PWS Aquatics Management Lifeguard Services V2 1 Jun 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

PATRICK SFB

AQUATICS MANAGEMENT AND LIFEGUARD SERVICES

May 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide aquatics management and lifeguards services for the Patrick SFB Fitness Center Mission

Training Pool and the Outdoor Recreation Community Recreation Pool. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, uniforms, transportation, supervision and non-personal services necessary to perform aquatics management and lifeguard services as defined in this PWS, except for those items specified as government-furnished property and services. The Contractor shall perform to the standards defined in this contract.

1.2. Background: The services required are to support the following pool operations.

1.2.1. Fitness Center Mission Training Pool consists of a 75 feet by 60 feet pool, 4’6” to 8’ feet in depth, with a pool volume of 215,000 gallons, 8 swim lanes and an

ADA pool access chair. There is one single zone of patron surveillance. There is no diving board, diving blocks, water slide or affixed lifeguard stands. The theoretical maximum bathing load is 210 persons with lanes lines removed and 16 persons with lane lines. Maximum occupancy of the entire facility is 100 people. A hybrid storage and lifeguard station building is provided on site. Male and female restrooms and locker rooms are provided in the fitness center, less than a five-minute walking distance from the pool area. The purpose of this pool is to provide a lap swimming, aqua fitness and military readiness training and certification venue. Age and parental/legal guardian supervision restrictions apply.

1.2.2. Outdoor Recreation Community Recreation Pool consists of a 82 feet by 58’ feet (max width) L-shape pool, 3 to 6 feet in depth, with a pool volume of 94,000 gallons, 4 swim lanes, 4 detachable diving blocks and an ADA pool access chair. The theoretical maximum bathing load is 125 people with lane lines removed and 50 with lane lines established. There are four zones of patron surveillance. There are two affixed lifeguard stands positioned to provide unobstructed line of sight surveillance of bathers over the entire area of the pool. There is no diving board or water slide. There is a 641 square foot splash pad with a maximum bathing load of 10 people. Maximum occupancy of the entire facility is 125 people. Located on site is a 1,690 square foot building that houses a hybrid lifeguard station and first aid room, men’s and women’s shower, restroom and changing areas and patron check in area. The purpose of this pool is to provide a multi-use recreation, basic swim instruction and lap swimming venue. Age and parental/legal guardian supervision restrictions apply.

1.2.3. The services provided must result in the successful management of all contractor personnel and government-furnished equipment and facilities to ensure the safety of all patrons and contractor personnel and effective lifesaving measures when warranted. The services must conform to the guidance and standards stated in this contract.

1.3. Objectives:

a. To ensure the safety of all patrons using the mission training and community recreation pool.

b. To provide quality morale, welfare and recreation services to the authorized users of these facilities.

c. To facilitate fitness and mission readiness for Active Duty and Department of War

(DoW) civilian personnel.

d. To sustain quality of life for DoW personnel and their family members.

e. To seamlessly integrate professional and consistently reliable contracted aquatics management and lifeguard services to effectively execute a year-round pool program that meets patron needs, does not cause interruption to services, facilitates maximum life expectancy of government resources and prevents unauthorized use of government facilities and equipment.

1.4. Scope:

1.4.1. In accordance with DAFMAN48-143 Environmental Health Program

Management, 16 January 2026, Attachment 9, RECREATIONAL WATERS AND

MISSION TRAINING POOLS.

1.4.1.1. All operations, maintenance, and management procedures for mission training pools, swimming pools and splash pads will be in accordance with applicable regulations of the Department of the Air Force (DAF), the Centers for Disease Control

(CDC) Model Aquatics Health Code (MAHC) and CDC Healthy Swimming, and applicable State or County Code. Where the regulations provide guidance on the same topic, the strictest guidance will be adhered to as stated in this PWS.

1.4.2. The type of services to be performed are the line of sight patron surveillance of all bathers in the pool, appropriate monitoring of patrons in all areas of the facility, screening for water survival ability of youth and children, professional enforcement of rules, performing first aid, water rescue and life saving measures when required, monitoring, recording and reporting pool water conditions, inspecting and reporting issues with equipment and facilities, screening patrons for entry into the facility and performing basic equipment and facility inspections and orderliness.

1.4.3. The Contractor will ensure the day-to-day operation of the pools referenced in this PWS provide eligible patrons and Department of War (DoW) member trainees with safe and healthy conditions that meet the standards specified in the CDC MAHC and

Healthy Swimming.

1.4.4. The Contractor or designated Aquatics Manager shall conduct the following services:

1.4.4.1. Maintain training and contractor personnel adherence to the Safety Plan for the

Community Recreation Pool and Mission Training Pool. See Attachment 1.

