FA2517-13-R-8001-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is to:

1. Incorporate estimated dollar amounts of $150,000 to Logistic CLINS 1004, 2004, 3004, 40004, 5004, and $75,000 to Logistic CLIN 6004.

2. Revise Section L-5 D.3.a.(4) to clarify the appropriate rates under the CBA to use when pricing Socorro, NM.

3. Incorporate clause 52.222-99 - Establishing a Minimum Wage for Contractors (Deviation 2014-O0017) (JUNE 2014).

4. Incorporate clause 52.228-3 Workers' Compensation Insurance (Defense Base Act) (Jul 2014).

5. Add "TBD" to estimated dollar amounts on Individual Job Order CLINs 1005, 2005, 3005, 4005, 5005, and 6005.

6. Update Section J - Attachments with attachment numbers, page numbers and dates.

7. Renumber paragraph 7 to paragraph 6 in Section G - Contract Administration Data

1. CONTRACT ID CODE PAGE OF PAGES

S 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jul-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2517-13-R-8001

X 9B. DATED (SEE ITEM 11)

17-Jun-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jul-2014

CODE

FA2517 - 21 CONS

135 DOVER STREET, SUITE 1055

PETERSON AFB CO 80914-1117

FA2517 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA2517-13-R-8001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

SOLICITATION AMENDMENTS

Table of Amendments Incorporated into the Solicitation:

Amendment Number Date of Amendment

0001 16 Jul 2014

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

SECTION G

1. Administrative Matters - The names and telephone numbers for the contracting officer, specialist, and program manager will be provided to the contractor in writing, via letter

a. The address and telephone numbers of the Contracting Officer (CO) and Contract Specialist (CS) are:

21 CONS/LGCZB

135 Dover St Ste 1055 (Bldg 350)

Peterson AFB CO 80914

Contracting Officer Telephone:719-556-1599 (voice) / 719-556-1597 (fax)

Contract Specialist Telephone: 719-556-4269 (voice)/ 719-556-1597 (fax)

b. The address and phone number of the Program Manager is:

21 SW/PMD

135 Dover St Ste 1055 (Bldg 350)

Peterson AFB CO 80914

719-556-4286 (voice) / 719-556-1597 (fax)

c. The address and telephone number of Defense Contract Management Agency (DCMA) and the

Administrative Contracting Officer (ACO) are:

To be completed at time of award

The address and telephone number of the cognizant Defense Contract Audit Agency (DCAA) office for this contract is:

To be completed at time of award

d. The paying office for this contract is:

DFAS-CO/South Entitlement Operations

P.O. Box 182264

Columbus OH 43218-2264 http://www.dfas.mil/

1-800-756-4571 (Option 1)

DoDAAC: HQ0338

e. The contractor must register through Wide Area Workflow (WAWF) and submit monthly invoices for

Electronic Funds Transfer (EFT) payments through WAWF at https://wawf.eb.mil/

2. Submission of Invoices

a. Invoices submitted by the contractor under this contract shall cite amount invoiced for, the date, contract number, and contract line item number, applicable ACRN associated with the contract line item number, description and invoice period. Invoices shall be submitted via the Wide Area Workflow system in accordance with the WAWF submittal information at the end this section.

b. Fixed Price CLINs:

i. Submit electronic invoices through Wide Area Work Flow – Receipts and Acceptance (WAWF-

RA) on the Internet at https://wawf.eb.mil. The “Invoice 2-in-1” electronic document shall be used for all fixed-price billings and shall function as both the Inspection and Acceptance document and the Billing document. The “Invoice 2-in-1” electronic document shall be prepared by the contractor then routed to the Ground-Based Electro-Optical Deep Space Surveillance (GEODSS)

Program Manager, DoDAAC: F3L2DA (this BPN/DoDAAC shall be input into the “Ship to

Code/Extension” block of the Invoice 2-in-1 document), for acceptance before being routed to the

Payment Office.

c. Cost Reimbursable CLINS:

i. The contractor shall submit electronic billings through Wide Area Work Flow – Receipts and

Acceptance (WAWF-RA) via the internet at https://wawf.eb.mil. A Cost Voucher document shall be used for all cost reimbursable billings. The “Invoice 2-in-1” electronic document shall be prepared by the contractor then routed to the GEODSS Program Manager (21 SW/PMD), DoDAAC F3L2DA (aforementioned BPN shall be input into the ―Ship to Code/Extension block of the “Invoice 2-in-1” document), for acceptance before being routed to the Payment Office.

ii. When submitting a cost reimbursable invoice, the contractor shall adhere to the following process:

1) The contractor shall submit proposed reimbursable costs to the Det CC for authorization. Submit for authorization only those costs that are determined to be reimbursable IAW PWS Section 1, paragraphs 1.2.10.2, 5.1, 6.5, 6.10, 6.11, 6.11.1, 9.2 and 11.2.1 and Section 3 paragraphs 3.1.3 and 3.3.3.

