Cog_Belts_and_Pulleys_PWS_9_August_2017.pdf

Cog Belts and Pulleys, 9 Aug 17

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

OF

AIR HANDLING UNITS:

REPLACE DRIVE BELTS AND PULLEYS

Peterson AFB, CO

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. A non-personal service to provide all management, tools, materials, parts, equipment and labor necessary to replace all conventional pulleys and belts (drive systems) with cog-type pulleys and belts on motors of 15 HP and greater on existing air handling units (AHU) in subject buildings. Work to be performed in a manner that will comply with commercial standards and in accordance with (IAW) all applicable federal, state, and local regulations for maintaining these systems to ensure continuous, safe, and reliable operation.

Buildings and associated motors for drive system replacement are listed in Appendix A. The intent of this project is to complete the replacement of drive systems on large-horsepower motors to increase drive system efficiency, while maintaining current operating characteristics of the air handlers.

1.1. REPAIRS.

1.1.1 Air Handler Drive Systems. For each air handling unit drive system, Contractor will remove existing pulleys and belts as needed for replacement. Contractor shall provide new belts and pulleys in like number to those replaced (e.g. a drive system having three belts will be replaced with a three belt system). (See appendix A for list of buildings and systems).

1.1.2 Contractor shall replace drives on AHU per attached matrix and bid schedule. Replace identified existing pulleys and belts with new cog-type belts and pulleys. Size the pulleys and belts to maintain the fan speed within 5% of original. Replacement pulleys and belts will be installed immediately after demolition to minimize down time of the air handler,

1.1.3 For each drive system installation one set of spare belts will be provided by the Contractor and delivered to Peterson AFB at place designated by the contracting officer. (i.e. for Building 1, there are six AHU and six sets of belt will be provided).

1.1.4 Should a drive system already be equipped with a cog belt and pulley, Contractor will cease work on that system and inform the Program Manager (PM).

1.1.5 Contractor will maintain close coordination with Facility Managers and minimize disruption to building occupants. A list of Facility Managers, phone numbers, and e-mail addresses will be provided.

1.1.6 Air handlers on systems of 30 HP and less may not be out of service for more than one hour and systems above 30 HP may not be out of service for more than two hours, unless otherwise approved by the PM.

1.1.7 Contractor shall provide new belts and pulleys in like number to those replaced (e.g. a drive system having three belts will be replaced with a three belt system).

1.1.8 Contractor shall replace drives on AHU per attached matrix and bid schedule.

1.1.9 Dispose of all waste generated by this project according to all applicable federal, state and local regulations. No material may be abandoned in place without written consent by the Contracting Officer and CE representative. Packaging, removed belts and other refuse will be removed from the work area by the Contractor. Removed pulleys will be turned over to the Government.

1.1.10 Contractor will provide the Government with all manufacturer warrantees. Installation work will be warranted for one year.

1.1.11 The work areas shall be kept clean, safe, and free of clutter at all times. Provide continuous cleanup of affected areas and routes leading thereto. Provide protection for all adjacent real property assets throughout performance. Each area must be left in a safe, organized and clean state at the end of each workday.

1.1.12 Period of Performance will be one hundred eighty (180) days. Contractor shall provide a Schedul showing AHU affected with beginning and ending dates associated to each AHU and labeled with the impact to the affected zones prior to any on-site work. Schedule shall be coordinated with facility manager and PM prior to work. Schedule shall be adhered to for the duration of the project unless specifically waived by contracting officer in writing. Any changes made to the Schedule shall be submitted on an AF3000 for approval. Coordination before any variance to the Schedule shall be approved by the PM and Contracting Officer.

1.1.13 See the submittal schedule for required submittals.

1.1.14 For work in buildings having enhanced security requirements (Buildings 1, 2, 1038 and 2025) Contractor is required to provide own cleared escorts and coordinate for their vetting with the contracting officer.

1.1.15 Contractor is responsible to verify site conditions, measurements, quantities, and materials needed to complete this project prior to submitting a proposal. Note that several of the buildings have air handlers on roofs with only ladder access.

1.1.16 This project includes three (3) Work Options. Contractor will submit bids subtotaled for each of the 3 work options. See Section V, Appendix A.

1.2 REPORTS

1.2.1 Contractor will provide a schedule showing the dates of work at each building for approval by the PM prior to work commencing. Work will not begin until approval of this schedule.

