Fire_and_Emergency_Services_Questions_and_Answers_-_Posted_24_Nov_15.pdf

Fire Protection, Emergency Management and Emergency Medical Services (FEMS) III Final Questions and Answers

Posted 24 Nov 15

RFP Section Paragraph SOW Paragraph _1_ Other (Specify) Description of Services

1. Question:

What is the Wildland Firefighting requirement for FEMS III?

Answer: Support role to assist primary contractor for Wildland Firefighting. Provide Incident command, investigation and initial mitigation efforts.

SOW Paragraph _1_ Other (Specify) Description of Services

2. Question:

Does the Fire Department have primary Wildland responsibility?

Answer: No. Support role to assist primary contractor for Wildland Firefighting.

Provide Incident command, investigation and initial mitigation efforts.

RFP Section Paragraph SOW Paragraph _1_ Other (Specify) Description of Services

3. Question If the Wildland Firefighting posture for the new contract is different from the current posture, who is responsible, the Government or the contractor, for furnishing the personal protective equipment and firefighting equipment to support this new requirement?

Answer: There is no change to Wildland firefighting posture.

RFP Section I Paragraph Contract Clause 52.222-41: Service Contract Labor Standards SOW Paragraph Other (Specify) Attachment 8 – CBA TWU and G4S Solutions Compliance with the FAR 52.22.-41 Service Contract Act (SCA) is required for bidders on this contract. Section 4(c) of the SCA provides that successor contractors shall pay any service employee under such contract “not” less than the wages and fringe benefits in the current CBA.

Article 26 of the CBA refers to a “Group Benefit Plan”. The details of this Plan are not provided in the CBA; however, bidders must have a copy of this Plan in order to be in compliance with the SCA regulations.

4. Question:

Will the Government please obtain and furnish a copy of this Plan to all bidders so we can correctly bid the Group Insurance fringe benefits?

Answer: The contractor’s actual current Health & Welfare (H&W) cost per hour is $7.12 per employee covered under CBA, based on 2080 hours per year. The H&W benefits described in the TWU Local 525 CBA in Article 26, are provided under a Group Insurance Plan, which includes Medical Dental, Vision, Basic Life and Short-Term Disability coverage. The cost does not include any company overhead, administrative cost, nor contributions made by employees. H&W cost are expected to increase. See revised Attachment 8.

SOW Paragraph 1.9 Other (Specify) Emergency Response

5. Question:

The SOW states that the contractor will provide 12 firefighters at Fire Station 1 to provide support of a full engine crew, airfield and rescue crew. Is the Operations Officer included in that number?

Answer: Yes, the Asst Chief of Operations in included in the 12 personnel at Fire Station #1.

RFP Section Paragraph SOW Paragraph 1.9 Other (Specify) Emergency Response

6. Question:

The SOW states that the contractor will provide support for full engine crews, at all three stations. What is the staffing requirement for a full engine crew?

Answer: For staffing requirements, refer to AFI 32-2001, paragraph 2.11.

RFP Section Paragraph SOW Paragraph 1.9 Other (Specify) Emergency Response

7. Question:

Does the Fire Chief have the authority to determine minimum staffing levels during no-fly periods or periods of inactivity, in accordance with the following guideline?

DoDI 6055.06 DoD Fire and Emergency Services (F&ES) Program

E.3.5.2 ARFF services shall be provided 24 hours per day when aircraft are present, even when no aircraft movement or maintenance activities are in progress. Use operational risk assessment procedures to determine the appropriate amount of resources needed during periods of inactivity.

Answer: No, the minimum staffing levels are set by AF Space Command Risk Assessment.

RFP Section Paragraph SOW Paragraph 1.9 Other (Specify) Emergency Response

8. Question:

Please provide historical data on the number of call outs the fire department has responded to in the past three years.

34 STAN

111 STRU

66 EMS

2 Ground

2 HAZ

4 VE

4 WL

0 MA

RFP Section ___ Paragraph _____ SOW Paragraph 1.9 Emergency Response, page 14 Other (Specify) Attachment_3.3_Table_C_FEMS_III_SGFP This Attachment lists a “Truck, Crash Rescue, RIV” (Rapid Intervention Vehicle).

