of damaged real property, restoration and establishment of native vegetation, and removal of any and all construction refuse generated.

5.2.7 Work Equipment and Materials Staging

5.2.7.1 All work, equipment and materials required for this contract shall be staged in an area coordinated with the Contracting Officer. This staging area will not interfere with building operations or access to work spaces by plant or building personnel. Staging area will be cordoned off appropriately per applicable safety requirements.

5.3 SPECIAL CONDITIONS/REQUIREMENTS

5.3.1 All work shall be coordinated with Base Civil Engineering (BCE) personnel and the Project Manager (PM).

5.3.2 All construction work shall be subject to stoppages and delays due to critical SAFB mission requirements.

5.4 GUIDES & REGULATIONS

5.4.1 The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

GLEN 18-2301 Page 6

5.5 AS-BUILTS/DRAWINGS AND O&M MANUALS

5.6.1 Geographic Information Systems (GIS) and CAD Requirements

5.6.1.1 As-Built Construction Documents

Not required for this project.

5.6.1.2 GIS

Not required for this project.

5.6.1.3 Operations and Maintenance Manuals

Provide hard copy O&M Manuals in *.PDF format including all warranties, warranty and vendor contact information, relevant product data including proper maintenance and operation, and pertinent shop drawings describing all installed materials, systems and equipment in the project.

Manuals must be organized by CSI specification sections.

6.0 PERFORMANCE PERIOD

A Period of Performance (PoP) of forty two (42) Calendar days will be allowed from the execution of the Contracting Officer’s (CO) Notice to Proceed (NTP). The Period of Performance includes processing all required submittals, installation of all components, testing, submission of as-built drawings, and lead time for any ordered materials. The Performance Period includes twenty one (21) calendar days for approval of all preliminary submittals, plans, and permits.

Any and all project delays shall be addressed on an as-needed basis, and any requests for contract time extension shall be provided, in writing, to the Contracting Officer for consideration by the 50 CES Project Manager.

If the work period extends into periods of unsuitable weather, the project may be suspended for Winter Exclusion.

6.1 WORK HOURS

Standard work hours under this contract are Monday through Friday, 7:30 a.m. to 4:30 p.m.

Mountain Standard Time (MST). Upon written request from the Contractor, the CO may grant permission to deviate from the standard work hours on a case by case basis. Request to the CO for non-standard work hours shall be requested at least 48 hours in advance. In addition to non-standard work hours, the Contractor shall not work on federal holidays without written approval from the CO.

7.0 MEETINGS

The time and place of meetings shall be determined by the CO. Project meetings shall include, at a minimum, the Contracting Specialist and the Project Manager.

7.1 KICK-OFF MEETING

The Contractor shall attend one pre-construction (kickoff) meeting at Schriever AFB. A pre-construction meeting will be held at the Contracting conference room within two (2) weeks after the contract award.

GLEN 18-2301 Page 7

7.2 PRE-CONSTRUCTIN SITE SURVEY

The Contractor, prior to the start of any on site construction activities, shall conduct a condition survey with the Contracting Officer and the 50th CES Project Manager, after which the Contractor shall note the condition of any structural damage that may exist immediately within or adjacent to work site.

7.3 PROGRESS MEETINGS

Bi-weekly progress meetings shall be held. The Contractor shall provide the weekly project schedule updates prior to the weekly progress meeting for discussion. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The Contractor will be responsible for providing Progress Meeting Minutes within 24 hours of conclusion of the meeting.

The following items shall be covered:

a) Meeting Attendees and Contact Information

b) Project Percent Complete (Actual and Scheduled)

c) Schedule

d) Two Week Look Ahead

e) Material Submittals and Statuses

f) RFI’s and Statuses

g) Resolution of Existing Issues

h) New Business

8.0 CONTRACT COMPLETION

8.1 DELIVERY & WARRANTY

The Contractor shall complete all requirements prior to final inspection. Following final inspection, all drawings, O&M Manuals, and CDs shall be delivered to the CO within 2 weeks.