2) After reimbursable costs are authorized by the Det CC, complete the top portion of a

Standard Form 1034 and submit, along with supporting documentation, receipts and shipping costs, to GEODSS Program Manager for approval. See paragraphs (iv) and (v) of this section below for more information.

3) After approval notification is received from GEODSS Program Manager, the contractor shall input billing via WAWF.

https://wawf.eb.mil/

iii. Cost reimbursable CLINs for which the contractor is billing shall be submitted no later than 60 days after costs are incurred. Contractor shall identify the contract type billed in the description element under the CLIN tab of WAWF-RA. For each subCLIN billed, identify the corresponding

ACRN. Standard Form 1034 and the line item detail supporting each billing shall be sent via email to the GEODSS Program Manager identified above. Additionally, when multiple billings are anticipated under cost reimbursable subCLINs with “1 Lot” as the unit of issue, include the following statement in the billing description: Multiple billings are anticipated; do not close-down this subCLIN.”

iv. Invoices for materials authorized under all cost reimbursable CLINs shall be accompanied by one (1) copy of all receipts for reimbursable items and shipping charges. When requesting authorization for such purchases, the contractor shall furnish to the Contracting Officer’s

Representative (COR/Det CC), GEODSS Program Manager and the Contracting Officer the balance of funds available on the cost reimbursement CLIN from which the contractor will seek cost reimbursement for the item.

v. General and Administrative (G&A) expenses (when applicable) will be allowed; fee/profit will not be allowed.

d. Cost Reimbursable – Materials Requiring Item Unique Identification (IUID):

i. IAW the Defense Federal Acquisition Regulation Supplement (DFARS), any single item with a

Government procurement cost of $5,000 or above must be marked with an Item Unique

Identification (IUID) and that IUID registered in the IUID Registry. The IUID Registry is the central repository for IUID information and serves as an acquisition gateway. Registration can be completed via the Wide Area Workflow (WAWF) system when invoicing for reimbursement of the applicable items. Use the “Receiving Report/Combo Invoice” for reimbursement of any item meeting the requirements of Item Unique Identification (IUID). Information on submitting invoices for IUID marked items can be obtained at https://wawf.eb.mil/

ii. Invoices for materials authorized under these cost reimbursable CLINs shall be accompanied by one (1) copy of all receipts for reimbursable items and shipping charges. When requesting authorization for such purchases, the contractor shall furnish to the Det CC and the contracting officer the balance of funds available on the cost reimbursement CLIN from which the contractor will seek cost reimbursement for the item.

iii. General and Administrative (G&A) expenses (when applicable) will be allowed; fee/profit will not be allowed.

3. Consideration and Payment

a. Cost Reimbursables. For the cost reimbursable (CR) CLINs, the Government will pay the Contractor such costs as are determined to be allowable, allocable, and reasonable in accordance with Part 31, Subpart

31.2, of the Federal Acquisition Regulation. For the purposes of this provision, allowable items of cost shall include costs for initial or replenishment spare parts, operational materials/supplies, material handling, off-site depot level maintenance, packaging, freight, contingencies, and G&A burden (when applicable), for those approved purchases authorized by and in accordance with the PWS. Fee/profit will not be allowed.

