PWS_Hoist_and_Crane_Inspections_New_Contract-18_Apr_18.pdf

PERFORMANCE WORK STATEMENT

for

Hoists and Cranes Inspections, Testing and Repair

Buckley AFB, Colorado

18 April 2018

INDEX

SECTION/PARA DESCRIPTION PAGE NO

SECTION I GENERAL TECHNICAL SUPPORT AGREEMENT

1.0 General Requirements………………….……….…

2.0 Performance Period……...……………….…..………2

3.0 Description of Services……………..…….…..….…..2

4.0 Service Summary……………………………………3

5.0 General Information…………………………...….…5

6.0 Special Requirements………………….…………

7.0 Appendix…………...…………………..……………8

SECTION II APPENDICES

A List of Hoists and Cranes………………………..….9

1.0 GENERAL REQUIREMENTS

1.1 The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to perform Hoists and Cranes Inspections, Testing, and Repair services at Buckley Air Force Base (BAFB), Colorado.

1.2 All work will be accomplished in accordance with all OSHA, ANSI, local, state, and federal regulations.

2.0 PERFORMANCE PERIOD

2.1 Work will be performed between the 1st and the 30th of month the contract is awarded in the base period and for each service year option.

2.2 Period of performance for each service shall be no longer than 21 days.

2.3 Work start date shall be coordinated with the Contracting Officer Representative (COR).

3.0 DESCRIPTION OF SERVICES

3.1 General Requirements.

3.1.1 Annual Inspection. The contractor shall perform annual inspections on hoists and cranes on BAFB in accordance with current OSHA and ANSI standards, manufacturer’s specifications, and local, state, or federal regulations.

3.1.1.1 Inspection Reports. Contractor shall provide to the COR a written report documenting inspection and findings within 5 business days of work completion.

3.1.2 Four Year Inspection and Load Test. The contractor shall perform four-year inspections and load tests on hoists and cranes on BAFB in accordance with current OSHA and ANSI standards, manufacturer’s specifications, and local, state, or federal regulations. A Four Year Inspection and Load Test will be performed in the first year of contract performance.

3.1.2.1 Inspection and Test Reports. Contractor shall provide to the COR written report documenting inspection and findings within 5 business days of work completion

3.1.3 Service Call. The contractor shall provide unscheduled, emergency repair of systems, as required between inspections. Unscheduled service calls will be initiated by the government. The Contractor shall report to the required location within 24 hours to survey the repair. Refer to paragraphs 3.1.4 and 3.2 regarding repairs and cost reimbursable items.

3.1.4 Repair. The contractor shall perform repairs on hoists and cranes on BAFB in accordance with commercial practices, manufacturer’s specifications, and local, state, or federal regulations. The contractor shall provide written estimates for required repairs to the government. This written estimate shall include the estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. For Load Test failures, the contractor shall immediately notify the government that the device failed the test. The contractor shall provide government a written repair estimate within 2 business days.

3.1.4.1 Service Call Reports. Contractor shall provide to the COR written report summarizing repair work completed within 5 business days of work completion.

3.2 Cost Reimbursable CLINs. This paragraph pertains to all COST REIMURSABLE items (Example paragraph 3.1.4 above). Contractor may be asked to provide cost estimate for possible work to be performed. Request of cost estimate does not guarantee Contractor will perform work. All costs will be agreed upon before work is started. Contractor shall not start work until notified by CO or COR. If any funding remains after the period of performance has terminated, then the funding will be de-obligated.

4.0 Service Summary

Performance Objective

PWS

Para.

Performance Threshold Assessment Method

Perform Annual Inspection

3.1.1 No discrepancies Periodic COR inspection

during Contractor inspection visits. Customer complaint.

Four Year Inspection and Load Test

3.1.2 No discrepancies

Periodic COR inspection during Contractor inspection visits. Customer complaint.

Service Calls 3.1.3 No more than one (1) valid deficiency per month *

Periodic COR inspection during Contractor service call visits. Customer complaint.

Reports 3.1.1.1, 3.1.2.1, 3.1.4.1

No more than one (1) valid deficiency per quarter.

COR will verify each required report is received as prescribed.

Deliverables. All deliverables shall be delivered to the 460 CES COR no later than the specified dates stated in the Service Summary in Section 3.0.

4.1 Quality Control. The Contractor shall provide and maintain a QCP that contains, as a minimum, the items listed below to the CO for acceptance not later than ten (10) business days after award. The CO will notify the Contractor of acceptance or required modifications to the plan. The Contractor shall make appropriate modifications and obtain acceptance of the plan within thirty (30) calendar day from the date of award.

The QCP shall include the following minimum requirements:

• A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

• A description of the methods to be used for identifying and preventing defects in the quality of service performed.

• A description of the records to be kept to document inspections and corrective or preventative actions taken.

• All records of inspections performed shall be retained and made available to the

Government upon request throughout the contract performance period, and for the period after contract completion, until final settlement of any claims under this contract.

