SS Draft PWS Lighting Inverters.docx

PERFORMANCE WORK STATEMENT

FOR

LIGHTING INVERTER SERVICE

05 Jun 2025

Prepared by

Cheyenne Mountain Space Force Station, Colorado

Table of Contents

1. DESCRIPTION OF SERVICES

1.1. Description of Services:

The Contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation, and labor necessary to perform annual compliance inspections, cleaning, repair, troubleshooting, maintenance, and testing of the Harsh Environment Uninterruptible Power Supply (HEU) Lighting Inverter at Cheyenne Mountain Space Force Station (CMSFS), Colorado. All HEUs are to be reprogrammed to operate in normal mode during normal operation, and in emergency mode upon loss of power. The current configuration has all units in operation at all times. This overview shall be hereafter referred to as The Maintenance Program.

1.2. Pre-Work Site Inspection:

Conduct a pre-work site inspection prior to beginning any work to gain appropriate security authorizations for contractor personnel, gain familiarity with unique security considerations, and with equipment locations. All project spaces will be inspected for damage to document pre-work conditions. The inspection participants will be the Contractor and the Government Representative. The contractor shall identify the desired area to use during the pre-work site inspection and receive concurrence from the Government Representative. The contractor shall follow all current, applicable codes, regulations, standards, and criteria, ensuring that all work procedures are approved by the 21st Civil Engineering Squadron (CES) prior to the start of work.

1.3. Contractor Employee Requirements:

Employees conducting work on behalf of the contractor shall be able to pass a standard background test conducted by the Security Forces Squadron to gain access to the Installation and the Protection Level 1 (PL1) secured area. The contractor shall follow all local, state, and federal laws/regulations. Contractor is responsible for meeting safety and occupational health regulations required by federal and state law.

1.4. Certification and Compliance Standards:

The contractor shall provide the services in accordance with testing and inspection set forth by the manufactures and certification requirements of the Underwriter Laboratory (UL), National Fire Protection Association (NFPA), AFOSH, and OSHA. The contractor shall guarantee compliance with current version of the listed UL and NFPA Standards:

1.4.1. ANSI/UL: 1778: Standard for Safety Uninterruptible Power Supply

1.4.2. UL 924: Standard for Emergency Lighting and Power Equipment

1.4.3. UL 1598: Standard for Illumination

1.4.4. UL 8750: Standard for LED Drivers

1.4.5. NFPA 101: Life Safety Code

1.4.6. NFPA 70: National Electric Code

1.4.7. NFPA 110: Standard for Emergency and Standby Power Systems

1.4.8. UFGS 26 51 00: United Facilities Guide Specifications – Interior Lighting Comment by BELTRAN, BENJAMIN G CIV USSF SpOC 21 CES/21 CES OL-CM/CEOER: This one might not be necessary

2. PERFORMANCE OF WORK

2.1. The Contractor will be allowed access to the Installation, to include the CMSFS PL1, after obtaining approval and access through the existing CMSFS security procedures. Work will include testing the HEUs in the PL1 Complex area. The Maintenance Program will include equipment listed on Appendix A. Upon contract award, contractor perform an initial inspection and cleaning of each unit. Contractor will perform annual maintenance, IAW manufacturer specifications, during the scheduled dates provided by the contractor. While performing annual maintenance, contractor shall reprogram units to provide power to area lighting in the event of power outage then resume normal operation when input power is restored.

2.2. The contractor shall protect all landscape, site work, and buildings during this process. All affected areas will be cleaned, and all debris will be removed daily from CMSFS. All damaged and/or deficient items will be inspected by the Contractor and Government Representative for disposition and annotated on an inventory sheet. The contractor will properly dispose of all debris, refuse, and hazardous waste resulting from The Maintenance Program at an off-site location prior to government acceptance.

