FA251721R0007 Cadet Move Svcs FINAL.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

PETERSON-SCHRIEVER GARRISON

16 Mar 2021

FROM: 21 CONS/PKB

135 Dover Street, Ste 2225

Peterson AFB, Co 80914-1055

SUBJECT: FA2517-21-R-0007: REQUEST FOR PROPOSAL (RFP) JPPSO CADET MOVE

SERVICES

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. This Request for Proposal (RFP), FA2517-21-R-0007 is for the Joint Personal Property Shipping

Office North Central (JPPSO-NC) for the packing, containerization and drayage of personal property of the United States Air Force Academy (USAFA) Graduate Cadets in accordance with (IAW) the

Performance Work Statement (PWS) (Addendum A).

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2021-04, effective March 10, 2021.

iv. A single award will be made as a result of evaluation of proposals received. This requirement is a

100% small business set-aside. The NAICS code for this requirement is 488991 – Packing and

Crating, Size Standard $30M. The PSC for this requirement is V003 – Transportation and Logistics

Services- Packing/Crating Services.

v. This requirement includes four option periods. The base ordering period will be 15 April 2021 – 31

December 2021. The individual task order period of performance will occur during/after graduation each year.

Table 1 - Period of Performance

Base Period 15 April 2021 – 31 December 2021

Option Period 1 1 January 2022 – 31 December 2022

Option Period 2 1 January 2023 – 31 December 2023

Option Period 3 1 January 2024 – 31 December 2024

Option Period 4 1 January 2025 – 31 December 2025

vi. Services will be rendered at:

Sijan Hall, Bldg 2348

Vandenberg Hall, Bldg 2360

USAF Academy, CO 80840

vii. A detailed description of the JPPSO Cadet Move Services required for USAFA can be found in the

PWS (Addendum A). Table 2 lists all of the PWS attachments. It is highly recommended that offerors refer to the information found within each Appendix when preparing their proposals. These attachments outline applicable standards/regulations, documents/forms to be used in the performance of the contract, etc.

Table 2 - PWS Attachments

Attachment 1 DD Form 1299- Application for Shipment and/or Storage of Personal Property

Attachment 2 DD Form 1387 - Military Shipment Label (MSL)

Attachment 3 DPM Claims and Liability Procedures

Attachment 4 Household Good Descriptive Inventory

Attachment 5 USAFA Form 13 - Application for United States Air Force Academy Access

Credential

viii. Invoicing. Contract payments will be made via the DoD-approved electronic third party system and associated processes outline in Defense Transportation Regulation, Part IV, Attachment G7.

https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_g_7.pdf

ix. Addendum to: Provision at FAR 52.212-1, Instructions to Offerors – Commercial Items (June

2020)

a. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions and meet all solicitation requirements, including terms and conditions, and representations and certifications. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of proposal submission. The offeror’s proposal must be submitted in accordance with (IAW) the instructions. Any offeror who submits an incomplete proposal or does not conform to the instructions may be considered non-compliant and may not be evaluated.

b. Offerors are advised to submit adequate information to enable evaluators to fully determine the offeror’s capability to perform the requirements of the solicitation. The proposal shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the technical approach. The data submitted in the quote shall be accurate, complete, and concise.

c. Please provide a Firm Fixed-Price Proposal, which specifies the associated CLIN for each item included in the proposal.

d. Please provide a 90-calendar day acceptance period for your proposal. Paragraph c in this provision is changed from 30 calendar days to 90 calendar days.

https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_g_7.pdf

e. Responsibility Determination: Information obtained from sources such as System for Award

Management (SAM), Federal Awardee Performance and Integrity Information System

(FAPIIS), and Contractor Performance Assessment Reporting System (CPARS) may be used as part of the responsibility determination made IAW FAR 9.104-1.

f. Offeror shall submit a proposal that addresses the required items from Factors 1 and 2, detailed in FAR 52.212-2 below. Proposals shall be submitted via email to both points of contact listed in paragraph xvi. Hard copies of proposals will not be accepted. Soft Copy file formats are limited to Microsoft Excel, PDF, or Microsoft Word.

g. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting

Officer. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFP number and title are referenced in the subject line.

h. Amendment(s) to the Solicitation (if applicable): The Government reserves the right to revise or amend the solicitation documents prior to the date of receipt of proposals.

Amendments to the solicitation will be posted to BetaSAM.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation.

Changes to the solicitation can only be made by the issuance of an amendment. If this RFP is amended, all terms and conditions not revised will remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment(s) in conjunction with the offeror’s quote. Any unacknowledged amendment(s) in the offeror’s quote may render the offeror’s quote non-compliant and perhaps ineligible for award.

i. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

j. Volume I- Technical Capability volume shall consist of the following:

Subfactor 1: Facility Certification. The offeror shall provide proof of current Storage

Management Office (SMO) certification. SMO certification must remain current throughout the life of the contract.

The following documents shall be submitted to demonstrate proof of SMO Certification.

ONLY the following documents shall constitute as SMO Certification for this requirement:

1. Approved DD Form 1811 (Pre-Award Survey of Contractor’s/Carrier’s Facilities and

Equipment).

2. The most current DD Form 1812 (Warehouse Inspection Report) Must have been inspected within the last 18 months – cannot be in SMO “non-use” status.

Subfactor 2: Technical Approach. The offeror shall provide an approach to demonstrate how its equipment, personnel, and facilities will allow them to meet the stated minimum daily requirements of the PWS paragraph 3.

