FA251720Q8001 ACS Command Post RFQ.pdf

RFQ FA2517-20-Q-8001

Headquarters Air Force Space Command

Command Post Advanced Console System (ACS) Sustainment

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the written solicitation.

ii. This Request for Quote (RFQ) FA2517-20-Q-8001 is for the sustainment of the Advanced Console System (ACS) requirements, Services and Maintenance in accordance with (IAW) the Performance Work Statement (PWS) (Attachment 1).

iii. The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular 2020-01, 12 November 2019.

iv. This requirement is for 100% Small Business set-aside for authorized service providers to Unify equipment. The anticipated award will be a firm-fixed-price contract, the award will be made based on the lowest priced, technically acceptable offer received. Provisions and clauses may be obtained via internet at http://acquisition.gov . The North American Industry Classification System (NAICS) code is 811213. The small business size standard for this code is $11.0 Million.

NOTICE TO OFFEROR(S)/SUPPLIER(S): FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS EFFORT. NO

AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE

GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER

THE CLOSING DATE. IN THE EVENT THE GOVERNMENT CANCELS THIS SOLICITATION, THE

GOVERNMENT HAS NO OBLIGATION TO REIMBURSE AN OFFEROR FOR ANY COSTS.

v. As detailed below this requirement includes four option periods and an option to extend. The contract line items numbers (CLINs) are detailed below in Table 1.

Table 1 – Contract Line Items CLIN Line Item Description Unit Quantity

Advanced Console Services and Maintenance for the 460th SW, Buckley AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2019- 30 November 2020

Month 12

Advanced Console Services and Maintenance for the 61st ABG, Los Angeles AFB, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2019- 30 November 2020

Month 12

Advanced Console Services and Maintenance for the 45th SW, Patrick AFB, FL, IAW the Performance Work Statement. Period of Performance: 1 December 2019- 30 November 2020

Month 12

Advanced Console Services and Maintenance for the 21st SW, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2019- 30 November 2020 Month 12

Advanced Console Services and Maintenance for the 30th SW, Vandenberg, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2019- 30 November 2020 Month 12

0006 Annual Manpower Report IAW the Performance Work Statement. Each 1

Advanced Console Services and Maintenance for the 460th SW, Buckley AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2020- 30 November 2021

Month 12

Advanced Console Services and Maintenance for the 61st ABG, Los Angeles AFB, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2020- 30 November 2021 Month 12

Advanced Console Services and Maintenance for the 45th SW, Patrick AFB, FL, IAW the Performance Work Statement. Period of Performance: 1 December 2020- 30 November 2021 Month 12

Advanced Console Services and Maintenance for the 21st SW, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2020- 30 November 2021 Month 12

Advanced Console Services and Maintenance for the 30th SW, Vandenberg, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2020- 30 November 2021 Month 12

1006 Annual Manpower Report IAW the Performance Work Statement. Each

Advanced Console Services and Maintenance for the 460th SW, Buckley AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2021- 30 November 2022 Month 12

Advanced Console Services and Maintenance for the 61st ABG, Los Angeles AFB, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2021- 30 November 2022 Month 12

Advanced Console Services and Maintenance for the 45th SW, Patrick AFB, FL, IAW the Performance Work Statement. Period of Performance: 1 December 2021- 30 November 2022 Month 12

Advanced Console Services and Maintenance for the 21st SW, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2021- 30 November 2022 Month 12

Advanced Console Services and Maintenance for the 30th SW, Vandenberg, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2021- 30 November 2022 Month 12

2006 Annual Manpower Report IAW the Performance Work Statement. Each 1

Advanced Console Services and Maintenance for the 460th SW, Buckley AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2022- 30 November 2023 Month 12

Advanced Console Services and Maintenance for the 61st ABG, Los Angeles AFB, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2022- 30 November 2023 Month 12

Advanced Console Services and Maintenance for the 21st SW, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2022- 30 November 2023 Month 12

Advanced Console Services and Maintenance for the 30th SW, Vandenberg, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2022- 30 November 2023 Month 12

3006 Annual Manpower Report IAW the Performance Work Statement. Each 1

Advanced Console Services and Maintenance for the 460th SW, Buckley AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2023- 30 November 2024 Month 12

Advanced Console Services and Maintenance for the 61st ABG, Los Angeles AFB, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2023- 30 November 2024 Month 12

Advanced Console Services and Maintenance for the 45th SW, Patrick AFB, FL, IAW the Performance Work Statement. Period of Performance: 1 December 2023- 30 November 2024

Month 12

Advanced Console Services and Maintenance for the 21st SW, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 1 December 2023- 30 November 2024 Month 12

Advanced Console Services and Maintenance for the 30th SW, Vandenberg, CA, IAW the Performance Work Statement. Period of Performance: 1 December 2023- 30 November 2024 Month 12

4006 Annual Manpower Report IAW the Performance Work Statement. Each 1

vi. A detailed description Command Post Advanced Console System (ACS) can be found in the PWS (Attachment 1).

vii. Performance shall take place on Buckley AFB, Peterson AFB, Vanderberg, CA, Patrick AFB, ABG Los Angeles AFB IAW with the PWS (Attachment 1)

viii. 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017) This document and any applicable attachments must be returned to the following Government Points of Contact by email:

Contract Specialist: Contracting Officer:

