Attachment_1_-_Substation_PWS.docx

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PREVENTATIVE MAINTENANCE, TESTING AND REPAIRS ON THE NORTH PORTAL HIGH VOLTAGE ELECTRIC SUBSTATION

AT

CHEYENNE MOUNTAIN AIR FORCE STATION

17 July 2018

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. A non-personal service to provide all management, tools, materials, parts, equipment and labor necessary to inspect, perform annual maintenance, testing and repairs on the substation at Cheyenne Mountain Air Force Station, Colorado, in a manner that will comply with commercial standards and in accordance with (IAW) all applicable federal, state, and local regulation for maintaining these systems to ensure continuous, safe, and reliable operation. Estimated workload data for the substation are listed in Appendix A and the substation equipment in Appendix D.

1.1. MAINTENANCE.

1.1.1 Scheduling Services. The contractor will contact 721st Civil Engineer Squadron Operations Support, COR at 474-3770/2836 at least five (5) work days in advance of actual performance date to schedule any services so arrangements can be made for security and power disruptions prior to work performance. If maintenance or repair that requires power to be cut off, the contractor will provide notice at least 30 work days in advance so coordination can be made with the appropriate offices. Contractor will contact the COR if keys are needed to access the system.

1.1.2 Substation Maintenance. All maintenance will be performed IAW manufacturer’s current recommendations and specifications. See Appendix D for complete equipment list. Contractor shall provide materials, tools and Personal Protective Equipment (PPE) required for maintenance. All work will be performed by qualified electricians specifically trained to work on all high voltage substation equipment. Maintain maintenance and service records for each substation component and ensure all records are accurate, current, and provided to the COR within five (5) workdays of the completion of the Preventative Maintenance (PM) checks. Contractor shall develop a standardized checklist for approval by the COR for all maintenance inspections. Document all repairs and replaced parts in the service records. It is the contractor’s responsibility to bring all tools, materials etc. required for maintenance work. Multiple trips required between the maintenance location and the contractor’s office/shop will not be compensated.

1.1.3 Substation Testing. This testing will be performed in the month of April 2019 in the first year of contract to include any re-tests. Testing can be canceled and/or rescheduled due to mission requirements. If any equipment found to be defective needs repairs will be completed as a service call repair. Pre-identify any items in need of repair before the start of April testing. The equipment tested will include:

(2) Air Switches, Siemens, Type CM -4AE, 600A, 38kV

(2) Oil Filled Transformers, 10,000KVA, Delta-Wye 34.5kV to 4160/2402kV

(6) Transformer Differential Relays (87T), ABB Circuit Shield

(6) High-Speed Differential Relays (87B), ABB Circuit Shield

(3) Synch-Check Relay (25), ABB Circuit Shield Battery System Infrared Survey of Substation to include 34.5 and meter box Substation Grounding Lightning Protection System Digital Low Ohm Test Meg Test of the Primary and Secondary

1.2. Repairs.

1.2.1. Service Calls Repairs. Service call repairs may be in the form of either routine or emergency calls when a substation component is non-operational. Service calls can include responding to or replacing 4160 cable outside of the underground CMAFS complex from the substation to exterior buildings. The COR will identify calls as routine or emergency when the contractor is notified of service call. Contractor will provide maintenance and warranty for all newly-installed components. Service call repairs for warranty items will be free of charge to the government. Correct all deficiencies during the service call repairs whenever possible or within a maximum of three (3) workdays. Contractor shall have equipment and materials required to start work upon arrival at the service location. All repair work shall be IAW normal commercial practices using parts specified by a substation manufacturer or items of equal to or better quality. Downtime of the substation or substation components shall be kept to an absolute minimum. Should parts have to be ordered, notify the COR of all projected downtime, estimated time of repairs, and keep the government informed of any changes.

1.2.1.1. Routine Diagnosis/Service Calls. When a routine repair is required, the COR will contact the contractor, annotate the call log, and provide the call number to the contractor. The contractor shall provide all tools, labor, material and management to perform this service call. The contractor will respond within one (1) workday after notification and repair the substation and/or component to an operational state.

1.2.1.2. Emergency Diagnosis/Service Calls. When an emergency repair is required, the COR will contact the contractor, annotate the call log, and provide the call number to the contractor. Contractor will respond regardless of the time of day or day of week, including Federal Holidays, WITHIN FOUR (4) HOURS after notification by the government representative and repair the system to operational capacity.

