Attach 1 - Refuse PWS_Rev.pdf

PERFORMANCE WORK STATEMENT

FOR

REFUSE COLLECTION AND DISPOSAL

Patrick SFB and Cape Canaveral SFS 24 Oct 2022

Contract Start:

31 Dec 2023

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform solid waste management at Patrick Space Force Base and at Cape Canaveral Space Force Station. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors and collection areas are in Appendix A and B.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Municipal Solid Waste (MSW)

1.1.1.1. Solid waste management. Empty MSW containers/dumpsters based on historical data for the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance.

The contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2.

1.1.1.2. Food Waste Containers. Empty containers used to dispose of food waste daily (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A.

1.1.2. RESERVED.

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated "IDIQ" shall be awarded as Indefinite Delivery / Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Special Events (IDIQ). In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within three business day of notification from the CO or COR. For special events, the contractor shall also provide (or re- position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR shall notify the contractor in writing at least 3 days in advance of the special event date. See Appendix A (A1 and A2) for workload data.

1.1.3.2. Construction and Demolition Debris (C&D) and Green Waste (IDIQ). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D or Green Waste. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall dispose of all C&D at a permitted landfill or recycling facility. The contractor shall dispose of all Green Waste at a permitted facility. The contractor shall provide weight tickets of all roll-off containers to the COR. Contractor shall be on an “on call” basis within one business day of notification by the CO or COR.

1.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in Appendix A/B before their capacity is exceeded. Estimated frequencies are included in Appendix A.

1.1.3.4. RESERVED.

1.1.3.5. RESERVED.

1.1.3.6. Unscheduled/Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/ Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

1.1.3.7. Regulated (Foreign) Waste (IDIQ): The contractor shall provide regulated waste containers within 24 hours of CO or COR request. The contractor shall also pick up regulated waste within 24 hours of CO or COR request. Regulated waste must be disposed of in a proper waste disposal facility and in accordance with all Federal, State and local regulations.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions.

When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time. All MSW containers shall be emptied a minimum of 24 hours before hurricane force winds are anticipated.

1.1.5. Route Parameters. The contractor shall propose routes to the base to the CO for acceptance. Collection shall be made between the hours of 0700 and 1600, Monday thru Friday. Collection outside these hours shall require prior coordination of the CO or COR

1.1.6. Points of Collection. Collection stations for MSW are shown in Appendix A/ B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. The contractor should assume 8CY containers are needed at all dumpster locations in Appendix A, Table A-2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW in all areas shall be from contractor-provided, CO or COR accepted, containers,

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW and C&D materials shall be weighed on state certified vehicle scales. Empty and full vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices

1.2. RESERVED.

1.3. DISPOSAL

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 0021 for reimbursement.

1.3.2. RESERVED.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme.

The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair, lubricating of equipment and other maintenance tasks off-base. In addition, the contractor shall not store any maintenance materials on-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Trucks and trailers shall not be parked overnight on base.

Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for reporting to the CO or COR and for subsequent cleanup. The contractor shall request emergency spill response support from the installation though the CO or COR if the cleanup task exceeds the contractor’s capability. The contractor shall reimburse the Government for costs associated with the cleanup/disposal of the contractor’s releases/spill, including the cost of replacement supplies, equipment, and firefighting suits.”

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW and C&D) collected, date, location, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. The contractor shall submit reports to the CO and COR by the 6th business day of the month.

1.6. ENVIRONMENTAL REQUIREMENTS. The contractor shall comply with all federal, state and local environmental codes and regulations. The contractor shall be financially responsible for all fines, penalties, or judgments imposed by a federal, state or local agency or court for environmental law violations or other damages resulting from, but not limited to, the improper use, storage, treatment, disposal, discharge or release by the contractor or its subcontractors of emissions, waste, effluent, hazardous substances, or contaminants in the execution of this contract. The contractor’s responsibility under this provision shall continue even if such violations are not discovered until after the contractor has vacated the installation and the contract is terminated.

2. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success

Perf. Objective PWS Paragraph Threshold Method of Assessment 1.Collect and dispose of refuse such that containers do not exceed capacity

1.1.1.1 No more than 2 valid

deficiencies per month, per installation

Periodic Surveillance

2. Collection area free of debris

1.1.1– 1.1.3.6 and 1.1.9

No more than 2 valid deficiencies per month, per

Periodic Surveillance

3. Special Event containers and unscheduled service

1.1.3.1 & 1.1.3.6 No more than 1 finding per month per installation

Periodic Surveillance

4. Perform Roll off services as required

1.1.3.2 No more than 1 finding per

month per installation

Periodic Surveillance

5. Perform Regulated waste services as required

1.1.3.7 No more than 1 finding per

month per installation

Periodic Surveillance

6.Vehicles and contractor containers are in good

1.4 No more than 1 finding per

month per installation

Periodic Surveillance

7. Provide timely, complete & accurate reports & Weigh Tickets

1.5 No more than 1 error per

Month per installation

Periodic Surveillance

2.1. Performance Assessment.

2.1.1 Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the CO and COR. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the CO and COR. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. Periodic Progress Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The COR shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government furnished property is as shown in Appendix A, Table A-2, Common Use Containers.