Safety Plan:

a. Staffing Plan.

b. Emergency Response and Communication Plan.

c. Emergency Action Plan.

d. Bloodborne Pathogen Exposure Control Plan.

d. Facility Evacuation Plan.

e. Inclement Weather Plan.

f. Water Contamination Response Plan.

g. Pre-service Training Plan.

h. In-Service Training Plan.

1.4.4.2. Appoint qualified and certified lifeguard personnel in accordance with

DAFI34-101 Department of the Air Force Morale, Welfare, and Recreation (MWR)

Programs and Use Eligibility, 7 March 2022, Chapter 20 Swimming and Aquatics, the

Florida Administrative Code for Public Swimming Pools and Bathing Places, 64E-9.008

Supervision and Safety and the 2024 MAHC, Chapter 6 Policies and Management.

1.4.4.3. Lifeguards shall have and maintain certification in lifeguarding by the

American Red Cross (ARC), the YMCA or other equivalent national aquatic training agency which meets the established standards, objectives, and standards of care provided in the ARC or YMCA programs.

1.4.4.4. Lifeguard personnel shall meet all pre-service training and maintain all in-service training requirements.

1.4.4.5. In accordance with the U.S. Department of Labor, lifeguard personnel shall be a minimum of 15 years of age and shall be scheduled duty hours in accordance with this regulatory guidance.

1.4.4.6. The Contractor shall petition the Government in writing when the training agency is other than the ARC or YMCA and shall not schedule any personnel trained by the other agency until authorized in writing by the Government.

1.4.4.7. A qualified Lifeguard Supervisor shall be appointed during all hours of operation. These personnel shall have a minimum of 100 hours of service as a qualified lifeguard and the ability to communicate effectively in English.

1.4.4.8. RECERTIFICATION.

Lapse of Certification Requirement(s)

Greater than 45 days from date on certificate Retake entire course

Less than 45 days from date on certificate Option 1: Challenge Program

Within 45 days from the date of expiration in accordance with the training of the original certifying agency by an instructor certified by the original certifying agency

Minimum training actions:

- Pre-requisite training

- Practical exam with certified instructor present, demonstrating all skills in and out of the water required in the original certification course using the equipment specified

- Written, proctored exam

Less than 45 days from date on certificate Option 2: Certificate Renewal

Within 45 days from the date of expiration in accordance with the training of the original certifying agency by an instructor certified by the original certifying agency with all pre-requisites and components of original certification course

1.4.4.9. A copy of all lifeguard certifications shall be kept on site at the respective pool’s lifeguard station and storage area and provided to the Government before scheduling the personnel for duty.

1.4.4.10. The Contractor shall provide a trainer Automated External Defibrillator

(AED), manikin and associated supplies to complete CPR/AED training and mock drills.

1.4.4.11. A person qualified as both a Lifeguard Supervisor and lifeguard may be assigned both roles provided the Supervisor responsibilities do not interfere with patron surveillance when the person is assigned the duty of a qualified lifeguard.

1.4.4.12. The Aquatics Manager may perform the services of the Lifeguard Supervisor and a qualified lifeguard provided they meet the requirements in paragraph 1.4.4.3,

1.4.4.4 and 1.4.4.7.

1.4.4.13. The Aquatics Manager, Lifeguard Supervisor and all qualified lifeguards shall be trained in the cleanup of body fluid spills upon employment and every six months thereafter an adequate number of biohazard kits shall be available to remove blood or other potentially infectious material from pool decks or locker rooms in accordance with the CDC MAHC and Occupational Safety and Health Administration (OSHA)

Standard 1910.1030 – Bloodborne Pathogens.

1.4.4.14. The Aquatics Manager, Lifeguard Supervisor and all qualified lifeguards shall attend all pre-service and in-service training as scheduled. Training shall be recorded in the Lifeguard Training Log and kept on site at the respective pool’s lifeguard station and storage area. Copies of the log shall be provided to the Government upon request. See

Attachment 2.

1.4.4.14.1. Lifeguards shall not be permitted to perform lifeguarding duties when a training requirement has not been accomplished as scheduled, or the certification has lapsed more than 45 days beyond the date on the certification. They may perform front desk attendant duties only at the Community Recreation Pool.

1.4.4.15. The minimum number of qualified lifeguards shall be scheduled and on duty to ensure:

1.4.4.15.1. A minimum of two qualified lifeguard personnel maintain line of sight supervision for each zone of patron surveillance in the pool during all hours of operation, the availability to respond to aquatic emergencies, and maintain at or below a ratio of 50 to 1 (patron to lifeguard) standard.

1.4.4.15.2. Zones of patron surveillance not open for use shall be staffed unless an effective means is provided to restrict and monitor unauthorized access to the zone.