All purchases will be reviewed and approved by the Det CC and 21 SW/PMD prior to submission for reimbursement, as specified above in paragraph 2.c.ii.

b. Cost Reimbursables – TDY Travel.

i. The Government will reimburse the contractor in accordance with FAR 31.205-46 for TDY/non-local travel as determined to be necessary by the contracting officer for the performance of the contract, as stated in the GEODSS PWS Section 1, Chapter 6, paragraph 6.10. Letters of

Identification (contractor travel orders) to cover non-local travel shall be prepared by the contractor as required. Business travel shall be coordinated with and approved by the Det CC and

Contracting Officer in advance. One copy of all Letters of Identification (LOIs) shall be provided to the Contracting Officer. To the extent available, the contractor shall use suitable Government quarters, messing and transportation facilities. General and Administrative (G&A) expenses (when applicable) will be allowed; fee/profit will not be allowed.

ii. The Government will reimburse the contractor for actual transportation fare via the most direct routes between place of origin and destination. Cost for delays en route (excluding Government-caused delays) will not be reimbursed. Applicable burdens are allowable if travel is normally part of the specific allocation base. Fee/profit will not be allowed.

iii. The Government will not reimburse the contractor for local travel or travel of a non-TDY nature. Local travel is defined as travel within White Sands Missile Range for Det 1, the island of

Diego Garcia for Det 2, and the island of Maui for Det 3.

4. Payments

a. All payments under this contract will be in U.S. dollars.

5. Contractor’s Contract Administration

a. The Contractor's contract administration functions will be performed at the following address:

Name and Title:

Responsible Office:

Address:

Telephone Number:

DUNS #: CAGE #:

TAX IDENTIFICATION NUMBER ____________

6. Criticality Designator Code (CDC)

a. IAW FAR Part 42.1105: Criticality Designator Code (CDC): C

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.222-99 (Dev) Establishing a Minimum Wage for Contractors (Deviation

2014-O0017)

JUN 2014

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

EXHIBIT/ATTACHMENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 DD Form 254, Contract 2

Security Classification

Specification 16 Jun 2014

Attachment 2 Performance Work Statement 73 16 Jun 2014

Attachment 3 CBA Maui 60 1 May 2013

Attachment 4 CBA Socorro 54 1 May 2012

Attachment 5 Quality Assurance Surveillance Plan 31 16 Jun 2014

Attachment 6 L-1 PP Relevancy Matrix 1 16 Jun 2014

Attachment 7 L-2 PP Questionnaire 5 16 Jun 2014

Attachment 8 L-3 PP Consent Letter 1 16 Jun 2014

Attachment 9 L-4 PP Client Authorization Letter 1 16 Jun 2014

Attachment 10 L-5 PP Transmittal Letter 1 16 Jun 2014

Attachment 11 L-6 Staffing Matrix 1 16 Jun 2014

Attachment 12 L-7 ESL Form 100 2 16 Jun 2014

Note: Attachments 6 through 12 will be removed at time of award.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

PART IV

REPRESENTATIONS AND INSTRUCTIONS

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L-1. FEDERAL ACQUISITION REGULATION CLAUSES

52.204-7 System for Award Management JUL 2013

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.237-1 Site Visit APR 1984

PROVISIONS INCORPORATED BY FULL TEXT

52.211-14 Notice of Priority Rating for National Defense Use APR 2008

Any contract awarded as a result of this solicitation will be () DX rated order; (X) DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations

System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of Provision)

52.216-1 Type of Contract APR 1984

The Government contemplates award of a Firm Fixed Price contract with Cost Reimbursement CLINs resulting from this solicitation.

(End of Provision)

52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer, Sandy Conner, 21 CONS/LGCZB, 135 Dover Street, Ste.1221, Peterson AFB CO 80914-

1117.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Provisions may be viewed in full text at http://farsite.hill.af.mil

52.252-5 Authorized Deviations in Provisions APR 1984

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation or contract of any Federal Acquisition Regulation Supplement (Defense Federal

Acquisition Regulation, Air Force Federal Acquisition Regulation) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L-2. DEFENSE FEDERAL ACQUISITION REGULATION PROVISIONS

252.204-7004 Alternate A, System for Award Management FEB 2014

252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010

L-3. AIR FORCE FAR SUPPLEMENT (AFFARS) SOLICITATION PROVISIONS

PROVISIONS INCORPORATED BY FULL TEXT

5352.209-9001 Potential Organizational Conflict of Interest OCT 2010

(IAW AFFARS 5309.507-2(b)

(a) There is potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and Consultant

Conflicts of Interest) due to testing or providing technical evaluations on products delivered to the GEODSS

Program. Accordingly:

http://farsite.hill.af.mil/

(1) Restrictions are needed to ensure that the Contractor is not testing or providing technical evaluations on products delivered to the GEODSS Program without a Conflict of Interest mitigation plan prior to or during the performance period of the contract.