9. Questions:

1. To which Station is this apparatus assigned? Answer: Station 1

2. Is this a permanently assigned apparatus that requires dedicated staffing by a

Firefighter/Driver? Answer: Yes

3. Is this staffing of the RIV part of the minimum 12 firefighters per shift at Station 1 as listed in SOW 1.9? Answer: Yes

4. Is the staffing of the RIV in addition to the minimum 12 firefighters per shift at Station

1 as listed in SOW 1.9? Answer: No

RFP Section. _______ Paragraph SOW Paragraph 1.9

47 STAN

1 CON SP

52 EMS

4 HAZMAT/WMD

1 IFE

115 STRU

3 WL

0 VE

90 STRUCTURE

48 EMS

1 GROUND

2 HAZMAT/WMD

2 INFLIGHT

1 MUTUAL AID

34 STANDBY

1 VEHICLE

1 WILDLAND

32 STAN

1 GR

129 STRU

1 CON SP

42 EMS

9 HAZ

1 MA

3 VE

5 WL

Other (Specify) Emergency Response

10. Question:

According to DoDI 6055.06, Table E3.T1 and the SOW, a minimum of 15 personnel shall be available for a Hazardous Materials Response. However, the SOW, paragraph 1.9 Emergency Response states the following: The main fire station shall be fully manned with 12 firefighters per shift to support full engine crew, airfield, rescue crew, and other two fire stations shall be manned with a full engine crew 24/7.

It further also states that the Full Engine Crew at the main fire station will not be cross-staffed with aircraft or ambulance crews. Based on those requirements the SOW is not in line with the DoDI. Is the Government mandating constant staffing of 22 personnel per shift, 24/7?

Answer: Yes, SOW clarifies AFI requirements to go along with the DODI 6055.06. It does not contradict DODI 6055.06

Answer:

RFP Section B Paragraph CLINs ‘001 Fire Protection Main and Station 2 SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

11. Question:

Pricing for support of the “pre-launch, launches and post launch activities” are to be priced in the CLIN series ‘001. How does the Government expect offerors to estimate the cost of launch support over a 5 ½ year contract? We request the Government consider one of the following approaches so that bidders neither grossly under, nor over, estimate the cost associated with this activity:

1: Create a separate reimbursable CLIN for the cost of Launch Support, or 2: Create a separate IDIQ CLIN for the cost of Launch Support and have offerors provide loaded billable hourly rates to use when this activity occurs.

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Therefore, the need does not exist for cost reimbursement/IDIQ CLINs. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

12. Question:

The Government has stated that the contractor shall support all pre-launch, launches and post launch activities. Please clarify how many launches are on the manifest per year over the life of the new contract?

Answer: The full launch manifest for the life of the contract is unknown; expectations are for launch activities to increase. However, the Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

13. Question:

In the event the contractor is required to staff/support additional launches, more than the number listed on the manifest, please clarify how the contractor will be reimbursed for costs associated with staffing/supporting these additional launches?

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

14. Question:

What are the Government’s requirements of the contractor to support future launches involving new launch vehicles?

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

15. Question:

What are the Government’s requirements of the contractor to provide staffing to support launches that do not go on the day scheduled, i.e. scrub and/or subsequent scrubs?

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

16. Question:

What is the maximum number of scrub and/or subsequent scrubs per year the contractor is required to support?

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Therefore, the need does not exist for cost reimbursement/IDIQ CLINs. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

17. Question:

How will the contractor be paid for staffing/supporting any additional scrub and/or subsequent scrubs?

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

18. Question:

Is the contractor required to provide staff/support for manned missions, such as astronaut rescue? If so, what is the anticipated frequency of these missions?

Answer: Currently impossible to predict. No manned launches scheduled at present time from CCAFS.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

19. Question:

What are the Government’s expectation of the contractor to support commercial launches?

Answer: The contractor is required to support ALL launches that originate from

CCAFS.