1.4.4.15.3. Lifeguards are rotated off-station or given a 10-minute break every hour.

Clearing the pool to accommodate lifeguard breaks is permitted.

1.4.4.15.4. A Lifeguard Supervisor is present. When the Community Recreation Pool and Mission Training Pool are open to customers at the same time, one Lifeguard

Supervisor stationed at the Community Recreation Pool shall be acceptable when there is less than 20 swimmers in the Mission Training Pool, all 18 years of age or older.

1.4.4.15.5. Additional qualified lifeguard personnel shall be available to rapidly respond to an emergency to help the initial rescuers.

1.4.4.15.6. The Community Recreation Pool front desk entrance area shall be manned during all hours of operation to screen all patrons entering the facility.

1.4.4.15.7. The Community Recreation Pool shall have a ‘roaming’ qualified lifeguard to monitor the splash pad area and assist with monitoring the men’s and women’s restroom areas, front desk entry area and lifeguard rotations.

1.4.4.15.8. During adult lap swimming or adult instructional programs with less than 20 participants, at least one qualified lifeguard shall be on duty and at the assigned lifeguard station to maintain line of sight patron surveillance of the entire zone. If an instructor is also a qualified lifeguard this satisfies the lifeguard requirement only by remaining out of the pool and positioned where line of sight patrons surveillance of the entire group can be maintained throughout the instructional program.

1.4.4.15.9. If a swimming team provides certified lifeguards, the lifeguards shall be trained on the respective pool facility’s emergency response procedures in the same manner as the contracted lifeguard personnel.

1.4.4.15.10. When conducting military or military-equivalent water survival or similar training while a qualified lifeguard is on duty, the training unit or activity shall provide a dedicated training partner to the trainee.

1.4.4.15.11. Water survival or similar training may be conducted in the Community

Recreation Pool or Mission Training Pool without contractor personnel present provided the individuals responsible for supervising the activity are trained on local emergency response procedures and military water survival and rescue. The Government shall schedule this training and inform the Contractor or Aquatics Manager.

1.4.4.16. The Contractor shall provide, issue and require all qualified lifeguards to wear the following while on duty:

1.4.4.16.1. Attire that readily identifies them as members of the pool staff. The word

“Lifeguard” or “Guard” will be prominently displayed on the bathing suit, bathing shorts and outermost layer of the qualified lifeguard’s uniform.

1.4.4.16.2. A whistle to communicate to patrons and/or staff.

1.4.4.16.3 A hip pack containing personal protective devices including a resuscitation mask with a one-way valve and non-latex, non-powdered, single-use disposable gloves.

1.4.4.17. Contractor personnel are responsible for protecting themselves from UV radiation exposure by wearing appropriate sunglasses, head covering and sunscreen. The

UV resistant umbrellas for each lifeguard stand shall be utilized at all times.

1.4.4.18. Each qualified lifeguard conducting patron zone of surveillance of the pool area shall have a rescue tube on his/her person in a rescue ready position at all times.

1.4.4.19. The Fitness Center Manager or Outdoor Recreation Manager or respective designated representative shall be provided a written report for all injuries and illnesses at the pool facility not more than two hours after the incident. The report shall include the following information:

a. Date, Time and Location.

b. Incident including type of illness or injury and cause or mechanism.

c. Names and addresses of the individuals involved.

d. Actions taken.

e. Equipment used

f. Outcome of the incident.

1.4.4.20. The Fitness Center Manager or Outdoor Recreation Manager or respective designated representative shall be provided a written report of all qualified lifeguard rescues where lifeguard enters the water and activates the Emergency Action Plan not more than two hours after the response.

1.4.4.21. Water quality shall be tested prior to opening and during pool hours of operation in accordance with the CDC MAHC Water Quality Testing Frequency and

DAFMAN48-143 Table A9.1. Water Quality Requirements for Pools and Splash

Pads.

Parameter Acceptable Range Applicability Frequency Responsibility Free available chlorine (FAC)

1.0 – 4.0 ppm Pools & splash pads

Prior to open & every 2 hours

Qualified lifeguard personnel pH 7.2 – 7.8 Pools & splash pads

Prior to open & every 2 hours

Qualified lifeguard personnel

Clarity Bottom of pool at deepest point clearly visible & sharply defined from any point on the deck in a direct line of sight.

Perform when water is in a non-turbulent state.

Pools & splash pads

Daily Qualified lifeguard personnel

Water Temp Maximum 104 F Pools & splash pads

Prior to open & every 2 hours at same time

FAC & pH tests are done.

Qualified lifeguard personnel

Algae No visible algae in water or on pool surfaces when open to swimmers.