(2) As a part of the proposal, the offeror shall provide the Contracting Officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

5352.215-9000 Facility Clearance (IAW AFFARS 5315.209(S-90)) MAY 1996

(a) The Offeror must possess, or acquire prior to award of the contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation.

(b) Explanatory Note: To be awarded this acquisition, contractors must provide evidence that any and all subcontractors they are proposing to use also meet the intent of 5352.215-9000.

5352.215-9001 Notice Of Pre-Bid/Preproposal Conference MAY 1996

(IAW AFFARS 5315.209(S-91))

(a) A pre-proposal conference (site visit) will be conducted at GEODSS Detachment 1, WSMR, near Socorro, NM on 30 June 2014, from 7:00 p.m. Mountain Daylight Time (MDT) to 11:00 p.m., for the purpose of answering questions regarding this solicitation.

(b) Submit the information requested in L-5.A.2.b. to Contracting Officer, Mr. Austin Frindt, by e-mail at austin.frindt@us.af.mil. This information must be provided no later than 12:00 p.m. MDT on 20 June 2014, in order to ensure access to the base and adequate seating for the conference attendees. No more than 3 attendees will be allowed to attend the pre-proposal conference per offeror.

(c) Offerors are requested to submit questions to the CO above no later than 12:00 p.m. MDT on 23 June 2014.

Information provided at this site visit shall not qualify the terms and conditions of the solicitation and specifications.

Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) The site visit will be unclassified.

(e) A record of the site visit shall be made and furnished to all prospective Offerors. The record shall include minutes of the meeting, including questions (on a non-attribution basis) and answers.

L-4 SPECIAL PROVISIONS

1. ELECTRONIC POSTING SYSTEMS

mailto:austin.frindt@us.af.mil

(a) All documents for this solicitation, including amendments and notices to Offerors will be posted on the

Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. Refer to the heading of Air Force

Space Command (AFSPC), Peterson AFB, CO and the specific RFP number. Interested parties should check this site regularly for updates and amendments.

(b) Supporting technical information can also be accessed and downloaded from the FedBizOpps website at https://www.fbo.gov. The information is normally accessible 24 hours a day, 7 days a week.

L-5. INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION

A. INFORMATION TO OFFERORS

1. Point Of Contact (POC). Upon release of the RFP, the sole POC for this acquisition is the Contracting Officer

(CO), Mr. Austin Frindt. Address any questions or concerns to the CO, Mr. Frindt, at (719) 556-1599; Fax: (719)

556-1597; or email: austin.frindt@us.af.mil.

2. Site Visit. A site visit to Detachment 1 near Socorro, New Mexico, will be conducted on 30 June 2014 at 7:00 p.m. (MDT). Due to space constraints, Offerors participating in the Site Visit will be limited to two (2) individuals per prime contractor and one (1) for any major subcontractor for a maximum of 3 for any prime or subcontractor/teaming arrangement Answers to questions submitted during and after the site visit will be made available on the FedBizOpps website at https://www.fbo.gov. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

a. Offerors attending the Site Visit must have a current Secret clearance and must submit a visit request to the

CO no later than 12:00 p.m. MDT on 20 June 2014.

b. Site Visit submission information. Additional information on the Site Visit will be posted to

FedBizOpps as it becomes available. All visit requests must be submitted by the company’s Security Manager and must accomplish the following:

1. Company name and address

2. Full name(s) of those representatives planning to attend

3. Representative(s) official company title/affiliation

4. Representative(s) email address

5. Representative(s) contact phone number

6. Fill out Attachment L-7 ESL Form 100 (Contractor to complete steps 3-7)

7. Contractor’s Security Manager submit a visit request in JPAS using SMO code: EP1SF6Z4

(POC Maj Durand, phone number 575-649-4134) or

1. Person’s full name

2. SSN

3. Place of Birth

4. Date of Birth

5. Fill out Attachment L-7 ESL Form 100 (Contractor to complete steps 3-7)

6. Clearance Information (Type of Clearance, Level of Clearance, Date of Clearance)

7. Reason for Visit (GEODSS Contract Site Visit)

POC for the visit (Austin Frindt, 21 CONS/LGCZB, (719) 556-1599).

c. The information requested above must be submitted no later than 1200 MDT on 20 June 2014 as follows:

E-mail the documents to the Contracting Officer, Austin Frindt at austin.frindt@us.af.mil, and the Contracting

