PWS_V1_(dated_19_May_15)_-_FM_COE_Move.pdf

FM Center of Expertise Move

PERFORMANCE WORK STATEMENT (PWS)

MOVE PERSONAL COMPUTER PERIPHERALS AND BOXES TO INCLUDE OFFICE

EQUIPMENT, FURNISHINGS, AND SPECIAL EQUIPMENT FOR THE FINANCIAL

MANAGEMENT CENTER OF EXPERTISE

19 MAY 2015

Move 1: From 18401 E. A-Basin Ave. Bldg. 606

Buckley Air Force Base (AFB), Colorado 80011 To Building 1553

Buckley AFB, Colorado 80011

Move 2: From 6162 South Willow Drive, Suite 300A

Greenwood Village, CO 80111 To 18401 E. A-Basin Ave. Bldg. 606

Buckley AFB, Colorado 80011

Move 3: From 6162 South Willow Drive, Suite 300A

Greenwood Village, CO 80111 To Building 1553

Buckley AFB, Colorado 80011

1. SCOPE AND DESCRIPTION OF WORK

The Financial Management Center of Expertise (FM CoE) requires a non-personal service contract to provide all personnel, equipment, supplies, transportation, tools, materials, supervision and other items and non-personal services as defined in this Performance Work Statement (PWS).

The contractor shall move items to include but not limited to; official files, supplies, furniture, and equipment (telephone, keyboards, and monitors). Most work areas will consist of pre-packed boxes containing personal and official supplies, files, books and computer equipment. Also included will be general area special equipment items such as copiers, printers, flags and flag poles, records carts, historical pictures, some furniture and other office paraphernalia.

(Move 1) The contractor shall disassemble and relocate office furnishings for approximately 43 personnel (Appendix A) from Building 606 on Buckley AFB to Building 1553. The area will include the common cubicle area, eight hard-walled offices, and the ID card issuance area. The work in the ID card area must be disassembled and reassembled within a five day period. This five day period may occur outside the timeline for the remainder of the work in this PWS.

Existing IT/telephone cabling must be removed and replaced with CAT-6 cabling in accordance with the current Buckley AFB Communications and Cabling Design Standard (Appendix B).

Communication cable for the newly installed cubicles in bldg. 606 will be installed, tested and labeled IAW the Buckley Communications Standard (Appendix B). Cabling will be tested after it is installed through modular furniture. Labeling will match existing scheme. Contractor will dispose of demolished cable IAW Buckley AFB recycling guidance. Contractor shall provide cable testing results and as-built drawings prior to project completion.

(Move 2) Office furnishings for approximately 50 personnel (Appendix C) must be disassembled, relocated, and reassembled from 6162 South Willow Drive, Suite 300A, Greenwood Village, CO 80111 to Building 606 on Buckley AFB. All electrical work to ensure workstation furniture is complete and usable and all elements associated with such work must meet National Electric Code (NEC) and National Building Code (NBC).

(Move 3) Office furnishings for approximately 38 personnel (Appendix C) must be disassembled and relocated from 6162 South Willow Drive, Suite 300A, Greenwood Village, CO 80111 to Building 1553.

1.1. The Contractor shall provide all packaging materials, (boxes, labels, clear equipment bags, tape, bubble wrap, moving blankets, etc.), equipment, and labor necessary to pack and relocate all office equipment, supplies and some furniture as shown on Appendices C and D to designated locations. This will include boxes for customer packed items.

1.1.1. The contractor shall deliver containers and packing materials to each office at least ten (10) business days prior to moving that office's equipment and material. The packing materials will be delivered on/about 10 June 2015.

1.1.2. The customer packed boxes will be marked by the customer with a number that will designate its location in B-606 as identified on the building floor plan (Appendix D). The contractor shall do likewise with contractor packed items. The customer will assist the contractor with this requirement as needed.

1.2. Contractor shall be responsible for any damage caused to Government property, including ceiling tiles.

1.3. The contractor shall notify the Government in advance to arrange for escorts into and out of the facilities if necessary.

1.4. The contractor shall arrive at each office on its assigned move date to load and move the items to the assigned space.

1.5. Removal from 6162 S. Willow Drive. All property is located on the 3rd floor of the current building. The contractor shall have access to one personnel elevator to remove items.

1.6. Removal and delivery in B·606. All property in B 606 will be on the main floor.

1.7. The contractor shall be required to inventory boxes prior to being loaded on moving vehicles.

1.8. The contractor shall be responsible for ensuring all items have been moved to the new location and placed in the area that corresponds to the floor plan and are accounted for at the end of each move day.