1.2.2 An after action/completion report will be sent to the MP via e-mail upon conclusion of the project. Email addresses of POCs will be provided at time of award.

1.2.3 Report contents will be:

a. Identification and location of each system installed

b. Identification by part number or size of belts and pulleys installed

c. Date of completion of the system modification

2.1. ENVIRONMENTAL REQUIREMENTS.

2.1.1. Green Procurement. Executive Order 13423 requires the use of recycled and recovered materials, bio-based products, energy and water saving products, and environmentally preferable products. Recycled and recovered materials are identified by the Environmental Protection Agency’s Comprehensive Procurement Guidelines, information available at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. Bio-Based products are identified by United States Department of Agriculture under Bio-Based products, information is available at http://www.biobased.oce.usda.gov. Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the Green Seal organization and information is available at http://www.greenseal.org/. The Contractor shall procure and use environmentally friendly products in the execution of this contract. Appendix C contains a list of preferred bio-based products. The Contractor will also refer to the EPA websites for a list of environmentally friendly products.

2.1.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFI 32-7080, AFI 32-7042, and AFI 32- 7086, Section V-TE-2 must be used. Submit and forward to the PM the AF Form 3952;

“Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Safety Data Sheet (SDS)”, for all chemical used on Peterson AFB, two (2) weeks prior to contract start. Prior to the use of any new chemicals under this contract, the Contractor will submit an AF Form 3952 with a manufacturer’s MSDS for approval. No chemicals will be used on Peterson AFB/Cheyenne Mountain AFS prior to obtaining this approval. No chemicals/refills will be stored on Peterson AFB/Cheyenne Mountain AFS. The Contractor will submit hazardous material usage monthly to the PM. The Contractor is responsible for containing, handling, and cleanup of all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the Contractor. All spills, leaks and inadvertent release of hazardous materials will immediately be reported to the PAFB Fire Department at (719) 556-7354 or CMAFS Fire Department at (719)474-3030.

http://www.epa.gov/epaoswer/non-hw/procure/products.htm http://www.biobased.oce.usda.gov/ http://www.greenseal.org/

SECTION II

SERVICE SUMMARY

PERFORMANCE OBJECTIVE PWS PARAGRAPH PERFORMANCE

THRESHOLD

1. Not used.

SECTION III

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

3.1. Government-Furnished Property and Equipment. There is no Government furnished property or equipment IAW FAR 45.101.

SECTION IV

GENERAL INFORMATION

4.1. HOURS OF OPERATION.

4.1.1. Normal Hours of Operation. Perform routine services required under this contract that do not require any disruption to normal building activities normal duty hours of 7:30 a.m. to 4:00 p.m. Monday through Friday.

4.1.2. Holidays. Routine work on this contract will not be performed on the following holidays or any holidays observed in lieu thereof:

New Year's Day (January) Labor Day (September) Martin Luther King Day (January) Columbus Day (October) President's Day (February) Veterans' Day (November) Memorial Day (May) Thanksgiving Day (November) Independence Day (July) Christmas Day (December)

4.2. QUALITY CONTROL. The Contractor shall develop and implement procedures to ensure workmanship complies with industry standards.

4.3. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance by appointing a primary and alternate PM to monitor performance to ensure services are completed in a workmanlike manner. The PM will evaluate the Contractor’s performance through intermittent on-site inspections and/or comments from facility manager personnel.

4.4. SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Peterson AFB security requirements imposed by the local installation commander at all times while on the premises. Contractor will obtain necessary access credentials to Peterson AFB.

4.4.1 PETERSON AFB SECURITY REQUIREMENTS

4.4.1.1. Badge Request. The information contained in the Badge Request Letter is subject to the Privacy Act of 1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397;

PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. Two forms of federal identification, such as driver’s license, social security card, or birth certificate is required. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto Peterson AFB.

4.4.1.2. Peterson AFB Badge Request Letter. Contractor will send a letter to the Contracting Office on company stationery, which will include address, telephone number, contract number, full names of employee(s), last four digits of their social security number, date of birth, driver’s license number and state of issue, who require access to Peterson AFB. After approval by Security Forces, this letter will be on file for 30 days and then discarded. Thereafter, anytime a badge is requested for a new employee, an updated employee list will accompany a request letter by the Contractor to the Contracting Office. Contractor employees will apply for individual identification badges at the Peterson AFB Security Force Squadron Visitor’s Control Center, Bldg. 1334. Badges are processed Monday through Friday from 7:00 a.m. to 3:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor will surrender any identification badges and vehicle identification to the Visitor Center the following business day.

