Attch_1_-_PWS_-_HVAC_ _Elec_Svs_(23_Apr_15).pdf

PERFORMANCE WORK STATEMENT

FOR

HVAC, ELECTRICAL, AND CRAC SERVICES

AT

PETERSON AFB, CO

Revised 23 April 2015

Table of Contents Section 1: Contract Overview

1.1. Overview

1.1.1. Description of Requirement

1.2. Areas of Responsibility

1.2.1. Building 2

1.2.2. Building 1844

1.2.3. PAFB CRAC Units

Section 2: Building 2

2.1. Scope of Work

2.1.1. Overview

2.1.2. Specific Tasks

2.1.3. Energy Management Control System (EMCS)

2.1.4. Mission Requirements and Response Times

2.2. Preventive Maintenance, Routine Service, Service, Repairs, and Upgrades

2.2.1. Preventive Maintenance

2.2.2. Routine Service/Work Orders

2.2.3. Replacement

2.2.4. Upgrades

2.3. Building 2 CRAC Units

2.3.1. CRAC Scope

2.3.2. CRAC Special Requirements

2.3.3. CRAC Non-Emergency Diagnose, Repair and Service/Work Orders:

2.3.4. CRAC Preventative Maintenance - Routine Service and Repair

2.4. Government-Furnished Property and Services for Bldg 2

2.4.1. Facilities

2.4.2. Services

2.4.3. Government-Furnished Equipment (GFE)

2.5. Contractor-Furnished Property and Services

2.5.1. Property

2.5.2. Services

2.6. General Information

2.6.1. Hours of Operation

2.6.2. Phase-In / Phase-Out

2.6.3. Multi-Function Team (MFT) Meetings

2.7. Security Requirements

2.7.1. Building Access and Security

2.8. CDRL Index - Building 2

Section 3: Building 1844

3.1. Scope of Work

3.1.1. Overview

3.1.2. Preventative Maintenance

3.1.3. Routine Service

3.1.4. Emergency Service

3.1.5. Replacement

3.1.6. Specific Requirements for HVAC System

3.2. Government-Furnished Property and Storage Space for Bldg 1844

3.2.1. Government-Furnished Equipment and Supplies

3.2.2. Government Furnished Storage Space

3.3. Contractor-Furnished Property

3.3.1. Contractor-Furnished Property

3.4. General Requirements

3.4.1. Hours of Operation

3.4.2. Phase-In / Phase Out

3.5. Security

3.5.1. Building 1844 Access and Security

Section 4: PAFB CRAC Units

4.1. Scope of Work

4.1.1. Overview

4.1.2. Preventative Maintenance

4.1.3. Routine (Non-Emergency) Diagnosis, Repair, and Service

4.1.4. Emergency Service and Repair

4.1.5. Replacement

4.1.6. Parts

4.1.7. Other General Requirements

4.2. Government-Furnished Property and Storage Space at Other Buildings

4.2.1. Government-Furnished Equipment and Supplies

4.2.2. Government Furnished Storage Space

4.2.3. Contractor-Furnished Property

4.3. Security

4.3.1. Building Access and Security

Section 5: General Requirements

5.1. General

5.1.1. Personnel

5.1.2. Communications

5.1.3. Mission Essential Services

5.1.4. Hours of Operation

5.1.5. Licenses, Certifications, and Permits

5.1.6. Recordkeeping and Reporting

5.1.7. Parts

5.1.8. Relavent Documents

5.1.9. Governmentwide Commercial Purchase Card (GPC)

5.2. Base Regulations and Security

5.2.1. Base Regulations

5.2.2. Contract Security Requirements

5.3. Hazmat, Environmental, and Utilities

5.3.1. Hazmat Handling

5.3.2. Water Quality

5.3.3. Air Quality

5.3.4. General Environmental Compliance

5.3.5. Code Requirements

5.3.6. Utilities

Section 6: Service Summary

6.1. Overview

6.2. Building 2

6.2.1. Performance Objectives, PWS Paragraphs and Thresholds

6.3. Building 1844

6.3.1. Performance Objectives, PWS Paragraphs and Thresholds

6.4. PAFB CRAC

6.4.1. Performance Objectives, PWS Paragraphs and Thresholds

Section 7: Appendices

7.1. Appendix A - Acronyms and Abbreviations

7.2. Appendix B - Definitions

7.3. Appendix C - Applicable Forms, Publications, and Websites

7.3.1. Applicable Forms

7.3.2. Applicable Publications

7.3.3. Applicable Websites

7.4. Appendix D - Building 2 Critical Area List

7.4.1. Mission Critical - First Priority

7.4.2. Mission Critical - Second Priority

7.5. Appendix E - Environmentally Preferred Products

7.6. Appendix F – List of Attachments

SECTION 1: Contract Overview

1.1. OVERVIEW

1.1.1. DESCRIPTION OF REQUIREMENT

1.1.1.1. Overview. The contractor shall provide non-personal services, supervision, tools, materials, and equipment, unless otherwise specified as government-furnished to maintain, upgrade, repair and operate 1) All electrical, Heating, Ventilation, and Air Conditioning (HVAC), Computer Room Air Conditioning (CRAC) Units, and limited support of Uninterruptible Power Supply (UPS) systems located in Building 2 at Peterson Air Force Base (PAFB), 2) HVAC, electrical systems, CRAC, and Power Distribution System (PDS) located at Building 1844 at PAFB, and 3) all CRAC units located at multiple buildings at PAFB. Individual task orders will be issued for each building. See Attachments 3-5 for a list of equipment located in each potential building (Attachments 3-5 are for informational purposes only to show the magnitude of potential work and may vary by individual task order).

