Attch_1_-_PWS_(4_Feb_2016).docx

PERFORMANCE WORK STATEMENT FOR

INSPECT, TEST AND MAINTAIN

WET AND DRY CHEMICAL FIRE SUPPRESSION SYSTEMS

ON PETERSON AFB, COLORADO

2 DECEMBER 20154 February 2016

SECTION I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The contractor shall provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts and other items necessary to inspect, test and maintain the wet and dry chemical fire suppression systems at various locations on Peterson AFB, Colorado, as defined in this Performance Work Statement (PWS), Section V, Technical Exhibit 1 (TE-1). The contractor shall conform to all federal, state, local requirements; Occupational Safety and Health Administration (OSHA) and applicable manufacture standards as required in the PWS. Work must be performed in accordance with (IAW) the Air Force Instruction (AFI) 32-2001-Fire Emergency Services Program; AFI 32-7080-Compliance Assurance and Pollution Prevention; AFI 32-7086-Hazardous Materials Management; Air Force Operational Safety and Health (AFOSH) 91-501; Air Force Consolidated Occupational Safety Standard; and Codes of Federal Regulations (CFR) 29 CFR and 40 CFR; the current edition of National Fire Protection Association (NFPA) 17, Standard For Dry Chemical Extinguishing Systems; NFPA 17A, Standard For Wet Chemical Extinguishing Systems; NFPA 70, National Electric Code; NFPA 72, National Fire Alarm Code; and NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. The contractor shall comply with local, state and federal laws and regulations regarding transportation and handling of compressed gasses and extinguishing system chemical agents.

1.2 OPERATIONAL REQUIREMENT AND SPECIFIC TASKS:

1.2.1 Inspection, Testing, and Maintenance. The contractor shall service all fire suppression systems listed in Section V, TE-1. The first inspection, testing, and maintenance service shall be completed no later than 15 days after contract award. Service will continue semi-annually starting in February 2016 and be conducted in between the 15th and the last day of the months of February and August each year. Inspection, testing and maintenance shall be in accordance with (IAW) the standards listed in paragraph 1.1, of the PWS.

1.2.2 Discharging of Systems. If the contractor discharges any system the contractor will be responsible for the cleanup, waste disposal, re-service and re-instate the system to full normal stand-by operation at no cost to the Government.

1.2.3 Chemicals. For the life of this contract, the contractor shall provide all appropriate chemicals to service the systems listed in Section V, TE-1. Recharge any system that is below operating range when necessary. The contractor will not be reimbursed for any chemicals used.

1.2.4 Parts. For the life of this contract, install, (when necessary), all replacement parts not exceeding an individual retail cost of $200.00 and not exceeding the contract yearly maximum for parts (CLINs 0002, 1002, 2002, 3002, & 4002) . If parts exceed $200.00 or if the total exceeds the yearly maximum, the contractor shall submit a quote to the Contracting Officer and get written approval prior to installing any replacement part(s).

1.2.5 Scheduling. All work shall be coordinated and scheduled with each Building/Facility Manager for scheduling the maintenance work at each facility. Building/Facility point of contact names and phone numbers shall be provided upon award. Once scheduled, the contractor shall submit a maintenance schedule to the COR no later than the 10th of February and 10th of August, for maintenance in February and August. Variances to the schedule shall be coordinated with COR at least 24 hours in advance.

1.2.6 Conditions of Work. All work will be performed with either the COR or the building/ facility manager representative present for the duration of the contract service. The contractor shall conduct his or her work in a manner which minimizes disruption of the occupants and normal operations. Contract equipment storage is not permitted on Peterson AFB.

1.2.7 Inspector. Upon completion of the maintenance for the wet and dry fire suppression systems, the COR will serve as the inspector for this contract. The contractor shall remain on the site until the COR or a Fire Department Representative has verified each system is operational.

1.3 REPORTING REQUIREMENTS:

1.3.1. Upcoming Inspections Report. Each fire suppression system is required to undergo mandatory NFPA hydrostatic testing every 12 years. Within 30 days of contract award, the contractor shall document and report the required NFPA hydrostatic testing date of each fire suppression system listed in TE-1 and submit the report to the COR.

1.3.2. Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the UNITED STAES AIR FORCE via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

SECTION II

SERVICE SUMMARY

Service Summary is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds will be regularly verified by the COR. Each performance objective represents a significant task as identified by the government at the time of the contract award. These performance objectives and performance thresholds represent only the significant task of this contract and do not excuse the contractor from performance of other responsibilities identified in this Performance Work Statement (PWS) and its Technical Exhibit (TE). Additionally, performance objectives may be added or deleted and performance thresholds raised or lowered during the course of the contract. Any changes to a performance objective and/or threshold shall be in writing, by modification, and approved by the contracting officer.

