Attachment 3B. SOW 46 TS-OL 25NOV24.pdf

1.

SOW 46 TS-OL/A SCIF Office Workplace Furniture –

Version 1.1

(Patrick Space Force Base)

Table of Contents

Section Section

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Work

3.1 General Work

3.2 Design Work

3.3 Product Markings/Documentation/Tools

3.4 Delivery Work

3.5 Installation and Removal Work

3.6 Inspection/Acceptance Checklist

4.0 Government Furnished Property/Support

5.0 Site Conditions

6.0 Base/Installation Specifics

1.0 Background cover sheet or appendix

The 46th Test Squadron, Operating Location ‘A’ (46 TS/OL-A) is acquiring a Sensitive Compartmented Information Facility (SCIF) in support test and evaluation of the Survivable Airborne Operations Center (SAOC) program. This specific acquisition is to procure furniture. Lack of furniture will impact the ability to perform the test and evaluation mission and may delay fielding of this critical weapon system.

2.0 Scope

Furniture will need to support personnel during normal duty hours use and have sufficient space to accommodate two to three desktop computers at each desk, one for each security domain, with proper separations, plus all typical computer accessories.

This relocatable facility is under construction (will be completed in February) in Kentucky and 100% design drawings are available (see attachments 3 and 5 of the solicitation) Contractors will use the design drawings found in attachments 3 and 5 to create their own design as part of the submitted quote.

Please see section 3.2 of this SOW for additional information.

**Note: All furniture measurements found in attachment 3 and 5 are based on standard templates, not a design. Any measurements listed on the attached drawings may not be exact. The contractor is responsible for ensuring furniture meets room dimensions and functional requirements.

For this project we require the following product types: Desks and workstations, overheads and shelves, seating, filing and storage, computer mounts, and task lighting.

For this project we require the following number of products (also found on attachment 4 of the solicitation) LED Task Light, Silver 9 Work Area

Full-Sized, L-Shaped, Electric-Operated Workstation with Privacy Panels

7 Work Area

Rectangular, Electric-Operated Desk with Privacy Panels

2 Work Area

Electrical/Data Raceways, Receptacles and Cables

LS Work Area

File Drawers 14 Work Area (please review attachment

4 for more information)

Workstation Task Chairs 9 Work Area CPU Holder 25 Work Area

Height Adjustable Pole Mount Arms 18 Work Area Conference Room Table with

Electrical/Data Receptacles 1 Conference

Room Conference Room Chairs 9 Conference

Room

It is the responsibility of the contractor to design the furniture based on the 100% facility drawings provided by the Government, as well as any specific programming needs of the customer. The contractor will provide a final furniture layout and Bill of Materials (BOM) that meets the customer requirements and accommodates the physical environment as part of proposal. Design requirements can be found in Section 3.2.

3.0 Description of Work

3.1 General Services

Coordination and management of all products, equipment and people required to create, deliver and install new office workplace furniture within an Space Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install office workplace furniture.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.5 The contractor shall provide a Project Manager responsible for project site management, scheduling, coordination and technical assistance to the Air

Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.6 The contractor shall submit a complete list of personnel on the Installation Access Letter Form. This form will be provided to the contractor after award.

3.1.7 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.8 The contractor shall be the authorized dealer of the specific office workplace furniture manufacturer proposed for the project.

3.1.9 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

3.1.10 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.11 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.12 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.13 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where government offices are closed.

3.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.15 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.16 Reserved

3.1.17 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

3.1.18 Lost vehicle and entry passes shall be reported immediately to the Security

Police as well as the GPM in accordance with the local security forces policy.

3.1.19 The contractor shall be responsible for any storage of all office workplace furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.20 Reserved

3.1.21 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

The contractor shall maintain continuity between the support operations at (Patrick Space Force Base) and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the (46 TS/OL-A), during the same business day.

3.1.22 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (Patrick Space Force Base) and other locations specified with additional resources, expertise, advice;

necessary infrastructure to support work to be accomplished off-base;

conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.23 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Work

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 As a part of the request for proposal/quote process, the contractor will propose products and a design that considers site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

3.2.2 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

3.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.4 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, and questionnaires. (if available).

3.2.5 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are considered.

3.2.6 The contractor is responsible for notifying the GPM of all power requirements regarding location of communication, LAN and power junction boxes, and connecting plugs to building outlets.

3.2.7 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.8 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.9 Design shall consider utilize wall mounted applications where possible. All workstations shall be freestanding. No building wall penetrations will be allowed. Contractor design shall determine how workstations are supported, and privacy and sound attenuation is provided. Workstations shall incorporate acoustic features designed to absorb and reduce noise levels. Contractor shall furnish and install Sound Transmission Class (STC) rating for proposed panels.

3.2.10 The contractor shall use the drawing at Attachment 5 to determine the number of panels required to meet the requirement.

3.2.11 All full-sized workstations shall provide a “slat wall” panel inside the workstation with vertical file storage and shelving.

3.2.12 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

3.2.13 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

3.2.14 The contractor shall provide additional drawings of furniture layouts, if requested by the GPM on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.15 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and MicroStation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.16 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'- 0" scale.

3.2.17 Designs of each location shall include a Panel and Hardware Layout sheet:

to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

3.2.18 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

3.2.19 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.20 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.21 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

3.4 Delivery Work

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Work

Manufacturer certified professionals to install office workplace furniture per the approved design drawings.

3.5.1 Contractor shall provide or have capability of obtaining support services to include removal and warehousing of the proposed furniture and demountable walls.

3.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

3.5.3 The contractor representative shall meet with GPM to review the installation drawings prior to installation.

3.5.4 The contractor shall install office workplace furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

3.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials.

3.5.7 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

3.5.8 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the GPM.

3.5.9 Services shall include assembly of product to conform to final CO approved design drawings.

3.5.10 Any furnishings attached to the building shall be attached securely.

3.5.11 Installation of office workplace furniture must be under the oversight of an onsite manufacturer certified installer.

3.5.12 The contractor shall ensure that all communication outlet faceplates are provided with the furniture, based on the unique specifications of the IT requirements at that location.

3.5.13 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.5.14 Services shall include removal of all excess product and transport to the GPM approved warehouse or other location as specified.

3.5.15 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.5.16 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.5.17 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.18 Light fixtures shall have appropriate lamps and be in working order.

3.5.19 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

3.5.20 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

3.5.21 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.22 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the GPM that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

3.6.3 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4.0 Government Furnished Support

4.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

5.1.3 This requires dealer personnel to get base access to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

5.1.6 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.0 Base/Installation Specifics

6.1 All commercial trucks must enter through the commercial gate, which is off of

A1A, for inspection. In accordance with the Space Launch Delta 45 base entry procedures must adhere to delivery vehicle process requirements mandated by the Delta’s (Integrated Defense Plan, 31-1). Once at the commercial gate, the driver must be in a company owned vehicle and must present a work order from the company stating what the driver’s intent is in entering the base. The vehicle will also be inspected. Ensure the documents below are also available.

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

6.2 Gate Procedures:

• Once at the commercial gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

• If the final destination requires the driver to leave the commercial gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

6.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

6.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at the Patrick SFB visitor center, Bldg 282. Address 1304 Matador St., Patrick SFB, FL 32925

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

6.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

6.6 Mission Essential Services: Contractors are not considered mission essential.

6.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.