Technical Capability Volume shall be no more than ten (10) pages double-spaced (the page count does not include title/cover pages, table of contents, or any indices), font shall be no less than Times New Roman 10 pt. or Arial 11 pt. Quotes shall be submitted via email to the

Contracting Officer and Contract Specialist. Hard copies of quotes will not be accepted. Soft copy file formats are acceptable, but are limited to Microsoft Excel, PDF, or Microsoft Word.

k. Volume II- Price: Offerors shall complete the attached Pricing Worksheet (Addendum B).

Offerors shall round all calculations to the nearest dollar. A proposal submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted.

x. FAR 52.212-2, Evaluation Criteria – Commercial Items (Oct 2014).

a. The Government will award a firm fixed-priced contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and will be the most advantageous to the Government, price and other factors considered.

The Government will award to the lowest priced offeror that is determined to be technically acceptable. The following factors shall be used to evaluate offers:

b. Factor 1 - Technical Acceptability:

i. Technical Acceptability will be based on the below subfactors. All subfactors must be rated acceptable to be considered for award. Proposals that receive an unacceptable rating for either of the subfactors may not be considered for award.

a. Subfactor 1: The offeror shall provide proof of current Storage Management

Office (SMO) certification. SMO certification must remain current throughout the life of the contract.

The following documents shall be submitted to demonstrate proof of SMO

Certification. ONLY the following documents shall constitute as SMO

Certification for this requirement:

1. Approved DD Form 1811 (Pre-Award Survey of Contractor’s/Carrier’s

Facilities and Equipment).

2. The most current DD Form 1812 (Warehouse Inspection Report) Must have been inspected within the last 18 months – cannot be in SMO “non-use” status.

b. Subfactor 2: The offeror shall provide an approach to demonstrate how its equipment, personnel, and facilities will allow them to meet the stated minimum daily requirements of the PWS paragraph 3.

ii. Proposals that do not meet all stated requirements of the solicitation may be considered non-compliant and may not be considered for award.

iii. Factor 2 - Price:

a. The quoted price for the base period and option periods will be evaluated in order to determine if the total evaluated price is reasonable in accordance with FAR

15.404-1(b). Pricing for technically unacceptable proposals will not be evaluated.

Offerors shall complete the pricing worksheet (Addendum B).

iv. Award Process.

a. First, the Government will order the proposals from lowest price to highest price, in order to establish an Initial Total Evaluated Price (I-TEP). The I-TEP will be calculated as the sum of the contractor’s prices submitted for the base period, all option periods and all optional CLINs. Next, the Government will evaluate the technical volume on an acceptable or unacceptable basis, starting with the proposals with the lowest I-TEP. Any subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore not awardable. If the proposal with the lowest I-TEP is determined technically acceptable, the

Government will evaluate the contractor’s price, to include all options, for price completeness and reasonableness, as described above. If the lowest priced proposal is technically acceptable and the TEP is complete and reasonable, this contractor’s proposal represents the best value to the Government and award will be made to that contractor. If the lowest priced proposal is not technically acceptable, the Government will consider the correction potential and may or may not enter into interchanges with that contractor. If the Government deems a proposal not easily correctable, or if at any time it becomes other than the lowest priced proposal, the next lowest priced proposal will be evaluated for technical acceptability, followed by an analysis of their TEP to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government, The evaluation process will continue until reaching a technically acceptable proposal with a TEP that is lowest priced, reasonable and complete, or until all proposals are evaluated.

xi. Offerors are advised to include a completed copy of the provision at FAR 52.212-3 (Feb 2021), Offeror Representations and Certifications -- Commercial Items, with their offer.

xii. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

xiii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders (Jan 2021) -- Commercial Items, applies to this acquisition (See Addendum C).

xiv. Provisions and Clauses. The following provisions and clauses also apply to this acquisition. Please reference the Federal Acquisitions Regulations at https://www.acquisition.gov.

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the https://www.acquisition.gov/

Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the

Government may extend the term of this contract by written notice to the Contractor within

15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and.

c. AFFARS 5352.201-9101 OMBUDSMAN (Oct 2019)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of Proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-SPC Director or Deputy Director of Contracting

250 S Peterson Blvd, Peterson AFB, CO 80914

(P) 719-554-5300, (F) 719-554-5299

Workflow e-mail: afica.ks.wf@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate

Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

mailto:afica.ks.wf@us.af.mil

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the

Contracting Officer.

d. Additional applicable clauses and provisions can be found at Addenda C and D.

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the

Contract Specialist. Ensure the RFP number and title are referenced in the subject line. All questions must be submitted no later than (NLT) 22 March 2021 by 12:00PM Mountain

Time.

Proposals are due no later 29 March 2021, by 10:00 AM Mountain Time. Ensure the RFP number and title are referenced in the subject line. Proposals must contain the pricing worksheet

(Addendum B) detailing item price, extended price and total price, as well as documentation that addresses the required items from the PWS.

xvi. Contact Information:

Contracting Officer: Sheri Burks; sheri.burks@spaceforce.mil

Contact Specialist: Jill Latham; jillian.latham@spaceforce.mil

Sheri L. Burks

Contracting Officer

List of five (5) Addendums:

A - Performance Work Statement

B - Pricing Worksheet

C - Applicable Clauses and Provisions

D - AFFARS Clauses

E - Wage Determination