PAFB-CMAFS_ISW_PWS_DRAFT_23_SEP_2013.docx

PERFORMANCE WORK STATEMENT FOR INTEGRATED SOLID WASTE MANAGEMENT AT PETERSON AIR FORCE BASE AND CHEYENNE MOUNTAIN AIR FORCE STATION COLORADO

Reviewed: Approved:

Quality Assurance Program Coordinator Contracting Officer

09 July 2013 24 July 2013 09 September 2013 23 September 2013

Solicitation No.: FA2517-XX-X-XXXX Attachment 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management at Peterson Air Force Base and Cheyenne Mountain Air Force Station, Colorado. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base.

1.1.1.1. Integrated solid waste management. Empty municipal solid waste (MSW)/recycling/compost containers/dumpsters based on historical and current collection data for the first 30 days of performance. The contractor shall establish initial vehicle/haul routes and collection schedules upon contract award based on historical collection data. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or vehicle/haul route without CO approval and COR coordination. Historical frequency tables are located at Appendix A. When the contractor completes service at a location there shall be no litter or waste, on the ground within a 10-foot radius of the container. Enclosure gates and dumpster lids will be closed upon completion of service.

1.1.1.2. Food and Compost Waste Containers. Empty containers used to dispose of food and compost waste as identified in Appendix A1 (on days when the serviced facility is in operation). Compost containers will be serviced every other day and taken to a composting facility within El Paso County. (CLIN 0002)

1.1.2. RESERVED

1.1.2.1. RESERVED

1.1.2.2. RESERVED

1.1.2.3. RESERVED

1.1.2.4. RESERVED

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449; associated with CLIN 0010. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated "IDIQ" shall be awarded as Indefinite Delivery / Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled Pickup and Special Events (IDIQ). In addition to the scheduled solid waste collections, the COR or CO may request the contractor to make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR may request in writing (email/ Fax sufficient) at least 24 hours in advance of the special event date. See Appendix A for workload data.

1.1.3.2. RESERVED

1.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in Appendix A before their capacity is exceeded. Estimated frequencies are included in Appendix A. (CLIN 0003 & 0012)

1.1.3.4. Public/Common Use Recycling Receptacles. The Government has two, 30 cubic-yard, divided recycling collection roll-off containers located in the recycle yard. These containers hold paper, aluminum/tin or steel cans and plastic. The contractor shall empty these government furnished divided recycling collection roll off containers, collect, and sort recyclable materials for resale before their capacity is exceeded. See paragraph 1.2.1 for a list of recyclable materials.

1.1.3.5. (RESERVED)

1.1.3.6. Additional Pickups (IDIQ). In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/ Fax sufficient) pickup within 24 hours and the contractor shall be compensated at a unit rate based on the container size. (CLIN 0010)

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time. During inclement weather, the call-in snow lines are: PAFB (719)556-7669 and CMAFS (719)474-3333. Use the phone numbers to determine if collection will be delayed due to a base closure or delayed reporting. Rescheduling to provide makeup collections will not be a basis for a claim by the contractor for additional compensation or permission to defer other regularly scheduled collections..

1.1.5. Route Parameters. The contractor shall propose routes to the bases through the CO for acceptance. The contractor shall enter through the East Gate on Marksheffel Road for PAFB and through The Main Gate on NORAD Rd for CMAFS. Collection shall be made between the hours of 7:00 a.m. and 4:30 p.m., Monday through Saturday for PAFB. Collection for CMAFS shall be made between the hours of 8:00 a.m. and 11:00 a.m., Monday through Friday. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW and recyclables. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO and COR. No changes shall be made until the proposed change is coordinated and approved in writing by the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas shall be from contractor-provided, CO or COR accepted containers, recycling bins or plastic bags. All containers shall meet ANSI Z245.30-2008 and ANSI Z245.60-2008 Standards. Containers shall be equipped with lids that will stay closed during wind gusts. Mark contractor-owned containers with the contractor’s logo to show ownership. Contractor’s logo shall be located in the upper left corner of the container. The size of the contractor’s logo will be no larger than 10 inches by 8 inches. Provide permanently affixed sticker-type signs or signage painted directly onto the container surface. The signage will be approximately 5 ½ inch letters and white in color.

