Buckley_Roman_Catholic_Priest_PWS_20_June_2016.pdf

460th Space Wing

CATHOLIC PRIEST

PERFORMANCE WORK STATEMENT (PWS)

20 June 2016

1.0 DESCRIPTION OF SERVICES

1.1. General. The contractor shall be responsible for the completion of all services outlined in this PWS in accordance with DOD, United States Air Force, Air Space Command, 460th Space

Wing, 460th SW/HC and AMS regulations, policies, instructions, and laws. The contractor shall plan, organize, and coordinate activities for the Catholic community. The contractor’s areas of responsibility include presiding at all required Catholic liturgical, worship and religious rites/activities. The contractor is also responsible for the overall development, coordination and management of any other Catholic-related programs, budget and publicity approved by the 460 th

Space Wing Chaplain (460th SW/HC) and in accordance with the Buckley Airman Ministry Plan

(AMP). Governing guidance comes from DoD, AF, The Archdiocese for the Military Services

(AMS), and Air Force Chaplain Corps governmental directives, policies and instructions as applicable.

1.2. Location. 460th Space Wing (460 SW), Air Force Space Command (AFSPC), 460 SW

Chapel, 16401 E A-Basin St. Buckley AFB, CO 80011-9509.

1.3. The contractor shall furnish all personnel, transportation and services necessary for a part-time contract Catholic Priest position at Buckley AFB Chapel.

1.4. Hours of Work. The contractor shall provide 20 hours a week in support of the required building of the community and exercising the ministry needs of members and outsiders. The exact work schedule shall be arranged with the Wing Chaplain. The schedule may be adjusted to meet requirements for duties outside of the normal 0730-1630 duty hours.

1.5. QUALIFICATIONS AND EXPERIENCE

1.5.1. The contractor shall be a duly ordained Roman Catholic priest in good standing with the bishop of his diocese or the superior of his religious order in the Catholic Church and must be endorsed by document.

1.5.2. The contractor shall provide written proof of permission from his diocesan bishop or religious superior to enter into these services as a priest as well as provide a current Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA http://www.milarch.org/).

1.5.3. The contractor shall be able to work cooperatively with chaplains, chaplain assistants and other chapel contractors in an ecumenical/interfaith setting.

1.5.4. The contractor shall have knowledge of military protocol or be willing to learn.

1.5.5. The contractor shall pass a federal background investigation prior to contract award.

1.6. DUTY REQUIREMENTS

1.6.1. The contractor shall provide administrative support, religious services, and pastoral care in support of: Daily Mass (no less than 4 times a week), Weekend Mass, with an opportunity for the Sacrament of Reconciliation, baptisms, weddings, annulments, funerals, anointing of the sick, Lent/Advent Penance Services, Ash Wednesday, Holy Tridiuum Services, Christmas

Service, Holy Day Masses, fellowship (every weekend Mass after service), counseling (Catholic pre-marital, etc.), attend staff meetings, compile ministry information for the Air Force Chaplain

Corps Statistical Report (AFCCARS) statistical data form (see Appendix 2), complete necessary documentation for the purchasing of Catholic supplies out of Chapel Tithes and Offering Fund

(CTOF) or delegate to a designated staff person, and any necessary training to become proficient in administrative duties.

1.6.2. The contractor shall advise the Wing Chaplain and chapel staff in developing goals and objectives that meet Air Force, AFSPC, and 460th SW and Catholic church requirements.

1.6.3. The contractor shall provide technical expertise to the Wing Chaplain, and the chapel staff regarding spirituality, traditions, laws, policies, procedures, directives, worship, devotions, and sacramental preparation requirements of the Catholic Church and the AMS.

1.6.4. The contractor shall assist in recruiting and training volunteers to participate and provide support to Catholic and chapel-sponsored activities and programs.