4. GENERAL INFORMATION

4.1. Reserved

4.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. 0500-1800

4.5. SECURITY REQUIREMENTS. Contractor personnel must be able to obtain/maintain a Secured Area Badge for restricted areas.

4.5.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242- 9000, Contractor Access to Air Force/Space Force Installations. All documentation shall be submitted at the pre-performance conference.

4.5.2 PASB Security Requirements. A DD Form 254, Contract Security Classification Specification must be initiated and revised as necessary and be maintained with the official contract file. The contractor and all employees shall comply with all Patrick SFB security requirements IAW AFI 31-102. Gaining Entry to Badge Controlled Areas. In addition to fulfilling the requirements stated above, the contractor shall ensure each contractor employee wears a controlled-area badge to gain entry to badge controlled areas. Procedures regarding controlled-area badges include, but are not limited to the following:

4.5.2.1. The contractor shall prepare and submit in a timely manner the required request forms for controlled-area badges. The contractor shall request from 45 SFS/SFRC completion of an AF Form 2586 (Unescorted Entry Authorization Certificate) for each contractor employee for whom a controlled-area badge is required.

4.5.3 CCSFS Security Requirements. Employees working at CCSFS are required to have in their possession a current Cape Badge. These badges are described below and may be obtained at the CCSFS Pass and ID office (Bldg 1068) after the required information, identified in the following paragraphs, is submitted. Current picture identification is required. If not a US citizen, an alien registration card and another form of identification, such as state ID or driver’s license, are required.

Additionally, for foreign nationals, the paperwork must be submitted 30 days in advance. Upon contract completion or upon any employee termination, the contractor will be responsible for retrieval of the badges and return to CCSFS Pass and ID within 10 days of the completion date. All security paperwork must be returned to the 45 CES/CEZ Security Manager. When contractor is mentioned within this document, this includes any and all lower tier subcontractors. The contractor is responsible for satisfying the prerequisites for all badging. Badging requirements are subject to change.

4.5.3.1. Unescorted Cape Entry Requirement. In accordance with CCSFS badging requirements, the contractor requesting a Cape Entry Badge for unescorted entry to general areas of CCSFS shall have a local background investigation. The County Sheriff’s office will provide this investigation. The contractor should contact the 45 CES Badging Authority at 853-0920 to request the proper forms for unescorted entry authorization.

4.5.3.2. Temporary Cape Entry Requirement (Escorted). For temporary entry onto CCSFS, a temporary Cape Entry Badge and an escort are required. The contractor is responsible for providing escort services for their personnel and subcontractors. The contractor shall submit a badge request at least 24 hours in advance, which shall include the following information:

-Full Legal Name(s) (In Alphabetical Order- Last, First MI, as it appears on Drivers’ License) -Citizenship (if not USA, provide Alien Registration Number and country citizenship) -Social Security Number of the Designated Individual(s) -Contract Number/Project Title -Time of Required Badging (Start Date and Expiration Date) -Name, Address and Phone Number of Contractor

4.5.3.3 Restricted Area Requirements. Access to work sites located in restricted areas requires a restricted area badge. The contractor is responsible for satisfying the prerequisites for unescorted entry and/or providing escorted entry to a restricted area for all their personnel and subcontractor personnel.

Individuals meeting the 45 SWI 31-101 security requirements will be allowed to acquire restricted area badges. This document is the 45th Space Launch Delta and establishes USAF/USSF restricted areas and defines normal security operations for operational space launch resources located on CCSFS. The individuals identified by the contractor to have escort authority may function as escorts for the remainder of the contractor's workforce. An investigation is required before a badge can be issued for entry into CCSFS restricted areas. The Electronic Personnel Security Questionnaire (EPSQ) can be downloaded from the internet. You must download the "Subject Edition" for the EPSQ from http://www.dss.mil. Fill out the questionnaire for SF 86, Request for Personnel Security and bring it to 45 CES/CEZ, Bldg. 60600, and Room 100. The badge will be issued through this office. The contractor shall submit all documentation for security clearances within 10 business days of contract award.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS. According to DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that custodial services requirements under this PWS are essential to be performed during a crisis.