APPROVED SIGNAGE

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed), and enclosure gates closed. The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris shall be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. RESERVED

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the proceeds from the sale of government commodities.

1.2.1. Materials. The following items shall be recycled: metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, scrap wood (including pallets). The Contractor shall comply with 40 CFR 246.200 and 40 CFR 246.202. Per FAR 11.201(b), these documents can be provided to the contractor if requested. Contractor shall collect metal beverage cans, plastic, office paper and corrugated cardboard on Peterson Air Force Base for recycling resale. Revenue from resale of recycling commodities will be sent to the PAFB Qualified Recycling Program. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations. Recyclables shall not be treated as refuse and placed in landfills. The Government will receive one hundred percent (100%) rebate of the total volume of commodities/recyclables picked up during the month based on the current local market value of the commodities.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix A, in compliance with 40 CFR 246.200. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Recycling Yard. The contractor shall transport recyclables to a contractor-owned or third party off-base Municipal Recycling Facility for separation and resale. Government recyclable materials shall be sorted and weighed prior to commingling with other customers’ recyclables. Proceeds from the sale of government recyclable materials shall be returned to the installation QRP Manager via check and used to offset the O&M costs of the recycling program. Checks shall be made to “U.S. Treasury, Attn: QRP Manager-Peterson Air Force Base”. (CLIN 0008)

1.2.3.1. RESERVED

1.2.4. Marketing. The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The QRP shall educate all base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the government evaluator no later than the tenth working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled. The contractor shall also submit an invoice of costs associated with the collection, processing, transporting and sale of recyclable commodities.

1.2.6. RESERVED

1.2.6.1. RESERVED

1.2.6.2. RESERVED

1.2.6.3. RESERVED

1.2.6.4. RESERVED.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO five days prior to commencing work. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 0015 for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. Contractor shall inform the CO or COR what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. RESERVED

1.4.2. Other Municipal Solid Waste Government Furnished Container Cleaning. Smaller municipal solid waste containers (e.g., 15 through 55 gallon containers in recreational areas, high generation areas) shall be maintained free of unpleasant odor, dirt, debris, and pests.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report no later than the third business day of the month following the service month, detailing total tonnage of solid waste (MSW, C&D and recycling) collected, landfill tipping fees, to include applicable taxes, and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by commodity and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report.

2. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS 5 - Submit monthly reports to COR

A critical defect occurs where there is non-compliance with OSHA Standards; and a safety incident or mishap is attributed to inadequate or non-performed S&H tasks; or missed or inadequately performed duties jeopardized the S&H of environment, personnel or equipment

2.1. Performance Assessment.

2.1.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation shall be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR shall receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. Periodic Progress Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting shall put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. See Appendix C for listing of government furnished property.

3.1. RECYCLING YARD. The government will provide two 30 cubic yard source separated recycle containers. The contractor shall notify CO or COR of any required repairs to these containers. Provided equipment listed in Appendix C.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

4.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR shall use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR shall initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. The contractor shall perform the services required under this contract during the following hours unless otherwise requested.

4.4.1. PAFB: Hours of Route/Collection. Collection shall be made between the hours of 7:00am and 4:30pm. Monday thru Saturday.

4.4.2. CMAFS: Hours of Route/Collection. Collection shall be made between the hours of 7:30am and 4:00pm. Monday through Friday.

4.4.3. Holidays for PAFB and CMAFS: The contractor is not required to provide service on Federal Holidays with the following exceptions: ANY FOOD AREAS THAT ARE OPEN ON THE HOLIDAY. These food areas are shown in Appendix A on Workload Estimates/Schedules.

4.5. SECURITY REQUIREMENTS.

4.5.1. Security Requirements: Comply with all PAFB and CMAFS security requirements, including use of cell phones while operating a vehicle on Base. Obtain necessary badge(s) required for access to PAFB and CMAFS.