8.2 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the Contracting Officer for review.

8.3 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

Final acceptance: Upon successful final testing in presence of the CO & PM, final “as-built” drawings submitted to CO, and approved site clean-up the Contractors work will be complete.

GLEN 18-2301 Page 8

9.0 CONTRACT ADMINISTRATION/POINTS OF CONTACTS

9.1 LGCA Contracting Officer

MICHAEL A. KILBOURN, 2d Lt, USAF OIC, Base Infrastructure Flight 50 CONS/LGCA 210 Falcon Pkwy Schriever AFB, CO 80912-2116 Comm ☎: (719) 567-3811 DSN ☎: 560-3811 Fax: (719) 567-3438 michael.kilbourn.2@us.af.mil

9.2 50 CES Project Manager (PM) George Kelley Architect ncarb Building 500, Room 153 Schriever AFB, CO 80912 Voice: COMM (719) 567-2498 george.kelley.2@us.af.mil

GLEN 18 2301

APPENDICES

Appendix 1: Deliverables Appendix 2: SAFB Security Requirements Appendix 3: Security Badging Process

Appendix 1: DELIVERABLES

The Contractor shall provide submittals to the CO via the IMT Form 3000. A complete list of deliverables needed for approval can be found on the Project Submittal Form, AF Form 66. Any submittal that will be in electronic format shall use a version that is compatible with the Government’s 2010 version of Microsoft Word, Excel, and Adobe Acrobat. Submittals in AutoCAD shall be as listed in paragraph 5.6.1.1. All deliverables shall also be dated.

mailto:michael.kilbourn.2@us.af.mil mailto:george.kelley.2@us.af.mil

GLEN 18-2301 Page 9

Task Project Work Plan (Deliverables)

The Contractor shall produce and submit a project work plan for approval. The plan shall contain at a minimum the strategy and milestones for completing the project tasks and completed in Gant Chart Format.

CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the CO.

The PM and CO shall sign subsequent and periodic updates to the progress schedule.

CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 every two weeks after the issuance of NTP. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The PM will sign the AF 3065 and send to the CO for coordination and approval.

An AF 3065, signed by the PM and the CO, shall accompany each invoice submitted in WAWF.

Appendix 2: SAFB SECURITY REQUIREMENTS

Contractor is required to provide identification badges for their employees. All Contractor personnel shall wear these badges while on SAFB. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. These are not substitutes for visitor, temporary or any other SAFB generated badges.

The contractor shall comply with all SAFB security requirements. SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

The contractor shall appoint, in writing to the Government, a Security Representative to arrange all needed security support for this Performance Work Statement (PWS). The contractor shall arrange all needed security support for this project. Contractor shall coordinate security matters with the 50 Civil Engineer Squadron (50 CES) and other base agencies, as needed. Assistance

GLEN 18-2301 Page 10 from the 50 CES Security Manager and 50 Security Forces Squadron (SFS) personnel will be provided to the contractor’s Security Officer.

It is the sole responsibility of the Contractor to obtain any and all required escorts prior to starting work.

Photographs will not be taken on Schriever AFB without prior coordination with the Security Manager and approval of the Commander. Upon approval, photographs shall not be taken of any mission equipment, classified or sensitive materials. Use of digital cameras is limited and a make, model, and serial number of the camera to be used must be supplied to the Security Manager for approval prior to use.

Incidents of a violating photography procedures shall be treated as a breach of security and that person shall be susceptible to apprehension, search, confiscation of photography equipment and materials, and detainment. The Contractor shall insure personnel are briefed on base security requirements.

Appendix 3: SECURITY BADGING PROCESS

PLEASE NOTE THAT THE SECURITY CLEARANCE AND BADGING

PROCESS WILL TAKE 3 TO 4 WEEKS.

