Attachment_1_-_SOW_LPS_Maint_02.15.18.pdf

STATEMENT OF WORK

FOR

INSPECTION, TESTING AND MINOR MAINTENANCE

OF MULTIPLE

LIGHTNING PROTECTION SYSTEMS

15 FEB 2018

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. A non-personal, annual service to provide all management, tools, materials, parts, equipment and labor necessary to inspect, test (mechanical and electrical) and perform minor maintenance on twenty-eight (28) separate lightning protection systems at Peterson Air Force Base (AFB), Colorado, in a manner that will comply with Air Force and commercial standards (AFI 32-1065 AFSPC Supplement 1 and NFPA 780 including the appendices) and in accordance with (IAW) all applicable federal, state, and local regulations for maintaining these systems to ensure continuous, safe, and reliable operation. The Contractor shall perform inspection, testing and minor maintenance of the lightning protection systems on the following facilities: 1, 2, 3, 104, 207, 210, 214, 216, 218, 404, 506, 590, 865, 867, 869, 871, 873, 1270, 1334, 1336, 1350, 2004, 2025, and 5 giant voice towers scattered across the base.

1.1. INSPECTION, TESTING, AND MINOR MAINTENANCE SERVICES.

1.1.1. Scheduling Services. Contractor shall contact 21ST Civil Engineer Squadron (CES) Electrical Superintendent at 556-1450 at least ten (10) business days prior to actual performance date to schedule any services so arrangements can be made for escorts, base access, and building access prior to work performance. The Contractor shall consider all facilities secure which will require additional coordination, planning, and scheduling with 21 CES Electric Shop and each of the facility managers. This project will require the Contractor to work in facilities along the flight line which requires additional care be taken during every phase of construction to ensure Foreign Object Debris (FOD) is not introduced to the aircraft. The Contractor shall coordinate access to the facilities with each of the facility managers.

Additionally, the Contractor shall coordinate the use of personnel lifting equipment along the flight line with Base Operations (Bldg 122). When necessary, the Contractor shall plan for and schedule inspections when the facility users will be least affected.

1.1.2. General. The 21 CES Electric Shop at 556-1470 will escort the Contractor on base and assist in the coordination of services with each of the facility managers. The Contractor shall provide means to verify for themselves that the each system is safe to perform inspection, testing and minor maintenance as described below. All electrical work is to be conducted in accordance with NFPA 70, NFPA 70E, NESC, UFC 3-560-01, and AFI 32-1064. All work performed on the lightning protection system shall follow the aforementioned standards plus NFPA 780 (including the appendices) and AFI 32-1065 AFSPC Supplement I. All test equipment used by the Contractor shall have been calibrated within the last 12 months and shall have labeling or documentation proving such.

1.1.3. Personnel Qualifications. Workers maintaining, repairing, modifying, and testing grounding systems must be thoroughly familiar with test equipment operation; lightning protection, grounding, and bonding theory and practices; referenced codes and standards; and specific requirements and procedures in AFI 32-1065 AFSPC supplement 1 and NFPA 780 including the appendices. Workers shall have industry standard commercial certifications (such as Master Installer, Master Installer Designer, or UL Certified) to perform the required inspection, testing and minor maintenance. The Contractor shall present copies of all relevant certifications for all employees assigned to perform work under this contract. The Contractor shall provide at least one master level certified technician to oversee all aspects of this project.

1.1.4. Lightning Protection Systems Visual Inspection. All visual inspections will be performed IAW (In Accordance With) AFI 32-1065 AFSPC Supplement 1 and the appendices of NFPA 780. All work shall be performed by qualified personnel specifically trained to work on lightning protection systems. The Contractor shall visually and physically inspect each system and determine if:

1.1.4.1. The system is in good repair. Inspect all visible parts of the system.

1.1.4.2. There are loose connections that might cause high resistance joints. Pull or tug on conductors and connections to insure sound connection being careful not to damage the system in the process.

1.1.4.3. Corrosion or vibration has weakened any part of the system.

1.1.4.4. Down conductors, roof conductors, and ground terminals are intact.

1.1.4.5. Braided bonding wires are excessively frayed (cross sectional area reduced by half).

1.1.4.6. Ground wires on lightning protection masts are damaged by lawn mowers or other equipment.

1.1.4.7. Conductors and system components are securely fastened to mounting surfaces.

Relocate connections as necessary to better protect against accidental displacement.

1.1.4.8. Additions or alterations to the protected structure require additional protection.

1.1.4.9. Surge suppression (overvoltage) devices appear damaged. The Contractor shall identify and record the make, model number, and condition of the surge suppression device. If no surge suppression device is present, the Contractor shall record as such.