1.2. AREAS OF RESPONSIBILITY

1.2.1. BUILDING 2

1.2.1.1. Building and Outside Equipment. The contractor is responsible to maintain, upgrade, repair and operate the electrical, Heating, Ventilation, and Air Conditioning (HVAC), Computer Room Air Conditioning (CRAC) Units and provide limited support of Uninterruptible Power Supply (UPS) systems located both inside and immediately outside (to include equipment located on the roof) at Building 2, PAFB.

Contractor is responsible for electrical system downstream of building transformers.

1.2.2. BUILDING 1844

1.2.2.1. West End Outdoor Chiller Plant. Contractor is responsible for entire chiller system including downstream equipment and glycol feeder system.

1.2.2.2. General Equipment. Contractor is responsible for electrical downstream from isolation switches on this equipment. Contractor is responsible for piping downstream of chilled water isolation valves on equipment as applicable.

1.2.3. PAFB CRAC UNITS

1.2.3.1. Chilled Water Equipment. Contractor is responsible for electrical downstream from isolation switches on this equipment. Contractor is responsible for piping downstream of chilled water isolation valves on equipment as applicable.

1.2.3.2. Stand-Alone Split Systems (Refrigerant only). Contractor is responsible for electrical downstream from isolation switches on this equipment.

SECTION 2: Building 2 2.

2.1. SCOPE OF WORK

2.1.1. OVERVIEW

2.1.1.1. Overview. The Contractor shall provide non-personal on-site services 24 hours per day/7 days per week/365 days per year, including tools, materials, and equipment, unless otherwise specified as GFE or GFP to operate, maintain, and upgrade all electrical, HVAC and CRAC systems located at Building 2. Contractor shall have at least one HVAC mechanic with a minimum of a universal EPA Section 608 Technician Certification and one electrician with a minimum of a Journeyman’s license on site at all times. All equipment to be maintained is identified in Attachment 4. The contractor shall periodically inspect Uninterruptible Power Supply (UPS) systems IAW PWS section 2.1.2.1. The contractor shall comply with all federal, state, and local laws in the performance of these requirements.

2.1.2. SPECIFIC TASKS

2.1.2.1. UPS Tasks. The contractor shall provide daily and monthly inspections and respond to system alarms. UPS systems may include, but are not limited to, UPS power modules, system bypass modules, hot-tie modules, maintenance bypass panels and battery banks. The contractor shall respond, identify fault, and contact the COR for coordination of third party contractor repair within one hour of notification.

Contractor shall be responsible for escort of third party contractor for repairs.

Contractor shall maintain records of all alarms, notices and abnormal conditions and provide copy of updated log to the COR monthly (PDF of MS Office format acceptable).

2.1.2.1.1. UPS Equipment Daily Checks. The contractor shall check area surrounding

UPS locations, ensuring area is not cluttered, allowing free access to unit. The contractor shall ensure air intakes (vents on front doors) and exhaust opening (on top of UPS cabinet) are not blocked. Ensure operating environment is within parameters specified in Powerware model 9315 O & M manual chapter 10 "product specifications". The contractor shall ensure UPS is in normal mode (normal status indicator is lit). If an alarm lamp is lit or the normal status indicator is not lit, contact N-NC Facilities Office or COR within one (1) hour of discovery. The contractor shall record and log inspection results and any corrective actions and provide copy to the COR monthly (PDF of MS Office format acceptable).

2.1.2.1.2. UPS Equipment Monthly Checks. The contractor shall ensure all status indicator lamps are operative. (Press the up and down arrow buttons simultaneously to test the lamps.) The contractor shall monitor system parameters as described in OEM documents. The contractor shall record inspection check results and any corrective actions and provide copy to the COR monthly (PDF of MS Office format acceptable).

2.1.2.1.3. Battery Cell Watch Daily Checks. The contractor shall ensure the NDSL icon is visible and moving. This indicates the Cell Watch System is operational. The contractor shall check the screen for red, gray or yellow tabs, cell depictions.

Notify Facility Manager or COR within one (1) hour of discovery if any cell turns from green to red, gray or yellow. The contractor shall record and log inspection check results and any corrective actions and provide copy to the COR monthly (PDF of MS Office format acceptable).

2.1.2.1.4. Battery Cell Watch Monthly Checks. The contractor shall review history graphs for the whole battery bank to investigate abnormal trends in terms of voltage or ohmic value. The contractor shall check temperature history graph to verify the environment is suitably controlled. Ideal lead acid battery temperature is 25 degrees Celsius / 77degrees Fahrenheit. The contractor shall maintain historical Cell Watch folder contents. The contractor shall record and log inspection check results and any corrective actions and provide copy to the COR monthly (PDF of MS Office format acceptable).

2.1.2.2. Above Ground Storage Tanks Inspections. The contractor shall perform monthly inspections on all above ground storage tanks IAW PAFB Spill Prevention Controls and Countermeasures Plan (SPCC) as applicable to task order inventory. The contractor shall work to correct any identified deficiencies and document on inspection records. The Contractor shall document ullage of each tank prior to refueling and maintain ullage records utilizing Colorado Department of Labor and Employment, Office of Public Safety Aboveground Storage Tank Ullage Log. The contractor shall keep records of inspections and ullage log and they shall be made available for review at any time throughout the year. Annually the inspection records ullage logs shall be submitted to the Tanks Program Manager, 21 CES/CEINQ, for each Government fiscal year (Oct-Sep). If a spill occurs, the Contractor shall immediately contact the PAFB Fire Department IAW PAFB SPCC plan and notify Tanks Manager, 21 CES/CEINQ.