STEP 1 – Fill out the “Standard Form 85P Questionnaire For Public Trust Positions” and submit to the 50 CES Security Manager through either the Project Engineer, or the Contracting Office.

It is the responsibility of the Contractor to obtain contact information for the Project Engineer and the Project Contracting Officer. All contact information should be obtained at the time of contract award.

• Keep a copy of the Standard Form 85P, it will help you in Step 3.

STEP 2 – Upon completion of the “Standard Form 85P”, the Contractor will be asked to fill out a form “AF IMT 2583 Request For Personnel Security Action”.

Fill out Blocks 1 through 7; and Block 30. In Block 30, make sure to include a valid E- Mail address.

STEP 3 – The Contractor will be notified via E-Mail by the 50 SW/IP Office, that an investigation has been initiated.

• The E-Mail received from the 50 SW/IP has the contact information for the 50 SW/IP office.

GLEN 18-2301 Page 11

• Carefully read the attachments and log in to the EQIP Website to begin the clearance paperwork

• YOU HAVE 30 DAYS TO COMPLETE THE ONLINE CLEARANCE

PROCESS FROM THE TIME YOU ARE NOTIFIED BY 50 SW/IP THAT AN

INVESTIGATION HAS BEEN INITIATED.

• IF YOUR CLEARANCE PROCESS IS NOT COMPLETED WITHIN 30 DAYS,

A STATUS REVIEW WILL BE CONDUCTED AND THERE IS A CHANCE YOUR

CLEARANCE WILL NOT BE GRANTED.

• No additional project time will be allotted due to incomplete security clearance paperwork.

STEP 4 – Contractor should complete the online EQIP Form. * It is important to click “RELEASE” to send the completed form back to the 50 SW/IP Office. *

• Print the 2 signature pages for your records.

• You will be notified via E-Mail by 50 SW/IP to set up a fingerprinting appointment

STEP 5 – Set a fingerprinting appointment. After setting your appointment, contact the Project Engineer or the Contracting Office; to make them aware of the date and time access to Schriever AFB will be required for your appointment.

• Fill out the “Application For Federal Employment Form OF612”, and the “Declaration For Federal Employment”, and bring them with you to your fingerprinting appointment.

STEP 6 – After your fingerprinting appointment, contact the 50 CES Security Manager, TSgt Larry Mackey, Jr. (Primary), 567-3712, at larry.mackey@us.af.mil, or Mr. X (Alternate), 567-xxxx, to set up a time to review security process and obtain badging paperwork, if required.

List of Attachments:

Number Description/Title Pages 1 AF Form 66 – Submittal Registry 1 2 B120 Floor Plan 1 3 Project Specifications 11