Pools & splash pads

Continuous Qualified lifeguard personnel

1.4.4.21.1. The results shall be recorded on the AF Form 708 Swimming Pool

Operational Log and kept on file at the respective pool facility for three (3) years. See

Attachment 3.

1.4.4.21 .2. The Lifeguard Supervisor shall immediately contact the Certified Pool

Operator (CPO) or designated pool maintenance personnel on call and report any water conditions outside of the acceptable range. The pool or splash pad shall be immediately closed and not returned to operation until condition(s) are within acceptable range. The

Lifeguard Supervisor shall contact the Fitness Center Manager or Outdoor Recreation

Manager or respective designated representative to report the closure of the pool and document the time of each action taken on the Swimming Pool Operational Log.

1.4.5. The Lifeguard Supervisor will conduct the following services:

1.4.5.1. Perform testing, recording and reporting of water quality parameters required in paragraph 1.4.4.19.

1.4.5.2. Monitor performance of qualified lifeguards. Remove lifeguards from the duty schedule immediately when their performance is not conducive to the standards and/or training of the lifeguard certification.

1.4.5.3. Implement and/or maintain strategies to reduce risk and mitigate health and safety hazards. Identify health and safety hazards and communicate to the staff, the

Contractor or Aquatics Manager and the Fitness Center Manager or Outdoor Recreation

Manager or respective designated representative to mitigate, avoid or correct the hazard.

1.4.5.4. Monitor and maintain the authorized number of patrons in the pool and the facility.

1.4.5.5. Maintain adequate staffing for each patron zone of surveillance in accordance with this PWS.

1.4.5.6. Direct a rotation of tasks so that no qualified lifeguard conducts patron surveillance activities for more than 50 continuous minutes and ensure surveillance is maintained during the rotation. Rotation of tasks may include walking to another zone of patron surveillance during the rotation or having a period of at least 10 minutes of non-patron surveillance activity such as taking a break or conducting a daily task.

1.4.5.7. Ensure qualified lifeguards are not assigned other tasks that intrude on patron surveillance while performing surveillance activities and do not permit the lifeguards to engage in social conversations or have on their person or lifeguard station, reading materials, cell phones or other non-emergency electronic devices.

1.4.5.8. Maintain the order and security of the facility and patron records.

1.4.5.9. Direct the qualified lifeguards accordingly to complete the Facility Opening and Closing Checklist. See Attachment 4. Record all discrepancies on the Facility and

Equipment Maintenance Log. See Attachment 5.

1.4.5.10. Direct and oversee qualified lifeguard training as required in this PWS.

1.4.5.11. Ensure the required equipment is in place, conduct weekly inspections to ensure each item is in good condition and record the equipment inspections on the

Facility and Equipment Maintenance Log.

1.4.5.12. For the Community Recreation Pool, ensure a minimum of hourly checks of the men’s and women’s restroom, shower and changing areas and more frequent checks when the facility is at maximum capacity.

1.4.5.13. Conduct or ensure a qualified lifeguard conducts and records a water survival skills competency test as required in paragraph 1.4.6.11.3.5.

1.4.5.14. Activate the Water Contamination Response Plan by immediately directing clearance of the pool or splash pad upon occurrence of contamination of the water or immediately adjacent areas by formed diarrheal fecal material, whole stomach discharge of vomit, or blood. Contact the Certified Pool Operator or designated pool maintenance personnel on call and the Fitness Center Manager or Outdoor Recreation Manager or respective designated representative to report the incident. Complete the first eight items of the Water Contamination Response Log. Close the area(s) affected and/or the facility and do not reopen until approved by the Fitness Center Manager or Outdoor Recreation

Manager or designated representative. Maintain the records at the pool facility for a minimum of three (3) years. See Attachment 6.

1.4.5.15. Ensure effective communication to staff and patrons for severe weather watches and/or warnings. Activate the Severe Weather Response Plan by immediately notifying the staff and patrons to be prepared to immediately evacuate the pool facility and seek shelter when a Phase I lightning watch is declared. Subsequently direct these actions when a Phase II lightning warning is declared. Do not reopen the facility until the Phase II condition is no longer in effect. Contact the Fitness Center Manager or

Outdoor Recreation Manager or respective designated representative to report the incident

1.4.5.16. Activate the Emergency Action Plan, assist and/or direct qualified lifeguard actions and patron control accordingly. Contact the Fitness Center Manager or Outdoor

Recreation Manager or designated representative within 15 minutes or as soon as possible after participating in the emergency response effort. Complete the Incident

Report and provide the original copy to the Fitness Center Manager or Outdoor

Recreation Manager or designated representative not more than two hours after the incident. See Attachment 7.

