RFP Q A 3.docx

FA2521-12-R-0001 ESC III

RFP Question and Answer 3

Q1. Attachment 8 Paragraph CLIN 0004: There is no unit or quantity for Task 1.

A1. For FY13, FY14, FY15, FY 16, and FY17 the quantities are 130 acres, 100 acres, 30 acres, 20 acres, and 25 acres respectively. The worksheets were updated in Amendment 1 posted to FBO 2/23/12.

Q2. PWS Paragraph Appendix D Page 14 or appendices: Appendix D says “Governing Directives/Technical Library (electronic).” Where do we find the Governing Directives?

A2. Directives mean policies, responsibilities and procedures. All of which are located under the solicitation under Technical Library on www.fbo.gov.

Q3. Current Contract General Information: How much was spent under this contract in the last 3 years.

A3. For information concerning the current contract please submit a FOIA request or contact the Base FOIA Office: Ms. Shelly Valliere at shelly.valliere@patrick.af.mil or 321-494-2341

Or mail your request to:

FOIA Requester Service Center (RSC) 45 SCS/SCX (FOIA Office) 1225 Jupiter Street, MS 8200 Patrick AFB, FL 32925-3341

FAX: 321-494-2133

Q4. Current Contract General Information: Who is the incumbent contractor?

A4. This question was previously answered See Q&A1 and Q&A2.

Q5. General Information: Do we need to include pricing from our subcontractors?

A5. Not, separately. All unit prices proposed shall be inclusive of all Subcontractor, material cost, etc.

Q6. General Information: How many full time employees (FTEs) are included in this contract?

A6. The Offeror shall propose the sufficient number to meet the requirements of the PWS. The requirement does not specify the FTEs.

A7. Contract Staffing General information: Does the contract cover the staffing personnel full time at a base or facility? If so, how many people per base.

A7. Sufficient number to meet the requirements of the PWS. The Offerors approach will determine the number of full time employees required.

Q8. General Information: Is the PRIME required to have a Florida-based office?

A8. No.

Q9. Small Business General Information: What is the small business goal the 8(a) is expected to meet?

A9. See Clause 52.219-14 Limitations on Subcontracting (Nov 2011): At least 50% of the cost of contract performance incurred for personnel shall be expanded for employees of the 8(a) concern.

Q10. Small Business General Information: Is the 8(a) 50% required for labor to total work/dollars?

A10. See Question 9.

Q11. Small Business General Information: We understand that as an 8(a), we would be required to perform at least 50% of the work. Would this 50% be of labor dollars or total dollars?

A11. See Question 9

Q12. RFP Section Volume IV Paragraph C: The Performance Evaluation Questionnaire requests the Offeror to document the compliance status of their facility, which will not be acceptable to legal entities of non-government organizations. Is there another option for requesting the desired information?

A12. No.

Q13. PWS 1.2.3.1.5 Software Management: “Contractor shall manage the software inventory. Contractor shall maintain a listing of all Commercial Off the Shelf Computer software in use.” Can the Government provide a current list of the software that will be provided and what we will be expected to purchase?

A13. The contractor will not be REQUIRED to purchase software. The Government will provide the Standard Desktop Configuration provided by AFWAY. In addition, the Government will furnish up to two (2) GIS software licenses.

Q14. PWS 1.2.3.1.6 IT Equipment Management: What is the process to tie into internal devices (Camera, Ipad, etc) for ESC Contractor Government use?

A14. No peripherals are authorized to use on the government network unless it was purchased through AFWAY and authorized to use on the network. Cameras, SD cards, Flash drives, and solid state externals cannot be connected to a government PC at any time. iPads are not authorized to be used with the network. There are "tablets" that can be purchased in AFWAY that may be connected to the internet.

Q15. PWS 1.7.1.2.1.7: Some plants and trees required in 1.7.1.2.1.7 will require that they be grown out to meet the specifications for 1 to 3 years in the nursery. Can we assume there trees would be planted after the third year of the contract in order or meet the size requirement?

A15. No, the offerer will need to purchase plants of the correct size at the time they are required.

Q16. General Information: Contractor is required to prepare and submit Permit applications under recurring services. It is assumed the Government will provide the permit fees and if not what is the anticipated annual cost?

A16. Yes, Government will pay permit fees directly to the permitting authority.

Q17. RFP Section B Paragraph Summary Sheet: The operating period stated in the RFP is 1 September 2012 – 31 August 2017, it is assumed the month of September is not included in the contract?

A17. The contract ordering period begins 1 September 12 for CLINS 0001, 0004, and 0005. The ordering period begins 1 October 12 for CLINS 0002 and 0003.

Q18. General Information: Can we assume that pricing past the 4th option period will be negotiated?

A18. There are no options on this contract. The contract has a 5 year ordering period and oferors shall propose fixed prices by fiscal year.

Q19. General Information: The GFE hydraulic mastication unit mentioned in the DRAFT RFP requires major repair. Is the contractor required to accept this unit and incorporate this cost into our proposal?

A19. . No, contractor is not required to accept this unit. Contractor must decide if repairing the unit makes more sense for them than renting another piece of equipment.

Q20. General Information: The GFE hydraulic mastication unit mentioned in the DRAFT RFP requires major repair. Would the Air Force be willing to allow a separate line item charge for this one time repair?

A20. No, see question 19.