Project Submittal Form AF-66

LI

N

E N

U M

B E

R

C

ER

TI

FI

C

AT

E O

F C

O M

PL

IA

N C

E

SH

O

P D

R

AW

IN

G

S

C O

LO

R

S

EL

EC

TI

O N

M

AN

U

FA

TU

R

U R

'S R

EC

O

M M

EN

D

AT

IO

N

C

AT

AL

O

G D

AT

A

O &M

R

EC

O M

M

EN

D

AT

IO

N

S

C

AL

C U

LA

TI

O N

S

W

AR

R

AN

TY

D R

AW

IN

G S

R

EP

O R

T

TE

ST

R

ES

U

LT

S

R

EQ

U

IR

ED

S

U

BM

IS

SI

O N

D

AT

E

D

AT

E

TO

C O

N

TR

AC

TI

N G

D

AT

E

TO

C

IV

IL

E

N G

IN

EE

R

IN

G

R

ET

U R

N S

U

SP

EN

SE

D

AT

E

SU

BM

IT

TA

L N

U M

BE

R

S

AP

PR

O

VE

D

D

IS

AP

PR

O

VE

D

C O

N

TR

AC

TO

R S

U

BM

IT

TA

L

FI

N

AL

A

PP

R

O

VA

L

REMARKS

GENERAL

1 Project Specific MSDS Sheets x NTP + 7

2 Form-3064 Contract Progress Schedule x NTP + 7

3 Form-3065 Contract Progress Report x NTP + 7

4 Health, Safety, and Environment Plan(s) x NTP + 7

5 Contractor's QA/QC Plan x NTP + 7

7 ARCHITECTURAL

8 Color Samples x NTP + 14

9 Floor Details x x NTP + 14

10 Detail at Threshold x x NTP + 14

12 CLOSEOUT

O&M Maintainance data, manuals and Manufacturer's Warranties x x FINAL

Factory and Field Test Certificates, Logs and Test Results x x FINAL

15 As Built Submittal N/A

SCHEDULE OF MATERIAL SUBMITTALS

TO BE COMPLETED BY PROJECT ENGINEER TO BE COMPLETED BY CONTRACT ADMINISTRATOR

PROJECT NUMBER PROJECT NAME SOLICITATION /CONTRACT NUMBER

GLEN 18 2301

REPAIR BY

RENOVATE/RESTORE

THE GYM FLOOR, B120

S O

L I C

I T

A T

I O

N

N

O

F I L

E

N

A M

E

D W

N

B

Y

C K

D

B

Y

D E

S I G

N E

D

B

Y

D E

S C

R I P

T I O

N

D

2 3

C

4 5

A

B

M A

R K

A P

P R

D A

T E

F I L

E

N

U M

B E

R

S I Z

E

S U

B M

I T

T E

D

B

Y

P L

T

D

A T

E

D A

T E

M A

R K

D E

S C

R I P

T I O

N

C O

N T

R A

C

N

SHEET

IDENTIFICATION

D A

T E

A P

P R

A I R

F

R

E

P A

M

M A

N D

S C

H R

I E

V E

R

A

I R

R

B

A S

E

C O

L O

R A

D O

SCALE: 3/32"=1'-0"

BUILDING 0120 FLOOR PLAN- 1ST FLOOR

A-101

SHEET 1 OF 5

B U

I L

D I N

G

F L

O O

R

P

L A

N

F I R

L O

O R

G L

N

J D

W

S

E P

T

A N

S I

D

G L E

N A

D

W G

S

E P

T

01 33 00-1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal

1.1.1.1 Contract Clauses "FAR 52.236-5, Material and Workmanship," and "FAR 52.236-21, Specifications and Drawings for Construction," apply to all "submittals."

1.1.2 Submittal Descriptions (SD)

1.1.2.1 Submittal requirements are specified in the technical sections and the Statement of Work (SOW). Submittals are identified by SD numbers and titles as follows.

a. SD-01 Preconstruction Submittals

(1) Submittals which are required prior to a notice to proceed on a new contract. Submittals required prior to the start of the next major phase of the construction on a multi-phase contract. Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed or next major phase of construction.

(a) Certificates of insurance.

(b) Surety bonds.

(c) List of proposed subcontractors.

(d) List of proposed products.

(e) Construction Progress Schedule.

(f) Submittal register.

(g) Schedule of prices.

(h) Health and safety plan.

(i) Work plan.

(j) Quality control plan.

(k) Environmental protection plan.

(l) List of hazardous materials to be used on the project, to include AF Form 3952 and manufacturer’s MSDS for each material. Prime contractor is responsible for insuring all sub-contractors comply with this submittal request.

b. SD-02 Shop Drawings

(1) Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

(2) Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

01 33 00-2

(3) Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

c. SD-03 Product Data

(1) Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

(2) Samples of warranty language when the contract requires extended product warranties.

d. SD-04 Samples

(1) Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

(2) Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

(3) Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

e. SD-05 Design Data

(1) Design calculations, mix designs, analyses or other data pertaining to a part of work.

f. SD-06 Test Reports

(1) Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

(2) Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

(3) Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

(4) Investigation reports.