2.1.3. ENERGY MANAGEMENT CONTROL SYSTEM (EMCS)

2.1.3.1. Johnson Controls EMCS. The Contractor shall monitor, operate and maintain the

Johnson Controls EMCS IAW commercial practices and meet mission requirements for Bldg. 2. The Government shall provide the contractor access and permissions to the Metasys System to include control device programs and existing graphics. See Government- Furnished Equipment (GFE) in Section 2.5.3.1. Due to security issues, the system is separated from the network; therefore, the contractor shall maintain M5 software in order to interface with the existing system and create a complete and usable system.

2.1.4. MISSION REQUIREMENTS AND RESPONSE TIMES

2.1.4.1. Mission Requirement. The contractor shall monitor, all electrical, HVAC and CRAC equipment, located in Building 2 (see Equipment List in Attachment 4) to anticipate, prevent and react to problems to minimize mission degradation and ensure availability of all mission equipment.

2.1.4.2. Mission Critical Areas. The contractor shall operate and maintain all HVAC, CRAC, electrical and generator equipment and notify the COR of any discrepancies.

The Government conducts and supports critical operations in the areas listed in Appendix D.

2.1.4.3. Response Times. For all mission critical areas and emergency power generator failures, (See Appendix D), the contractor shall respond within seven (7) minutes to diagnose the problem, and restore service within one hour. If restoration cannot occur within one hour of initial notification, the contractor will advise the COR on the estimated time-frame of restoration (repair, replace, etc.). The Contractor shall load-shed critical areas when necessary, as coordinated with the COR. If necessary, the contractor shall isolate the two main building gas valves and/or isolate the one (1) main domestic water valve and one (1) fire suppression water valve. Contractor may also be asked to isolate any liquid leaks, or plumbing fixture overflows to prevent government real property damage.

2.1.4.4. Performance of Services during Crises. If a crises is declared by the National

Command Authority. According to the Department of Defense Instruction 1100.22, the Government has determined that all services performed under this contract are essential for performance during crisis, unless otherwise directed by the Contracting Officer (CO).The contractor shall maintain and implement if necessary a Contingency Plan that ensures continued performance in the event of catastrophic and non-catastrophic events and work stoppages. The Contingency Plan shall provide for immediate response to catastrophic events to ensure minimal impact on the mission.

2.1.4.5. Non-Mission Critical Areas. The contractor shall operate and maintain all HVAC, CRAC, electrical and generator equipment and notify the COR of any discrepancies.

The contractor shall respond to all HVAC, electrical and facility generator failures within 24 hours from notification in non-mission critical areas. All areas of the facility, not listed in Appendix D, are considered non-mission critical.

2.2. PREVENTIVE MAINTENANCE, ROUTINE SERVICE, SERVICE, REPAIRS, AND

UPGRADES

2.2.1. PREVENTIVE MAINTENANCE

2.2.1.1. Equipment. The contractor shall perform preventive maintenance IAW manufacturers’ instructions and accepted industry standards on all equipment identified in the Equipment Maintenance Plan (see para 5.1.6.8).

2.2.1.2. Schedule Requirements. The contractor shall complete projected maintenance listed within seven (7) calendar days of the scheduled completion date. If materials are not on hand, complete work within seven (7) calendar days upon receipt of materials. If there will be a delay (more than 7 days after parts received), notify the COR with the expected and accepted resolution. The contractor shall submit a preventive maintenance report with all equipment maintenance and inspections 15 calendar days after end of each quarter which includes any adverse conditions.

2.2.1.3. Thermal Imaging. The contractor shall provide electrical & mechanical thermal imaging of all mechanical/electrical room equipment and roof top HVAC and chillers within the first six months of contract award, and every 24 months thereafter. Provide list of each imaged piece of equipment. Provide visible image and thermal image of each piece of listed equipment; list should match PWS attachment 4. Provide a report VIA Compact Disk (CD) or Paper Hard Copy to include (findings, analysis, recommendations). Visual image quality must be clear enough to understand what is depicted, and thermal image must properly depict a color coded repair classification.

(CDRL A001)

2.2.1.4. Minimum Maintenance. In addition to the manufacturers recommendations and industry standards the contractor shall be responsible for the following:

1. Procure all consumables such as filters, belts, humidifier canisters, glycol, oils, refrigerants, etc.

2. Contractor shall provide an estimate showing annual requirements and costs of consumables to the COR.

3. Inspect temperature and humidity set points and sensitivities; discuss with COR and adjust as necessary.

4. Calibrate return air temperature sensors annually.

5. Measure airflow through units annually or whenever belts are changed.

6. Examine units for evidence of leaks or malfunction.

7. Change filters.

8. Check and lubricate drive sheaves, pulleys and belts, and adjust or replace as needed.

9. Inspect refrigerant and condenser circuits and piping for leaks and defects.

10. Inspect compressor functions and refrigerant levels; adjust as needed.

11. Check function and operation of heat transfer surfaces; wash and maintain clean surfaces.

2.2.2. ROUTINE SERVICE/WORK ORDERS

2.2.2.1. Response Time. The contractor shall respond to and complete all routine service work orders within 7 calendar days. If materials must be ordered, complete repairs within 7 calendar days after receipt of parts. If there will be a delay, notify the COR when a delay is identified and provide expected and accepted resolution.

2.2.3. REPLACEMENT

2.2.3.1. Determination of Replacement. If the Contractor, Government Facility Manager, and/or COR determine equipment is beyond economical repair, the Contractor, in coordination with the COR, shall recommend to the Contracting Officer, in writing, that such equipment be replaced. The contractor shall identify the part(s) that is(are) required and provide a replacement cost, with substantiating data to support why the recommended replacement is required.

2.2.3.2. Installing Additional Equipment. The Contractor is not authorized to install any equipment to the existing system without prior written approval from the COR. An email from the COR to the contractor is sufficient written approval.