Specialists, Stephanie Tancik at stephanie.tancik.1@us.af.mil and Amy Hallam at amy.hallam.1@us.af.mil. Visit requests may be faxed to the CO at (719) 556-1597.

https://www.fbo.gov/ https://www.fbo.gov/ mailto:austin.frindt@us.af.mil https://www.fbo.gov/ mailto:austin.frindt@us.af.mil mailto:stephanie.tancik.1@us.af.mil mailto:amy.hallam.1@us.af.mil

3. Discrepancies and Ambiguities. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale not later than 15 days after the Request for Proposal (RFP) release. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation, including the PWS, not later than 15 days after RFP release.

4. Revisions and Amendments. The Government reserves the right to revise or amend the specifications or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities or costs, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

5. Pre-Performance Conference. A pre-performance conference will be scheduled by and held at the office issuing this RFP prior to the commencement of any work under the contract that will be awarded as a result of this solicitation and offer. The Contractor or his duly authorized representative is required to attend the pre-performance conference.

6. Data Transmission. To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial e-mail as described above, please advise the Contracting Officer, Austin Frindt, at (719) 556-1599.

7. Bidders Library. None of the regulations, manuals, or other publications referenced in the Request for Proposal

(RFP) will be issued with the solicitation.

a. Unclassified documents, including all PWS exhibits, publications, equipment lists and workload data will be located on https://www.fbo.gov.

b. For Official Use Only (FOUO) documents, will require submission by the Offeror of a completed FOUO

Bidder’s Library Access Request Form, available on https://www.fbo.gov. Once the FOUO Access Request Form is submitted, the Offeror will be mailed a disk containing the documents.

c. Export Controlled documents, including mission-system technical orders, will require the submission by the Offeror of a completed and certified DD2345, instructions for which are available on https://www.fbo.gov.

Once the DD2345 is submitted, the Offeror will be able to make an Explicit Access request to the documents on https://www.fbo.gov. Note: submission of a completed and certified DD2345 will grant access to both Export

Controlled documents and FOUO documents on the fbo.gov website.

d. Classified and Hard Copy documents may be viewed by making an appointment with the GEODSS

Program Manager, Mr. Ken Friesz, at (719) 556-4286.

e. Service Contract Act Labor. The collective bargaining agreements in effect for the current GEODSS contract are available on https://www.fbo.gov.

8. Initial Proposals. Offerors shall submit initial proposals with their most favorable terms, from both a technical and price standpoint. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

9. Competitive Range Determination. If a competitive range determination is necessary, the Government intends to limit the number of contract proposals to only the most highly rated proposals in accordance with FAR

15.306(c)(2).

10. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify https://www.fbo.gov/ https://www.fbo.gov/ https://www.fbo.gov/ https://www.fbo.gov/ https://www.fbo.gov/ unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. All offerors may request a debriefing IAW 15.505 or 15.506. If offerors are eliminated during the competitive range determination they may elect to wait until post award to receive their debriefing; however each offeror may only receive a total of one debriefing.

11. Final Proposal Revisions (FPR). Once discussions, if required, have been concluded, the CO will request that offerors provide a FPR.

12. Questions Concerning the Solicitation. All questions concerning the solicitation must be submitted in writing not later than 4:00 pm (MDT) on 14 July 2014. Submit questions to the Contracting Officer, Mr. Austin Frindt via email: austin.frindt@us.af.mil.

B. PROPOSAL PREPARATION INSTRUCTIONS

1. General Instructions and Information. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The Government intends to award using the

Performance Price Tradeoff (PPT) approach. Technical proposals will be evaluated as acceptable/unacceptable.

Acceptable proposals will be subject to past performance/price trade-off. The Government may award to a higher-priced offeror whose past performance offers a higher confidence in his ability to succeed. Offers will be evaluated using the factors in Section M, Evaluation Factors for Award. A proposal that is sufficiently documented to support performance claims in a complete and orderly manner will enable the Government to perform a thorough and fair evaluation. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive.

a. This solicitation is being conducted in accordance with FAR 15.3, Source Selection and AFFARS 5315.3 including Mandatory Procedures (MP) 5315.3 and Informational Guidance (IG) 5315.404-3. Offers will be evaluated using the factors and subfactors under Section M, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The proposal should not simply rephrase or restate the

Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

c. The proposal acceptance period is specified in Block 12, Section A of the solicitation (SF33). The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a period of not less than 365 calendar days from receipt, and by signing the SF33, the Offeror agrees to that period.

d. Proposals shall not contain classified information.

e. Alternate proposals will not be accepted.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

2. Format Instructions. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each volume shall be complete in itself. The proposal should include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation.