Other (Specify) Incidents and Launch Support

20. Question:

If the contractor is required to support commercial launches, how will the contractor be paid for staffing/supporting such launches?

Answer: The Government’s position is this is a Firm Fixed Price contract and the FEMS contract is staffed with qualified personnel for 24/7 operations for a variety of contingencies which include Launch Support. Additionally, the Government does not consider Launch Support activities above and beyond the scope of FEMS operations.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify) Incidents and Launch Support

21. Question:

What are the Government’s expectation of the contractor to support first-stage landing of a Falcon 9?

Answer: Same as announced In Flight Emergency or other launch standby activities.

RFP Section Paragraph SOW Paragraph 1.9.8.1 Other (Specify) Medical Supplies, Equipment and Vehicles

22. Question:

Please clarify whether the contractor is required to provide the LifePak defibrillators? If yes, how many?

Answer: According to the SOW 1.9.8.1. Medical Supplies, Equipment and Vehicles all equipment, supplies, medications and vehicles will meet or exceed Florida State Statutes, Chapter 401, part III, and Rules of the Department of Health, Chapter 64J-1, and SCREMS Standing Orders. Florida Statute chapter 64J-1 provides guidance on supplies and equipment listing for both BLS and ALS ambulances in Table 1 and Table 2. The tables do not list quantities for most items leaving the contractor to establish supply levels based upon need. Additionally, the SOW, Florida State Statutes nor the SCREMS protocols specify that the defibrillator must be a Lifepack (Name of brand) but must meet the criteria in the Florida Statutes.

RFP Section Paragraph SOW Paragraph 1.10.1 Other (Specify) Firefighter Recurring Certification and Training Requirements

23. Question:

Is recurring proficiency training in Shipboard Firefighting NFPA 1405 a new requirement?

Answer: No, this is an existing requirement in the current contract.

SOW Paragraph 1.10.1 Other (Specify) Firefighter Recurring Certification and Training Requirements

24. Question:

Who is responsible, the Government or the contractor, for the costs associated with recurring Shipboard Firefighting NFPA 1405 training?

Answer: The contractor is responsible for cost associated with recurring Shipboard Firefighting NFPA 1405 training.

RFP Section Paragraph SOW Paragraph 1.11 Other (Specify) Contingency Exercises and Operations

25. Question:

The CCAFS Fire Chief will appoint in writing members from CCAFS Fire Department to supplement WIT. Are members of Emergency Management required or permitted to supplement WIT?

Answer: Yes, Emergency Management personnel are permitted and required to supplement the WIT but only for exercises that occur on CCAFS. The contractors will act in the role of “Trusted Agent” AFI 90-201, paragraph 2.5.4. specifically mentions the role of contractors as it relates to WIT exercises. The 45 SW/IG policy is to have the contractor complete a trusted agent form for a specific exercise and to be briefed before and after the exercise. Note: SOW Paragraph 1.11. has been revised.

RFP Section Paragraph SOW Paragraph 1.11 Other (Specify) Contingency Exercises and Operations

26. Question:

The SOW states that exercises can occur anytime 24 hours a day, 7 days a week. Will the Government reimburse the contractor for costs associated with overtime due to unscheduled exercises?

Answer: No the contractor is not authorized overtime on this Firm Fixed Price Contract.

Additionally, in accordance Fair Labor Standards Act and Service Contract Act Air Force Price Adjustment Guide, September 2012, Paragraph 6.6 Overtime Hours:

Federal overtime laws (CWHSSA and FLSA) require premium payments for hours worked in excess of 40 per week, and several states require overtime for work over eight hours per day. Some cost increases associated with overtime hours are reimbursable and some are not. Generally, overtime hours are paid by contractors at a premium rate of 1 ½ times the regular wage rate. The “straight-time” (non-overtime) portions of SCA or FLSA wage increases on overtime hours are properly reimbursable under a price adjustment claim. The premium portions of such wages are not normally reimbursable.

Contractors have the ability to manage their work so that overtime hours do not occur.