4.4.1.3. Escorts: Contractor will provide its own security escorts to move about within the high security buildings. Contractor may hire security escorts locally and will require 1 escort for every 5 personnel at a minimum. Escorts must have as a minimum a favorable national agency check (NAC) security investigation on file with the Department of Defense.

4.4.1.4 Vehicle Requirement Peterson AFB and CMAFS. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Peterson AFB Visitor Control Center (Bldg. 1334), all commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles. Base access may take up to 2 hours during peak hours normally 0700-0900 and 1100-1300.

4.5. DRIVING AND SAFETY ON AN AIR FORCE INSTALLATION. The Contractor and all employees will comply with Air Force Instruction (AFI) 91-207 “USAF Traffic Safety Program” while on all Peterson AFB.

4.6. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. Contractor will provide proof of such applicable licenses and permits upon request by the Government.

4.7. VEHICLES. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

4.8. PERFORMANCE OF SERVICE DURING CRISIS OF HEIGHTENED SECURITY.

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, during a declared crisis, the contract will be suspended until the emergency is over.

4.9. INVOICING. After contract completion, Contractor shall process invoices(s) via Wide Area Work Flow (WAWF) to include copies of material receipts and forward electronically to the Government.

SECTION V

APPENDIX A

ESTIMATED WORKLOAD DATA

Peterson AFB

Building No.

Work Options Location AHU No. Motor

HP

1 WO1

Rooftop AHU-101 30 Rooftop AHU-202 40 Rooftop AHU-203 20 Rooftop AHU-301 60 Rooftop AHU-404 60 Rooftop AHU-501 60 Rooftop AHU-601 60

2 WO1

Rooftop RTU-1 30 Rooftop RTU-2 30 Rooftop RTU-3 20 Rooftop RTU-4 15 Rooftop RTU-5 25 Rooftop RTU-6 30 Rooftop RTU-8 20 Rooftop RTU-10 25 Rooftop RTU-10 15 Rooftop RTU-11 20 Rooftop RTU-11 10 Rooftop RTU-12 15 Rooftop RTU-16 15 Mechanical space AHU-1 40 Mechanical space AHU-2 30 Mechanical space AHU-3 15 Mechanical space AHU-3 15

123 WO2

Mechanical space AHU-1 25 Mechanical space AHU-1 10

203 WO2

Mechanical space AHU-1 25

207 WO3

Mechanical space AHU-1 15

208 WO2

Mechanical space AHU-1 20

210 WO3

Mechanical space AHU-1 15

Building No.

Work Package Location AHU No. Motor

HP

218 WO2

Mechanical space AHU-1 20 space AHU-1 5

425 WO3

space AHU-1 10

890 WO1

space 25

893 WO3

space 15

910 WO3

space 15

1038 WO1

space 25

1555 WO1

space AHU-1 20

AHU-1 15

2025 WO1

Penthouse 1 25 1-Return 10 Penthouse 2 75 Penthouse 4 15 Penthouse 5 60 Penthouse 5 60

APPENDIX B

REPORTS

Report Number PWS Paragraph

Name Recipient Report or Cost Estimate Due

1 1.2.1. Project Schedule Applicable

PM

Prior to mobilization or commencement of work.

2 1.2.2. After Action Report PM Within 15 days of completion

APPENDIX C

Environmentally Preferred Products

1. Penetrating lubricants – 68% bio based content

2. Hydraulic fluids-stationary equipment – 44% minimum bio based content

3. Engine lubricating oils – 25% re-refined oil in the base stock

4. Gear lubricants – 25% re-refined oil in the base stock or 58% minimum bio based content

5. Greases – general, 49% minimum bio based content

6. Greases – multipurpose, 72% minimum bio based content

7. Penetrating lubricants, 68% minimum bio based content

8. Corrosion preventatives, 54% minimum bio based content

9. Industrial cleaners, 41% minimum bio based content

10. Industrial drums; steel drums-25-30% recovered steel, including 16% postconsumer content;

Plastic drums-30-100% recovered high density polyethylene, including 30-100% postconsumer content