PWS Schriever Refuse 10 Feb 10 v3.pdf

Attachment #1 Solicitation FA2550-10-R-1000

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Schriever AFB

10 Feb 2010

TABLE OF CONTENTS

Page

1. DESCRIPTION OF SERVICES 3

1.1. COLLECTION REQUIREMENTS 3

1.1.1. MAIN BASE 3

1.1.3.1. UNSCHEDULED PICKUP AND SPECIAL EVENTS 3

1.1.3.2. CONSTRUCTION AND DEMOLITION DEBRIS (C&D) 4

1.1.3.6. ADDITIONAL PICKUPS 4

1.1.4. INCLEMENT WEATHER SCHEDULE 4

1.1.6. POINTS OF COLLECTION 4

1.1.7. CUBIC YARD CAPACITY 4

1.1.8. GOVERNMENT-APPROVED CONTAINERS 4

1.1.9. MAINTAINING CONTAINERS AND COLLECTION 4

AREAS.

1.1.10. WEIGHING OF TRUCKS 5

1.2. RECYCLABLE MATERIALS PROCESSING 5

1.2.1. MATERIALS 5

1.2.2. PICK UP POINTS 5

1.2.3. RECYCLING CENTER 5

1.2.4. MARKETING 5

1.2.5. SALES RECEIPTS 5

1.3. DISPOSAL 6

1.3.1. OFF-BASE DISPOSAL 6

1.3.2. DISPOSAL OF NON-MARKETABLE MATERIALS 6

1.4. EQUIPMENT MAINTENANCE 6

1.5. REPORTS AND RECORDS 6

2. SERVICES SUMMARY 6

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 7

4. GENERAL INFORMATION 7

4.1. QUALITY CONTROL 7

4.2. QUALITY ASSURANCE 7

4.3. GOVERNMENT REMEDIES 7

4.4. HOURS OF OPERATION 7

4.5. SECURITY REQUIRMENTS 7, 8, 9, 10

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT 10

OF DEFENSE (DoD) CONTRACTOR SERVICES

DURING CRISIS

5. APPENDIX 10

TABLE A1: ESTIMATED WORKLOAD DATA 11

TABLE A2: TASKS AND ESTIMATED FREQUENCIES 12, 13

APPENDIX B BASE MAPS WITH DUMPSTER LOCATIONS 14, 15

6. BID SCHEDULE BASE PERIOD See Attachment #2

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management and recycling services at Schriever AFB (SAFB). The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix

B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Integrated solid waste management. The contractor shall empty municipal solid waste (MSW) recycling containers/dumpsters In Accordance With (IAW) Appendix A or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the government Quality Assurance Personnel (QAP) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without QAP approval. Historical frequency tables are located at

Appendix A, Table A2. When the contractor completes service at a location there shall be no litter, waste, and recyclable material in the dumpster enclosure or on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.). (CLIN 0003).

1.1.1.2. Reserved.

1.1.2. Reserved.

1.1.2.1. Reserved.

1.1.2.2. Reserved.

1.1.2.3. Reserved.

1.1.2.4. Reserved.

1.1.3. Reserved.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or designated QAP may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or QAP. For special events, the contractor shall also provide (or re-position as directed by CO or QAP) solid waste containers. These containers shall be placed in locations for a length of time designated by the QAP. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A for workload data.

(CLIN 0010).

1.1.3.2. Construction and Demolition Debris (C&D). The contractor shall provide roll-off containers for collection of C&D when requested by the QAP. The contractor shall place containers at the designated site within one business day of notification by the QAP. The contractor shall recycle or dispose of all C&D at a permitted landfill or recycling facility. The contractor shall be on an “on call” basis within one business day of notification by the QAP.

(CLIN 0011).

1.1.3.3. Reserved.

1.1.3.4. Reserved.

1.1.3.5. Reserved.

1.1.3.6. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the QAP and/or CO may request, in writing (email/ Fax sufficient), pickup within 24 hours.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Reserved.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in

Appendix B. The contractor shall position bulk containers for customer ease in depositing

MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the QAP. No changes shall be made until approved by the QAP.