1.4.5.17. For the Community Recreation Pool, complete a Daily Events Log each day of operation to record the day’s proceedings, patron count, response actions taken and facility closures. See Attachment 8.

1.4.5.18. Ensure the safety line at the slope to the deepest end of the Community

Recreation Pool remains in place at all times during open recreation swimming.

1.4.5.19. Ensure the diving blocks at the Community Recreation Pool are used for organized lap swimming training programs only.

1.4.6. Qualified lifeguard personnel shall conduct the following services:

1.4.6.1. Monitor patrons within the assigned zone of patron surveillance.

1.4.6.2. Professionally enforce facility rules.

1.4.6.3. Respond to emergencies including water rescue, CPR, AED and first aid.

1.4.6.4. Identify health and safety hazards immediately to the Lifeguard Supervisor and assist with actions to mitigate or avoid the hazard.

1.4.6.5. Maintain skills at a test-ready level of proficiency.

1.4.6.6. Wear the identifying uniform, communication and personal protection items.

1.4.6.7. If needed for effective patron surveillance, wear corrective eyewear as necessary to correct poor vision and/or wear polarized sunglasses. If exposed to UV, wear SPF 30 or greater UV protection.

1.4.6.8. Know where the Personal Protective Equipment (PPE) is located and use it when required. Know where the Safety Data Sheets (SDS) are located and follow the instructions when handling necessary chemicals.

1.4.6.9. Perform opening and closing procedures.

1.4.6.10. For the Community Recreation Pool, perform identification checks upon entry to the facility and ensure only authorized cardholders are permitted. Enforce non-DoW guest restrictions as directed and/or when the facility is at maximum capacity. Ensure patrons sign the Patron Entrance Log. See Attachment 9.

1.4.6.10.1. Authorized patrons, as shown on the DoW identification card:

a) Active duty personnel and their family members.

b) Retired military and their family members.

c) Department of War (DoW) civilians and their family members.

d) Retired DoW civilians.

1.4.6.10.2. Non-DoW guests 18 years of age or older shall be in possession of a Real

ID to enter the facility.

1.4.6.11. Identify and perform appropriate actions to ensure minimum age and supervision requirements are maintained as follows.

1.4.6.11.1. Mission Training Pool. In accordance with DAFI34-114 Fitness, Sports, and

World Class Athlete Program, 15 December 2022, Table 3.1. Age Policy During

Staffed Hours of Operation.

Youth 16 years of age and over During staffed hours of operation, permitted in all areas of the Fitness Center without a qualified adult.

Youth 13 – 15 years of age For Fitness Center pools, use is permitted during instructional programs, or when a qualified adult is present in the facility at all times.

Youth 6 – 12 years of age For Fitness Center pools, use is permitted during instructional programs, or when under qualified adult interactive supervision.

Children under 6 years of age For Fitness Center pools, use is permitted during instructional programs, or when under qualified adult interactive supervision.

1.4.6.11.1.1. A qualified adult is a parent, legal guardian, qualified family member program staff member, qualified child and youth program personnel, Fitness Center personnel conducting a program, or coach, 18 years of age or older. Interactive supervision is the qualified adult accompanying the child or youth in the water. In the facility is the qualified adult remaining in the mission training pool area.

1.4.6.11.2. In accordance with Fitness Center policy for the Mission Training Pool, youth 13 to 17 years of age shall demonstrate lap swimming competency by swimming

50 yards (one lap), tread water for one minute, and pull themselves from the water, all without assistance. The names of the children 13 to 15 years of age and the accompanying parent, legal guardian or qualified adult shall be recorded on the Water Survival Skills Competency Log. See Attachment

10.

1.4.6.11.3. Community Recreation Pool. In accordance with DAFI34-101 Minimum

Age and Supervision Requirements.

1.4.6.11.3.1. One individual may not supervise more than 10 children at any time.

1.4.6.11.3.2. Children 10 years of age or under shall be accompanied by a qualified adult while in the pool water, defined as the adult being interactively engaged in the water with the child.

1.4.6.11.3.3. Children 11 to 13 years of age shall be accompanied by a qualified adult while in the pool water unless they demonstrate the following abilities during a basic water survival skills test administered by a qualified lifeguard, as follows: swim at least

12 meters (approximately 40 feet), tread water for one minute, and pull themselves from the water, all without assistance.

1.4.6.11.3.4. Youth 14 to 17 years of age who display an inability to maintain their head above water and/or competently move themselves without assistance to the side of the pool shall be administered a basic water survival skills test as in paragraph 1.4.6.11.3.3.

Youth who do not pass the test shall be directed to wear an appropriately fitting PFD per paragraph 1.4.6.13.