2.2.4. UPGRADES

2.2.4.1. Approval for Upgrades. Upgrades to all electrical, HVAC and CRAC systems shall be approved by the 21 CES Operations Commander or the 21 CES Deputy Operations Commander prior to ordering parts or performance of the upgrade. The contractor shall submit an AF Form 332 “Base Civil Engineer Work Request” through 21 CES Customer Service (719)556-4030. Upon completion of the work the contractor shall supply updated red line drawings within 7 days. If real property has changed, the contractor shall submit a draft DD form 1354, “Transfer and Acceptance of Real Property”.

2.3. BUILDING 2 CRAC UNITS

2.3.1. CRAC SCOPE

2.3.1.1. CRAC Requirements. The contractor shall provide non-personal services for

CRAC units located in Bldg 2 at PAFB. Unless otherwise specified as Government Furnished Equipment or Property (GFE or GFP) para 2.5.1 or para 2.5.2, the contractor shall provide all management, tools, supplies, parts, electrical components, labor and equipment necessary to diagnose, repair and service CRAC equipment and associated appurtenances such as contactors, wiring, piping, and valves that could cause equipment malfunction or failure. All services will be accomplished IAW with the manufacturer’s instructions and industry standards.

2.3.1.2. Maintain Sufficient Temperature. The contractor shall ensure areas serving computer systems and equipment supported/affected by the repairs and/or maintenance will maintain sufficient temperature levels (68 to74 degrees Fahrenheit room temperature).

2.3.1.3. Comply with Applicable Laws. The contractor shall comply with all applicable federal, state, and local laws in the performance of these requirements.

2.3.2. CRAC SPECIAL REQUIREMENTS

2.3.2.1. Flammable Liquids. Flammable solvents or other flammable cleaning aids shall not be used without prior approval of the COR.

2.3.2.2. Access Panels. All access panels (doors) and cover plates shall be reinstalled after inspection or work is completed.

2.3.2.3. Switches and Components. When repairs are completed, all electrical switches and system components shall be returned to an operable state.

2.3.2.4. Submission of Documents. After completion of work, the contractor shall submit all relevant documentation to the COR. Relevant documentation includes but is not limited to service manuals, wiring diagrams, start-up procedures, warranty information, etc.

2.3.3. CRAC NON-EMERGENCY DIAGNOSE, REPAIR AND SERVICE/WORK ORDERS:

2.3.3.1. Response Time. The contractor shall respond within 24 hours to provide an initial diagnosis.

2.3.3.2. Cost Estimate. The contractor shall provide a cost estimate, for approval, for the repair within 48 hours of the service call. The cost estimate shall include materials list to include costs, lead times, work and completion schedule and a breakout of labor.

2.3.3.3. Authorization. The contractor shall receive written authorization from the COR or

CO prior to ordering any parts and repairing the diagnosed problem IAW para 5.1.7.

2.3.4. CRAC PREVENTATIVE MAINTENANCE - ROUTINE SERVICE AND REPAIR

2.3.4.1. Service Requirements. The contractor shall provide routine maintenance and service IAW with the manufacturer’s instructions and industry standards. The items that require work on Peterson AFB shall be serviced or repaired by properly trained and qualified person(s) IAW para 5.1.5.1. The contractor shall provide all relevant documentation including, but is not limited to, service manuals, wiring diagrams, start-up procedures, warranty information, etc. or all services or repairs.

2.3.4.2. Response Time. Response time for CRAC repair will be based on mission critical or non-mission critical status. For all mission critical areas (see Appendix D), the contractor shall respond within seven (7) minutes to diagnose the problem, and within one (1) hour restore service. If restoration cannot occur within one hour of initial notification, the contractor will advise the COR on the proposed means of restoration (repair, replace, etc.). For non-mission critical areas the contractor shall respond within 24 hours from notification. All areas of the facility, not listed in Appendix D, are considered non-mission critical.

2.3.4.3. Parts. Once a service or maintenance call has been approved in writing (an email from the COR constitutes an acceptable form of written approval), the contractor may order parts or materials needed for the service call. Any additional repairs needed that were not discovered during diagnosis must be approved in writing by the COR or Contracting Officer (CO) depending on the dollar threshold identified in para 5.1.7.

2.4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES FOR BUILDING 2

2.4.1. FACILITIES

2.4.1.1. Space. The Government will furnish approximately 300 sq. ft. of space in Bldg. 2 on

PAFB as follows:

2.4.1.1.1. Office Space. 150 sq. ft. of office space to include two (2) workstations with Non-Classified Internet Protocol Router Network and telephone service as identified in para 5.1.2.1.

2.4.1.1.2. Equipment Storage. 150 sq. ft. for material, tools and equipment storage.

2.4.1.2. Alterations. The contractor shall make no alterations to any facilities without specific written permission from the CO. The contractor shall return the facilities to the Government in the same condition received, fair wear and tear and approved modifications excepted. The facilities shall only be used in performance of the contract. The Government will not be responsible in any way for Contractor’s supplies, equipment or personal belongings damaged by fire, theft, accident, or otherwise, in areas serviced by the contract.

2.4.2. SERVICES

2.4.2.1. Utilities. As stated in para 5.3.6.1.

2.4.2.2. Communication Services and Training. As stated in para 5.1.2.1 and 5.1.2.2.

2.4.2.3. Trainings. As stated in para 2.4.3.1, 2.7.1.11, 5.1.2.2, 5.3.1.1, 5.3.1.9, 5.3.1.10, 5.3.4.2, and 5.3.4.3.

2.4.2.4.

2.4.3. GOVERNMENT-FURNISHED EQUIPMENT (GFE)

2.4.3.1. Energy Management Control System (EMCS) Computer. Workstation to include control system devices, programs, existing graphics. The government shall provide one-time training on the existing systems.