A proposal that is sufficiently documented in a complete, orderly, and specific detailed manner will enable the

Government to perform a thorough and fair evaluation.

a. Proposal Volumes and Binding. Offers will consist of three (3) separate proposal volumes: Past

Performance, Technical, and Price/Contract Documents. For ease of evaluation, the required proposal formats and extent of data are described below.

(1) Binding: Each volume of the proposal will be separately bound in a standard loose-leaf, three-ring binder. The number of copies for each volume is specified in the table below. Elaborate format and binding are neither necessary nor desirable. All binders will lie flat when opened. The cover and spine of each binder will clearly identify the Offeror’s name, volume number, RFP number, RFP title, i.e., GEODSS, and copy number, e.g., copy 2 of 6. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages.

(2) Electronic Copies. The content and page size of electronic copies must be identical to the hard copies.

The electronic (softcopy) proposal shall be Microsoft Office 2003 compatible or later versions. The softcopy version of the proposal will be submitted on Digital Video Disk (DVD). Replacement disks will be required to update the final proposal resulting from any discussions and updates. Offerors are advised to perform a computer virus check prior to submission.

(3) Proposal Volume Organization, Number of Copies and Page Limitations. Offers shall consist of 3 separate proposal volumes: Past Performance, Technical, and Price/Contract Documents. The titles and contents of the volumes should be as defined in this document, all of which shall be within the required page limits and with the number of copies as specified in the table below. Total page count will be based on the printed proposal submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal, but will be removed and returned to the offeror.

Table 1 - Proposal Organization

VOLUME NUMBER

OF HARD

COPIES

NUMBER OF

ELECTRONIC

COPIES

TITLE PAGE

LIMIT

I 6 (Original plus 5)

1 Past Performance 40*

II 6 (Original plus 5)

Technical

100*

III 2 (Original plus 1)

1 Price/Contract

Documents

Unlimited

* The page limitation does not include the Relevancy Matrix (Attachment L-1), Past Performance Questionnaires

(Attachment L-2), Consent Letter (Attachment L-3), Client Authorization Letters (Attachment L-4), Past

Performance Transmittal Letter, (Attachment L-5), Staffing Matrix (Attachment L-6), Table of Contents or

Glossaries identified in B.2.a.(7), POC Listing requested in paragraph D.1.b.(2), the Organizational Change history requested in paragraph D.1.b.(5), or the contingency plan requested in paragraph D.2.b.(2).

(4) Pages. A page is defined as each face of an 8.5 x11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area of 7 x 9 inches.

Two pages may be printed back-to-back on one sheet of paper; however, each printed side of the page will count as one page. The background color of each page of the proposal submission shall be white or ivory stock only (except for change pages after initial proposal submission as specified in B.2.a.(8) below). All material must be contained within the page limit identified. Excess pages will not be evaluated.

(5) Text. Type size will not be smaller than Microsoft Word 11 point font, normal proportional spacing.

Text may be single-spaced.

(6) Charts and Tables. Foldouts used for charts, graphics, tables, exhibits or diagrams may not exceed 11 x 17 inches. All information (except for document numbers, page numbers, etc.) must be contained within an image area of 9 x 15 1/2-inches. For page count purposes, each printed side of a foldout shall be counted as two pages each. Text used in charts, graphics, tables, exhibits or diagrams may be single-spaced and shall be at least six (6) points in height after final reduction.

(7) Table of Contents, Indexing and Glossary. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. Use of abbreviations and acronyms should be limited. Table of Contents and

Glossaries do not count against the page limitations for their respective volumes.

(8) Change pages after initial proposal submission. If the Offeror submits proposal revisions, during or after discussions, any changed pages that are submitted shall be a different color than the original proposal pages

(color determined by the Contracting Officer at time of request), and shall have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed.

(9) Evaluation Notices (ENs) and Final Proposal Revisions (FPRs). Proposal format restrictions shall apply to responses to ENs and final proposal revisions.