1.9. The contractor shall conduct a walk-thru at both the origin and the destination locations, at the end of each move day to document any damage done.

1.10. Loaded moving vehicles shall be unloaded by close of business each day. Government contents may not be left in any moving vehicles overnight.

1.11. The contractor will be required to re-use boxes to the maximum extent possible.

1.12. The Government will establish, in coordination with the Contractor, a holding area in Building 606 for the return of lost, mislabeled, or unlabeled items. The contractor shall be responsible for administering this area in coordination with the Government.

1.13. The Contractor will field verify all existing conditions at the move sites, noting dock and elevator capabilities, building access, clearance concerns and any other issues relating to the move.

There will be a joint (Government and Contractor) inspection of the move sites both before and after the move to determine condition of the buildings and identify any incurred damages. As built drawings are found in “As Built Attachments” 1 through 6.

1.14. Contractor shall obtain any required City, State or Federal permits.

1.15. The Contractor shall assume that moves may require multiple tasks within the move period.

1.16. The Contractor shall attend all required move meetings, supply all employees with instructional handouts.

1.17. The Contractor is responsible for the pick-up of used boxes and packing material from the destination building and delivery to other scheduled move locations.

1.18. The Contractor is to provide an adequate quantity of machine carts, blankets, four wheelers, shrink wrap, masonite, assembly tools, and all other equipment and supplies necessary to complete the move as required.

1.19. The Contractor is responsible for providing and installing all necessary wall, floor and elevator protection at all move sites.

1.20. REQUIRED DOCUMENTS: Contractor shall provide a written statement and evidence that all services will be performed by qualified and experienced moving personnel and provide a schedule showing manpower levels and materials used for each phase of the move as identified in the move schedule provided by the Government.

1.21. CONTRACTOR PERSONNEL: Project Management. The Contractor shall provide a Project Manager that will be the focal point for any government interface under this contract. The Project Manager's responsibilities shall include attendance at project status meetings with the Government, serving as project liaison with the Government, assisting with the strategic and detailed move planning, attendance to pre-move orientation and post-move walk-through with the Government.

2. SERVICE SUMMARY

2.1 Delivery Summary. All deliverables must meet professional standards and the task descriptions set forth herein. The contractor shall be responsible for delivering the end items as specified in accordance with this contract.

Performance Objective

PWS Paragraph Performance Threshold Method

Accountability 1.8 10T100% accountability of all items

100% inspection

Quality Control Program

2.2 Maintain an effective Quality

Control Program during the life of the contract

100% inspection

Schedule 4.1 10TCompletion as scheduled 100% inspection

2.1.1. Criteria for Acceptance. All deliverables shall be submitted in a format mutually agreed upon by the contractor and the Government, and will normally follow standardized guidelines used by Air Force.

2.1.2. Inspection. Deliverables will be inspected by the Government within 5 workdays of receipt. Progress meetings may be held as required.

2.2. Quality Control Program. The contractor shall establish and maintain a quality control system that ensures services are performed IAW this contract, applicable laws and regulations, and best commercial practices. The contractor shall develop and implement a quality control plan, which describes in detail an inspection system to cover all deliverables listed in the Delivery Summary, specific areas to be inspected on both a scheduled and unscheduled basis. Quality control procedures should present all aspects of quality control to include responsibility for surveillance, a description of records to be kept, methods for identifying and preventing defects in the quality of service, and make records of inspections available to the Government upon request.

The contractor shall provide the Contracting Officer the Quality Control Plan for review and approval within 30 days of contract award.

2.3. Project Management. A Management Plan shall be in place prior to start of work. This plan should identify recurring and non-recurring system downtime and implementation plans; it shall also include a statement of compliance with technical regulations and contractual agreements. The Contractor shall implement management and control procedures that follow the concepts and standards as outlined in the PWS and applicable publications as referenced. The control procedures shall allow for early recognition of problem areas by the Contractor, and shall ensure prompt resolution of those problems through communication with the Contracting Officer and Quality Assurance Personnel.

2.4. Quality Assurance. The Government will appoint representatives to assess contractor’s performance to ensure research and development services are received. The Government representative will assess the contractor’s performance through intermittent on-site inspections of the contractor’s quality control system. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate. Repeated failures discovered during quality control inspections or repeated customer complaints will cause an increase in inspections. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, in cases of disagreement the Government representative shall make a final determination of the validity of customer complaint(s). The Government will evaluate the contractor’s performance under this contract according to FAR Clause 52.212-4, entitled “Contract Terms and Conditions-Commercial Items”

(JUNE 2010).