1.6.5. The contractor shall provide technical expertise and recommendations to the Wing

Chaplain concerning Catholic services funds, the Catholic portion of Chapel Tithes and Offering

Fund (CTOF), and needed resources including equipment, supplies and space to ensure accomplishment of parish goals and objectives. Restrictions: The Coordinator and Contractor are prohibited from receiving monies or other benefits from any source as a direct or indirect result of the services provided by the contractor.

http://www.milarch.org/

1.6.6. Ensure that the maintenance of sacramental records and pre-marital documentation per the requirements of the AMS is accomplished. All personal information will be protected under the Privacy Act.

1.6.7. Contractor shall oversee any organized Catholic group or committee who helps sustain the parish life.

1.6.8. The contractor shall serve as a liaison maintaining a working relationship between the

AMS, the Denver Archdiocese, and the clergy of the local Catholic parishes and the Air Force, Army and Navy Chaplains within Buckley Air Force Base.

1.6.9. The contractor shall coordinate, plan and schedule with other Buckley AFB organizations concerning Catholic-related events, ceremonies, sacraments as appropriate.

1.6.10. The contractor shall provide direction, instruction, counseling and assistance with applications, testimony, documentation and the processing of annulment applications to all of those wishing to petition for a marriage annulment for those eligible members the practice within the Catholic faith or ensure that a qualified Catholic religious professional does so. All personal information will be protected under the Privacy Act.

1.6.11. The contractor shall be available for invocations and benedictions at Buckley AFB functions when a Catholic priest is specifically requested.

1.6.12. The contractor shall serve as point of contact, reachable by home telephone, military cell phone or email, for all on and off base emergencies requiring Catholic support or assistance to include visitation of the sick by a priest for anointing when necessary.

1.6.13. The contractor shall provide pastoral and spiritual care to Catholic family members within 24 hours of death notification and assist in the planning and preparation of funeral services.

1.6.14. The contractor shall maintain proficiency or currency in any required Air Force Chaplain

Corps or in-house staff training plan.

1.6.15. The contractor shall provide the following services on a weekly basis. Weekend Mass, Daily Mass (3 times per week), AFCCARS/Record keeping, purchasing (CTOF), parish council meetings, counseling, fellowship, volunteer recruitment, goal development and training, which is included in an estimated 20 hours per week.

1.6.16. Additional duties include, holy days of obligation, baptisms, funerals weddings, last rites, anointing of the sick, confirmation classes, annulments, invocations/benedictions, as required.

Additional duties are included in the estimated 20 hours per week.

1.6.17. The contractor must respond to any emergency counseling calls of a Catholic nature within one hour of receiving the call, to include travel to Buckley AFB within one-hour timeframe, not expected to exceed four hours per month.

2.0. SERVICE SUMMARY

2.1. The Government will evaluate the contractor’s performance on a quarterly basis by appointing a representative(s) to monitor performance to ensure services are received. The

Government representative will evaluate the contractor’s performance through inspections of call logs/reports and receive and investigate all complaints from base personnel. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints.

Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s).

2.2. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

2.2.1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements.

2.3. QUALITY ASSURANCE

2.3.1. The Wing Chaplain or designee (Non-Commissioned Officer- in Charge, Chapel

Operations), will monitor and inspect the contractor’s performance.

2.3.1.1. The contractor will be notified in writing of any and all noncompliance.

2.3.2. The contractor coordinates all support requirements with the contracting officer or designated representative.

2.3.3. The position will be paid monthly based on an estimated 20 hours per week.

2.3.4. The office hour schedule will be coordinated with the Wing Chaplain in order to maximize customer service to Buckley Catholic community.

2.3.5. The contractor is required to give the Wing Chaplain a two-week notice of any period of absence.

2.3.5.1. The contractor shall provide a substitute to perform services in the case of absence.

2.3.5.2. A substitute must be of equal or greater capability than contractor.

2.3.5.3. The contractor shall provide written documentation of all substitutions indicating name, date of substitutions and reimbursement total to the Wing Chaplain.