2.4.3.2. Furniture. Two (2) systems furniture workstations, 6’ x 8’; three (3) task chairs; one

(1) visitor chair; two (2) work tables/desks.

2.4.3.3. Computer Stations. Two (2) unclassified workstations connected to the building network.

2.4.3.4. Cellular Phones. Four (4) Cellular Phones.

2.4.3.5. Fuel. Fuel for emergency backup generators.

2.4.3.6. Return of Equipment. The contractor shall return all GFE upon contract completion

(excluding fuel for emergency backup generators).

2.5. CONTRACTOR-FURNISHED PROPERTY AND SERVICES

2.5.1. PROPERTY

2.5.1.1. Equipment Required. Except for property specifically stated to be Government-furnished (see para 2.5.1.1), the contractor shall furnish all tools, materials, equipment and personnel required to perform all requirements IAW this PWS.

2.5.1.2. Visibly Marked. Contractor-owned equipment shall be visibly marked for easy identification.

2.5.2. SERVICES

2.5.2.1. Except for services specifically stated to be Government-furnished (see Section 3), the contractor shall furnish all services required to perform IAW this PWS.

2.5.2.2. Housekeeping. The Contractor is responsible for housekeeping of all areas used as authorized office and storage areas and normal user/occupant maintenance. Such areas are subject to inspection at all times. Failure to comply shall result in the Contractor losing the use of Government storage/utility space.

2.6. GENERAL INFORMATION

2.6.1. HOURS OF OPERATION

2.6.1.1. The Contractor shall provide non-personal services 24 hours per day/7 days per week/365 days per year, including all Federal Holidays.

2.6.2. PHASE-IN / PHASE-OUT

2.6.2.1. Phase-In. Cooperate with the incumbent to complete all activities necessary to ensure successful transition. Phase-in period will last seven (7) days beginning on the first day of the contract period of performance. During the phase-in, the incumbent contractor is responsible for the Recordkeeping and Reporting requirements from section 5.1.6. Review with the incumbent all aspects listed below to ensure continuous service while the contract is transitioning, all existing work management software, Operating Instructions, Reoccurring Work Program, Real Property Installed Equipment manuals, As-Built Drawings, Bench Stock and inspection checklists prior to assumption of responsibility. Cooperate to ensure responsibility for reports is transferred with no degradation in service. This entails joint preparation of all required CDRL items with the incumbent during the transition period. Any conflicts shall be identified to the CO for resolution. At contract start, work in progress shall be the successor Contractor’s responsibility.

2.6.2.2. Phase-Out. The incumbent shall ensure continuous service while the contract is transitioning and shall complete all activities necessary to ensure a successful transition. Phase-out period will last seven (7) days beginning seven (7) days prior to the last day of the contract period of performance. During the phase-out, the current contractor is responsible for the Recordkeeping and Reporting requirements from section 5.1.6. When necessary, the incumbent shall allow viewing only access to system equipment, test equipment, tools, libraries, and other assets as necessary for successor training. Review with the successor all existing work management software, Operating Instructions, Reoccurring Work Program, Real Property Installed Equipment manuals, As-Built Drawings, Bench Stock and inspection checklists prior to their assumption of responsibility. Allow the successor access to any system for over-the-shoulder observation. Cooperate to ensure responsibility for reports is transferred with no degradation in service. This entails joint preparation of all required CDRL items with the successor during the transition period. Any conflicts shall be identified to the CO for resolution.

2.6.3. MULTI-FUNCTION TEAM (MFT) MEETINGS

2.6.3.1. Multi-Function Team (MFT) Meetings. The MFT of which the Contractor is a member following award, shall meet at least quarterly. Members include the Contractor’s contract manager, contract administrator, COR and other Government personnel as deemed necessary. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. Contracting personnel shall record minutes of any such meetings, publish the minutes and provide a copy to the Contractor.

2.7. SECURITY REQUIREMENTS

2.7.1. BUILDING ACCESS AND SECURITY

2.7.1.1. Unescorted Entry (Controlled). Contractor shall provide controlled area badges for each employee for the actual period of employment or term of the contract, whichever occurs first. Minimum building 2 required clearance is a Favorable National Agency Check Investigation (NACI). The Contractor employees shall display their controlled area badges on their outer garments above waist level, and shall, upon request, surrender the badge to any Department of Defense member for identification verification. Violations or deviations from established security procedures by Contractor employees may result in the confiscation of controlled area badges and the denial of future entry to these areas.

2.7.1.2. Unescorted Entry Processing Requirements for PAFB. Contractor personnel requiring unescorted entry to controlled areas in performance of work shall be a United States citizen and be subject of a favorable National Agency Check (NAC).

Contractor employees shall also possess sole United States citizenship.

2.7.1.3. Entry Authorization List (EAL). Within five (5) business days after contract award and as changes occur, provide an EAL to the COR. The Contractor shall keep the EAL current at all times and shall include the names of each employee, social security number, hours of duty, and their assigned controlled badge number. The EAL shall be on company letterhead and signed by an officer of the company or the contractor’s Security Officer. The list of Contractor personnel shall be updated within five (5) business days after personnel changes. A Visitor Authorization List may be sent in Joint Personnel Adjudication System to SMO Code EP4DF4216.

2.7.1.4. Non-Current NAC. Any Contractor employee who does not have a current security investigation acceptable to the SFS for NAC shall complete and submit an Electronic Personnel Security Questionnaire, SF 85P, Questionnaire for Public Trust Positions.