(5) Daily logs and checklists.

(6) Final acceptance test and operational test procedure.

g. SD-07 Certificates

(1) Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

(2) Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

01 33 00-3

(3) Confined space entry permits.

(4) Text of posted operating instructions.

h. SD-08 Manufacturer's Instructions

(1) Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

i. SD-09 Manufacturer's Field Reports

(1) Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

(2) Factory test reports.

j. SD-10 Operation and Maintenance Data

(1) Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

(2) This Data is intended to be incorporated in an operations and maintenance manual or control system.

k. SD-11 Closeout Submittals

(1) Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

(2) Special requirements necessary to properly close out a construction contract. For example, Record Drawings, manufacturer's help and product lines necessary to maintain and install equipment. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

(3) Recovered Materials Estimate and Certification Form (RMECEF) listing all Environmental Protection Agency (EPA) Comprehensive Procurement Guide (CPG) recovered materials used during the execution of the contract.

1.1.2.2 Approving Authority

a. Office or designated person authorized to approve submittal.

1.1.2.3 Work

a. As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

1.2.1 Government approval is required on the following items:

01 33 00-4

1.2.1.1 SD-01 Preconstruction Submittals

a. Submittal register

1.3 SUBMITTAL REGISTER

1.3.1 Prepare and maintain submittal register, as the work progresses. Use electronic submittal register program furnished by the Government or other format indicated in the contract or approved by the Contracting Officer (CO). Once a submittal has been approved, this item may be added to the Master Submittal Register if agreed upon by the Contractor and the Government.

1.3.1.1 The items shall be separated by Construction Specifications Index (CSI) division (2-48). The numbering of the items in each division will start at “1” and ascend for each subsequent item.

For example, the third item on the Master Submittal Register in Division 16 would be 16-3, and the thirteenth item in Division 4 would be 4-13.

1.4 CONTRACT SUBMITTAL REQUIREMENTS

1.4.1 In addition to submittals required, these specifications require various contract submittals. The Contractor shall provide these submittals in accordance with the instructions found in these specifications and on the Submittal Register.

1.5 STANDARD PRODUCTS

1.5.1 Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacturing of such products, which are of a similar material, design and workmanship. All products shall be new unless otherwise directed in the SOW. See Section 01 34 00 for affirmative procurement – recycled materials requirements.

1.6 SUBMITTAL REQUIREMENTS

1.6.1 The Contractor shall submit all items listed or specified for each proposal within 10 working days after contract award to the CO, or as otherwise established or directed by the CO. The CO may request submittals in addition to those listed on the contract when deemed necessary to adequately describe the work covered in the respective sections. Submittals pertinent to materials and equipment that are subject to advance approval shall be scheduled and made prior to the acquisition or the delivery thereof. Each submittal shall be complete and in sufficient detail for ready determination of compliance with the contract requirements. Submittals shall include such items as: project schedule, descriptive literature (i.e. catalog cuts, diagrams, operation charts/data); test reports; certificates of compliance; actual material sample; fabricator's drawings;

shop drawings; operation and maintenance (O&M) manuals including parts lists, certifications, warranties and other such required submittals.

1.7 PROCEDURES FOR SUBMISSION

1.7.1 The Contractor shall use an electronic, digitally signable AF Form 3000 Material Submittal, for all submittals in strict accordance with the instructions on the reverse side thereof. The AF Form 3000 shall be a PDF document unless otherwise directed by the CO. Special care should be exercised to ensure proper listing of the specification/drawing reference pertinent for each item

01 33 00-5 submitted. All submittals shall be provided 100% electronically to the CO. Physical samples or other items which are submitted but cannot be sent electronically shall be scanned (in color) or photographed and the image sent as part of the submittal while the associated physical object(s) shall be delivered to the CO.

1.7.1.1 Variations: Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to Government.

1.7.1.2 Proposing Variations: When proposing variation, deliver a written request to the CO with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost saving.