2.3.5.4 The contractor shall provide a Quality Control Plan/weekly documentation of services provided, identification of issues encountered, on-the-spot corrections/improvements, and resources needed for continued support.

3.0. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES (GFP)

3.1. Equipment and Supplies

3.1.1. The Government shall provide all Government/Chapel facilities, equipment, and supplies necessary to fulfill this contract, to include a government issued cell phone.

3.1.2. The contractor shall have joint use of all available equipment necessary for performing services required by this contract.

3.1.3. The contractor shall use established local procedures to submit for new or replacement equipment used as part of their normal contract work.

3.1.4. The 460th SW/HC will provide required Government forms used in the performance of this contract.

3.1.5. The 460th SW/HC will provide supplies used in the performance of this contract.

3.1.6. The 460th SW/HC will provide training on reports, forms, regulations, policies procedures well as initial and continuing orientation and training.

3.2. Facilities. The contractor shall have the use of the following facilities for performance under this contract: 460th Space Wing Chapel 16401 E A-Basin St. Buckley AFB, CO 80011-

9509.

3.2.1. An office space will be provided, as appropriate. A local and long distance telephone service will be available to perform service under this PWS.

3.2.1.1. The Government will not be responsible for loss or damage of personal items brought into the chapel.

3.2.2. The Wing Chaplain will provide support services required, to include utilities, telephone, and general distribution services.

3.2.2.1. The contractor will be authorized to use all administrative and clerical support in the same manner as other assigned USAF chaplains. This will include, but is not limited to, copy and fax machines, religious library, installation distribution, and Class “A” and Defense Switching

Network (DSN) telephone lines. These items will be used for official government business only.

3.2.3. The contractor shall be responsible for safeguarding all Government property provided for contractor use.

4.0. GENERAL INFORMATION

4.1. Must be able to clearly communicate in English and conduct administrative requirements in verbal and written format as necessary.

4.2. Maintain professional conduct and present self in a neat, clean and well-groomed manner.

4.3. Maintain healthy and professional interpersonal relationships with staff and parishioners in a pluralistic military environment.

4.4. The Air Force Chaplain Corps accommodates requests for chaplain services and/or support for religious practices unless the specific accommodation is logistically impossible or prohibited by law or policy. The contractor must be able to work in an environment that accommodates all faith traditions but will not be required to perform duties that are incompatible with the Catholic faith or his professional role.

4.5. Contractor shall provide information necessary for successful completion of a background investigation in accordance with DODI 1402.5.

4.5.1. Failure to cooperate with a background check by providing necessary documentation, fingerprints or other information needed for its completion or the reception of a derogatory report will result in elimination from consideration for the contract or termination of the contract if it has already been awarded.

4.5.2. In accordance with DODI 1402.5 paragraph E 6.4.1.4 The contractor may begin work before completion of the background checks, provided when working with minors he is within sight of an individual who has successfully completed a background check.

4.5.3. In accordance with DODI 1402.5 paragraph E6.6.2 payment of the background check is the responsibility of the requesting Service or agency.

4.6. The contract may be terminated in accordance the termination clauses contained within the contract.

4.7. HOLIDAYS

4.7.1. The following Federal holidays are included in the cost of this contract: New Year’s Day, Martin Luther King Day, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.8. DISPUTES

4.8.1. Disputes. Any grievance by the contractor should be resolved at the lowest level. The chain of command is as follows: Wing Chaplain, Contracting Specialist, and finally the

Government Representative.

4.9. INVOICE AND PAYMENT

4.9.1. Invoice. Contractor shall be required to invoice through the WAWF system at https://wawf.eb.mil. The contractor must have current registration through the System for

Award Management (SAM), www.sam.gov

4.9.2. Payment. The contractor shall submit a monthly invoice via Wide Area Work Flow

(WAWF) for services rendered. The Wing Chaplain or his/her designated representative will verify the invoice for accuracy and approve it for payment if appropriate within five (5) days of submission via the WAWF System.