All forms shall be submitted within five (5) working days after contract award. After contract start, new employee paperwork must be submitted prior to bringing the employee into the building. Any new contractor employee shall be given a temporary "L" badge allowing unescorted access to uncontrolled areas of the building while the employee’s paperwork is being processed.

2.7.1.5. Fingerprinting. After the Electronic Personnel Security Questionnaire, SF 85P, and

Questionnaire for Public Trust Positions forms have been submitted, the Contractor’s Security Manager will make an appointment for the employee(s) to go to the SFS for submittal of the forms and to be fingerprinted. The appointments will be scheduled for submittal/fingerprinting within two weeks of request. After submitting the forms and being fingerprinted, the employee may be issued a temporary (T-badge) non-escort badge. This shall suffice for employment until the NAC is complete.

2.7.1.6. Time Requirements for NAC. A minimum of 180 days is required to process contractor employee NAC. Additional time will be required if the NAC is unfavorable and may ultimately result in denial of entry to controlled areas. After completion of a favorable NACI, each eligible employee shall report to the various Facility Security Managers for processing an Unescorted Entry Authorization Certificate and obtain a PAFB escort test for completion before receiving an area badge. The Facility Security Managers will coordinate on appointments for badge issue.

2.7.1.7. Commander’s Right to Deny Entry. The Commander of PAFB reserves the right to deny entry to a restricted or controlled area to any contractor employee who’s NAC is unfavorable and the right to terminate the entry of any employee upon disclosure of information which indicates the individual’s continued entry to any area is not in the best interest of national security. Additionally, violation of or deviation from established security procedures by contractor employees may result in confiscation of identification media and denial of future entry to the installation.

2.7.1.8. Physical Security. The Contractor shall protect Government information, property, equipment and resources that are generated, issued, or supplied under the terms of this contract IAW AFI 31-601 Para 1.3, and AFI 31-401, Para 1.3.4.2. Further, the Contractor shall not remove any Government property from the installation.

Immediately report any damage to government property to the COR and CO. Repair or replace all damage to real property, including grounds, to original condition at no additional expense to the Government. Repair all damage within five (5) workdays with materials of like type, quality, and finish by skilled craftsmen of the trades involved.

2.7.1.9. Special Security References. Bldg. 2 additionally follows NORAD/NORTHCOM

Instruction 31-128; 1.15 through 1.1.5.5, 1.2 through 1.2.3, 1.2.5 through 1.2.5.1.6, 1.2.7, through 1.2.7.1.3, 1.2.7.2, 1.2.7.2.2 and 1.2.7.2.4, 1.2.7.3, 1.7 through 1.15, 1.25.3, 1.25.6.2, 3.1, 3.5.1, 3.10, 4.7.1, 4.9, 4.23 through 4.23.2, 4.23.2.3, 4.24 through 4.24.2, 4.24.3.1 through 4.24.3.11, 4.6, 4.6.1, 4.6.2, 4.18.2, 4.9, 5.4 through 5.4.4, 5.12 through 5.12.2

2.7.1.10. Disclosure of Sensitive Data. The Contractor recognizes that, in the performance of the contract, it may receive or have access to certain sensitive information. The contractor agrees to use and examine this information exclusively in the performance of the contract and to take the necessary steps to prevent disclosure of such information to any party outside the Government or any party inside the Government who should not have access to it.

2.7.1.11. Facility Security. Complete all additional security training to gain access to specific facilities, operating systems, and information via the Learning Management System.

Safeguard all Government property provided for contractor use. Upon work completion, contractor employees may be responsible for turning off office lights and securing office areas and protecting classified information.

2.7.1.12. Key/Lock Control. The contractor shall ensure all keys and lock combinations issued to the contractor by the Government are not lost, misplaced, or used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report any occurrences of lost keys to the PAFB COR or Facility Manager (FM). If the COR or FM cannot be reached, the contractor shall notify SFS at 556-4000. In the event keys must be replaced, the Government shall replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and shall deduct the cost of replacement from the monthly payment due the contractor.

2.8. CDRL INDEX - BUILDING 2

CDRL Title PWS Paragraph(s)

Frequency Receiver

A001 Thermal Imaging

Para 2.2.1.3 Within 6 months of contract award and every 24 months thereafter

COR

SECTION 3: Building 1844 3.

3.1. SCOPE OF WORK

3.1.1. OVERVIEW

3.1.1.1. Overview. The contractor shall provide non-personal services for all necessary personnel, supervision, equipment, tools, materials, and personal protective equipment to maintain and operate the electrical and Heating, Ventilation, and Air Conditioning (HVAC) systems and Power Distribution System (PDS) at Bldg 1844, Peterson Air Force Base (PAFB), CO. The contractor shall ensure computer systems and equipment supported/affected by the repairs and/or maintenance shall maintain sufficient temperature levels (74 degrees Fahrenheit airflow intake and 40 degrees Fahrenheit output). The contractor shall provide 24-hour/7 days per week/365 days per year support for operations and maintenance for all HVAC systems in accordance with (IAW) the Performance Work Statement (PWS). The contractor is not required to be on-site 24/7/365.

3.1.2. PREVENTATIVE MAINTENANCE

3.1.2.1. Tasks. Building 1844 preventative maintenance requirements are provided in

Attachment 2 and PWS section 3.1.6. This includes service for all covered HVAC systems such as glycol feeder, chillers, Computer Room Air Conditioning Units (CRAC), XDO, XDPs, Mini Mate systems, Liebert Site Link system, Air-Cooled Chiller, Chilled Water Piping and Accessories, Chilled Server Rack, Power Distribution System (PDS), Power Distribution Units (PDU) and Grounding System (see hardware Itemized list at Attachment 3).