In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation. When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work. The government reserves the right to reject any proposed variation without justification.

1.8 CONTRACTOR'S RESPONSIBILITIES

1.8.1 Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

1.8.2 Correct and resubmit submittal as directed by approving authority. When resubmitting disapproved transmittals or transmittals noted for resubmittal, the Contractor shall provide copies of previously submitted transmittal documents, including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions. No previous submittal, or part thereof, shall be considered. A revised submittal must stand on its own.

1.8.3 The Contractor’s Quality Control Officer will certify submittals forwarded to CO with the following statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer _____________________, Date _______ (Signature when applicable)

Certified by QC Officer _____________________________, Date ______" (Signature)

1.8.4 Ensure no work has begun until submittals for that work have been returned as "approved," or "approved as noted", except to the extent that a portion of work must be accomplished as basis of submittal.

1.8.5 The government will not approve any submittal or authorize any work without the Contractor’s Quality Control Officer’s approval.

01 33 00-6

1.9 GOVERNMENT ACTIONS

1.9.1 The CO will note the date on which the submittal was received and identify returned submittals with one of the actions defined in paragraph entitled "Actions Possible" and with markings appropriate for action indicated.

1.9.1.1 Actions Possible

a. Submittals marked "not reviewed" will indicate one of the following:

(1) Submittal has been previously reviewed and approved.

(2) Submittal is not required.

(3) Submittal does not have evidence of being reviewed and approved by Contractor.

(4) Submittal is not complete.

b. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

c. Submittals marked "approved" or "approved as submitted" authorize Contractor to proceed with work covered unless specified otherwise.

d. Submittals marked "approved as noted" or "approval except as noted; resubmission not required" authorize Contractor to proceed with work as noted provided Contractor takes no exception to the notations.

e. Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

1.10 FORMAT OF SUBMITTALS

1.10.1 Identifying Submittals

1.10.1.1 Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Section number of the specification section by which submittal is required.

d. Submittal description (SD) number of each component of submittal.

e. Resubmittals shall maintain the same original number with an alpha indicator in parentheses following it. This alpha indicator will start with “(A)” and continue through the alphabet for further resubmittals. For example, if the original submission number was 500, the first resubmittal would be numbered 500(A), and the second resubmittal would be numbered 500(B).

01 33 00-7

f. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

g. Product identification and location in project.

1.10.2 Format for SD-02 Shop Drawings

1.10.2.1 Shop drawings shall be submitted electronically. If additional hardcopies are requested, they shall not be less than A4 (8-1/2 by 11 inches) or more than AO (30 by 42 inches).

1.10.2.2 Present A4 (8-1/2 by 11 inches) sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

1.10.2.3 Include on each drawing the drawing title, project number, project title, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

1.10.2.4 Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Shop drawing dimensions shall be the same unit of measure as indicated on the contract drawings. Identify materials and products for work shown.

1.10.2.5 Drawings shall include the nameplate data, size and capacity. Also include applicable federal, military, industry and technical society publication references.

1.10.3 Format of SD-03 Product Data and SD-08 Manufacturer's Instruction

1.10.3.1 Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

1.10.3.2 Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

1.10.3.3 Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

1.10.3.4 Product data shall include the manufacturer's name, trade name, place of manufacture, and catalog model or number. Submittals shall also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, the supplemental information shall be submitted as specified for SD-07 Certificates.

1.10.3.5 Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the CO. The certificate shall state that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's

01 33 00-8 reference standard.

1.10.3.6 Submit manufacturer's instruction prior to installation.

1.10.4 Format of SD-04 Samples

1.10.4.1 Furnish an electronic copy and samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches: Built up to A4 8-1/2 by 11 inches.

c. Sample of Materials Exceeding A4 8-1/2 by 11 inches: Cut down to A4 8-1/2 by 11 inches if adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

e. Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches.

g. Sample Panel: 4 by 4 feet.

h. Sample Installation: 100 square feet.