1.2.1.3. REQUIRED GOVERNMENT APPROVAL. All routine and emergency to include materials will be funded on a surge CLIN. Upon government approval and notification, the contractor shall commence repair work. Invoices will state repair work performed with itemized listing of labor and parts by facility and service call number. The contractor is not authorized to install any new equipment to existing equipment without prior approval from the COR. Request for installation of new equipment shall be routed through the COR to CE to submit a Service Request for approval.

1.2.2. Reports. The contractor will prepare and submit a written/electronic report after job completion or within five (5) workdays after each service call. If report cannot be submitted within 5 workdays, the contractor shall notify the COR with an updated status. The report will provide at a minimum the following:

a. Identification and location of each substation component

b. Work performed to include service hours

c. Repairs/parts used and/or needed

d. Date of inspection

e. Technician

f. Estimated date of repair

g. Overall condition of the substation and substation component

1.2.2.1. The CMAFS report will be sent to the COR via e-mail. Email addresses of POCs will be provided at time of award.

1.3. Vehicles and Equipment. Contractor must have current die electric testing of all equipment and PPE (if applicable) and submit proof upon contract award. This includes all sub-contractors.

2.1. ENVIRONMENTAL REQUIREMENTS.

2.1.1. Green Procurement. Executive Order 13423 requires the use of recycled and recovered materials, bio-based products, energy and water saving products, and environmentally preferable products. Recycled and recovered materials are identified by the Environmental Protection Agency’s Comprehensive Procurement Guidelines, information available at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. Bio-Based products are identified by United States Department of Agriculture under Bio-Based products, information is available at http://www.biobased.oce.usda.gov. Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the Green Seal organization and information is available at http://www.greenseal.org/. The Contractor shall procure and use environmentally friendly products in the execution of this contract. Appendix C contains a list of preferred bio-based products. The Contractor will also refer to the EPA websites for a list of environmentally friendly products.

2.1.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFI 32-7080, AFI 32-7042, and AFI 32-7086, Section V-TE-2 must be used. Submit and forward to the COR the AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Safety Data Sheet (SDS)”, for all chemical used on Cheyenne Mountain AFS, two (2) weeks prior to contract start. Prior to the use of any new chemicals under this contract, the contractor will submit an AF Form 3952 with a manufacturer’s MSDS for approval. No chemicals will be used on Cheyenne Mountain AFS prior to obtaining this approval. No chemicals/refills will be stored on Cheyenne Mountain AFS. The contractor will submit hazardous material usage monthly to the COR. The contractor is responsible for containing, handling, and cleanup of all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the contractor. All spills, leaks and inadvertent release of hazardous materials will immediately be reported to the CMAFS Fire Department at (719)474-3030.

SECTION II

SERVICE SUMMARY

1. Preventive Maintenance.

Maintenance and repairs are made IAW manufacturer’s current recommendations and specifications. Perform PM checks including 5 year testing within the specified time.

3. Service Call Repairs.

Repairs are made in a timely manner. Customers are informed of expected repair time. Response and repairs are made within the specified time.

4. Provide Maintenance and Repair Reports.

Accurate reports are provided within 5 workdays after each service call.

SECTION III

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

3.1. Government-Furnished Property and Equipment. There is no Government furnished property or equipment IAW FAR 45.101.

SECTION IV

GENERAL INFORMATION

4.1. HOURS OF OPERATION. Perform routine services and maintenance required under this contract during normal duty hours of 7:30 a.m. to 4:00 pm Monday through Friday. The Main Gate is open 24 hours a day, days a week. Access available on weekends or after 7:00 p.m. Monday through Friday.

4.1.2. Holidays. Routine work will not be required on the following holidays or any holidays observed in lieu thereof:

4.2. QUALITY CONTROL. Within 30 days the Contractor shall develop and maintain a quality control program/plan to ensure services are performed in accordance with Commonly-accepted commercial practices and services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service do not occur. The contractor shall make the plan available for review upon government request.

4.3. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a primary and alternate COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel.

4.4. SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Cheyenne Mountain AFS security requirements imposed by the local installation commander at all times while on the premises. Contractor will obtain necessary badges(s) required for access to Cheyenne Mountain AFS.

4.4.2. SECURITY REQUIREMENTS

4.4.2.1. Security: CMAFS is a Protection Level l (PL1), restricted area and special security procedures are utilized to deter espionage, sabotage, or theft of resources. Access to classified information by Contractor personnel during performance of this contract is prohibited. However, contract performance will be within a restricted area, which will require Contractor compliance with personnel security entry control procedures established by Air Force Instruction (AFI) 31-101. Security Barriers, 16 May 2017 9

4.4.2.2. Contractor Pass and I.D. Cards: Obtain all necessary cards, passes, or other items required for access to CMAFS with COR support as needed. The Contractor shall also provide a point of contact to interface with the Contracting Officer and CMAFS COR.