3. FINAL REPORTING

3.1. The Contractor will provide a written disposition report for all equipment tested during The Maintenance Program; a pass/fail result will be assigned to each item and a recommendation for remedy should be included for any items that fail. The written disposition report shall be delivered to the Government Representative within 14 business days after The Maintenance Program is complete.

4. GENERAL INFORMATION

4.1. Hours of Operation:

Services will be delivered during the hours of 7:30 a.m.-4:00 p.m., Monday through Friday. Services that require after hours work or inspections will be pre-coordinated and scheduled with the Contracting Officer's Representative (COR). The Contractor is not required to provide services on the following days:

4.2. Green Procurement and Hazardous Materials/Waste:

CMSFS promotes and prefers to acquire U.S. Environmental Protection Agency (EPA) list of EPA-design products at www.epa.gov/ Comprehensive Procurement Guideline (CPG) program is part of the U.S. Environmental Protection Agency (EPA) continuing effort to promote the use of materials recovered from solid waste. Buying recycled-content products ensures that the materials collected in recycling programs will be used again for the manufacture of new products. CMSFS prefers to acquire products that contain recycled-content, bio-based, energy efficient and low volatile organic compounds. Contractor is responsible for compliance with federal and state environmental laws and regulations applicable to work (CFR 40).

4.2.1. Hazardous Materials:

In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFI 32-7080 and AFI 32-7086 must be used. Submit AF Form 3952; "Chemical/ Hazardous Material Request Authorization" and the manufacturer's "Material Safety Data Sheet (MSDS)", to the base HAZMART, Building 321, for all chemical used on CMSFS within two (2) weeks of contract award and within two (2) weeks after any new chemicals are purchased for use under this contract. No chemicals will be used on CMSFS prior to obtaining this approval. No chemicals/Refills will be stored on CMSFS. The contractor is responsible for containing, handling, and cleanup of all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the contractor. All spills, leaks and inadvertent release of hazardous materials will be immediately reported to the Fire Department by dialing 9-1-1 from the nearest available phone.

4.2.2. Hazardous Waste:

All hazardous waste generated from contract activities will be disposed of according to all federal and state regulations. The contractor is responsible for making correct waste determinations for each waste stream. The contractor is responsible for waste packing, labeling, manifesting, and transportation from accumulation site to ultimate disposal. The contractor must ensure the waste goes to a properly permitted treatment/disposal facility and that all manifests and any other required documentation are available to the CMSFS Environmental Flight. The contractor is responsible to pay all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violated will be paid by the contractor. Contact the 21 CES Environmental Flight immediately at (719) 474-2217 or (719) 474-3620 upon hazardous waste generation. (See Appendix B for all applicable Publications)

4.3. Contractor Qualification and Experience:

For the life of the contract, the contractor shall provide trained and certified technician(s)(minimum requirement is a Master electrician) . The contractor shall hold the proper certification necessary to reliably perform inspections, maintenance, servicing, and repairs and all other services referenced in this PWS. The contractor shall provide certificate(s) upon request. The certified person(s) will have available the appropriate manufacture's service manual(s), the proper types of tools, cleaners, materials, lubricants, and manufacturer's recommended or industry standards, OEM replacement parts or parts of the same brand or compatible, specifically listed for use in the maintenance and repairs IAW Owner’s and repair manuals.

4.4. Quality Assurance:

The government will evaluate the contractor's performance under this contract through on-site inspections and customer complaints. The Government representative and COR will routinely perform quality checks during the contractor’s scheduled maintenance, and repairs.

4.5. Government-Furnished Property and Services:

The Government will provide utilities (water and electricity) and emergency fire and security police response.

5. SECURITY REQUIREMENTS FOR CMSFS

5.1. Access:

CMSFS is a PLl restricted area and special security procedures are utilized to deter espionage, sabotage, or theft of Air Force resources. Access to United States classified defense information by Contractor personnel during performance of this contract is prohibited. However, contract performance will be within a restricted area, which will require Contractor compliance with personnel security entry control procedures established by AFI 31-101 which is classified For Official Use Only and is not available online. However, the individual requirements are stated in the PWS. Authorized personnel may order a copy through the Air Force Portal or request a copy from the COR. Contractor will also comply with AFI 31-401chapters 1, 5 Section C, and Attachments 1 and 3.