1.4.6.11.3.5. Names of youth and children 11 to 17 years of age who have completed the basic water skills test will be recorded in the Water Survival Skills Competency Log with the date and time the test was administered and the name of the qualified lifeguard who administered the test. For youth 11 to 15 years of age, the names of parents, legal guardians or qualified adults will also be recorded.

1.4.6.11.3.6. A waterproof wristband shall be provided and ensured it is secured around the wrist of children 11 to 13 years of age who have received a competency identification card every time they check in at the front desk prior to entering the pool area.

1.4.6.11.3.7. Youth 13 to 17 years of age may participate in lap swimming in the

Community Recreation Pool in accordance with paragraph 1.4.6.11.1 and 1.4.6.11.2.

1.4.6.11.3.8. Youth 16 or 17 years of age may be authorized to provide supervision for up to three children between the ages of 11 to 15 years of age, provided they have completed the American Red Cross Babysitting Training Course. The 11 to 15 year old(s) shall pass a basic water survival skills test, and written authorization from the parent(s) of the children shall be provided in the event medical care is necessary along with the parents’ emergency contact information. The parent(s) of the 16 or 17 year old shall be referred to the Outdoor Recreation Manager or designated representative for authorization prior to facilitating this. If approved, the Lifeguard Supervisor shall be provided the appropriate information to keep on file at the pool facility and shall ensure the authorized 16 or 17 year old provides supervision only for the 11 to 15 year olds authorized by their parent(s). The Lifeguard Supervisor shall report irresponsible behavior or failure to adhere to these guidelines to the Outdoor Recreation Manager or designated representative upon the first rule infraction.

1.4.6.12. Aquatics or pool activities organized by the Patrick SFB Youth Programs or

Child Development Center (CDC) shall comply with their respective staff-to-child ratios. The Youth Programs and CDC are responsible for providing the required number of staff when the program is sponsored/organized by the respective activity.

1.4.6.13. Ensure only properly sized and fitted US Coast Guard approved personal floatation devices (PFD) type I, II or III are worn during open recreation swimming. In accordance with the recommendations of the Council for National Cooperation in

Aquatics, ‘water wings’ or inflatable rings shall be prohibited during open swimming as they can create a false sense of security in the minds of children and parents and can lead to a dangerous situation.

1.4.6.14. For the Mission Training Pool, ensure trainee uniforms, boots and equipment are cleaned of all visible debris prior to entering the pool.

1.5. Period of Performance: The period of performance shall be for five (5) years, one

(1) base year plus four (4) option years. The Period of Performance reads as follows:

Year I 12 months

Year II 12 months

Year III 12 months

Year IV 12 months

Year V 12 months

1.6. General Information

1.6.1. Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered with the Contractors proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The Contractor is not required to perform services on the following Holidays.

New Year’s Day *Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

*Memorial Day Thanksgiving Day

*Independence Day Christmas Day

1.6.3.1. *Applies to the Fitness Center Mission Training Pool only. The Contractor is required to perform services at the Community Recreation Pool on these Holidays in order to meet the needs of these customers.

1.6.4. Hours of Operation: The Contractor is responsible for conducting business between the hours of 8:00 am to 5:00 pm Monday thru Sunday except recognized holidays, per paragraph 1.6.3.1, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the government facility is closed for the above reasons. The

Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract shall be performed at the Fitness Center Mission Training Pool and Community Recreation Pool.

1.6.6. Type of Contract: The Government shall award a Blanket Purchase Agreement

(BPA).

1.6.7. Security Requirements: Contractor personnel performing work under this contract shall have a civic record that will not prevent them from obtaining a pass to access the Patrick SFB installation in order to report to duty at the Fitness Center

Mission Training Pool at the time of the proposal submission and shall maintain the level of security required for the life of the contract. The security requirements are in accordance with the SLD 45 SFS CREDENTIAL REQUEST FORM.

1.6.7.1. Background Check to Work With Minors: Contractor personnel shall have a civic record that will not prevent them from performing contract services in Patrick SFB facilities with minor youth and children. The security requirements are in accordance with the DD FORM 2981 and if applicable, DD FORM 3058.

1.6.7.2. Physical Security: The Contractor shall be responsible for safeguarding all

Government equipment, information and property provided for Contractor use. Upon completion of performing aquatics management and lifeguard services for the operational day, the Government facilities, equipment, and materials shall be secured.

1.6.7.3. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.6.7.3.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re- keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due to the Contractor.