1.1.8. Government Approved Containers. Collection of MSW and recyclable materials in all areas shall be from contractor-provided, QAP approved containers and recycling bins with self closing lids.

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the QAP of locations where debris is frequently placed outside of containers so the QAP may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with QAP approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, organics and recyclable materials shall be weighed on state certified vehicle scales. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station

The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling

Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP.

1.2.1. Materials. The following items shall be recycled: Metal beverage containers, all paper products i.e. office paper, newspaper, cardboard/pressboard, catalogs etc. and plastics. The contractor may recycle materials not listed above with prior approval of the QAP. All recyclable items shall be stored, shipped and disposed of IAW federal and local environmental regulations.

1.2.2. Pickup Points. The contractor shall provide recycling containers at the locations specified in Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Recycling Center. The contractor shall transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to combining with other customers’ recyclables. Proceeds from government recyclable materials may be used to offset the Operation and Maintenance

(O&M) costs of the contract. (CLIN 0003).

1.2.3.1. Reserved.

1.2.4. Marketing. The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The QRP shall inform all base facility occupants on the benefits of recycling and encourage the widest possible participation. The QRP shall provide written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials to the government evaluator no later than the 10th working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled. The contractor shall also submit an invoice of costs associated with the collection, processing, transporting and sale of recyclable commodities for reimbursement. (CLIN 0003).

1.2.6. Reserved.

1.2.6.1. Reserved.

1.2.6.2. Reserved.

1.2.6.3. Reserved.

1.2.6.4. Reserved.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being IAW existing local, state, federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor.

This includes any recyclable material rejected for any reason. The contractor shall inform the

QAP what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers/compactors that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid.

Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and recycling) collected, landfill tipping fees and weight tickets. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report. All reports and receipts are due to the QAP by the 10th working day of each month.

2. SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1.1.1. No more than 2 Customer

Complaints monthly.

Dispose of Municipal Solid Waste IAW with existing local, state, and federal regulations.

1.3.1 0 Deficiencies permitted monthly.

Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4 No more than 2 Customer

Complaints monthly.

Perform unscheduled collections. 1.1.3.1 0 Deficiencies permitted.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None.

3.1. Reserved.

4. GENERAL INFORMATION.

4.1. Quality Control. The contractor shall develop and maintain a Quality Program Plan (QPP) to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services

Summary. The contractor shall provide the QPP to the CO within 10 calendar days after contract award.

4.2. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The QAP will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS.

4.3. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Hours of Operation. 7:00 am – 5:00pm Monday thru Friday. The contractor may request alternate hours of operation in writing to the CO.

4.5. Security Requirements.

4.5.1. The contractor shall comply with all Schriever AFB (SAFB) security requirements.

SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

4.5.2. The contractor shall appoint, in writing to the CO, a Security Officer to arrange all needed security support for this PWS. The contractor shall arrange all needed security support for this

PWS. The QAP will assist the contractor to coordinate security matters with the 50th Civil

Engineer Squadron (CES) and other base agencies, as needed. Training and assistance from the

50th CES Security Manager and 50th Security Forces Squadron (SFS) personnel will be provided to the contractor’s Security Officer when coordinated through the QAP. The contractor shall initiate unescorted entry authorization requests and National Agency Check (NAC) no later than 30 calendar days after employee start date. The contractor shall limit the number of designated escort officials (“E” badges) to no more than 25% of the permanent work force.

4.5.3. The contractor shall request, obtain, and properly use restricted area (RA) vehicle passes for all vehicles used in the performance of this contract, in accordance with AFI 31-204, Air

Force Motor Vehicle Traffic Supervision.

4.5.4. To qualify for unescorted entry to SAFB an employee shall obtain a favorable NAC.

NAC paperwork must be submitted by the contractor 30 days prior the contractor employee receiving an unescorted badge. The contractor shall initiate the NAC by completing a Standard

Form 85P, using the latest version of the Electronic Personnel Security Questionnaire (EPSQ) program (available for download at Website www.dss.mil). The NAC requires the employee to authorize an “employment,” “residence,” and “criminal” history records check, and submit to fingerprinting. The Government shall conduct and cover the cost of the actual NAC. Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NAC. Unescorted entry based on a favorable records check will be limited to Area 7 (main base portion of SAFB).

4.5.5. The contractor shall direct each eligible employee to personally report to the QAE and the

50 CES Security Manager for completion of the AF Form 2586, Unescorted Entry Authorization

Certificate. Contractor employees will not be allowed unescorted entry to SAFB secured buildings until these procedures have been completed.

4.5.6. Employees without unescorted entry authority will be continuously escorted while in a restricted area. The restricted/controlled area badge shall only be valid for the employee’s term of employment or for the duration of the contract, whichever is shorter. Upon employee termination, the contractor shall surrender the restricted/controlled area badge to 50th SFS

Building 15, Pass and Registration Office, no later than 4:00 p.m. on the following workday.

4.5.7. When inside restricted area, contractor personnel shall, at all times, display restricted/controlled area badges on their outer garments above the waist. Remove and secure the restricted/controlled area badges immediately upon departure from the restricted area to prevent loss. Incidents of a person not properly displaying badges or violating escort procedures

(e.g. working out of view of escort) shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside a restricted area without a restricted/controlled area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition.

4.5.8. Reserved.

4.5.9. The installation commander reserves the right to deny entry to SAFB to any person whose

NAC is unfavorable or upon disclosure of information that indicates the individual’s continued entry to SAFB is not in the best interest of the USAF. Additionally, the violation of, or deviation from established security procedures by any contractor employee may result in the confiscation of restricted/controlled area badges and denial of future entry to SAFB.

4.5.10. Restricted/Controlled Area badges issued to contractor personnel are subject to recall for inventory and verification purposes. Contractor personnel shall surrender restricted/ controlled area badges to government personnel conducting such inventory and/or verification immediately upon notification.

4.5.11. The contractor shall provide an Entry Authorization Listing (EAL) to the CO and the

QAP by the second workday of each month, or as requested. The EAL shall be maintained current and correct at all times and shall include the name of each employee and their restricted/controlled area badge number, and vehicle listing with description. The EAL shall be on company stationery and signed by the contractor’s Security Officer or an officer of the company.

4.5.12. 50th SFS personnel will verify the identity and entry authorization of each contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SAFB.

4.5.13. Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance, at all times, of a contractor employee possessing a restricted/controlled area badge with escort authority. Contractor employees entering SAFB will obtain their visitor badge from the 50th

SFS, Building 15. The visitor badge will be returned to the entry controller each time the employee departs the SAFB controlled area.

While within the SAFB controlled area, contractor personnel will display the visitor badge on their outer garment above the waist and shall remain at all times within view of the escort official.

4.5.14. The contractor shall immediately report the occurrence of lost badge(s) to the QAP, who will in turn report to SFS. If the QAP is not available, the loss shall be reported directly to

50th SFS within one duty day of loss. Replacement badge(s) will not be issued until reporting procedures are satisfactorily completed.

4.5.15. All costs incurred by the contractor associated with security requirements (with exception of the NAC investigations) including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the contractor and shall be included in the price of the contract.

Exercises are estimated to occur approximately 15 workdays per year; however, during contingencies and exercises the contractor’s work will normally be rescheduled.

4.5.16. The contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. The contractor shall apply for all vehicle and individual identification media at the SAFB, 50th SFS, Visitor Control

Center, Building 15. All personnel operating a vehicle on SAFB shall obtain a vehicle registration pass. The contractor shall provide proper state registration, proof of insurance, and valid driver’s license in order to register the vehicle and drive on base. Only five (5) licensed contractor vehicles will be allowed 6 month RA passes. The contractor may have as many utility vehicles (un-licensed vehicles) in the RA as required to accomplish PWS tasks. Upon completion or termination of the contract, or an individual’s employment on the job, the contractor shall immediately retrieve the identification media issued above and surrender it to the

SAFB, 50th SFS, Visitor Control Center, Building 15.