4.10. CONTRACTOR PERFORMANCE

4.10.1. CONFLICT OF INTEREST

4.10.1.1. The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive

5500.7 and Air Force policy.

4.10.1.2. Government Performance of Service During Labor Strikes. Because the services outlined (indicated) in this contract are critical, the Government reserves the right to take over performance of this contract in the event of a labor strike by the contractor’s employees. At the direction of the contracting officer, the contractor shall agree to remove its non-striking work force from the performance site and prevent interference with continuum operations. The contractor shall, under such circumstances, permit the Government to use any contractor-furnished property necessary. The Government will compensate the contractor for use of such property.

4.10.1.3. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations

(i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations, and exercises) may necessitate the contractor provide increased or reduced support as determined by the contracting officer. The Government will negotiate an equitable adjustment with the contractor for the cost of these emergency requirements.

4.11 OPERATIONS SECURITY (OPSEC) REQUIREMENT

4.11.1. Operations Security (OPSEC) Requirement. Contractor(s) will practice OPSEC to protect critical information for specific government contracts and subcontracts. Contractor(s) will consider OPSEC for all contractual requirements.

Contractor(s) will protect critical, sensitive and for official use only (FOUO) contracted information. The user organization will provide OPSEC guidance for the contractors.

The following OPSEC guidance is provided:

Organization’s critical information list

Adversaries’ collection threat information as it applies to the organization’s mission and the contract, (phishing, dumpster diving, etc.)

Operations security guidance (AFI 10-701)

Specific OPSEC measures the organization requires o 100% shred policy o Out-of –office replies/messages

Email guidance with respect to OPSEC

OPSEC training

All required OPSEC training will be provided free to mission partners and contractor from the government user organization OPSEC coordinators upon contract award.

4.12. NETWORK ACCESS

4.12.1. Network Access. The Contractor(s), with a valid National Agency Check verified through Joint Personnel Adjudication System (JPAS) or validation from the on-site Contractor’s security manager, shall be provided access to the hosting bases unclassified computer networks and their inherent capabilities including, but not limited to: Internet access, electronic mail, file and print services. The Contractor shall be held accountable for all actions that he or she initiates while on the network and shall conduct his or her business in accordance with all AF and local base instructions, manuals, and policies. Any conduct that does not adhere to sound or just network usage as stipulated in official guidance will cause revocation of all network privileges.

All personnel having access to Government program information will be required to execute non-disclosure and information protection agreements. The Government will supervise the release of data from the IMS and will designate an individual to oversee and advise the contractor on all data released and/or exported from the system.

4.12.1.1. In order for the contractor to use the base network, he or she shall complete all the paperwork and forms necessary for a National Accreditation Check. The cost of the check will be paid for by the government. The contractor shall also complete the Informational Awareness

Training, including passing a final test, within three (3) days of starting the position.

4.13. PASS AND IDENTIFICATION

4.13.1. The contractor shall ensure the pass and identification items (valid driver’s license, current vehicle registration and current insurance) required for the contract performance is obtained for employees and non-government owned vehicles with the Buckley AFB Security

Office/Visitors Center.

4.13.2. Before the first arrival, the Contractor must mail, fax, or e-mail a DBIDs application to the 460 SW/HC, five (5) days prior to contract start, listing their full name, Social Security

Number, Driver’s License # state of issue, eye color, hair color, gender, phone number, work phone number, address, signature and date.

4.13.2.1. The DBIDS application will be given to the Buckley AFB Security Office/Visitors

Center for processing.

APPENDICES

APPENDIX 1 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms applicable to the performance PWS are listed below. The contractor is obligated to follow those publications. These publications are available in the Base Chapel and maintained by the Government. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract.

Publication No. Title Date

AFPD 52-1 Chaplain Service 2 Oct 06

AFI 52-101 Planning and Organizing 10 May 05

AFI 52-102, Vol 1 Chaplain Professional Development 5 Oct 07

AFI 52-102, Vol 2 Chaplain Assist Professional Development 01 Aug 12

AFI 52-105 Vol. 1 Chaplain Service Resourcing, Appropriated

Funds 22 Mar 04

AFI 52-105 Vol. 2 Chaplain Service Tithes and Offerings Fund 10 Sep 07

AFSPCI 52-102 Chaplain Corps Programs 23 Aug 12

DODI 1402.5

Criminal History Background Check

Procedures 19 Jan 93

Arch Diocese for the Military

Services Priests' Manual 15 Nov 06

Arch Diocese for the Military

Services

Priests' Manual Appendix 20-Jan-06

AF Form 1270 Chaplain Service Wing/Installation Report 25 Oct 05

Arch Diocese for the Military

Services Request for a sacramental certificate

7 Jun 06

Arch Diocese for the Military

Services Marriage Documentation Checklist

2 Jun 06

Arch Diocese for the Military

Services Pre-Nuptial Questionnaire

29 Mar 06

Arch Diocese for the Military

Services Marriage Dispensation/Permission

2 Jun 06

../../1386950365C/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/1386950365C/AppData/Local/Microsoft/Windows/AppData/Local/Microsoft/Windows/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/Library/UsersDrive/wolfec/Contract%20documents/List%20of%20Regulations.xls#RANGE!#REF!#RANGE!#REF!

https://www.milarch.org/resources/Forms/MarrCKlist.doc https://www.milarch.org/resources/Forms/amsprenu.doc https://www.milarch.org/resources/Forms/amsdisp.doc

Arch Diocese for the Military

Services Witness Concerning Freedom to Marry

25 Oct 01

Arch Diocese for the Military

Services Record of Baptism

22 Feb 06

Arch Diocese for the Military

Services Record of First Communion

2 Jun 06

Arch Diocese for the Military

Services Record of Confirmation

8 Jun 06

Arch Diocese for the Military

Services Bishop's Listing of Confirmandi

8 Jun 06

Arch Diocese for the Military

Services Record of Marriage

9 Mar 06

Arch Diocese for the Military

Services Record of Profession of Faith

22 Feb 05

Arch Diocese for the Military

Services

Request for Appointment of Extraordinary

Minister of Holy Communion

1 Mar 05

Arch Diocese for the Military

Services

Request for Appointment of Catholic

Representative / Lay Leader

15 Mar 05

Arch Diocese for the Military

Services Request for AMS Prelate to Confirm

No Date

Arch Diocese for the Military

Services Chaplains Quarterly Report No Date

Arch Diocese for the Military

Services RCIA-A Inquirer Information Form No Date

Arch Diocese for the Military

Services RCIA-B Current Marital Status Follow-up No Date

Arch Diocese for the Military

Services RCIA-C Previous Marriage Information No Date

Arch Diocese for the Military

Services RCIA-D Christian Initiation Information No Date https://www.milarch.org/resources/Forms/amswitn.dot https://www.milarch.org/resources/Forms/amsbapt.doc https://www.milarch.org/resources/Forms/amscomm.doc https://www.milarch.org/resources/Forms/amsconf.doc https://www.milarch.org/resources/Forms/amsconfl.doc https://www.milarch.org/resources/Forms/amsmarr.doc https://www.milarch.org/resources/Forms/amspof.doc https://www.milarch.org/resources/Forms/reqEMHC.doc https://www.milarch.org/resources/Forms/reqEMHC.doc https://www.milarch.org/resources/Forms/reqCRLL.doc https://www.milarch.org/resources/Forms/reqCRLL.doc https://www.milarch.org/resources/Forms/reqConf.doc

APPENDIX 2 – AFCCARS Report