3.1.2.2. Schedule. The contractor shall complete scheduled, routine maintenance listed in Attachment 2 and Attachment 3 within seven (7) business days of the scheduled completion date. If materials are backordered, notify the COR with an expected time-frame when materials are expected and complete work within seven (7) business days after receipt of materials.

3.1.3. ROUTINE SERVICE

3.1.3.1. Response Time. The contractor shall respond to routine service calls within twenty-four (24) hours during normal duty days/hours and complete all routine non-emergency work orders within 10 days. If there will be a delay, notify the COR with expected and accepted resolution. Routine service call workload is approximately four (4) hours per month.

3.1.3.2. Repairs. The contractor shall provide a work order estimate to the COR for approval within two (2) days of the routine service call that includes the following: list of materials, estimated labor hours, estimated cost of parts, lead times, and work completion schedule. The contractor shall receive written authorization from the COR prior to ordering any parts or performing any work on the original diagnosis. If written authorization is received from the COR, the contractor shall order parts and repair the diagnosed problem. Any additional repairs needed that were not discovered during diagnosis must be approved, in writing, by the COR or CO, depending on the thresholds identified in para 5.1.7.2. An email is sufficient for written approval.

3.1.4. EMERGENCY SERVICE

3.1.4.1. Emergencies. Emergencies are considered any service call outside normal duty hours. Emergency service calls can occur 24/7, 365 days per year. If an emergency occurs on a weekend or Holiday it is considered outside normal duty hours IAW para 3.4.1.1.

3.1.4.2. Critical/Emergency Operation Areas. Critical/emergency operations are conducted and supported from the area(s) listed in Attachment 1. For emergency service calls, the contractor shall respond to the problem within one (1) hour during normal duty hours and within two (2) hours during non-duty hours to make an accurate determination when the system can be restored and to begin repair/replacement actions. The contractor shall conduct repairs within 48 hours of receipt of parts.

3.1.4.3. Emergency Repairs. The contractor shall provide an initial diagnosis and work order estimate to the COR within 24 hours of the service call or within an agreed upon time-frame by the COR and contractor. The work order estimate shall include the following: list of materials, estimated labor hours, estimated cost of parts, lead times, and work completion schedule to be evaluated by the COR for approval no later than 24 hours after issuance of the service call. The contractor shall receive written authorization from the COR prior to ordering any parts or performing any work for the diagnosis. If written authorization is received from the COR, the contractor shall order parts and repair the diagnosed problem. The contractor shall conduct repairs within 48 hours of receipt of parts. Any additional repairs needed that were not discovered during the original diagnosis must be approved, in writing, by the COR or CO, depending on the thresholds identified in para 5.1.7.2. An email is sufficient for written approval.

3.1.5. REPLACEMENT

3.1.5.1. Determination of Replacement. If the Contractor and the Government Facility

Manager and/or COR determine equipment is beyond economical repair, the Contractor, in coordination with the COR, shall recommend to the Contracting Officer, in writing, that such equipment be replaced. The contractor shall identify the part(s) that is beyond repair, provide a cost of replacement, and provide substantiating data to support why the recommended replacement is required.

3.1.5.2. Installing Additional Equipment. The Contractor is not authorized to install any email is sufficient for written approval.

3.1.6. SPECIFIC REQUIREMENTS FOR HVAC SYSTEM

3.1.6.1. Maintenance. IAW manufacturer specifications, at a minimum, the contractor shall:

3.1.6.1.1. Perform preventive maintenance on all equipment HVAC equipment located in Building 1844, at time intervals recommended by the manufacturer.

3.1.6.1.2. Troubleshoot HVAC piping, and identify/repair any leaks or vulnerable piping from Bldg 1844 to the connected Chiller systems.

3.1.6.1.3. Replace the pump system’s filter bags and monitor process until all debris is removed and performance is complete.

3.1.6.1.4. Flush HVAC systems before adding glycol.

3.1.6.1.5. Add Glycol until the system is brought up to the manufacturer’s recommended standard (35%) of inhibited glycol.

3.2. GOVERNMENT-FURNISHED PROPERTY AND STORAGE SPACE FOR BLDG

3.2.1. GOVERNMENT-FURNISHED EQUIPMENT AND SUPPLIES

3.2.1.1. Equipment. None.

3.2.1.2. Supplies. None. All administrative supplies will be provided and stored by the

3.2.2. GOVERNMENT FURNISHED STORAGE SPACE

3.2.2.1. Storage Space. None. The Government does not have a storage area for the

Contractor’s equipment. Therefore, it is the Contractor’s responsibility to bring the necessary equipment for repairs and service.

3.3. CONTRACTOR-FURNISHED PROPERTY

3.3.1. CONTRACTOR-FURNISHED PROPERTY

3.3.1.1. Contractor Furnished Property. The Contractor will furnish all property required to perform IAW this PWS. Contractor-owned equipment shall be visibly marked for easy identification. The Contractor shall provide material handling equipment of a size and configuration capable of performing the task required.

3.4. GENERAL REQUIREMENTS

3.4.1. HOURS OF OPERATION

3.4.1.1. Normal Operations. The facility is in operation 24 hours per day/7 days per week/365 days per year, including Federal holidays. However, normal hours are identified as 8:00 am to 5:00 pm, excluding weekends and holidays identified in the para 5.1.4.2. All other hours are considered non-duty times.

3.4.2. PHASE-IN / PHASE OUT

3.4.2.1. Phase-In. Cooperate with 21 CES and 561 NOS to complete all activities necessary to ensure successful transition. Phase-in period will last seven (7) days beginning on the first day of the contract period of performance. During the phase-in, the incumbent contractor is responsible for the Recordkeeping and Reporting requirements from section 5.1.6. Review with 21 CES and 561 NOS all aspects listed in Attachments 1, 2, & 3 to ensure the items listed are maintained in good working order prior to taking responsibility of the work site. The contractor shall review the inventory, attend training, review operating instructions, real property installed equipment manuals, As-Built drawings and inspection checklists prior to assumption of responsibility. The contractor shall operate to ensure responsibility for reports is transferred with no degradation in service. Any conflicts shall be identified to the COR for resolution. At contract start, work in progress shall be the Contractor’s responsibility.