4.7. Reserved

4.8. Reserved

http://www.dss.mil/

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE.

(QUALITY ASSURANCE PERSONNEL) The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contracting officer within 15 days after contract award.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11. Miscellaneous Requirements.

• Report fire hazards, conditions, and items in need of repair to the COR or CO.

• Turn in lost and found articles to the COR.

• Report any accidents involving personnel, property, or equipment.

• Report any fuel/oil/hydraulic spills immediately to the fire department for PSFB and Cape

Support for CCSFS.

• Notify Security Forces when unauthorized or suspicious persons are seen on the premises.

• The Contractor shall maintain written record which will be given as notification to the COR of any conditions that may interrupt or delay performance under this PWS such as non-access, adverse weather conditions, and/or any other conditions. Once any delay issue has been resolved, the Contractor shall start performance within 1 day of notification of resolution.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

APPENDIX A, TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM TYPE ANNUAL ESTIMATED

QUANTITY

1 Municipal Solid Waste (PSFB) 1200 Tons 2 Municipal Solid Waste (CCSFS) 1200 Tons 3 Food Waste (PSFB) 20 Tons 4 Food Waste (CCSFS) 10 Tons

5 Construction and Demolition (C&D)/Green Debris (PSFB) 500 Tons

6 Construction and Demolition (C&D)/Green Debris (CCSFS) 500 Tons

7 Roll off Pick Ups (PSFB) 200 Each 8 Roll off Pick Ups (CCSFS) 200 Each

9 Special Event Container Pickups/Additional Pickups (PSFB) 40 Each

10 Special Event Container Pickups/Additional Pickups (CCSFS) 40 Each

11 Regulated Waste (foreign waste), Placement/Pickup (PSFB) 30 Each

12 Regulated Waste (foreign waste), Placement/Pickup (CCSFS) 90 Each

13 Distance To Disposal Site (PSFB) 28 Miles

Distance To Disposal Site (CCSFS)

25 Miles

A2, (See Excel Spreadsheet)

Container Locations and Frequencies (Historical Work Load Data)

PSFB Dumpsters

CCSFS Dumpsters

Roll-off Requirements

Common Use containers (Government Furnished Property) – 73 Each

Regulated Waste Locations

APPENDIX B

MAPS AND/OR SITE PLANS

Patrick Space Force Base (PSFB)

Cape Canaveral Space Force Station (CCSFS)

Jonathan Dickenson Missile Tracking Annex

Malabar Tracking Annex

Vehicle Inspection Area Maps (PSFB/CCSFS)

Container Storage Areas Maps (PSFB/CCSFS)

BID SCHEDULE

BASIC YEAR

CONTRACT

LINE ITEM

NO. (CLIN) SUPPLIES/SERVICE QTY UNIT

UNIT

PRICE AMOUNT

0001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Solid Waste Management services at PSFB and CCSFS for the period 1 Jan 2023 – 31 Dec 2027 in accordance with the Performance-based Work Statement (PWS) dated :

This CLIN is not separately priced;

the requirement of this CLIN applies to all subsequent CLINS (0002-0017) (Municipal Solid Waste DBA)

0002 Special Events DBA 12 MO

0003 Roll Off DBA

0004 Common Use Trash Containers DBA

0005 Landfill Fees DBA

0006 Tip Fess Green/ C&D DBA

0007 Regulated Waste DBA

0008 Municipal Solid Waste Dorms

0009 Landfill Fees Dorms

CONTRACT

LINE ITEM

NO. (CLIN)

SUPPLIES/SERVICE

QTY

UNIT

UNIT

PRICE

AMOUNT

00010 Unscheduled Pick-up and Special Events (PSFB/CCSFS) (PWS 1.1.3.1) (Municipal Solid Waste MDG)

80 EA

00011 Construction and Demolition Debris Pick-up(PSFB/CCSFS) (PWS 1.1.3.2) (Landfill Fees MDG)

350 EA

00012 Common Use Trash Receptacle Collection (PWS 1.1.3.3) (PSFB) (Municipal Solid Waste RBA)

12 MO

00013 Special Events (RBA)

00014 Roll Off (RBA)

00015 Landfill Tipping Fees, MSW, (PSFB/CCSFS) (PWS 1.5)

2430 Tons

00016 Landfill Tipping Fees, Green Waste or C&D Waste (PSFB/CCSFS)

(PWS 1.5)

800 Tons

00017 Regulated Waste (17.4 Cu Ft containers) Pick up and Disposal

120 EA

Total CLINs 002 through 0017