They may reschedule employees and/or hire additional workers. Therefore, the overtime premium payments are viewed as within the contractor's control to entirely avoid. An exception may be considered in instances where the overtime hours were actually required and/or authorized by the contract (such as a pre-priced line item for overtime work). Health and Welfare fringe benefit adjustments are normally not due on overtime hours. However, even-numbered standard WDs (and some CBAs) require H&W to be paid on “all hours worked”— including overtime hours.

SOW Paragraph 1.11 Other (Specify) Contingency Exercises and Operations

27. Question:

What is the frequency and duration, annually, of Contingency Exercises?

Answer: The term Contingency Exercise is meant broadly and can cover an exercise that can last anywhere from less than an hour (i.e. active shooter response, tornado sheltering) to a full week (annual hurricane exercise).

RFP Section ________ Paragraph SOW Paragraph 1.14.1 Other (Specify) Emergency Management Program

28. Question:

The SOW states the following: (c) During extended operational periods, a minimum of three emergency management qualified individuals shall be provided.

Can the following personnel be utilized to meet this requirement: The Fire Chief, Deputy Fire Chief, Assistant Fire Chiefs, and the Director of Emergency Management or does the Government require three dedicated, full-time personnel to meet this requirement?

Answer: Fire Department personnel shall not fill positions outside of their area of responsibility.

RFP Section Paragraph ____________________ SOW Paragraph 1.14.2 Emergency Operations Center, page 21 Other (Specify)

29. Question:

This section references the “MEOC vehicle.” Is it accurate to assume that this is the “Mobile Emergency Operations Center vehicle”. If so, who provides the MEOC vehicle?

Answer: The MEOC vehicle is owned by Kennedy Space Center. The CCAFS Emergency Management Team has access to the vehicle. Procedures for access are outlined in Joint Operational Procedure (JOP) 15E-3-64, pages 7-8.

SOW Paragraph 5.1.3.1 Other (Specify) Land Mobile Radios (LMR) Management and Inventory

30. Question:

The SOW states that the government will replace LMR due to regular wear and tear. Will the Government replace the following items to operate these radios: batteries, chargers, carriers, antennas?

Answer: Yes, If damage is due to regular wear and tear, or acts of nature, the contractor will not be required to repair or replace the LMR equipment.

RFP Section Paragraph SOW Paragraph 5.1.3.1 Other (Specify) Land Mobile Radios (LMR) Management and Inventory

31. Question:

Will the Government provide maintenance for the radios?

Answer: Yes, the Government will provide maintenance for LMRs that are considered Government Furnished Property.

RFP Section Paragraph SOW Paragraph 5.3 Other (Specify) Equipment Management

32. Question:

Please clarify who is responsible, the Government or the contractor, for replacing SCBA cylinders?

Answer: The Government is responsible for replacing SCBA cylinders.

RFP Section __________ Paragraph 5.3 ___ SOW Paragraph 5.3 Other (Specify) Equipment Management

33. Question:

The SOW states that the contractor will provide mask fit testing (Portacount unit required). Is the Portacount unit a Government Furnished or contractor provided equipment?

Answer: The Portacount unit is NOT GFP. Contractor provides Portacount.

RFP Section __________ Paragraph 5.3 ___ SOW Paragraph 5.3 Other (Specify) Equipment Management

34. Question:

Who is responsible, the Government or the contractor, for the calibration and maintenance of the Portacount unit?

Answer: The Contractor is responsible for the calibration and maintenance of their Portacount unit.

RFP Section ________ Paragraph SOW Paragraph 5.3 Other (Specify) Equipment Management

35. Question:

Is it permissible for the contractor to utilize a vendor to conduct the mask fit testing?

Answer: Yes, it is permissible for the contractor to utilize a vendor to conduct mask fit testing.

RFP Section Paragraph SOW Paragraph 5.3 Other (Specify) Equipment Management

36. Question:

The SOW states that the contractor will conduct all hydrostatic testing of the cylinders. Who is responsible, the Government or the contractor, for the replacement of cylinders that fail hydrostatic tests?

Answer: The Government is responsible for replacement of cylinders that fail hydrostatic test.