1.6.7.3.2. The Contractor shall prohibit the use of Government issued keys by any persons other than contractor personnel. The Contractor shall prohibit the opening of locked areas by contractor personnel to permit entrance of persons other than contractor personnel engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The

Contractor shall ensure that lock combinations are changed when contractor personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8. Special Qualifications. All contractor personnel who may perform Lead

Lifeguard and qualified lifeguard duties shall meet the certification requirements in paragraphs 1.4.4.3 thru 1.4.4.8 of this PWS.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer shall apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Government Surveillance: The Government shall ensure all technical aspects of the contract are maintained as follows.

1.6.10.1. Perform inspections necessary in connection with contract performance.

1.6.10.2. Maintain written and oral communications with the Contractor concerning technical aspects of the contract. Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

1.6.10.3. Monitor Contractor's performance and notify both the Contracting Officer and

Contractor of any deficiencies.

1.6.10.4. Coordinate availability of Government furnished property and equipment.

1.6.10.5. Provide site entry of Contractor personnel.

1.6.11. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

1.6.12. Contractor Travel: Contractor personnel are required to travel to and from the

Community Recreation Pool and Fitness Center Mission Training Pool as scheduled to maintain the staffing requirements required in this PWS.

1.6.13. Other Direct Costs: The Contractor shall have and maintain a minimum of one million dollars ($1,000,000.00) per instance, in liability insurance for the duration of the contract

1.6.14. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

PART 2

DEFINITIONS and ACRONYMS

2. DEFINITIONS and ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFFARS Air Force Federal Acquisition Regulation Supplement

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

MWRF Morale, Welfare and Recreation Fund

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

ODR Outdoor Recreation

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, and SERVICES

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT and SERVICES:

3.1. PROPERTY:

3.1.1. Mission Training Pool:

a. A 75’ x 60’ pool, 4’6” to 8’ feet deep, with a pool volume of 215,000 gallons and 8 swim lanes

b. A hybrid storage and lifeguard station prefab building with fans

c. Male and female restrooms, showers and locker rooms

d. Landline telephone

e. Required aquatic facility signage

f. Facility keys and locks

3.1.2. Community Recreation Pool:

a. A 82’ x 58’ pool, 3’ to 6’ deep, with a pool volume of 94,000 gallons and 4 swim lanes

b. A 641 square foot splash pad

c. A 1,690 square foot and airconditioned building housing a hybrid lifeguard station and first aid room, men’s and women’s shower, restroom and changing areas and patron check in area

d. Two permanent shade structures providing a shaded seating area and shade over the splash pad

e. Landline telephone

f. Required aquatic facility signage

g. Facility access keys and locks

h. Dumpster

3.2. EQUIPMENT:

3.2.1. Mission Training Pool:

a. Hazardous chemical list with Safety Data Sheets (SDSs)

b. Deck and lifeguard station furniture and storage items

c. Lane lines and reels

d. Backstroke poles and flags

e. ADA pool access chair lift

f. Pool water testing reagents

g. Commercial automated pool cleaner

h. Automated External Defibrillator (AED) with adult electrodes

i. First aid kit containing:

• First aid guide

• Absorbent compress

• Adhesive bandages

• Adhesive tape

• Sterile pads

• Disposable gloves

• Scissors

• Elastic wrap

• Emergency blanket

j. Bloodborne pathogen spill kits (4)

k. 10’ x 10’ pop-up canopy (2)

l. Backboard with head immobilizer and straps

m. Rescue tube (2)

n. USCG-approved rescue throwing device

o. 12’, non-telescopic reaching pole with a Shepherd’s Crook

p. Adult and youth Personal Floatation Devices (PFDs)

q. Kickboards (16)

r. Diving brick

s. Trash bags, hand sanitizer and disinfectant supplies for administrative surfaces

t. 100’ hose, nozzle and storage reel

u. Box of non-latex, non-powdered disposable gloves

v. Pool thermometer (2)

3.2.2. Community Recreation Pool:

a. Hazardous chemical list with Safety Data Sheets (SDSs)

b. Deck and lifeguard station furniture and storage items

c. Lane lines and reels

d. Thermal pool cover, reel and reel cover

e. Affixed 6’ lifeguard stands (2)

f. UV-blocking lifeguard stand umbrellas (4)

d. Backstroke poles and flags

e. Detachable ADA pool access chair lift

f. Detachable diving blocks (4)

g. Pool water testing reagent kits (2)

h. Commercial automated pool cleaner (2) and commercial outdoor extension cord (2)

i. Automated External Defibrillator (AED) with adult and pediatric electrodes

j. First aid kit containing:

