SOW Howl at the Moon.pdf

EVENT: 2024 Howl At The Moon Event

PERFORMANCE PERIOD: Event Time: Friday, 25 October 5-9pm Set-up date time: Thursday, 24 October NLT 12pm End date time: Friday, 25 October 9pm

PLACE OF PERFORMANCE: Manatee Cove Golf Course/Marina Complex, (876 Marina Rd. PSFB, 32925)

SCOPE OF WORK: Contractor shall provide the following equipment:

1. Flying Dutchman

a) Technical specifications:

i. Must be a ship ride

ii. Must be a minimum of 14’ x 25’ x 18’

iii. Must be able to accommodate at a minimum up to 12 riders per cycle

iv. Must include an equipment operator, generator to power and safety fencing

2. Mausoleum Slide & Obstacle Course

i. Must be a minimum of 20’ x 45’ x 24’

ii. Must include and obstacle course with coffins, skulls, tombstones, skeletons, bats and Jack-O-lanterns

iii. Must have fog special effects

iv. Must have painting of a graveyard, haunted mansion and skeletons

v. Must include an equipment operator and generator to power

3. Extreme Inflatable Laser Tag

i. Must be a minimum 35’ x 35’ x 9’

ii. Must be multiroom

iii. Must accommodate up to 10 players at one time.

iv. Must include an equipment operator, generator to power, and laser tag equipment

4. Halloween Climbing Challenge

i. Must be a minimum of 12’x 30 x 24

ii. Must have Halloween themed displays (example: pumpkins, spooky house)

iii. Must include an equipment operator, safety equipment and safety fencing

5. V4 Ultimate Bungee Jump

i. Must be able 35’ x 35’ x 20’

ii. Must be accommodate a max of 4 jumpers

iii. Must include an equipment operator, safety equipment and safety fencing

6. Derby Races Game Trailer & Prizes

i. Must be 30’ x 14’

ii. Must be Halloween themed (example: racing witches and pumpkins)

iii. Must seat a minimum of 14 people at a time

iv. Must include a minimum of 200 prizes

v. Must include an equipment operator and generator to power

7. Mechanical Spider

i. Must be a minimum 20’ x 20’

ii. Must include an inflatable arena

iii. Must include an equipment operator and generator to power

8. Halloween/Fall Festival Bounce House

a) Technical specifications

i. Must be a minimum 15’ x 15’

ii. Must include kid friendly Halloween-themed graphics

iii. Must include two large pumpkins on two of the pillars

iv. Must include equipment operator and generator to power

9. Firestorm Swing

i. Must be no less than 60’ in diameter

ii. Must be equipped with lights

iii. Must have a minimum of 8 seats, support up to 16 participants per ride

iv. Must include an equipment operator, safety equipment, safety fencing and generator to power

10. Halloween Combo Bounce Climb N Slide

i. Must be a minimum of 10’ x 30’ x 24’

ii. Must include vibrant colors purple, gray, green, and blue

iii. Must include Halloween-themed graphics (pumpkins, ghosts, skeletons)

iv. Must include an equipment operator and generator to power

11. Lil Pirate Ship Bounce House

i. Must be a minimum of 10’ x 24’

ii. Must include a slide, jumping area and obstacle course

iii. Must be in the shape of a pirate ship and include a mast and pirate skull

iv. Must include an equipment operator and generator to power

12. Trackless Train With Spooky Effects

i. Must have a minimum of 3 cars with 2 rows, seating approx. 12-20 people per route

ii. Must be decorated to include family friendly spooky effects

iii. Must include an equipment operator

The Contractor shall deliver, set and strike all equipment. The Contractor will coordinate with the FSS representative no less than two weeks prior to event date to confirm the time of delivery and equipment staging. Date and times must be acceptable to the government.

Staging equipment, the day prior to the event is preferred. Earlier staging is acceptable with prior coordination with the event coordinator.

QUALITY ASSURANCE: The Contractor is subject to random safety inspections by the SLD 45 Grounds Safety Office. Safety violations that may impede completion of work shall be coordinated with the SLD 45 Contracting Office. Contractor shall abide by Florida Ride and Fair Bureau Regulations and be able to provide Fair Ride Affidative of Compliance Testing for applicable rides. Event site map available upon request prior to the event. Proposed layout is subject to change based on the Contractor’s needs but must be acceptable to the government.

The Contractor shall follow safety protocols and public health directives, issued by Space Launch Delta 45, Centers for Disease Control, and the State of Florida.

INSURANCE: Contractor must provide proof of liability insurance in the amount of no less than $1millions dollars.

INSTALLATION ACCESS: The Contractor must submit a consolidated list of names, date of birth, and Florida State driver’s license numbers to the Event Coordinator no less than 3 weeks prior to the start of the performance date. Personnel who do not have a Florida issued driver’s license must submit their social security number. The Event Coordinator will submit the list to 45 Security Forces, who will process a local background check on all individuals prior to granting authorization to access the installation. To facilitate correct time of arrival at the event site the contactor shall ensure personnel have a current state issued identification card.

SUPPLIES AND EQUIPMENT: The Contractor shall provide all equipment as stated in the scope of work. The Contractor’s staff will be easily identifiable as working for the contractor company.

The Contractor may supply liability waiver forms pertinent to the company’s operating standards. The government will supply adequate space for the delivery, set and strike of the equipment.

INCLEMENT WEATHER: The Contractor is responsible to monitor inclement weather advisories.

The Contractor must work closely with the FSS representative on an agreed inclement weather plan. Example: Inclement weather approaching day of scheduled set-up, the Contractor can work with FSS to schedule a partial of full set-up of equipment to avoid cancellation and delays.

Example: High winds are projected; the Contractor should provide alternative attraction options to allow maximum availability during event.

MINIMUM SAFETY/OPERATIONAL STANDARDS REQUIRED: The Contractor will ensure the minimum criteria are met in the set up and performance. Prior to the event start, the Patrick SFB Ground Safety Office will conduct an inspection of all equipment and layout.

• Extension cords shall be taped down securely or covered by a heavy duty matting or other covering to minimize tripping hazard.

• Inflatable equipment will be staked down and operated per the equipment manufacturer’s guidelines.

• Amusement rides will be in safe working order and meet the applicable governing guidelines for routine preventive maintenance and inspections.

• Attendants will ensure participant waiting lines are set a safe distance from mechanical and power equipment, and the ponies.

• Attendants will not allow the participants to use the equipment without a wrist band given by the government to indicate the applicable release of liability waivers have been signed.

PAYMENT RATE: Payment shall be made per the terms of the 45 FSS Contracting Office.

ACCEPTANCE CRITERIA: Equipment shall be operational as stated in the minimum safety/ operational standards required. Attendants shall always act with professional courtesy.

Equipment set up shall be 100% complete, to include operational checks not less than 30 minutes prior to the start of the event (5pm). Equipment will be available for use until the end of the event (9pm).