RFP Section Paragraph SOW Paragraph 5.3 Other (Specify) Equipment Management

37. Question:

Who is responsible for the costs associated with testing the cylinders?

Answer: The Contractor is responsible for the cost associated with testing the cylinders.

RFP Section Paragraph SOW Paragraph 5.3 Other (Specify) Equipment Management

38. Question:

Who is responsible, the Government or the contractor, for the replacement of cylinders that have exceeded their shelf life?

Answer: The Government is responsible for the replacement of cylinders that have exceeded the shelf life.

RFP Section Paragraph SOW Paragraph 6.12.2 Other (Specify) Desktop Computers and other Information Technology Equipment (ITE)

39. Question:

The SOW states that the Government will provide maintenance on the desktop computers.

Who is responsible for providing the replacement parts for those desktop computers?

Answer: Government owned computers are maintained and parts replaced/upgraded by the government.

RFP Section L Paragraph Clauses Incorporated by Reference SOW Paragraph n/a Other (Specify) Clauses Incorporated by Reference

40. Question:

FAR Clause 52.222-46, “Evaluation of Compensation for Professional Employees” is included by reference. This clause requires offerors to submit as part of their proposal, “a total compensation plan setting forth salaries and fringe benefits for professional employees who work under this contract.”

1) In which Volume should Offerors submit this required Plan?

2) Given this proposal will be evaluated on an LPTA basis, how will the Government evaluate the information contained in this Plan?

Answer: The plan should be submitted with the volume-containing price. The plan will be evaluated in the same method as the other pricing components of the offer.

RFP Section Paragraph SOW Paragraph 1.8 Other (Specify) Fire Prevention, Inspections and Education Reference: CCAFS comprises roughly 3.8 million square feet, more than 1,500 facilities.

DoDI 6055.06 stipulates the following pertaining to required number of Prevention Personnel based on thousands of square feet:

Area requiring Fire Prevention Surveys in thousands of square feet = prevention personnel required

< 1,000 = 1 2: 1,000 and < 3,000 = 2 2: 3,000 and < 5,000 = 3 2: 5,000 and < 8,000 = 4 2: 8,000 and < 11,000 = 5 2: 11,000 and < 14,000 = 6 2: 14,000 and < 17,000 = 7 2: 17,000 and < 20,000 = 8

41. Question: What is the required number of Fire Inspectors to support the FEMS III.

Answer: Three plus assistant chief of prevention, IAW DoDI 6055.06.

RFP Section: CBA Paragraph SOW Paragraph Other (Specify) Attachment 8

42. Question:

Does the Government have controls in place to ensure offerors’ Price proposals are compliant with applicable federal laws and statutes governing wages and other benefits during the base period of performance for represented employees?

Answer: The Government will ensure all requirements of the contract are followed once awarded.

RFP Section CBA Paragraph SOW Paragraph Other (Specify) Attachment 8

43. Question:

Is it the Government’s position that staffing levels for represented employees will remain the same as stipulated by the Collective Bargaining Agreement for the successor contractor?

Answer: The Government’s position is the Collective Bargaining Agreement does not stipulate staffing levels.

RFP Section CBA Paragraph SOW Paragraph Other (Specify) Attachment 8

44. Question:

Many of the Union benefits are dependent upon seniority, for example the vacation and Retirement Benefit Plans. Will the Government please provide bidders a copy of the incumbent seniority list so that these benefits may be accurately estimated? This is particularly important on an LPTA bid where underestimation of these significant benefits may deem an offeror’s bid “unreasonable”.

Answer: The seniority list will be handled in accordance with FAR Clause 52.222-41(n).

RFP Section CBA Paragraph SOW Paragraph Other (Specify) Attachment 8

45. Question:

The union personnel’s work schedule requires them to be paid at time & ½ when they have to respond to a call during their rest (sleep) period. So that bidders may estimate the cost of this expense, will the Government provide historical metrics of the number of times (either monthly or annually) that call-outs have occurred during the fire crews’ rest period?

Answer: Refer to answer to question #47 below. This contract does not authorize time and a half.