4.5.17. BASE CLOSURE. Approximately 15 times per year, for four hours in duration, small portions of the installation will be closed to non-essential personnel due to disaster, emergency and contingency responses or exercises. This does not relieve the contractor from responsibilities of performing work in a timely manner, except when the base is closed by the

Wing Commander for weather.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DoD)

CONTRACTOR SERVICES DURING CRISIS. All services to be performed under this contract have been determined to be mission essential for performance during crisis and, according to Department of Defense Instruction (DoDI) 3020.37 and Air Force implementation thereof, it is determined that the contractor will be required to perform during crisis, unless otherwise directed by an authorized government representative.

4.7. Reserved.

4.8. Reserved.

5. APPENDIX.

A. Estimated Workload Data

B. Base Map/Dumpster Locations

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste 650 Tons

2 Recyclable Commodity – Paper 50 Tons

3 Recyclable Commodity - Cardboard 40 Tons

4 Recyclable Commodity – Aluminum 1.5 Tons

5 Recyclable Commodity - Plastic 3 Tons

6 Special Event Container Placements 5 Each

7 Construction and Demolition (C&D) Debris 240 Tons

8 Bulk Container Relocations 5 Each

ONE WAY

9 Distance To Disposal Site 6 Miles

10 Distance To Recyclable Processing Center 15 Miles

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION

SIZE

TYPE

QUANTITY

FREQUENCY

15 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

20 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

24 3CY MUNICIPAL SOLID

WASTE

3 3 X Week

24 3CY RECYCLING 2 2 X Week

40 3CY MUNICIPAL SOLID

WASTE

1 5 X Week

60 3CY MUNICIPAL SOLID

WASTE

1 5 X Week

60 3CY RECYCLING 1 2 X Week

101 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

120 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

210 3CY MUNICIPAL SOLID

WASTE

3 3 X Week

210 3CY RECYCLING 3 2 X Week

220 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

300 3CY MUNICIPAL SOLID

WASTE

4 5 X Week

300 3CY RECYCLING 4 2 X Week

400* 40CY

COMPACTOR

MUNICIPAL SOLID

WASTE

1 1 X Week

400 3CY RECYCLING 4 2 X Week

406 3CY MUNICIPAL SOLID

WASTE

2 3 X Week

440 3CY MUNICIPAL SOLID

WASTE

2 2 X Week

440 3CY RECYCLING 3 2 X Week

500 3CY MUNICIPAL SOLID

WASTE

3 2 X Week

500 3CY RECYCLING 3 2 X Week

600 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

609 3CY MUNICIPAL SOLID

WASTE

2 2 X Week

630 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

COLLECTION

STATION

SIZE

TYPE

QUANTITY

FREQUENCY

NOTE: * = COMPACTORS ARE SUPPLIED AND MAINTAINED BY THE

CONTRACTOR.

630 3CY RECYCLING 1 2 X Week

640 30CY OPEN

TOP

MUNICIPAL SOLID

WASTE

2 WHEN ¾ FULL

700 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

712 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

712 3CY RECYCLING 1 2 X Week

715 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

715 3CY RECYCLING 1 2 X Week

717 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

720* 40CY

COMPACTOR

MUNICIPAL SOLID

WASTE

1 2 X Week

720 3CY RECYCLING 6 2 X Week

730 3CY MUNICIPAL SOLID

WASTE

6 3 X Week

730 3CY RECYCLING 2 2 X Week

780 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

780 3CY RECYCLING 1 2 X Week

805 3CY MUNICIPAL SOLID

WASTE

1 2 X Week

1012 3CY MUNICIPAL SOLID

WASTE

1 2 X Week