5.2. Security Policies and Procedures:

The contractor is required to comply with all policies and procedures as outlined in 21 MSG Instruction 31-7 (1 Apr 08) and 21 MSG Installation Security Plan (ISP) 31-1, Volume 1, (1 Oct 07), available from the COR.

5.3. Denied Entry:

The Commander, SBD-1, reserves the right to deny any Contractor employee entry to CMSFS for security reasons, (with concurrence from the Contracting Officer, when feasible). Violations of, or deviation from, established security procedures by Contractor employees may result in confiscation of Air Force Entry Control Cards and denial of future entry to CMSFS restricted areas and denial to CMSFS.

5.4. Requirements for Personnel Entry into CMSFS:

5.4.1. Entry:

Contractor personnel performing work inside the restricted area will require a favorable National Agency Check (NAC) prior to starting work, 21 SFS/S-5 will conduct NAC after SFS receives a written personnel request for access from the COR.

5.4.2. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes:

The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre- performance conference.

5.4.3. CMSFS Visit Request Letter:

For every new employee, submit a CMSFS Entry Authority List annually, or for the term of the contract, on company letterhead through the COR at least seven (7) business days before the contractor is to report for duty. (See Appendix C)

5.4.3.1. Principal Purpose: To list the names of personnel authorized to perform various functions under this contract.

5.4.3.2. Routine Uses: To ensure positive identification of personnel authorized to perform the listed functions. The Driver’s License is needed for this identification. Disclosure is voluntary; however, failure to supply any required information may cause denial of entry to CMSFS or delays in processing of the CMSFS Visit Request Letter.

5.4.4. Issuance and Disposition of Air Force Entry Control Cards for CMSFS:

If permanent Air Force Entry Control Cards are issued, the Contractor’s employees must present the badge for proper verification when requested by the COR or Security Forces personnel.

5.4.5. Air Force Entry Control Card Maintenance:

The Contractor shall establish controls which assure the retrieval of badges issued to employees who strike, quit (with or without notice), die, are barred by an installation commander's written order, or removed for any reason.

5.4.6. Air Force Entry Control Card Loss:

All lost/misplaced Air Force Entry Control Cards will be reported immediately to the COR personnel and the Security Forces administration section. The Contractor’s employee will comply with requests by the COR personnel for information regarding the circumstances surrounding the loss of their badge.

5.4.7. Requirements for Vehicle Entry into CMSFS:

Only vehicles used to conduct official business and an authorization letter (Para 4.5.6.2.) from SBD-1/CC are allowed entry into the restricted area. The Contractor may be permitted to transport all needed personnel, materials, and equipment to the work site. Contractors will load/unload and leave the area. Propane fueled or compressed natural gas vehicles are prohibited within the restricted area. The Contractor must submit the request for a vehicle to enter the restricted area on company letterhead; and an officer of the company must sign the letter. The following required information must appear on vehicle request letters: Contract number, model of vehicle, make of vehicle, vehicle license plate number & state, vehicle identification number, whether the vehicle is gasoline powered and whether the vehicle will be parked temporarily inside the Cheyenne Mountain Complex (CMC). Submit the letter to the COR personnel for processing at least two (2) weeks before requested entry date. The Contractor will keep a copy of the vehicle entry authorization letter in each vehicle listed on the letter. The Contractor must show the letter to the entry controller each time the vehicle enters the CMC. See Appendix D for example letters requesting vehicle access.

5.4.8. Fire Extinguisher:

All vehicles entering the restricted area of CMC must be equipped with a Class ABC fire extinguisher with current certified inspection/service tags.