1.1.4.10. The system complies with applicable sections of NFPA 780.

1.1.4.11. Ensure safety is not degraded to enhance aesthetic appeal of LPS system.

1.1.5. Lightning Protection Systems Testing. The Contractor shall perform resistance and continuity tests as required for each of the lightning protection systems. The Contractor’s electrical testing equipment shall be able to measure 10 ohms +/-10 percent for ground resistance tests, and 1 ohm +/-10 percent for continuity testing. The Contractor shall use only instruments designed specifically for earth-ground systems that are intended for ground resistance testing. The Contractor shall follow the manufacturer’s instruction manual for testing equipment except as modified in AFI 32-1065. If the resistance measured during continuity tests is greater than 1 ohm, check for deficiencies and document. The Contractor shall measure the resistance of grounding electrodes using the fall-of-potential ground resistance test method. The Contractor shall use the procedure recommended by the test equipment manufacturer or the auxiliary probe location shown in figure 1.1 below. Where possible, conduct this test at the corner of the building opposite the electrical service entrance. Exercise caution: underground metallic piping may influence readings. Position probes as far as possible from the grounding system under test. Connect the appropriate lead of a fall-of-potential meter to the ground rod at the test site. Place the potential reference probe at a distance greater than one-half the diagonal of the building under test, but not less than 7.6 meters (25 feet). Place the current reference probe 90 degrees from the potential reference probe (in a direction away from the facility under test) and the ground rod under test, and at a distance greater than one half of the building diagonal, but not less than 7.6 meters from the potential reference probe. Note that the distances between probes are equal. Buildings without a ground loop conductor, perform this test at each ground rod. The Contractor shall document the test performed and the values obtained at each test location. The Contractor shall work closely provide a diagram of the grounding system for each location and the test values obtained at each tested location. The Contractor shall contact the 21 CES Electric shop to obtain any existing drawings and information. Where no drawing is available, the Contractor shall create one.

FIGURE 1.1

1.1.6. Lightning Protection Systems Minor Maintenance. The Contractor shall mechanically tighten all loose mountings, connections, clamps, and splicers found during inspection. The Contractor shall document all of the following for each system:

1.1.6.1. Weather-related degradation

1.1.6.2. Any stroke damage

1.1.6.3. Opinion of overall effectiveness of the lightning protection system

1.1.7. Recordkeeping. The Contractor shall prepare and submit a written report for each lightning protection system in which work was performed. The reports shall be provided to the Government in digital format on CD/DVD and via email no more than 21 days after inspection has been performed.

1.1.7.1. The Contractor shall record all test results and provide a digital copy that may be used for comparison with future testing. This report shall identify the type of test performed, type of testing equipment used with calibration date, component that the test was performed on, the value obtained and the acceptable value for the test performed.

1.1.7.2. The Contractor shall provide a detailed report that contains, at minimum, the following information for each lightning protection system in which work was performed:

1.1.7.2.1. A sketch of the grounding and lightning protection system showing test points, and where services enter the facility. Sketch should also show the location of the probes during the ground resistance test. (Separate sketches are suggested for earth ground and lightning protection systems on large complex facilities.)

1.1.7.2.2. Date action was performed.

1.1.7.2.3. Inspector's or tester’s name.

1.1.7.2.4. Weather conditions, soil conditions.

1.1.7.2.5. General condition of air terminals, conductors, and other components.

1.1.7.2.6. General condition of corrosion protection measures.

1.1.7.2.7. Security of attachment for conductors and components.

1.1.7.2.8. Resistance measurements of the various parts of the ground terminal system.

1.1.7.2.9. Variations from the requirements of AFI 32-1065 or NFPA 780.

1.1.7.2.10. Discrepancies noted and corrective actions recommended.

1.2. ENVIRONMENTAL REQUIREMENTS.

1.2.1. Green Procurement. Executive Orders 13423 and 13514 require the use of recycled and recovered materials, bio-based products, energy and water saving products, and environmentally preferable products. Recycled and recovered materials are identified by the Environmental Protection Agency’s Comprehensive Procurement Guidelines, information available at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. Bio-Based products are identified by United States Department of Agriculture under Bio-Based products, information is available at http://www.biobased.oce.usda.gov. Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the Green Seal organization and information is available at http://www.greenseal.org/. The Contractor shall procure and use environmentally friendly products in the execution of this contract. Appendix C contains a list of preferred bio-based products. The Contractor will also refer to the EPA websites for a list of environmentally friendly products.