Q21. General Information: Will the PWS require the use of a plotter? If so, what are the paper sizes typically required with PWS deliverables?

A21. A plotter is available for use in the Environmental office facility 60600. Contractor will furnish all consumables necessary for their plots. There is no standard size required; the typical paper size is a 42’’ wide roll.

Q22. General Information: Burdened labor rates are requested in Attachment 8 – CLIN 0005 Miscellaneous Support Tasks. Based in the RFP, these rates will be used to provide a proposal for tasks to be defined at a later date. How will project specific direct expenses be defined/negotiated during the proposal process?

A22. All expenses, aside from the labor rates will be negotiated under this CLIN.

Q23. General Information: Based on the information provided, the Government requests the total costs, defined on the spreadsheets, provided in Attachment 8, to be documented on the cost summary pages provided in Section B of the schedule as Firm Fixed Price. Attachment 8 –CLIN 0001 through 0005 spreadsheets make note to the number of units estimated are for evaluation purposes only. Is it correct to assume the Government will limit the actual total cost of services requested under CLIN 0004 and 0005 the fixed prices defined in Section B?

A23. The quantities provided in Attachment 8 are for evaluation purposes only. The only limit will be the contract ceiling of $30Million. There will not be CLIN limits.

Q24. General Information: CLIN 0006 is identified in Section B cost summaries. No scope of work or pricing spreadsheet (Attachment 8) were provided.

A24. CLIN 0006 Section B states this CLIN is not separately priced. Offerors are not required to provide a price for CLIN 0006.

Q25. General Information: Are all pricing fixed and final or will a negotiation period be provided after award?

A25. CLINS 0001-0004 are Fixed Price. Only tasks under CLIN 0005, Misc. Tasks EST, will be negotiated based on fixed labor rates.

Q26. General Information: Would the 45th CONS consider using the Department of Labor Wages Determination 1/6/12 for forestry/Land Management Occupations associated with work performed under the CLIN 0004 tasks?

A26. No.

Q27. General Information: Evaluation methods provided in the RFP discuss a protocol for the evaluation of relevancy of the Offeror’s past performance utilizing Tables 1 and 2. Can additional detail be provided to the methodology for the transition of ratings to relevancy to determine if the Offertory’s performance confidence rating; i.e., will numerical scoring of professional subjective judgment be utilized by the evaluation committee to define he confidence rating?

A27. The Evaluation Team will use professional subjective judgment to determine an offerors overall confidence rating based on the offerors recent and relevant past performance. However, if the effort does not meet the recency and relevancy requirements it will not be utilized in the evaluation.

Q28. General Information: Will PWS tasks to be completed at the Ascension Auxiliary Airfield and Antigua Air Station be managed under CLIN 0005 or CLIN 0002? If they will be incorporated under CLIN 0002, can additional detail to the onsite specific scope and frequency be provided?

A28. Tasks to be completed at the Ascension Auxiliary Airfield and Antigua Air Station will be managed under CLIN 0005.

Q29. PWS Paragraph 1.6.13.1 Support Services: The sixth line down refers to Appendix G to identify the SAM requirements. There is no Appendix G in the Government’s Solicitation 1 list of documents. There is however, an Appendix E SAM.xlsx document that has a list of SAM requirements. Can you confirm this is the correct Appendix and the only list of SAM requirements?

A29. SAM requirements are identified in Attachment 1b, Appendix E SAM. PWS Paragraph 1.6.13.1 should refer to Appendix E instead of Appendix G.

Q30. PWS Paragraph 1.2 Contract Management: The position requirements for the Program Manager mention the ability to maintain security clearance. Do you require the Program Manager to have Secret or higher level clearance when the proposal is submitted? If the Program Manager requires security clearance, please confirm the prime contractor is required to have a Secret Facility Clearance at the time of award?

A30. No, Attachment 4 is a planning DD254. The contractor must meet the DD254 (Security Clearance) requirements at time of award.

Q31. PWS Section 1.7.1.2.4: Regarding herbicide application of invasive plant species – In compliance with State of Florida rules, work is typically performed by a crew Supervisor certified to apply chemicals and a crew of non-certified staff. Is this acceptable? (All staff are trained and experienced – only the Supervisor is certified)

A31. Yes, as long as crew are trained and experienced.

Q32. The RFP lists the NAICS 541620 with a size standard of $7 Million. This dollar amount is set to change to $14 Million in March. Will the Government consider increasing the size standard?

A32. No, the size standard changes will not be in effect until October and the Contract will have been awarded.

Q33. Are laboratory costs to be included in applicable pricing worksheet tasks?

A33. Yes, SAM costs should include all costs associated with sampling requirements of the PWS.

Q34. How will ESC interact with Commercial contractors on CCAFS as they implement USAF environmental requirements?

A34. Generally speaking, the ESC will have minimal interaction with commercial launch entities e.g. ULA, SpaceX. One exception would be managing hazardous waste from a DoD payload.

Q35. Can the due date be extended two (2) weeks?

A35. No.

Q36. PWS Section 1: Will personnel be required to be dual badged for CCAFS and PAFB?

A36. There will be separate badges for CCAFS and PAFB.

Q37. PWS Paragraph 1.6.13.2: Is there a current contract with lab or does the contractor need to provide the lab analysis?

A37. No, the Contractor is required to fulfill all parts of sample analysis.