4.2 Quality Assurance. The Government will evaluate the Contractor’s performance of this PWS on a monthly basis. For those tasks listed in the Performance SS, the COR or other designated evaluator will follow the method of surveillance specified. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR or other designated evaluator will require the Contractor manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the Contractor has been made aware of the non-compliance. Government surveillance of tasks not listed in the Performance SS or by methods other than those listed in the Performance SS (such as provided in the Inspection clause) may occur during the performance period of this contract.

Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be in accordance with the terms of the award.

4.3 Unsatisfactory Work. Performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance or by the Contractor as a result of quality control, shall be at the Contractor’s expense and without additional reimbursement by the Government. Unless otherwise negotiated, the Contractor shall correct or replace all non-conforming services or deliverables not later than five (5) workdays after notification of non-conformance.

4.4 Initial Business Meeting. Within five (5) business days following the contract award date, Contractor will meet with 460 CES to review goals and objectives of this contract and to discuss technical requirements.

4.5 Records/Data. All data and data rights associated with this effort shall be property of the

AF.

5.0 GENERAL INFORMATION

5.1 Government Furnished Property

5.1.1 None.

5.2. Government Furnished Services.

5.2.1. Security Forces and Fire Protection. The Government shall provide Security Forces and Fire Protection services. In the case of an emergency situation, the Security Forces telephone number at BAFB is 720-847-9930 and the Fire Department telephone number is 720-847-9924. *NOTE – In case of an emergency on BAFB, DIAL 720-847-9117, if using a cellular phone!

5.2.2. Emergency Medical Services. Ambulance and emergency medical services shall be provided on a cost-reimbursable basis. No other property or services shall be Government-furnished. For Emergency services at Buckley AFB, dial 911 from a landline phone. *NOTE – In case of an emergency on BAFB, DIAL 720-847-9117, if using a cellular phone!

5.3 Contractor Personnel

5.3.1 Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer not later than the pre-performance conference and within one (1) day of any change(s). The Contract Manager or alternate shall be available between the hours of 6:00 a.m. and 6:00 p.m. The Contract Manager and alternate(s) shall be able to read, write, speak, and understand English. The Contract Manager Position shall at no time be vacant. The contractor shall at all times provide adequate supervision of their employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract.

5.3.2 Appearance: Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Identification of all employees may be accomplished by wearing badges or distinctive clothing bearing the name of the contractor. Badges or clothing shall be provided by the contractor.

5.4 Security Requirements

5.4.1 OPSEC REQUIREMENTS WITHIN CONTRACTS

Contractor(s) shall comply with all provisions of AFI 10-701 dated 8 Jun 11, and applicable AFSPC Supplement. Key excerpts are below.

Contractor(s) will practice OPSEC to protect critical information for specific government contracts and subcontracts. Contractor(s) should identify OPSEC measures in their requirements documents and ensure they are identified in resulting solicitations and contracts. Contractor(s) will consider OPSEC for all contractual requirements.

Contractor(s) will protect critical, sensitive and for official use only (FOUO) contracted information. The user organization will provide OPSEC guidance for the contractors. The following OPSEC guidance is provided:

• Organization’s critical information list

• Adversaries’ collection threat information as it applies to the organization’s mission and the contract, (phishing, dumpster diving, etc.)

• Operations security guidance (AFI 10-701)

• Specific OPSEC measures the organization requires (as appropriate) o 100% shred policy o Out-of-office replies/messages

• E-mail guidance with respect to OPSEC

• OPSEC Training

All required OPSEC training will be provided free to mission partners and contractors from the government OPSEC Coordinators. The 460th CES OPSEC Primary POC may be reached at DSN 847-9261or local (720) 847-9261. The 460th CES OPSEC Alternate POC may be reached at DSN 847-6276 or local (720) 847-6276. Fax DSN 847-9101, or Commercial 720-847-9101.

5.4.2 BAFB Security: The contractor and all employees shall comply with all Buckley AFB security requirements imposed by the installation commander at all times while on the premises.

5.4.2.1 Heightened Security and FPCONs: During periods of heightened security and Force Protection Conditions (FPCONs), entry onto and around the base will be significantly restricted. The contractor shall make concessions for potential delays caused by security measures and will ensure that timely and successful completion of the construction schedule is still accomplished. The contractor will comply with any implemented security measures when a FPCON is declared on the installation.

5.4.2.2 Base Access: The contractor shall arrange all needed security support for this PWS. To gain unescorted access on to BAFB, the contractor will obtain a DBIDS card.

The DBIDS paperwork must be submitted to the COR for Security Forces approval before the card can be issued to the contractor. The Government will assist the contractor to coordinate security matters with the 460th Civil Engineer Squadron (CES) and other base agencies, as needed.

5.4.2.2.1 All drivers will have in their possession the following documentation: valid driver’s license, vehicle registration, and insurance card. Any driver who does not have all of these items will be turned away and denied access to the installation.