1.2.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFI 32-7080, AFI 32-7042, and AFI 32- 7086, Section V-TE-2 must be used. Submit and forward to the POC the AF Form 3952;

“Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Material Safety

Data Sheet (MSDS)”, for all chemical used on Peterson AFB, two (2) weeks prior to contract start. Prior to the use of any new chemicals under this contract, the Contractor will submit an AF Form 3952 with a manufacturer’s MSDS for approval. No chemicals will be used on Peterson AFB prior to obtaining this approval. No chemicals/Refills will be stored on Peterson AFB. The Contractor will submit hazardous material usage monthly to the POCCOOP. The Contractor is responsible for containing, handling, and cleanup of all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the Contractor. All spills, leaks and inadvertent release of hazardous materials will immediately be reported to the Fire Department at (719) 556-7354.

SECTION II

GENERAL INFORMATION

4.1. HOURS OF OPERATION.

4.1.1. Normal Hours of Operation. Perform routine services required under this contract during Peterson AFB normal duty hours of 7:30 a.m. to 4:00 p.m. Monday through Friday.

4.1.2. After Normal Hours of Operation. Inspection and testing may be performed after normal duty hours with prior approval and coordination from 21ST Civil Engineer Squadron (CES) Electrical Superintendent at 556-1450.

4.1.3. Holidays. Routine work will not be required on the following holidays or any holidays observed in lieu thereof:

New Year's Day (January) Labor Day (September) Martin Luther King Day (January) Columbus Day (October) President's Day (February) Veterans' Day (November) Memorial Day (May) Thanksgiving Day (November) Independence Day (July) Christmas Day (December)

4.2. QUALITY CONTROL. The Contractor will develop and maintain a quality program to ensure services are performed IAW commonly accepted commercial practices. Contractor will develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the Contractor will develop quality control procedures that address the areas as identified in Section II, Service Summary.

4.3. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance by appointing Quality Assurance Evaluator and alternate to monitor performance to ensure services are received. The Government POC will evaluate the Contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel.

4.4. SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Peterson AFB security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base.

Contractor will obtain necessary badges(s) required for access to Peterson AFB.

4.4.1. The information contained in the Badge Request Letter is subject to the Privacy Act of 1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. The Social Security Number is needed for this identification. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto Peterson AFB.

4.4.2. Badge Request. Contractor will send a letter to the Contracting Office on company stationery, which will include address, telephone number, and contract number, listing full names of employee(s), with their social security number, date of birth, who require access to Peterson AFB. After approval by Security Forces, this letter will be on file for 30 days and then discarded. Thereafter, anytime a badge is requested for a new employee, an updated employee list will accompany a request letter by the Contractor to the contracting office.

4.4.2.1. Contractor employees will apply for individual identification badges at the Peterson AFB Security Force Squadron Visitor’s Control Center, Bldg 1334. Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor will surrender any identification badges and vehicle identification to the Contracting Office the following business day.

4.4.2.2. Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Visitor Control Center (Bldg 1334), all commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles.

4.5. Driving and Safety on an Air Force Installation. The Contractor and all employees will comply with Air Force Instruction (AFI) 91-207 “USAF Traffic Safety Program” while on all Peterson AFB.

4.6. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this SOW. Lightning protection testing requires a licensed electrician. Contractor will provide proof of such applicable licenses and permits upon request by the Government.

4.7. VEHICLES. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

SECTION III

APPENDIX

APPENDIX A

LIGHTNING PROTECTION SYSTEM ESTIMATED WORKLOAD DATA

1. ANNUAL PREVENTIVE INSPECTION AND TESTING SERVICE.

2. REPAIR/REPLACEMENTS: Will be documented in accordance with Paragraph 1.1.6.

APPENDIX B

ENVIRONMENTALLY PREFERRED PRODUCTS

1. Penetrating lubricants – 68% biobased content

2. Hydraulic fluids-stationary equipment – 44% minimum biobased content

3. Engine lubricating oils – 25% re-refined oil in the basestock

4. Gear lubricants – 25% re-refined oil in the basestock or 58% minimum biobased content

5. Greases – general, 49% minimum biobased content

6. Greases – multipurpose, 72% minimum biobased content

7. Penetrating lubricants, 68% minimum biobased content

8. Corrosion preventatives, 54% minimum biobased content

9. Industrial cleaners, 41% minimum biobased content

10. Industrial drums; steel drums-25-30% recovered steel, including 16% postconsumer content;

Plastic drums-30-100% recovered high density polyethylene, including 30-100% postconsumer content