5.4.9. Searches:

All Contractor vehicles, authorized to enter the restricted area, and all hand carried items will be subject to search before entering the restricted area. Cameras, tape recorders, private weapons, alcoholic beverages, explosives, ramset equipment, propane equipped vehicles, mace, Tasers, and similar items are not allowed in the CMC without approval of the SBD-1/CC or higher authority. All vehicles are subject to random vehicle searches.

5.4.10. Vehicle Identification:

The Contractor will maintain vehicles to present a neat, clean, and professional appearance. All vehicles will be in operable condition and meet the local, state, and federal safety requirements. The COR may inspect the Contractor's vehicles at any time and direct the removal of any objectionable vehicle from the installation. The Contractor will remove any vehicles found to be unsafe, unable to function as designed, or deemed unacceptable from the installation. The Contractor’s name or logo will be prominently displayed on both vehicle front doors, the right and left side, and should be visible for a distance of fifty (50) feet under normal lighting conditions.

5.4.11. Loading Dock Restrictions for CMSFS:

The Contractor will have restricted access to the loading dock inside the restricted area. The loading dock is an emergency egress path and a minimum of a four-foot (4’) wide path shall be maintained at all times leading to and from the egress ramp. Vehicles waiting to load/unload will not be left running, and the overhead rolling door must be closed following each use of the loading dock. Use of the loading dock inside the complex will be on a first-come first-served basis; however, use will be limited to 30 minutes. Vehicles left unattended in the loading dock area must have the keys left in the ignition for emergency egress procedures.

6. APPENDICES

6.1. Appendix A: CMSFS HEU Lighting Inverter Inventory

6.2. Appendix B: Publications and Forms

US Environmental Protection Agency (EPA)’s list of EPA-desired products at www.eQa.gov / and CPG program

6.3. Appendix C:EXAMPLE SECURITY ACCESS LETTERS

SAMPLE CHEYENNE MOUNTAIN FORCE STATION VISITOR ACCESS REQUEST

MEMORANDUM FOR 21 SFS/S5B CMSFS

FROM: 21 CES/OL-CM/CEOES

SUBJECT: DBIDS Badge Request

1. The individual(s) identified below require a DBIDS Badge to support Contract #FA2517-XX-P-XXXX:

2. Please provide the following information:

3. Please make this pass until (expiration date- up to 364 days from day memo is created) during the hours of (hours individual(s) need access to base) on (days of the week).

4. If you have any questions, please call my POC, NAME AND PHONE NUMBER.

21 CES UNIT SECURITY MANAGER

6.4. Appendix D: Sample Request for Gov/Contractor Vehicle into CMSFS Restricted Areas

MEMORANDUM FOR 21 SFS/S5B (CMSFS)

FROM: 21 CES/OL-CM

SUBJECT: Vehicle Access Request and Vehicle Parking within Cheyenne Mountain Space Force Station (CMSFS) Restricted Area

Request the listed vehicle(s) be authorized to enter CMSFS Restricted Area IAW 21st Security Forces Squadron, CMSFS Installation Defense Plan from Day Month 2022 to Day Month 2022 for the following reason: REASON HERE Personnel will be delivering time sensitive material and installing various equipment required in the performance of contract number/project name: CONTRACT NUMBER/PROJECT NAME Vehicles will be parked at the loading dock to load/unload equipment for no longer than 30 minutes and parking in the main tunnel for 30 minutes per day for the duration of this contract.

Below is the vehicle data for this request:

a. Company Name:

a. Company Name:

b. Year of Vehicle:

b. Year of Vehicle:

c. Make/Model:

c. Make/Model:

d. Color:

d. Color:

e. Lic Pl Number & State:

e. Lic Pl Number & State:

f. Veh Id Number (VIN):

f. Veh Id Number (VIN):

g. Unit Number:

g. Unit Number:

h. Engine Type:

h. Engine Type:

i. Telephone # in restricted area:

i. Telephone # in restricted area:

You may contact NAME, PHONE NUMBER.

21 CES UNIT SECURITY MANAGER

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