3.4.2.2. Phase-Out. The incumbent will ensure continuous service while the contract is transitioning and will complete all activities necessary to ensure a successful transition. Phase-out period will last seven (7) days beginning seven (7) days prior to the last day of the contract period of performance. During the phase-out, the current contractor is responsible for the Recordkeeping and Reporting requirements from section 5.1.6. When necessary, the incumbent will allow access to system equipment, test equipment, tools, libraries, and other assets as necessary for successor training.

Review with the successor all existing work management software, Operating Instructions, Reoccurring Work Program, Real Property Installed Equipment manuals, As-Built Drawings, Bench Stock and inspection checklists prior to their assumption of responsibility. Allow the successor access to any system for over-the-shoulder observation and hands-on training. Cooperate to ensure responsibility for reports is transferred with no degradation in service. This entails joint preparation of all required inventory, stock items, and checklist items with the successor during the transition period. Any conflicts will be identified to the CO for resolution.

3.5. SECURITY

3.5.1. BUILDING 1844 ACCESS AND SECURITY

3.5.1.1. Security Officer. Within 5 business days of contract award, the contractor shall designate in writing to the CO, a Security Officer who will be the point of contact for all security matters. The Security Officer will contact the 561 NOS Security Manager (719-554-6482) in Bldg 1844 regarding procedures to initiate personnel security requirements within five (5) working days after contract award.

3.5.1.2. Security Briefing. Contractor personnel will be briefed by the Security Officer on established security requirements and procedures within 30 days.

3.5.1.3. Required to Vacate Area. The security officer shall brief all employees that they will immediately leave any area upon notification by the CO, COR, crew commander or the SFS, when directed, as occasional operational requirements or emergencies dictate.

3.5.1.4. Base and Building Access Required. Technicians and employees requiring regular access to Building 1844 are required to obtain and maintain a Secret level clearance and unescorted base and Building 1844 access. Employee clearances are the responsibility of the contractor.

3.5.1.5. Visitor Access. Non-regular or single-visit technicians and employees are required to submit a Visitor Access Request (VAR) through Joint Personnel Adjudication System (JPAS) for each date of visit. Visitor access may still be denied IAW 561 NOS OI 31-101. A VAR may be sent in JPAS to Security Management Office (SMO) Code EP1SF561C. Instructions to login to JPAS may be requested from the COR.

3.5.1.6. Restricted/Controlled Areas. Building 1844 is a restricted/controlled area where special security procedures are utilized. Contract performance required within these areas shall require a National Agency Check, Local Agency Check, and Credit Check (NACLC) clearance to gain access to the facility. The contractor shall comply with various levels of security and established personnel security entry control procedures.

The contractor shall enter through designated entry control points by the most direct route to and from the work site.

3.5.1.7. Unescorted Entry (Controlled). To obtain access of a Controlled Area Badge and occupy space in building 1844, the Contractor shall be responsible to obtain and maintain a Secret clearance. Clearances are the responsibility of the contractor and must be valid at the start of the contract. The Government will validate appropriate security clearances and then issue a Controlled Area Badge. This badge is valid only for the actual period of employment or the term of the contract, whichever occurs first. The Contractor employees shall display their controlled area badges on their outer garments above waist level, and shall upon request, surrender the badge to any Department of Defense member for identification verification. Violations or deviations from established security procedures by Contractor employees may result in the confiscation of controlled area badges and the denial of future entry to these areas.

3.5.1.8. Entry Authorization List (EAL). Within five (5) business days after contract award and as changes occur, the contractor shall provide an EAL to the COR. The Contractor will keep the EAL current at all times and shall include the names of each employee, social security number and their assigned controlled badge number. The EAL shall be on company letterhead and signed by an officer of the company or the Contractor’s Security Officer. A new list of Contractor personnel shall be updated within five (5) business days after personnel changes.

3.5.1.9. Unescorted Entry Processing Requirements for PAFB. Contractor personnel requiring unescorted entry to controlled areas in performance of work shall be a United States citizen and be subject of a favorable NACLC and have a Secret clearance. Contractor employees shall also possess sole United States citizenship.

3.5.1.10. Payment for Investigations. The Contractor is responsible for obtaining, and maintaining the minimum clearance of Secret as required to access the controlled areas in building 1844.

3.5.1.11. NACLCs in Process. If a NACLC is in process and awaiting approval, access to the work site will have to be approved through 561 NOS security. Additional time will be required if the NACLC is unfavorable and may result in denial of entry to controlled areas. After completion of a favorable NACLC, each eligible employee will report to the 561 NOS security managers for processing an Unescorted Entry Authorization Certificate. The 561 NOS security managers will schedule appointments for badge issue.

3.5.1.12. Base Commander Rights of Denial. The Commander of PAFB reserves the right to deny entry to a restricted or controlled area to any Contractor employee who’s NACLC is unfavorable and the right to terminate the entry of any employee upon disclosure of information which indicates the individual’s continued entry to any area is not in the best interest of national security.

3.5.1.13. Physical Security. The Contractor will protect Government information, property, this contract IAW AFI 31-601, Para 1.3, and AFI 31-401, Para 1.3.4.2. Further, the Contractor will not remove any Government property from the installation unless authorized by the FM or COR. The Contractor will immediately report any damage to Government property to the COR.

3.5.1.14. Disclosure…