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government-Furnished Utilities. The Government will –furnish electricity, water, and sewage service as necessary for accomplishment of work IAW this contract. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities. The Government-furnished property/equipment and services are listed under Section V–Technical Exhibit-1 (TE-1).

SECTION IV

GENERAL INFORMATION

4.1 HOURS OF OPERATION:

4.1.1 Duty Hours. Normal hours to perform all services for Peterson AFB are 7:00 a.m. to 4:00 p.m., Monday through Friday. However, the contractor may be required to perform work after normal duty hours or on weekends.

4.1.2 Holidays. Maintenance will not be required on the following holidays or any holiday observed in lieu thereof:

4.2 GREEN PROCUREMENT AND HAZARDOUS MATERIALS/WASTE. Refer to US Environmental Protection Agency (EPA)’s list of EPA-designed products at www.epa.gov/ Comprehensive Procurement Guideline (CPG) program is part of US Environmental Protection Agency (EPA) continuing effort to promote the use of materials recovered from solid waste. Buying recycled-content products ensures that the materials collected in recycling programs will be used again in the manufacture of new products. Peterson AFB prefers to acquire products that contain recycled-content, bio-based, energy efficient and low volatile organic compounds (VOC). In the accomplishment of this contract, the contractor shall use non-flammable, environmentally friendly, bio-degradable cleaning products. Refer to EPA’s list of EPA-designed products at www.epa.gov/cpg/cpg/products.htm listing 8 CPG product categories, including all the specific products available and provides 8 overview Product Resource Guides and a mechanism to suggest a product.

4.3 Hazardous Materials. In the accomplishment of this contract, the contractor will use non-flammable, environmentally friendly, biodegradable products in accordance with (IAW) Air Force Instruction (AFI) 32-7086, Hazardous Materials Management. The contractor shall list all proposed hazardous materials to be used on this project on the Air Force (AF) Form 3952, Chemical/Hazardous-Material Request Authorization and Material Safety Data Sheets (MSDS) and submit the AF Form 3952 to the COR, ten (10) days prior to commencing work. The proposed hazardous materials shall be reviewed and authorized for use on this project. Upon request, the contractor must have a copy of the approved MSDS form at the work site. The contractor shall be responsible for containing, handling, and cleanup of all spills, which might occur while providing the maintenance service on all fire suppression systems listed in this PWS. Cost to dispose of spilled material and any other waste items resulting from the spill will be the responsibility of the contractor. Report immediately all spills to the Base Fire Department at (719) 556-7354 or 556-7355.

4.4 Contractor Qualification/Experience: For the life of this contract, a trained and certified person(s) who have undergone the instructions necessary to reliably perform inspections, maintenance, servicing and recharging of all commercial cooking systems and provide certificate(s) upon request. The certified person(s) shall have available the appropriate manufacture’s service manual(s), the proper types of tools, recharge materials, lubricants, and manufacturer’s recommended replacement parts or parts specifically listed for use in the fire extinguisher and IAW with NFPA 17/17A. Documentation of training or certification shall be made available to the CO or COR upon request.

4.5 Quality Assurance. The Contracting Officer will appoint a primary and an alternate Contracting Officer Representative (COR) for management of the day to day activities of this contract. The identity, title and authority of this COR will be provided in writing to the contractor after contract award. The COR shall inspect and evaluate the contractors performance to ensure services are received in accordance with the requirements set forth in this contract. If the contractor and COR do not agree on an issue, the contractor shall contact the 21st Contracting Office at (719) 556-9289 to discuss the issue. If a performance threshold has not been met or a contractor performance has not been accomplished, the COR will initiate and provide the CO a performance assessment report (PAR) for issuance to the contractor. The contractor shall respond to the PAR instructions provided and return the PAR to the CO within 10 calendar days of receipt.

4.6 SAFETY. The contractor shall comply with Air Force Instruction (AFI) 91-207 “the US Air Force Traffic Safety Program, (dated 27 Oct 2011), Chapter 3”, is a mandatory policy for each individual while on all Air Force (AF) Installations. All work will be accomplished in accordance with specifications outlined in applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health Standards (AFOSH).