Silvia D. Mesa, A1C, USAF Telephone: (719) 556-6117 Email: silvia.mesa@us.af.mil

Justin W. Bowers, TSgt, USAF Telephone: (719) 556-4124 Email: justin.bowers.1@us.af.mil

1. All quotes must be marked with RFQ number and title as well as the following information;

2. Quotes submitted shall contain the following information: Solicitation Number; Time Specified for Receipt of

Offers; Expiration of Quotation; Name; Address; Telephone number of offeror; Terms of available warranties;

Price, including delivery cost included unless specified otherwise; Payment terms, Any discount terms, volume discounts; F.O.B. destination, Expected delivery date, CAGE code, DUNS number, and acknowledgement of all solicitation amendments;

mailto:silvia.mesa@us.af.mil

3. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration;

4. Delivery cost must be included in the total price unless stated otherwise in the CLIN structure;

5. All price quotations must be firm and state any expiration dates if applicable;

6. RFQ submission must be in accordance with the solicitation;

7. Offerors must be registered in the System for Award Management (SAM.gov) to be eligible for award (Ref.

DFARS 252.204-7004, Required Central Contractor Registration); CAGE Code/ DUNS information can be found by contacting the Small Business Administration at www.sba.gov or System for Award Management at www.sam.gov.

8. Warranty information must be provided;

9. Questions concerning this notice should be submitted to the Points of Contact as indicated in this announcement.

10. If possible please state that the quotation will expire January 14, 2020.

Questions in regards to this solicitation are due no later than 1200 (12:00 p.m.) MT by 20 November 2019.

Response Time- Request for Quotation will be accepted at the 21st Contracting Squadron by email to all point of contacts listed above not later than 1000 (10:00 a.m.) MT on 25 November 2019

ix. FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the, price and other factors considered. The following factors shall be used to evaluate offers: technically acceptable, lowest price.

(b) Factor 1 - Technical Acceptability:

i. Technical Acceptability will be based on the below subfactor. All subfactors must be rated acceptable to be considered for award. Quotes that receive an unacceptable rating for either of the subfactors may not be considered for award.

a. Subfactor 1: To be rated “Acceptable”, the quote shall provide an acceptable approach, to meeting the minimum stated requirements in the PWS and also include a statement that the contractor understands the requirements specified and will meet the performance standards and requirements therein.

(c) Factor 2 - Price:

i. The quoted price for the base period, option periods, and six month extension will be evaluated in order to determine if the initial total evaluated price is reasonable in accordance with FAR 13.106- 3(a). Pricing for technically unacceptable quotes may not be evaluated.

(d) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(f) Award Process

i. First, the Government will rank the proposals from lowest price to highest price, in order to establish an Initial Total Evaluated Price (I-TEP). The I-TEP will be calculated as the sum of the contractor’s prices submitted for the base period, all option periods and all optional CLINs, including the 6-month Option to Extend Services (FAR 52.217-8). Next, the Government will evaluate the technical volumes on an acceptable or unacceptable basis, starting with the proposal with the lowest I-TEP. Any subfactor evaluated as “Unacceptable” will render the entire http://www.sba.gov/ http://www.sam.gov/ proposal unacceptable and, therefore not awardable. If the proposal with the lowest I-TEP is determined technically acceptable, the Government will evaluate the contractor’s price, to include all options, for price reasonableness, as described above. If the lowest priced proposal is technically acceptable and the I-TEP is reasonable, this contractor’s proposal represents the best value to the Government and award will be made to that contractor. If the lowest priced proposal is not technically acceptable, the Government will evaluate the next lowest priced proposal for technical acceptability, followed by an analysis of their I-TEP to verify reasonableness and completeness. The evaluation process will continue until reaching a technically acceptable proposal with an I-TEP that is lowest priced and reasonable, or until all proposals are evaluated.

x. Offerors are advised to include a completed copy of the provision at FAR 52.212-3 (Oct 2018), Offeror Representations and Certifications -- Commercial Items, with their offer.

xi. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

xii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders (Oct 2018) -- Commercial Items, applies to this acquisition (See Attachment 2).

xiii. Provisions and Clauses. The following provisions and clauses also apply to this acquisition. Please reference the Federal Acquisitions Regulations at https://www.acquisition.gov.

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-8 -- Option to Extend Services (Nov 1999), the Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

c. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

d. AFFARS 5352.201-9101 OMBUDSMAN (Jun 2016)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of Quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KS SCO, 150 Vandenberg Street, Peterson AFB CO 80914, (P) 719-554- 5300, (F) 719-554-5299, afica.ks.wf@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, https://www.acquisition.gov/

Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

e. Additional applicable clauses and provisions can be found at Attachment 2.

xiv. RESERVED.

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line. All questions must be submitted no later than (NLT) 20 November 2019 by 12:00PM Mountain Time.

Quotes are due no later 25 November 2019, by 10:00 AM Mountain Time. Ensure the RFQ number and title are referenced in the subject line. Quotes must detail item price, extended price and total price, as well as documentation that addresses the required items from the PWS.

xvi. Contact Information:

Contracting Officer: TSgt Justin W. Bowers; justin.bowers.1@us.af.mil Contact Specialist: A1C Silvia D. Mesa; silvia.mesa@us.af.mil

JUSTIN W. BOWERS, TSgt, USAF Contracting Officer

List of two (2) Attachments:

1. Performance Work Statement

2. Additional Applicable Clauses and Provisions

ix. FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)