5.4.2.2.2 All personnel operating a vehicle on Buckley AFB shall be a licensed driver and all vehicles shall be licensed and insured.

5.4.2.3 Work Environment: The work of this contract occurs on military installations.

Delays due to exercises and contingencies are part of the environment, and cannot be considered cause for an adjustment in price.

5.5 Hours of Operation. The contractor shall perform the services required under this contract 7:00 a.m. through 4:00 p.m. Monday through Friday, except Federal Holidays listed below.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.6 Invoicing. Contractor will invoice for work done through Wide Area Workflow

(WAWF).

6.0 SPECIAL REQUIREMENTS

6.1 Hazardous Materials. All hazardous materials brought on the installation by the contractor must be reported in writing to the Contracting Officer at least three (3) days prior to bringing the materials on base. The written notification will include the name of the material, the quantity being transported, a Material Safety Data Sheet (MSDS), and intended use.

6.2 Contractor shall ensure compliance with all state and federal laws and/or codes pertaining to the handling and release of propane gas.

6.3 The contractor shall report any instances of spills, leaks, and inadvertent release of hazardous materials to the PM as soon as the event occurs. The contractor shall insure his employees handle hazardous materials according to any federal, state, or local laws concerning Hazardous Waste Operations and Emergency Response.

6.4 Protection of Real Property: The contractor shall protect all government property, including grounds, resulting from service operations. The contractor shall immediately report any damage to government property to the PM and Contracting Officer. The contractor shall repair or replace all damage to real property, including grounds, as approved by the Contracting Officer or PM at no additional expense to the government. All damage shall be repaired within five (5) workdays by the contractor with materials of like type, quality, and finish by skilled craftsmen of the trades involved.

6.5 Coordination before arrival to base: The contractor shall properly coordinate with the COR’s on file before arriving to Buckley AFB to do their inspections, tests, or maintenance on selected lifts. This will verify and ensure that the lifts, cranes, or hoists that need to be serviced are in the proper location for the contractor to perform their duties.

7.0. APPENDIX

A. List of Cranes and Hoists:

Appendix A – List of Hoists and Cranes

Crane # Brand/Model # Description/Serial # Size Building Location

1 Shaw- Box/80L05020S10 Elec cable hoist w/crane 5 ton 728

2 Liftech/905525-UU1 Crane 5 ton 728

3 CM/Cyclone: 12-8204 Hand Chain Hoist w/trolley 5 ton 1007

Shaw- Box/80L5025S18

Elec cable hoist w/trolley ½ ton 1022

Shaw-Box/PUT01H Trolley: 07D02885P ½ ton 1022

5 Genie Superlift/SL-18 Hand Crank 650 lb

442/190-1 (RA)

SN: 0687-29436

6 Beech/B-1000 Hand Crank 200 lb

442/190-2 (RA)

SN: 023447

7 Sumner M715 Hand Crank 750 lb

442/190-3 (RA)

SN: 715-1253

Square D Trolley #3

442/191-1 (RA)

Thern M462 Hand Crank Hoist 650 lb

Square D Trolley #4

442/191-2 (RA)

Thern M465 Hand Crank Hoist, SN:

017001 300 lb

Wesco

MESPL802424-

4W475

Foot/Hand Pump, SN:

101062 1000 lb 442/130 (RA)

Beech AV2009 Hand Crank 445 lb

442/140-2 (RA)

SN:030334

Westinghouse Bridge #1

442/140-2 (RA) Westinghouse Trolley #1 Thern M462 Hand Operated Hoist 650lb

13 Ruger/Model 50 Hand Pump, SN:

LD92467 1000 lb 433/Upstairs (RA)

14 Vermette/Model 350 Hand Crank 350 lb 433/Batt Rm (RA)

Westinghouse Bridge #4

433/Disconnect Rm-1 (RA) Westinghouse Trolley #4

Thern M462 Hand Operated Hoist 400 lb

Westinghouse Bridge #3 433/Disconnect Rm-2 (RA)

Westinghouse Trolley #3

Thern M462 Hand Operated Hoist 400 lb

Westinghouse Bridge #1

433/Control Rm (RA) Westinghouse Trolley #1

Thern M642 Hand Crank Hoist 400 lb

Westinghouse Bridge #2 433/Control Rm

Disconnect Unit 2

(RA)

Westinghouse Trolley #2 Thern M462 Hand Crank Hoist 400 lb

Wazee Bridge - I-Beam 3 ton 433/Pumphouse (RA) AMH/6T030-10 Trolley, SN: 09H0372-

05 6600 lb

Budgit/116895-3 hoist, SN: 270819 3 ton 20 Coffing/15063W SLC Shop Hoist 1000 lb 432 (RA) 21 Coffing/15063W SLC Shop Hoist 1000 lb 434 (RA)

Example Contractor Manpower Reporting Language for Contract Performance Work Statements

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Buckley AFB – Custodial Services Contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

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