RFP Section CBA Paragraph SOW Paragraph ________________ Other (Specify) Attachment 8

46. Question:

If a Prime and Small Business Subcontractor arrangement is necessary to meet the 17.5% Small Business Goal, are the Prime and the Small Business Subcontractor required to provide the same or comparable benefits (group health, retirement, etc.) and pay for their respective employees?

ANSWER: The requirements of FAR 52.222-41, as well as the requirements of section 4(c) of the Service Contract Act (SCA)- discussed at paragraph (f) of the cited clause- apply not only to the prime contractor but all subcontractors as well. Offerors are advised to become familiar with not only the SCA and section 4(c), but also bear in mind how the workings of the National Labor Relations Act, as amended, will affect their strategy."

RFP Section I Paragraph Contract Clause 52.222-4: Contract Work Hours and Safety Standards Act – Overtime Compensation SOW Paragraph Other (Specify) Attachment 8 – CBA TWU and G4S Solutions This FAR clause requires contractors to pay employees “at least 1 and ½ times the basic rate of pay for each hour worked over 40 hours.” However, The CBA, Article 11, paragraph 11.4 requires combat personnel (firefighters) to be paid at 1 and ½ times the basic rate of pay for the second 8 hour of their shift, which means overtime is paid on a daily basis.

47. Question:

This is a significant amount of overtime, which is NOT in the contractor’s control as it is part of a scheduled workweek. Will the contractor be entitled to a price adjustment on the overtime hours when submitting the Request for Equitable Adjustment under the SCA in the Option Years?

Answer: In accordance with Fair Labor Standards Act and Service Contract Act Air Force Price Adjustment Guide, September 2012, Paragraph 10.5.2 Overtime: Most CBAs provide overtime compensation for hours worked in excess of a standard schedule, i.e., time-and-one-half for hours over 8 per day, or double-time pay for Sunday or holiday work. Such overtime premiums are not required by SCA, the Contract Work Hours and Safety Standards Act, or FLSA, nor are they considered wages or fringe benefits under SCA. In most cases, overtime premiums are not subject to adjustment under the FAR 52.222-43 clause. Reimbursement is limited to the straight time portion of payments for any overtime hours as discussed in Section 6.6 of this Guide. An exception is made if the contract includes a pre-priced line item for overtime, which would require adjustment of the pre-priced hourly rate. However, CBA terms cannot change (for contract pricing purposes) the definition of “overtime” or “basic hourly rate”, or the overtime premium of 1/2 times the basic hourly rate. Note: Referenced Section 6.6 is identified in answer to question 26 above.

RFP Section Paragraph SOW Paragraph 5.1.3 and 5.2 Other (Specify) Government Furnished Equipment/Material and Contractor Furnished Property

48. Question:

Please confirm whether the following items are Government Furnished or contractor or provided.

4 Command Vehicles 2 Ambulances

2 8-Passenger Vans 2 15-Passenger Vans 2 Pick-Up Trucks (Fire Prevention) 12 Life Packs Uniforms/PPE Gear NFPA Personal Escape Kits Auto Pulse Automatic Chest Compressor CPR Device Fire Extinguisher, 150 LB Halon 22 Recliners 3 Ice Machine

Answer: See GFP attachments 3.1 – 3.6 for all Government Furnished Property and Equipment.

RFP Section Paragraph SOW Paragraph Other (Specify)

49. Question:

Who is responsible, the Government or the contractor, for providing the items or equipment?

Anchor Straps Camera, Thermal Imaging Bullard Cell Phones Charger, Battery, Physio-Controls Confined Space Ventilation System Cutter/Spreader Hurst Equipment Full Body Harness – Technical Rescue Gas Grills Hazmat Boots Helmet Camera

Helmets Hose Testing Machine Kitchen Appliances, such as Dishwasher, Refrigerators Level A and B Hazmat Suits – Tychem Life Safety Rope – Numerous Lengths MSA Gas Detectors Name Tags Plug and Patch Kits Rappel Gloves Rescue Communications Kit – Confined Space Safety Helmets – Technical Rescue/Hazmat Safety Vests Stretcher, Stryker Structural PPE Suction Device – Ambulance Tripod – Confined Space

Answer: See GFP attachments 3.1 – 3.6 for all Government Furnished Property and Equipment.