1.10.4.2 Samples Showing Range of Variation: Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

1.10.4.3 Reusable Samples: Incorporate returned samples into work only if so specified or indicated.

Incorporated samples shall be in undamaged condition at time of use.

1.10.4.4 Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

1.10.4.5 When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.10.5 Format of SD-05 Design Data and SD-07 Certificates

1.10.5.1 Provide design data and certificates on 8-1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.10.6 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

1.10.6.1 Provide reports electronically. If hard copies are requested, they shall be provided on 8-1/2 by 11 inches paper in a complete bound volume.

1.10.6.2 Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.10.7 1.10.7 Format of SD-10 Operation and Maintenance Data (O&M)

1.10.7.1 O&M Data format shall be submitted electronically (in CD/DVD format) and comply with the

01 33 00-9 requirements specified in Section 01 78 23 Operation And Maintenance Data

1.10.8 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

1.10.8.1 When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

1.11 QUANTITY OF SUBMITTALS

1.11.1 Number of Copies of SD-02 Shop Drawings

1.11.1.1 Submit two electronic copies of submittals in CD/DVD format requiring review and approval by CO.

1.11.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

1.11.2.1 Submit in compliance with quantity requirements specified for shop drawings.

1.11.3 Number of Samples SD-04 Samples

1.11.3.1 Submit two samples, or two sets of samples showing range of variation, of each required item.

One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

1.11.3.2 Submit one sample panel. Include components listed in technical section or as directed.

1.11.3.3 Submit one sample installation, where directed.

1.11.3.4 Submit one sample of non-solid materials.

1.11.4 Number of Copies SD-05 Design Data and SD-07 Certificates

1.11.4.1 Submit in compliance with quantity requirements specified for shop drawings.

1.11.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

1.11.5.1 Submit in compliance with quantity with quality requirements specified for shop drawings.

1.11.6 Number of Copies of SD-10 Operation and Maintenance Data

1.11.6.1 Submit one (1) bound hardcopy and one electronic copy (or as specified on the AFF 66) of O&M Data to the CO for review and approval.

1.11.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals.

1.11.7.1 Unless otherwise specified, submit administrative submittals in compliance with quantity requirements specified for shop drawings.

01 33 00-10

1.12 APPROVED SUBMITTALS

1.12.1 The CO's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory, and the design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work. After submittals have been approved by the CO, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.13 DISAPPROVED SUBMITTALS

1.13.1 The Contractor shall make all corrections required by the CO and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the Contract Clause "Changes" shall be given promptly to the CO.

1.14 WITHHOLDING OF PAYMENT

1.14.1 Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

1.14.2 Failure to complete close-out documents, to include but not limited to; DD1354, As-builts, Environmental Documents, etc., shall result in 10% of the contract cost being withheld until all documents are approved.

1.15 GENERAL

1.15.1 The Contractor shall provide submittals as required by the Specifications and SOW. The CO may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings. The Contractor shall be responsible to provide all contract drawings. The Contractor’s drawings shall be considered as a submittal and subject to revision under submittal requirements. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control Officer (QCO), and each item shall be stamped, signed, and dated by the QCO indicating action taken.

Proposed deviations from the contract requirements shall be clearly identified

1.16 SCHEDULING

1.16.1 Submittals covering component items forming a system or items that are interrelated shall be scheduled to be coordinated and submitted concurrently. Certifications to be submitted with the pertinent drawings shall be so scheduled.

1.16.2 The Contractor shall be responsible for all scheduling requirements during the construction

01 33 00-11 process. All applicable submittals must be approved prior to construction start. All utility outages or road closures must comply with the applicable local standard or the specification, whichever is more stringent.

PART 2 PRODUCTS – Not Used

PART 3 EXECUTION – Not Used

END OF SECTION 01 33 00