4.7 SECURITY REQUIREMENTS: The contractor shall comply with all Peterson AFB security requirements imposed by the installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. Contractor will obtain necessary badge(s) required for access to Peterson AFB.

4.7.1 Badge Requests.

4.7.1.1 The contractor shall request badges for employees who will need base access. On company stationery, which will include address, telephone number and contract number, provide a list of employee(s) needing access to the Contracting Office. The list shall include the full legal name(s), social security number(s), date of birth, and place of birth, plus duty hours requiring access to Peterson AFB. Each contractor employee must obtain the necessary badge within the 10 day period. When a badge is requested for a new employee an updated employee list must be sent to the contracting office.

4.7.1.2 Contractor employee(s) shall apply for individual identification badge(s) at the Peterson Security Forces Squadron (SFS) Visitors Center; Building 1334 upon employment after the access letter is on file with security forces. Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. Upon completion or termination of the contract, or termination of a contractor employee, surrender identification badge(s) to the Contracting Office or COR, who in-turn will surrender the badge(s) to the security forces the following workday.

4.7.1.3 Do not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security or operational mission of the installation and its population.

4.7.1.4 Present a neat appearance and be easily recognized as Contractor employees. Identification of all employees shall be accomplished by wearing badges and by Contractor-provided distinctive clothing bearing the name of the Contractor. A Government-issued identification badge shall be worn visibly at all times.

4.7.2 Vehicle Requirements. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on Peterson AFB. All commercial vehicles must enter through the East Gate (Marksheffel Road), primary search area for all commercial delivery vehicles.

4.8. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. In accordance with Department of Defense Instruction (DODI) 3020.37, paragraph E2.1.1., (See Section V-TE-2) a crisis situation is defined as: Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S. Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters or international conflict presenting a serious threat to DoD interest. It is determined that the contractor is not required to perform services under this contract during a crisis unless otherwise directed by an authorized government representative.

SECTION V

TECHNICAL EXHIBITS (TE):

5.1 Technical Exhibit – 1: Government-Furnished Property/Equipment Services Building Numbers/Organization/Facilities-listed on next 2 pages.

5.2 Technical Exhibit – 2: Applicable Publications, Codes, Standards and Forms

5.3 After award the following will be provided:

a. Base Map

b. AF Form 3952-Chemical/Hazardous Material Request Authorization (MSDS) form(s)

c. Building/Facility Manager Points of Contact names and phone numbers

SECTION V, TECHNICAL EXHIBIT 1 - (TE-1)

GOVERNMENT–FURNISHED PROPERTY/EQUIPMENT/SERVICES

(footnotes #1 & #2)

(footnotes #1 & #2)

(footnotes #2)

(footnotes #2)

(footnote #3)

During normal duty hours

(footnote #1)

(footnote #1)

(footnote #3)

TE-1: GOVERNMENT–FURNISHED PROPERTY/EQUIPMENT/SERVICES (CONT’D)

Dorm-range hood on 1st floor (footnote #3)

1 on 1st Floor rest on 2nd floor

Wet During normal duty hours

* NOTE: Spelling for acronyms used under MFG/SYSTEM Column are as follows:

Footnotes :

1. All personnel working in all kitchen areas are required to have their head covered at all times (i.e., baseball cap, scarf, hair net, etc.)

2. **Secure Building – must first go to front of Building to obtain badge then proceed to Loading Dock. No electronic devices allowed in these Buildings.

3. All Dorm Buildings (590, 1156, 1164, 1270) must coordinate & schedule with both Building Manager and the COR.

4. Building 1160-Dining Hall-Open every day at certain times of day, must coordinate & schedule with the Building Manager and the COR.

TECHNICAL EXHIBIT 2-(TE-2)

APPLICABLE PUBLICATION, CODES, STANDARDS AND FORMS

Documents applicable to this PWS are listed below. The contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the contractor’s responsibility to ensure that all publications in his or her possession are up-to-date. Publications are available at http://www.e-publishing.af.mil/ Website will show the most current versions of the publication.

Section 2.5.5. HAZMAT Determination and Authorization Procedures for Contractors Paragraphs 2.5.5.2.; 2.5.5.2.;1; 2.5.5.2.2.; 2.5.5.2.3.; 2.5.5.2.4.; 2.5.5.2.5.; 2.5.5.2.6.; 2.5.5.2.7.; 2.5.5.2.8.; 2.5.5.2.9.

1.1, 4.2.2 & 4.3.

Wet & Dry Fire Suppression Systems oleObject1.bin image1.wmf