RFP Section L-II Paragraph 3.1.4 SOW Paragraph Other (Specify)

50. Question:

Since we are a small business could you please confirm that we are not required to submit a Small Business Subcontracting Plan, nor are we required to meet the annual 17.5% small business subcontracting goal?

Answer: Small businesses are not required to submit a small business plan.

RFP Section Paragraph SOW Paragraph 1.8.5 Other (Specify)

51. Question:

What is the total count of the kitchen hoods and ducts that need to be cleaned and what are the hazard requirements for those hoods/ducts?

Answer: There are three kitchen hoods.

RFP Section Paragraph SOW Paragraph 1.8.3 Other (Specify)

52. Question:

How many fire extinguishers, by type, are to be maintained?

Answer: See Attachment 1, CCAFS Fire Extinguisher Report/Requirements for inventory with type of fire extinguishers the contractor is required to inspect, maintain, services, test and replace. These items are not considered GFP assigned to the FEMS III Contract.

Other (Specify)

53. Question:

How many launches have occurred per month in the past twelve months?

Answer: Approximately 2 per month. However, some months may have 4 while other months may have zero.

RFP Section Paragraph SOW Paragraph 1.8.4 Other (Specify)

54. Question:

How many square feet of building require fire inspection surveys to be performed?

Answer: There is 3.8M Sq. Ft of building on Cape Canaveral Air Force Station, which require fire inspection surveys to be performed. Note: SOW Paragraph 1.8.4. has been updated.

RFP Section Paragraph SOW Paragraph Other (Specify) Enclosure 9 (DoDI 605506)

55. Question:

What is the inspection frequency per building?

Answer: Annual, unless otherwise specified by occupancy of facility. Three Fire inspector authorized regardless of inspection frequency. They are earned per sq. ft. of facilities and not by frequency of inspections.

SOW Paragraph Other (Specify) Enclosure 9 (DoDI 605506)

56. Question:

What is the installation ART standard?

SOW Paragraph 1.9.7 Other (Specify)

Answer:

ARFF

Announced – 1 minute Unannounced – 3 Minutes

Structural 1st Unit 7 Min 2nd Unit 12 Min

57. Question:

Is hazardous materials response at the operations or technician level? If at the technical level, is the required PPE provided for in the GFE?

Answer: Hazardous material response is at the Technician level and the contractor provides PPE.

RFP Section Paragraph SOW Paragraph 1.9.1 Other (Specify)

58. Question:

What has the incident and launch support call volume been per month, for the past twelve months?

Answer: For 2015

90 Structure

48 EMS

1 Ground

2 HAZMAT/WMD

2 Inflight 1 Mutual Aid 34 Standby 1 Vehicle 1 Wildland

Other (Specify)

59. Question:

How many scheduled/non-scheduled exercises are held on an annual basis?

Answer: There are approximately four launch exercises annually.

RFP Section Paragraph SOW Paragraph 1.9.2 Other (Specify)

60. Question:

How many off-installation responses have occurred per month, for the past twelve months?

Answer: Zero. However, transport of EMS patients to Cape Canaveral Hospital occur approximately 2-4 times per month.

RFP Section Paragraph SOW Paragraph 6.2 Other (Specify)

61. Question:

What has the fuel consumption been for the current contractor by month for the past twelve months?

Answer: Approximately $2,200/month

RFP Section Paragraph SOW Paragraph 1.10.3 Other (Specify)

62. Question:

Do all of the current Fire Department staff have the AF Incident Management training and is it current? If not, does the site currently have available seats to acquire this course as it is an Air Force only provided program?

Answer: Yes, they have incident management training. No seats are available for the contractor. Classes are provided occasionally and hosted by 45 CES/CEX.

RFP Section Paragraph SOW Paragraph 1.10 Other (Specify)

63. Question:

Are all Fire Department staff fully qualified and trained for their current positions?

Answer: Currently all Fire Department staff are fully qualified and trained.

SOW Paragraph 1.9.8.1 Other (Specify)

64. Question:

What is the ambulance call volume by month for the past 12 months?

Answer: From 6 Nov 2014 to 6 Nov 2015 there have been 60 ambulance runs and 32 transports to local emergency departments.

Nov 14 - 4 response 0 transport Dec 14 - 5 Response 4 transport Jan 15 - 6 response 3 transport Feb 15 - 1 response 0 transport Mar 15 - 7 response 5 transport Apr 15 - 8 response 3 transport May 15 - 3 response 1 transport June 15 - 10 response 6 transport July 15 - 2 response 2 transport Aug 15 - 2 response 1 transport Sep 15 - 7 response 4 transport Oct 15 - 5 response 3 transport

RFP Section Standard Form 33 Paragraph SOW Paragraph Other (Specify)

65. Question:

We respectfully request a two week extension to 30 November 2015 in order to submit a more comprehensive and responsive competitive bid.

Answer: The RFP has been extended to 8 December 2015.

RFP Section 1.8 Fire Prevention, Inspection & Education Paragraph 1.8.3.

SOW Paragraph Fire Extinguishers Other (Specify) ___________________________

66. Question: Please provide the inventory with type of fire extinguishers that the contractor is responsible to inspect, maintain, service, test and replace.

Answer: See Attachment 1, CCAFS Fire Extinguisher Report/Requirements for inventory with type of fire extinguishers the contractor is required to inspect, maintain, services, test and replace. These items are not considered GFP assigned to the FEMS III Contract.

RFP Section 1.8 Fire Prevention, Inspection & Education Paragraph 1.8.4.

SOW Paragraph Fire Prevention Programs

Other (Specify) ___________________________

67. Question: Please provide the Area requiring Fire Prevention Surveys in thousands of Square feet so that the appropriate number of fire inspectors can be calculated IAW Enclosure 9 of DODI 6055.06 and AFI 32-2001.

Answer: 3.8M Sq. Ft Note: SOW Paragraph 1.8.4. has been updated.

RFP Section 1.9 Emergency Response Paragraph same

SOW Paragraph same

Other (Specify) ___________________________

68. Question: Please provide the annual number of standbys performed including average hours for each standby.

Answer:

2014 had 40 standbys 43 minutes average for each Standbys for launches typically range from 45 minutes to 90 minutes

RFP Section 2. Contractor Personnel Paragraph same

SOW Paragraph same

Other (Specify) ___________________________

69. Question: Are all personnel required to be issued structural and proximity PPE? To be clear: you are asking if each person will have PPE assigned to them? i.e. 86 sets?

Answer: Yes.

RFP Section 5. Property Paragraph 5.1.3.

SOW Paragraph Government Furnished Equipment/Material

Other (Specify)

70. Question: None of the attachments in the RFP or SOW provide the quantity or type of GFP fire extinguishers. Is the contractor required to purchase all new extinguishers for the entire facility?

Answer: No, the Contractor is expected to inspect, Maintain, Service, and replace IAW SOW 1.8.3. Fire Extinguishers. The contractor shall be responsible to inspect, maintenance, service, testing, and replacement IAW NFPA 10 all fire extinguishers on CCAFS to include Halon 1211 Fire Extinguishers. See attachment 1.

RFP Section 5. Property Paragraph 5.1.3.

SOW Paragraph Government Furnished Equipment/Material

Other (Specify)

71. Question: We are unable to determine from the Section J Attachment 3 in the RFP as to whether or not the SCBA face pieces are proved as GFP or if the contractor will be responsible for providing these facepieces. Please clarify.

Answer: The Government provides SCBA face masks.

RFP Section Standard Form 33 Paragraph SOW Paragraph Other (Specify)

72. Question: Since we need a response to the questions submitted on November 6, 2015 in order to submit a compliant and competitive bid, would you please extend the proposal due date to two weeks from the date your responses are posted?

We would appreciate a quick response to this question so we know how to proceed.

Answer: The RFP has been extended to 8 December 2015.

1 Attachment:

1. CCAFS Fire Extinguisher Report/Requirements