Industry_Day_Briefing_1_May_14.pdf

Air Force Space Command Guardians of the High Frontier

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

GROUND-BASED ELECTRO-

OPTICAL DEEP SPACE

SURVEILLANCE (GEODSS)

INDUSTRY DAYS

1 MAY 14

GEODSS

Industry Day Agenda

Government Team Introductions Purpose of Industry Days/Ground Rules Mission Briefing Requirements Future Requirements Risk Assessment New Contract Information Source Selection Government Furnished Property Security Considerations Questions and Answers One-on-One Discussions 2 May 14

Government Team Introductions

Mr. Ken Friesz/Bret Duryee - Acq Program Managers Mr. Austin Frindt/Sandy Conner - Contracting Officer Ms. Stephanie Tancik - Contract Specialist Mr. Jim Richey - Quality Assurance Manager Mr. Jeff Wiseheart – 21 OG Technical Director Mr. Mike Shonka – 21 CES/CENP Site Support Mr. Paul Knudson – SMC GEODSS Equipment Specialist Capt Caroline Tran – 21 OSS/OSO Mission Briefer

Purpose of Industry Days

The purpose of this Industry Day Conference is to provide information and to solicit feedback on the upcoming GEODSS contract requirements. This conference will provide an information exchange opportunity between the Government and Contractors.

Please do not use this as a marketing opportunity, but as an opportunity to better understand requirements.

Industry Day Ground Rules o No Recording o Turn off cell phone ringers o All briefings, attendance roster, and Questions and Answers (Q&A) during the session today and the one-on-one sessions tomorrow will be posted to FedBizOpps o Any proprietary information needs to be identified by the Contractor, so the Government doesn’t inadvertently record and post the Q & A to FedBizOpps o The Government will acknowledge each speaker and attempt to provide equal opportunity and time to speak. Please allow others to express themselves without interruptions o There will be no side-bar meetings/discussions with any Government personnel. All non-proprietary Q&A will be posted to FedBizOpps o No agreements, promises, or other commitments are made or implied by the Government or Contractors participating in Industry Day

“Nation's lead ground-based electro-optical deep space surveillance system.”

Ground-based Electro-Optical Deep Space Surveillance

System Capt Caroline Tran

Overview

• Mission

• Organization/Locations

• Capabilities

• Equipment

• GEODSS Taskings

• Bottom Line

Mission

21st Space Wing Mission

Operate and sustain global missile warning and space control capabilities and installations to dominate the high ground for

America and its allies

21st Operations Group

Operate and sustain global missile warning, missile defense, and space control capabilities and installations to dominate the high ground for America and its Allies

Detachment 1-3

Operate and sustain optical deep space surveillance sensor installations providing critical space situational awareness to dominate the high ground for America and its allies

Worldwide Locations

Det 1 (Socorro, NM)

Det 3 (Maui, HI)

Det 2 (Diego Garcia, BIOT)

Provide almost continual space control information through a dedicated network of electro-optical systems.

G

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O

D

S

S

G

E

O

D

S

S

G

E

O

D

S

S

Worldwide Locations

• Three 1.2 meter Telescopes per GEODSS site

• Time, Elevation, Azimuth data

• Uses digital technology (CCD chip)

• Search-Based Operations to locate:

• New objects

• