Protestant_Musician_PWS_Dated_17_Aug_15.docx

FA2543-15-T-0013

Performance Work Statement Musician for Protestant Services 17 Aug 15

Section 1: INTRODUCTION

1.1. Purpose: The purpose of this Performance Work Statement (PWS) is to obtain the non-personal services of a Musician for Protestant worship services at Buckley AFB CO.

1.2. Organizational Location: 460th Space Wing (460 SW), Air Force Space Command (AFSPC), 460 SW/HC, 16401 E A-Basin Ave. Buckley AFB, CO 80011-9509.

1.3. Scope: This PWS addresses a series of qualifications, responsibilities and actions necessary to provide music necessary for the Protestant worship services. The Contractor shall be responsible for providing accompaniment for all delegated Protestant worship services, special services and holiday services as required. The Contractor is to meet the mission and objectives of the Protestant Chapel Programs as described in the following Air Force Policy Directives (AFPD) and Air Force Instructions (AFI):

The Contractor shall comply with any updates and/or amendments to the aforementioned AFPD and AFI’s. The Deputy Wing Chaplain, in coordination with the Wing Chaplain, will designate a service chaplain/designee to be responsible for each worship service program. The Contractor shall plan and coordinate music in coordination with the appointed service chaplain/designee.

1.4. Qualifications:

The Contractor must be a qualified musician able to perform in an inter-faith setting for Protestant worship services by providing the following:

1.4.1. Two (2) years documented experience playing music in a church or chapel setting. References required.

1.4.2. Must have the ability to read music, play contemporary Protestant “praise and worship” music and traditional Protestant hymns.

1.4.3. Must satisfactorily demonstrate ability to play three (3) pieces of music selected by the chapel staff with no more than five (5) noticeable musical errors.

1.4.4. The contractor must be able to clearly communicate in English and conduct administrative requirements in verbal and written clarity.

1.4.5. Must demonstrate ability to work in cooperation with chapel leadership, other contractors, and volunteers.

1.4.6. Must be able to work in a pluralistic environment (see 1.5.1.) which is not a normal requirement in local churches.

1.4.7. Contractor must be proficient in playing the guitar and/or electric keyboard and/or electric guitar.

1.5. Definitions: For the purpose of this PWS, the following definitions are provided for clarification:

1.5.1. Pluralistic: The existence of different ethnic, religious, or political backgrounds within one society/community.

1.5.2. Protestant Service Funds or Chapel Tithes and Offerings Fund: Voluntary offerings, contributions and other non-appropriated assets of the Protestant Community at Buckley AFB.

1.5.3. Protestant Community at Buckley AFB: All subjects on Buckley AFB, as well as Protestant retirees, civilian employees of Buckley AFB, and families who use the services of the 460th SW/HC (hereafter referred to as “The Protestant Community”).

1.5.4. Volunteers: Those who serve the mission requirements of The Protestant Community without benefit of pay. They include but are not limited to, religious education teachers and liturgical ministers.

Section 2: DUTIES

2.1. Primary Responsibilities:

2.1.1. Provide the personal skills, training, and competency that will be needed to meet all requirements contained in this PWS.

2.1.2. Provide musical accompaniment at all Protestant services, to include Sunday Protestant worship services as defined in para. 2.2., as well as approved special worship services.

2.1.3. Participate in weekly rehearsals in preparation for Sunday Protestant worship service, not to exceed the authorized time and number as specified in para. 2.3. and 2.4.

2.1.4. Participate in weekly rehearsals in preparation for Sunday Protestant worship service, not to exceed the authorized time and number as specified in para. 2.3. and 2.4.

2.1.7. Within the first month of being hired the Contractor will submit to the service chaplain/designee a list of no more than four (4) qualified substitutes for approval in case of an emergency or planned absence. The service chaplain/designee reserves the right to refuse the services of such a substitute if he/she is deemed unqualified. The substitute will be compensated by the Contractor.

2.1.7.1. Ensure a substitute with at least equal qualifications listed in 1.4 is provided.

2.1.7.2. The service chaplain/designee must be notified by Contractor or substitute of a planned absence, at least one (1) week in advance.

2.1.7.3. Substitutes will be required to attend both the rehearsal and the subsequent Sunday or special worship service. Exceptions will be authorized by the Chapel POC for emergencies or prior to the rehearsal date.

2.2. Time/Location/Frequency of Services: Sunday Protestant worship services are currently held weekly from 1100 until approximately 1200 at Buckley AFB chapel or other location if necessary. Time, location, and frequency may be modified to better serve and accommodate parishioners and chapel staff. Should an additional service(s) be necessary, Contractor may be utilized in service where Deputy Wing Chaplain, in consultation with service chaplain/designee and Wing Chaplain deem necessary. Special and holiday services, times, and location will be coordinated with the service chaplain/designee (see para 2.4. below).

2.3. Time/Location/Frequency of Rehearsals: Contractor will be allotted one (1) rehearsal per service and special performance. Rehearsals will be held at Buckley AFB chapel. Contractor shall determine all rehearsal times and dates and shall coordinate times and dates with the service chaplain/designee and volunteers, as applicable. Rehearsals will only be held for scheduled services. Each rehearsal will count as one unit for pay.

2.4. Estimated Number of Sessions: This contract will require:

2.4.1. Protestant Services: 124 units of one and one half (1.5) hours per unit.

2.4.2. The Contractor shall not exceed the 124 total units allotted for services designated above. Each unit will count as one unit for pay.

Section 3: GENERAL INFORMATION

3.1. Period of Performance: Contract period is a 12 month base period plus four (4) 12 month options at the discretion of the Government.

3.2. Appearance and Conduct: Maintain a neat, clean and well-groomed professional appearance and conduct in a business-like manner. Able to work in a religiously pluralistic environment as stated in 1.4.6. and have a willingness to work with people of diverse faith expressions. Must preserve any confidential issues seen or heard within the Chapel staff or facilities.

3.3. Background Check: Working with children is a very sensitive issue in today’s work climate. Extreme care must be taken to hire someone with an excellent background with no discrepancies. Contractor will agree to a complete background check in accordance with DODI 1402.5.

3.3.1. In accordance with DODI 1402.5 paragraph E6.4.1.4., the Contractor may begin work before completion of the background check, provided he/she is within sight of an individual who has successfully completed a background check.

3.3.2. In accordance with DODI 1402.5 paragraph E6.6.2. payment of the background check is the responsibility of the requesting Service or agency (e.g., Buckley AFB chapel).

3.4. National Accreditation Check: In order for the Contractor to use the base network, he or she will complete all the paperwork and forms necessary for a National Accreditation Check. The cost of the check will be paid for by the Government. The Contractor shall also complete the Informational Awareness Training, including passing a final test, within three (3) days of starting the position.

3.5. Materials and Equipment: The Government will provide all necessary equipment, supplies and materials for the fulfillment of this contract. Requests for supplies/equipment are processed according to procedures established by the Wing Chaplain. Government owned and chaplain funds owned musical instruments will be available in the chapel facility. Requirements for music supplies (i.e. scores, song sheets, folders, etc.) will be submitted in writing to the appointed service chaplain/designee at least two (2) weeks in advance of the required date to include title, number required, cost and suggested source. Approved purchase forms will be available upon request.

3.6. Governing Guidance: Government guidance comes from USAF/HC, HQ AFSPC/HC, and other DoD, AF and Chapel governmental directives, policies, and instructions as applicable.

3.7. Pass and Identification: The Contractor shall ensure the pass and identification items (valid driver’s license, current vehicle registration, and current insurance) required for the contract performance is obtained for employees and non-government owned vehicles with the Buckley AFB Security Office/Visitors Center.

3.8 Visit Authorization: Before the first arrival of the first duty day, the Contractor must mail, fax, or e-mail an Entry Authorization List (EAL) to 460 CONF/LGCB no later than three (3) days prior to start, listing their full name and company name of all individuals who will be visiting the installation. The EAL must provide the purpose of the visit, the date and a Point of Contact (POC). The Buckley Visitor Control Center hours of operation are Monday – Friday, 6:30 AM to 4:30 PM. Access to Buckley AFB before the first day must be obtained during these hours. Upon receipt, the EAL will be given to the Buckley AFB Security Office/Visitors Center for issuance of a Visitor/Vehicle Pass.

3.9. Disposition of EAL: Upon receipt, the EAL will be given to the Buckley AFB Security Office/Visitors Center for issuance of a Visitor/Vehicle Pass.