2.5. Data. The Government has unlimited rights to all actions resulting from this contract.

3. GOVERNMENT FURNISHED PROPERTY/SERVICES. Government will provide access to the work site from 7:00 AM through 4:00 PM, Monday through Friday except for federal holidays for the performance period of this contract.

4. GENERAL INFORMATION

4.1. Period of Performance. The relocation is scheduled to occur over a period starting 22 June 2015 at 7:00 AM through 4:00 PM on 24 July 2015. During this period, all computers, boxes, furniture, special equipment shall be packed, relocated, and mover packed items unpacked in the respective designated areas. The contractor will perform the disconnection, movement and reconnection of all furniture, equipment boxes and miscellaneous items by 4:00 PM 24 July 2015.

4.2. Hours/days of Operation. The contractor shall strive to perform the move, to fullest extent possible, between the hours of 7:00 AM and 4:00 PM.

4.3. Place of Performance. Primary location of work performance is Greenwood Village, Colorado and Buckley AFB, Colorado.

4.4. Security. The contractor and all employees shall comply with all Buckley AFB’s security requirements imposed by the installation commander at all times while on the premises. The contractor shall provide an up-to-date roster of contractor personnel, by employee name and position title, authorized to work on the installation to the Contracting Officer at the pre-performance conference and when changes occur. The Contractor shall provide an Entry Access Authorization List (EAL) at least 72 hours prior to start for all employees required to have access to Buckley AFB. The EAL template will be provided after award.

4.4.1. Personnel Roster. The Contractor shall provide a personnel roster consisting of names, social security numbers, and security clearance confirmation no later than 10 days after the contract award date. The personnel roster shall be updated immediately as individuals are removed and added.

4.4.2. Physical Security. Contractor shall be responsible for safeguarding all Government property in the work area. At the close of each workday, the contractor shall secure facilities and equipment.

4.4.3. Key Control. The contractor shall establish and implement methods of ensuring that all keys issued by the Government are not lost or misplaced and are not used by unauthorized persons.

No keys issued to the contractor by the Government shall be duplicated. The contractor may be required to reimburse the Government for replacement of key and/or lock as a result of contractor losing keys.

4.4.4. Confidentiality. Due to the confidentiality and sensitivity of Air Force proprietary information, the Move Contractor and his representatives will, under no circumstances, discuss any information seen or heard while providing services at the job site.

4.5. Safety.

4.5.1. All appropriate safety measures (as outlined in Occupational Safety and Health Administration (OSHA) and Air Force Occupational and Environmental Safety, Fire Protection, and Health (AFOSH) guidance) will be utilized and adhered to throughout this project.

4.5.2. Maintaining Work Area. The contractor shall be responsible for immediately cleaning up any spills, debris, etc., which may occur during work. The contractor shall be responsible for keeping the work area clean. The site conditions shall be returned to original conditions or better.

All Safety precautions, measures and procedures shall be in place. Installation materials and equipment shall not be stored in the site during non-working hours except when the Using Agency provided a written approval allowing storage of such materials and equipment on approved location on site.

4.6. Employees. Contractor personnel shall either wear distinctive clothing bearing the name of the company or appropriate badges that contain the company name and employee name at all times while performing under this contract. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest.

Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DODD 5500-7, Joint Ethics Regulation.

4.7. Government Performance of Service During Labor Strikes. Because the deliverables outlined (indicated) in this contract are critical, the Government reserves the right to take over performance of this contract in the event of a labor strike by the contractor's employees. At the direction of the contracting officer, the contractor shall agree to remove its non-striking work force from the performance site and prevent interference with continuum operations. The contractor shall, under such circumstances, permit the Government to use any contractor-furnished property necessary. The Government will compensate the contractor for use of such property.

4.8. Section 508 Compliance. The Industry Partner shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

The Industry Partner should review the following websites for additional 508 information:

31TUhttp://www.section508.gov/index.cfm?FuseAction=Content&ID=12U31T 31TUhttp://www.access-board.gov/508.htmU31T 31TUhttp://www.w3.org/WAI/ResourcesU31T

4.9. Multifunction Team. The Contract Manager may be required to meet with the Contracting Officer, Contract Administrator, QA Personnel, and other Government personnel as deemed necessary. The contractor may request a meeting with the Contracting Officer when the contractor believes such a meeting is necessary. If the Contracting Officer or Contract Administrator deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the Project Manager and the Contracting Officer or Contract Administrator. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the Contracting Officer within 10 calendar days following receipt of the minutes.

4.10. Partnering Agreement. The Contracting Officer may require a partnering agreement between the Government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the Government contract administrator, the contractor’s manager, and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the Government and the contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: Specific goals to be reached and a list of objectives required to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources