PWS_for_Hood_Duct_Cleaning_ao_17_Mar_14.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS) FOR THE CLEANING OF

COMMERCIAL COOKING GREASE LADEN VAPOR EXTRACTION SYSTEMS (HOOD &

DUCT SYSTEMS).

Table of Contents

Section Number and Title Page Number

Section 1.0 Description of Services 1

Section 2.0 Services Summary 1

2.1 Cleaning Schedule 1

2.2 Record Keeping, Documentation & Service Report 1

2.3 Follow up 1

Section 3.0 Government Furnished Property & Services 1

Section 4.0 General Information 2-3

4.1 Definitions 2

4.2 Quality Assurance 2

4.3 Contractors Quality Control Plan 2

4.4 Physical Security 2

4.5 Performance of Service During Crisis 2

4.6 Environmental Protection 2

4.7 Hours of Operation 2

4.8 US Legal Holidays 3

Section 5.0 Appendix 4

1.0 Description of Services The contractor shall provide all personnel, equipment, tools, and all other items necessary to clean the hood & duct systems installed in the commerical cooking facilities located at Patrick Air Force Base (PAFB), FL.

The contractor shall clean all hood and duct systems at the frequencies indicated in Appendix 5.1 in accordance with (IAW) the National Fire Protection Agency (NFPA) Standards 17, 96, manufacturer’s instructions, and applicable local, state, and federal rules and procedures.

2.0 Services Summary The perfomance threshold below briefly descibes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Para.

Performance Threshold

Basic Services 1.0 No defect in services / No delay in submitting report

Quarterly Cleaning 2.2 No defect in services / No delay in submitting report

Semi-Annual Cleaning 2.2 No defect in services / No delay in submitting report

2.1 Cleaning Schedule: All hoods are scheduled to be cleaned either quarterly or semi-annually as detailed in Appendix 5.2. The contractor shall contact the facility managers for each facility to schedule the date and time for cleaning, once scheduled the contractor shall ensure the fire prevention office is informed of the scheduled dates.

2.2 Record Keeping, Documentation & Service Report: The contractor shall submit a documented report to the Contracting Officer or their representative on all hood, duct, and exhaust systems at the completion of any work. The report will be emailed and on a CD in the form of an EXCEL document format viewable on Fire Department Personal Desktop Computers.

2.3 Follow up: When a cleaning has been completed the contractor shall contact the PAFB fire

& emergency services flight, a representative will physically inspect the contractors work and either approve or disapprove, if the cleaning is not acceptable to the fire department representative the contractor shall re-clean the system until it passes inspection, re-cleanings shall be at the contractors expense.

Section 3.0 Government Furnished Property & Services: None.

Section 4.0 General Information: For fire department, security forces or EMS dial 911. While on PAFB property emergency response services for contract personnel shall be provided in the same manner as for all other PAFB personnel.

4.1 Definitions: For definitions or any other term relating to this purchase order, refer to NFPA

1 & NFPA 96 (current editions).

4.2 Quality Assurance: According to purchase order terms and conditions, the Contractor shall only tender for acceptance those items that conform to the requirements of this purchase order.

The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of supplies or re-performance of non-conforming services at no increase in purchase order price. The

Government shall exercise its post acceptance rights (1) within a reasonable time after the defect is discovered or should have been discovered and (2) before any substantial change occurs in the condition of the item unless the change is due to the defect in the item. Surveillances will be done IAW the Quality Asurance Surveillance Plan (QASP) and any action taken by the

Contracting Officer’s Representative (COR) as a result of surveillance will be reported to the

Contractiong Officer (CO).

4.3 Contractors Quality Control Plan: The contractor shall provide a Quality Control Plan detailing how they will provide quality assurance for the work performed. The quality system shall be reviewed and approved by the CO. The government shall inspect and accept services in accordance with the Performance Work Statement (PWS) and the QASP. The COR shall monitor the contractor’s progress and quality of work as specified in the QASP.

4.4 Physical Security: The Contractor shall be responsible for safeguarding all Government property for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured. The Contractor and his employees shall comply with all the security and law enforcement requirements imposed by the respective local installation

Commander at all times. The Contractor, subcontractor and all employees shall have access only to those areas required for execution of this work.

4.6 Performance of Service During Crisis: The Functional Commander/Functional Director has determined that this requirement is/is not Mission Essential (M-E) in accordance with DoDI

3020.37.

4.7 Environmental Protection: The contractor shall ensure that the procedures for the purchase, use, handling, storage, spill, recovery and disposal of all chemicals/agents/hazardous materials/waste products/scrap metal is performed IAW with the following items but not limted to Federal, DoD, FL State, and local (County and City) environmental protection regulations.

4.8 Hours of Operation: The Contractor shall perform the services required under this purchase order during the following hours: 0730 – 1630 hours, Monday through Friday, excluding U.S. legal holidays, unless otherwise authorized by the CO. Contractor shall ensure the shop is manned by a trained employee between the hours of 0800 and 1000 on the above stated days for the purpose of customer service. Additional hours other than the required hours stated by this purchase order, will be allowed, to perform administrative work and other related duties as outlined in this purchase order.

4.9 US LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday.

HOLIDAY DATE

New Year’s Day 1 January

Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

Section 5.0 Appendices

Hood & Duct Facility Locations/Contact Information, Cleaning Schedule and Useage Level

Hood & Duct Location

& Facility Name

Phone

Number Cleaning Schedule

Useage

Level

Funding

Type

Bldg. 236, Beach House 494-2042 Quarterly:

January July

April October

Heavy Reimbursable

Bldg. 350, Dining Hall 494-5614 Quarterly:

January July

April October

Heavy O & M

Bldg. 732, Bowling

Center 494-2958

Quarterly:

January July

April October

Heavy Reimbursable

Bldg. 810, Fire Station 494-7642 Quarterly:

January July

April October

Heavy O & M

Bldg. 967, The Tides Club 494-7493 Quarterly:

January July

April October

Heavy Reimbursable

Bldg. 1364, Charley’s 494-8084 Quarterly:

January July

April October

Heavy Reimbursable

Bldg. 1364, Taco Bell 494-8084 Quarterly:

January July

April October

Moderate Reimbursable

Bldg. 1369, Burger King 494-6158 Quarterly:

January July

April October

Heavy Reimbursable

Bldg. 1500, Golf Course 494-6510 Quarterly:

January July

April October

Heavy Reimbursable

Bldg. 722, Family Support

Center 494-5675

Semi- Annual:

January July Light O & M

Bldg. 1000, Child

Development Center 494-7028

Semi- Annual:

January July Light Reimbursable

Bldg. 3656, Youth Center 494-4749 Semi- Annual:

January July Light O & M

Bldg. 3659, South Chapel

Annex 494-4073

Semi- Annual:

January July Light O & M