C. RECEIPT OF PROPOSALS.

1. Volume I – Past Performance, Volume II – Technical, and Volume III – Price/Contract Documents. The

Offerors Past Performance Volume, Technical Volume, and Price/Contract Documents Volume, paper and electronic copies, must be received no later than 4:00 p.m. Mountain Daylight Time (MDT) on 1 August 2014 and shall be delivered to the Contracting Officer (CO) at:

21 CONS/LGCZB (Attn: Mr. Austin Frindt)

135 Dover Street, Suite 1221

Peterson AFB, CO 80914-2357

2. Proposal Labeling. Proposals delivered in response to this RFP shall reflect the following information on the address label:

a. Solicitation # FA2517-13-R-8001,

b. The legend, “To be delivered unopened to the Contracting Officer”, and

c. The volume and copy numbers contained in each box.

NOTE: Offerors hand-carrying proposals to Building 350, Peterson AFB are cautioned that individuals not affiliated with the installation must obtain visitor passes at the Visitor Control Center located before the West Gate.

Offerors should allow sufficient time to obtain visitor passes in order to arrive at Building 350 prior to the time established for the receipt of proposals. If using a courier, submit the name of the individual hand-carrying volumes

24 hours in advance to the CO. The courier will be required to provide identification at the time of delivery.

D. PROPOSAL VOLUME INSTRUCTIONS

1. Volume I – Past Performance (FACTOR 1): The purpose of the Government’s past performance evaluation is to assess Offeror’s performance for work performed within the last six (6) years from the release date of this RFP.

The proposed offeror team (including Prime, Subcontractors, and Partners) will be evaluated based on recent performance on relevant contracts, as defined in Section M, paragraph M-3.C.1. This portion of the evaluation will consider the Offeror's performance including Prime contract experience, subcontractor experience, and the performance of its key personnel, and that of any of the Offeror’s proposed subcontractors and/or partner/team participants. The Present/Past Performance Volume consists of the following items:

a. Past Performance Contract Citations. The Offeror shall provide not more than ten (10) total recent and relevant performance citations for the proposed contractor team, in the format requested below. For past performance on an IDIQ contract, a single task order will count as one citation. The following information should be included for each identified contract and subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(1) Contract Number

(2) Contract Level (prime or subcontract) and Cage Code

(3) Contractor name, address, and point of contact

(4) Type of contract (CPFF, FPIF, FFP, etc)

(5) Date of award and period of performance

(6) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

i. PCO

ii. ACO

iii. Program Manager

(7) Contractor Performance

In describing contractual performance, include specific details of technical and management performance in meeting contract requirements and program schedules. Explain any differences between original and current contract dollar values. Offerors may include a discussion of problems encountered on prior contracts and corrective actions taken.

In describing contractual effort, provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk.

b. Other Past Performance Documentation (not counted towards page count).

(1) Relevancy Matrix. Provide a completed relevancy matrix for your company, including each teaming contractor and/or proposed subcontractor (Section J, Attachment L-1; excluded from page limitation). Modify matrix based on proposed team composition and number of citations provided for each. Identify the proposed work effort for Subcontractors and teaming partners in terms of PWS requirements to be performed to permit the

Government to appropriately attribute relevance to the past work in light of proposed roles on this acquisition. Do not identify past performance for proposed team members in areas they are not proposed to perform, even if other team members performed this area on the provided citation.

(2) Past Performance Questionnaires and Point of Contact Listing. Offerors will send out the Past

Performance Questionnaire (Section J, Attachment L-2; excluded from page limitation) to each reference identified in the Past Performance Volume. The responsibility to send out the Past Performance Questionnaires rests solely with the Offeror. References will return completed questionnaires directly to the Government POCs utilizing the Past Performance Transmittal Letter provided (See Section J, Attachment L-5; excluded from page limitation). The information contained in completed questionnaires will be considered source selection sensitive and will not be released to the Offeror. The Government reserves the right to contact the references provided by the

Offeror and any other references generated by the government to discuss the Offeror’s past performance. Point of

Contact Listing: provide a list of questionnaire recipients with the POC and phone number for each contract reference provided as part of the Past Performance Volume. The offeror is solely responsible for the accuracy of the contact information provided. The Government reserves the right to contact the references provided by the offeror and any other references generated by the government to discuss the offeror’s present and past performance.