• First aid guide

• Absorbent compress

• Adhesive bandages

• Adhesive tape

• Sterile pads

• Disposable gloves

• Scissors

• Elastic wrap

• Emergency blanket

k. Bloodborne pathogen spill kits (4)

l. 10’ x 10’ pop-up canopy (2)

m. Backboard with head immobilizer and straps

n. Rescue tube (2)

o. USCG-approved rescue throwing device

p. 12’, non-telescopic reaching pole with a Shepherd’s Crook

q. Adult and youth Personal Floatation Devices (PFDs)

r. Kickboards (12)

s. Diving brick

t. 10 gallon water coolers, mobile storage cart and drinking cups

u. Handheld radios (6)

v. Trash bags, hand sanitizer and disinfectant supplies for administrative surfaces

w. 100’ hose, nozzle and storage reel (2)

x. Box of non-latex, non-powdered disposable gloves

y. Pool thermometer (2)

z. Waterproof wristbands

3.3. SERVICES:

3.3.1. The Fitness Center Manager or Outdoor Recreation Manager or respective designated representative shall provide or coordinate the following services for the

Mission Training Pool and Community Recreation Pool respectively.

3.3.1.1. Coordination with the Force Support Squadron Security Manager to obtain installation access badges for contractor personnel.

3.3.1.2. Coordination with the Force Support Squadron NAF Human Resources Officer to complete the required background investigations for authorization to perform contracted services in Patrick SFB facilities with minor youth and children.

3.3.1.3. Orientation to the applicable facilities, equipment and Government personnel.

3.3.1.4. Development of the SAFETY PLAN referenced in paragraph 1.4.4.1 of this

PWS and provision of the entire plan in hardcopy format.

3.3.1.5. Development of all forms referenced in this PWS and provision in hardcopy format.

a. Lifeguard Training Log

b. Swimming Pool Operational Log

c. Facility Opening and Closing Checklist

c. Facility and Equipment Maintenance Log

d. Water Contamination Response Log

e. Incident Report Form

f. Daily Events Log

g. Patron Entrance Log

h. Water Survival Skills Competency Log

3.3.1.6. Coordinate with the Patrick SFB Bio Environmental Office for water quality testing pre-service training.

3.3.1.7. Coordination and response to the Patrick SFB Ground Safety and Public Health

Offices scheduled and unannounced inspections respectively. Submission of work orders to correct deficiencies as needed.

3.3.2. The Government shall provide all utilities and infrastructure necessary to operate the pool and pool support facilities.

PART 4

CONTRACTOR FURNISHED ITEMS and SERVICES

4. CONTRACTOR FURNISHED ITEMS and SERVICES:

4.1. ITEMS:

4.1.1. The Contractor shall provide the following contractor personnel that are qualified, certified and trained in order to maintain the minimum manning requirements.

4.1.1.1. One (1) Aquatics Manager

4.4.1.2. Up to five (5) qualified lifeguards for the Community Recreation Pool.

4.4.1.3. Up to two (2) qualified lifeguards for the Fitness Center Mission Training Pool.

4.1.2. A minimum of (2) lifeguards shall be qualified to be designated/appointed as a

Lifeguard Supervisor in accordance with the requirements of this PWS.

4.1.3. The Contractor shall provide the following equipment as stated in this PWS.

4.1.3.1. A trainer AED, manikin and associated supplies.

4.1.3.2. Bathing suits, shorts and outer layer items with the word ‘Lifeguard’ or ‘Guard’ prominently displayed on each item.

4.1.3.3. A whistle for each contracted personnel performing lifeguard duties.

4.1.3.4. A hip pack containing a resuscitation mask with a one-way valve and non-latex, non-powdered, single-use disposable gloves for each contracted personnel performing lifeguard duties.

4.1.3.5. UV protective sunglasses, head covering and sunscreen.

4.2. SERVICES:

4.2.1. Contractor personnel shall provide their own means of transportation to and from the Community Recreation Pool and Fitness Center Mission Training Pool.

4.2.2. The Contractor shall adequately screen all personnel to ensure they are able to pass the security requirements for access to Patrick SFB and to enable them to perform contract services in Patrick SFB facilities with minor youth and children.

4.2.2.1. The Contractor shall adhere to and maintain a reasonable standard of care with regard to the selection of contractor personnel. The Contractor shall remove from the work schedule any contracted personnel who do not maintain the certification and training requirements stipulated paragraph 1.4.4.3 and 1.4.4.4., and/or commit actions resulting in a record of offense that would disqualify their ability to maintain the security requirements per paragraph 1.6.7 and 1.6.7.1.

4.2.3. The Contractor shall repair or replace any Government-furnished property and/or equipment that is damaged or destroyed as a result of willful negligence in the action or non-action to adhere to and/or perform the requirements and services stipulated in this

PWS.

4.2.4. The Contractor shall have and maintain a minimum of one million dollars

($1,000,000.00) per instance, in liability insurance for the duration of the contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. The Contractor shall perform…