Solicitation_(RFQ)_FA2517-19-Q-9003.pdf

10 September 2019

FROM: 21 CONS/PKB

135 Dover Street, Ste 2225

Peterson AFB, CO 80914-1055

SUBJECT: REQUEST FOR QUOTE FA2517-19-Q-9003 (RFQ) 21 MDG MEDICAL GAS

SERVICES

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the

Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. This Request for Quote (RFQ), FA2517-19-Q-9003 is for the 21st Medical Group (21 MDG) for Medical Gas Services in accordance with (IAW) the Delivery Instructions (Attachment

1).

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2019-05.

iv. A single award will be made as a result of evaluation of quotes received. This requirement is for full and open competition. The NAICS code for this requirement is 325120-Industrial Gas

Manufacturing, Size Standard: 1,000 Employees.

v. As detailed below this requirement includes the base year and two option periods. The contract line item numbers (CLINs) are detailed below in Table 1.

Table 1 – Contract Line Items

CLIN Line Item Description Unit Quantity

0001 Medical Gas Services Lot 1

1001 Medical Gas Services Lot 1

2001 Medical Gas Services Lot 1

vi. A detailed description of the Medical Gas Services required for 21 MDG on Peterson Air

Force Base and Schriever Air Force Base can be found in the Delivery Instructions

(Attachment 1).

vii. Performance shall take place on Peterson AFB and Schriever AFB IAW the Delivery

Instructions. Table 2 details the anticipated Period of Performance (PoP) for medical gas services, to include two (2) option periods.

Table 2 - Period of Performance

Base Period 1 October 2019 – 30 September 2020

Option Period 1 1 October 2020 – 30 September 2021

Option Period 2 1 October 2021 – 30 September 2022

viii. Provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018), applies to this acquisition

a. Please provide a Firm Fixed-Price Quote.

b. The offeror shall specify the associated CLIN for each item included in the quote.

c. Offerors shall complete the attached Pricing Worksheet (Attachment 2). Each deliverable must be priced within the pricing worksheet to calculate the total not to exceed (NTE) price for each service year. A resulting award will be created with the above CLIN structure displayed in Table 1. “Lot” will be utilized as the unit of issue for each CLIN so the contractor may invoice as work is being completed, and in accordance with delivery tickets submitted to 21 MDG. Offerors shall round all calculations to the nearest dollar. A quote submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted.

d. Please provide a 90 calendar day acceptance period for your quote.

e. Responsibility Determination: Information obtained from sources such as, System for

Award Management (SAM) and Past Performance Information Retrieval System

(PPIRS) may be used as part of the responsibility determination made IAW FAR

9.104-1.

f. Offeror shall submit no more than eight-pages (exclusive of pricing attachment) that addresses the required items from Subfactor 1.

i. At minimum, offerors’ quotes shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements in the

Delivery Instructions (Attachment 1).

g. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the

Contracting Officer.

ix. FAR 52.212-2, Evaluation Criteria – Commercial Items (Oct 2014).

a. The Government will award a firm fixed-priced contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation and will be the most advantageous to the Government, price and other factors considered. The Government will award to the lowest priced offeror that is determined to be technically acceptable. The following factors shall be used to evaluate offers:

b. Factor 1 - Technical Acceptability:

i. Technical Acceptability will be based on the below subfactor. This subfactor must be rated acceptable to be considered for award. Quotes that receive an unacceptable rating for the subfactor will not be considered for award.

a. Subfactor 1: To be rated “Acceptable”, the quote shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements in the Delivery Instructions (Attachment 1).

ii. Quotes that do not meet all stated requirements of the solicitation may be considered non-responsive and may not be considered for award.

c. Factor 2 - Price:

i. The quoted price for the base period and option periods will be evaluated in order to determine if the total evaluated price is reasonable in accordance with FAR 13.106-3. Pricing for technically unacceptable quotes will not be evaluated. Offerors shall complete the Pricing

Worksheet (Attachment 2).

d. Award Process.

i. The Government will evaluate all quotes for responsiveness. Quotes not submitted IAW the requirements of the solicitation, to include all required attachments, may be considered non-responsive and will not be evaluated.

1. IAW Factor 1: Technical Acceptability, the Government will then evaluate quotes on an acceptable /unacceptable technical basis.

2. IAW Factor 2: Price, the Government will then rank the quotes according to price.

ii. The offeror who is technically acceptable and lowest priced will receive the award.

x. Offerors are advised to include a completed copy of the provision at FAR 52.212-3 (Oct

2018), Offeror Representations and Certifications -- Commercial Items, with their offer.

xi. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

xii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders (Oct 2018) -- Commercial Items, applies to this acquisition (See

Attachment 3).

xiii. Provisions and Clauses. The following provisions and clauses also apply to this acquisition.

Please reference the Federal Acquisitions Regulations at http://farsite.hill.af.mil.

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-8 -- Option to Extend Services (Nov 1999), the Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

c. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the

Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the

Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

d. Clause FAR 52.232-18 – Availability of Funds (Apr 1984), Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

e. AFFARS 5352.201-9101 OMBUDSMAN (Jun 2016)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition.

When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of Quotes, the source selection process, or the adjudication of http://farsite.hill.af.mil/ protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KS SCO, 150 Vandenberg Street, Peterson AFB, CO 80914, (P) 719-554-5300, (F) 719-554-5299, afica.ks.wf@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

f. Additional applicable clauses and provisions can be found at Attachment 3.

xiv. RESERVED.

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line. All questions must be submitted no later than (NLT) 16 September 2019 by 10:00

AM Mountain Time.

Quotes are due NLT 20 September 2019, by 10:00 AM Mountain Time. Ensure the

RFQ number and title are referenced in the subject line. Quotes must contain the Pricing

Worksheet (Attachment 2) detailing item price, extended price and total price.

xvi. Contact Information:

Contracting Officer: TSgt Katy Craig, katy.craig@us.af.mil

Contact Specialist: SSgt Alex Lytie; alexander.lytie@us.af.mil mailto:katy.craig@us.af.mil mailto:alexander.lytie@us.af.mil

KATY L. CRAIG

Contracting Officer

List of Three (3) Attachments:

1. Delivery Instructions

2. Pricing Worksheet

3. Additional Applicable Clauses and Provisions