4.5.1.1. The information contained in the Badge Request Letter is subject to the Privacy Act of 1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL PURPOSE: To list the names of personnel authorized to perform various functions under this contract. ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. The Social Security Number is needed for this identification. Disclosure is voluntary; however, failure to supply any required information may cause denial of entry to or delays in processing access onto PAFB and/or CMAFS.

4.5.2. Contractor Badge Request: Contractor shall mail, email or fax to (719) 556-4752 a “badge request letter” to the Contracting Officer on company letterhead including address, telephone number, and contract number, a list of employees (full name), with their social security number, date of birth, and place of birth, requiring access to PAFB and CMAFS. After approval, this letter shall be on file for 30 days with Security Forces at the Visitor’s Control Center, Bldg 1334 for PAFB and Bldg 15 for CMAFS. Each contractor employee must obtain the necessary badge within the 30 day period. When a badge is requested for a new employee an updated employee list must be sent to the contracting office. Upon completion or termination of the contract or employee, surrender all passes and identification badges to the Contracting Officer the following business day.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR SERVICES DURING CRISIS. The DOD Force Protection Condition (FPCON) system describes the progressive level of protective measures that are implemented by all the DOD Components in anticipation of or in response to a terrorist threat or attack. If FPCON measures are escalated, there will be delays at the installation entry control points and possible suspension of services. If service is suspended, the contractor shall provide service on an “On- Call” basis. The CO or COR shall notify the Contractor of the Force Protection Condition Measure and request service during suspension, if needed.

4.7. RESERVED

4.8. MULTI-FUNCTIONAL TEAM. The MFT, of which the Contractor is a member following award, shall meet at least annually. Members include the Contractor’s contract manager, contract administrator, COR and other Government personnel as deemed necessary. The Contractor may request a meeting with the Contracting Officer when the Contractor believes such a meeting is necessary. Contracting personnel shall record minutes of any such meetings, publish the minutes and provide a copy to the Contractor.

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL) The Contracting Officer shall appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative shall be provided in writing to the contractor after contact award.

4.10. SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.10.1. Safety and Health Plan (S&HP). The Contractor shall develop, implement, and maintain a base specific S&HP. The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas.

4.10.2. Mishap Notification. The Contractor shall notify the base Safety Office of all mishaps involving on-duty Contractor personnel, Air Force assets, or Air Force operations, which result in injury, illness, or damage to Government property.

4.10.2.1. Reporting. The Contractor shall provide a copy of all mishap reports to the base Safety Office and the Contracting Officer. The Contractor shall report Contractor personnel injuries IAW the Occupational Safety and Health Act (OSHA). The Contractor shall maintain records of Contractor employee’s occupational injuries, illnesses, and other related activities as required by federal, state, and local regulations.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

ITEM

NAME

ANNUAL

ESTIMATED QUANTITY

Tons

Placements

Tons

ONE WAY

APPENDIX A1-PETERSON AFB TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION

FREQUENCY

PICK-UP DAYS

TUE

TUE

TUE

COLLECTION

STATION

FREQUENCY

PICK UP DAYS

COLLECTION

FREQUENCY

PICK UP DAYS

COLLECTION

FREQUENCY

PICK UP DAYS

COLLECTION

STATION

FREQUENCY

PICK UP DAYS

APPENDIX A2-CHEYENNE MOUNTAIN AS TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION

FREQUENCY

PICK UP DAYS

APPENDIX B

MAPS AND/OR SITE PLANS

Integrated Solid Waste Management Map of Proposed Container Placement on Peterson AFB and Cheyenne Mountain AS, Colorado.

Electronic file titled “TBD.pdf”.

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

The following are government furnished containers/property/equipment:

1. Containers:

· PAFB

· 2 - 30 Cubic Yard Source Separated Recycling Roll Off Containers

· CMAFS

· 10 - 4 Cubic Yard Refuse Trailers

· 2 – 6 Cubic Yard Bear-proof Refuse Containers

· 1 – 2 Cubic Yard Bear-proof Refuse Containers

2. Equipment:

· N/A

3. Property:

· See paragraph 1.2.3 Base Recycling Processing Center

4. Services/Utilities:

· N/A