(3) Consent Letters. Subcontractor past performance information cannot be disclosed to the Prime

Offeror without the Subcontractor’s consent. Provide a letter in the Past Performance Volume (Section J, Attachment L-3; excluded from page limitation) from all Subcontractors consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance Volume. Should the Offeror not submit consent, the

Government will only discuss present/past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is a problem with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified of a problem but no details may be discussed without the subcontractor’s/teaming partner’s permission.

(4) Client Authorization Letters. In the event that commercial contracts are presented as sources of information, the Offeror will issue a client authorization letter with the request to complete a Past Performance

Questionnaire. A sample client authorization letter is an attachment to this RFP (Section J, Attachment L-4;

excluded from page limitation).

(5) Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what present/past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company within the last 6 years. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present/past performance evaluation/performance confidence assessment. Since the Government intends to consider present and present/past performance information provided by other sources as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts to which the Government receives information from other sources. Include CAGE codes for any predecessor companies to facilitate Government research.

2. Volume II, Technical (FACTOR 2). All Technical Factors and Subfactors will be evaluated on a pass/fail basis, assigning ratings of Acceptable or Unacceptable as described in Section M, paragraph M-3.C.2. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP.

Submit your technical proposal addressing the following:

a. GEODSS Mission System Operations and Maintenance Plan (Subfactor 1, Pass/Fail). Describe the proposed methodology/plan to successfully operate and maintain the system on a 16/7 basis.

(1) Mission Operations Plan: Offeror shall provide a plan which describes the proposed approach to operating the mission system. The described approach shall illustrate an understanding of the processes and procedures required for mission operations in accordance with PWS Chapter 2. Offerors shall include personnel schedules and the approach for accomplishing mission scheduling and operations to meet PWS Chapter 2 requirements.

(2) Level 1 Mission System Maintenance Plan: Offeror shall provide a plan which describes the proposed approach to maintaining and repairing the mission system in accordance with PWS Chapter 4. The described approach shall illustrate an understanding of the processes and procedures required for preventive maintenance, in-house repairs and planned work to meet PWS Chapter 4 requirements. Offerors shall include an example monthly schedule and detailed approach for the maintenance and repair of the mission system.

b. Staffing Plan (Subfactor 2, Pass/Fail).

(1) Provide an organizational chart that identifies responsibilities for each organizational element and the proposed staffing for that element. Using the Staffing Matrix format provided (Section J, Attachment L-6), record your proposed workforce composition showing manning numbers by labor category and hours to meet all GEODSS

PWS requirements by site, including whether the position is under the prime or the subcontractor/teaming partner.

Use page two of the Staffing Matrix (Section J, Attachment L-6) to further describe each "Labor Category

Description" identified to include position titles, security investigations, clearances, and certification requirements associated with GEODSS performance requirements. Offeror format is acceptable as long as it includes all information requested in the Staffing Matrix and meets Section L formatting criteria.

(2) Provide a contingency plan that meets the requirements of PWS 1.1.5.1. For the Detachment 2 turnover/logistics plan, the proposal should demonstrate an understanding of the travel logistics necessary to staff

Diego Garcia, including a method to maintain operations and maintenance at the site should a critical shortage of employees arise (contingency plan excluded from page limitation).

c. Training Plan (Subfactor 3, Pass/Fail). Describe the proposed methodology/plan to keep GEODSS mission system operators and maintainers proficient in mission system operations and maintenance requirements

IAW PWS Chapters 2 and 4.

(1) Training methodology/plan for initial and recurring training, using a task-based approach, achieving fully trained employees in all mission requirements in PWS Chapters 2 and 4 (to the PWS subparagraph level). The plan shall demonstrate initial and recurring training to cover all individual tasks within a one-year time period.

(2) Evaluation and qualification methodology which validates employee’s comprehension and demonstration of proficiency in all tasks trained, and

(3) Training documentation process meeting PWS paragraphs 2.1.8. and 4.3. requirements.

NOTE: Do not provide training materials as part of proposal submission; entire plan will be required IAW

GEODSS PWS Chapter 2, paragraph 2.1.8. and Chapter 4, paragraph 4.3. at contract start. AFSPCI 36-2202 may be used as guidance.

d. Downward Pricing (Subfactor 4, Pass/Fail). Offeror shall clearly describe its processes for identifying, assessing, evaluating, and implementing cost efficiency initiatives to achieve continuous downward pricing.

Substantiate the feasibility of technical efficiencies that may be gained in any area of the PWS over the life of the contract.