4.4.2.3. CMAFS Badge Request Letter: Submit a CMAFS Visit Request Letter on company letterhead through the COR at least four (14) duty days prior to the scheduled visit. The Security POC of the company must sign the request. Letters for entry should be 31 days or more in the event of delayed entry into mission centers. The following information for all contractor employees entering CMAFS must be on file with the 721 SFS before entry is approved:

Full Name:

Social Security No. # (SSN):

Security Clearance: Yes/No Reason for the Visit:

Date and Duration of the Visit:

Name and Address Company:

Point of Contact:

Telephone No:

Note: Request letter will be signed by the COR or Unit Security Manager.

4.4.2.4. Escorts: Contractor will provide its own security escorts to move about within the restricted area. Contractor may hire security escorts locally and will require 1 escort for every 5 personnel at a minimum. Escorts must have as a minimum a favorable national agency check (NAC) security investigation on file with the Department of Defense.

4.4.2.5. Requirements for Vehicle Entry into the CMAFS Restricted Area: Only vehicles used to conduct official business and those affixed with a CMAFS parking decal and an authorization letter from 721 MSG/CC are allowed entry into the restricted area (the tunnel). The Contractor will be permitted to transport all needed personnel, materials, and equipment to the loading/unloading area in the tunnel. Contractors will load/unload and leave the area. Propane-fueled or compressed natural gas vehicles are prohibited within the restricted area. The Contractor must submit the request for a vehicle to enter the restricted area on company letterhead, and an officer of the company must sign the letter. The following required information must appear on vehicle request letters: Contract number, model of vehicle, make of vehicle, vehicle license number & state, vehicle identification number, whether gasoline-powered and whether the vehicle will be parked temporarily inside the Cheyenne Mountain Complex (CMC). Submit the letter to the COR personnel for processing at least two (2) weeks before requested entry date. The Contractor will keep a copy of the vehicle entry authorization letter in each vehicle listed on the letter. The Contractor must show the letter to the entry controller each time the vehicle enters the CMC.

4.4.2.6. Required information of vehicle operator and vehicle for access into restricted area.

Full Name:

Current Driver’s License:

Make/ Model, Year of Vehicle:

Color:

Current Insurance:

Current Vehicle Registration:

Fuel Type:

4.4.2.7 Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Cheyenne Mountain AFS Visitor Control Center (Bldg. 15), all commercial vehicles must enter through the Main Gate (NORAD Road), the primary search area for all commercial delivery vehicles.

4.5. DRIVING AND SAFETY ON AN AIR FORCE INSTALLATION. The Contractor and all employees will comply with Air Force Instruction (AFI) 91-207 “USAF Traffic Safety Program” while on all Peterson AFB/Cheyenne Mountain AFS.

4.6. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. Contractor will provide proof of such applicable licenses and permits upon request by the government.

4.7. VEHICLES. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

4.8. PERFORMANCE OF SERVICE DURING CRISIS OF HEIGHTENED SECURITY.

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, during a declared crisis, the contractor will be required to provide services during crisis unless otherwise directed by an authorized COR or Contracting Officer. Contractor is required to submit a Contingency Plan for continued service during crisis within 15 days of contract award (Appendix B, Report 2).

4.9. INVOICING. After job completion or within five (5) working days, contractor shall process invoices(s) via Wide Area Work Flow (WAWF) to include copies of material receipts and forward electronically to the Government.

SECTION V

APPENDIX A

ESTIMATED WORKLOAD DATA

1. ROUTINE SERVICE CALLS. The Government estimates 115 man-hours per contract year.

2. EMERGENCY SERVICE CALLS. The Government estimates 164 man-hours per contract year.

APPENDIX B

CONTRACTOR REPORTS

APPENDIX C

Environmentally Preferred Products

1. Penetrating lubricants – 68% bio based content

2. Hydraulic fluids-stationary equipment – 44% minimum bio based content

3. Engine lubricating oils – 25% re-refined oil in the base stock

4. Gear lubricants – 25% re-refined oil in the base stock or 58% minimum bio based content

5. Greases – general, 49% minimum bio based content

6. Greases – multipurpose, 72% minimum bio based content

7. Penetrating lubricants, 68% minimum bio based content

8. Corrosion preventatives, 54% minimum bio based content

9. Industrial cleaners, 41% minimum bio based content

10. Industrial drums; steel drums-25-30% recovered steel, including 16% postconsumer content; Plastic drums-30-100% recovered high density polyethylene, including 30-100% postconsumer content

APPENDIX D

SUBSTATION COMPONENTS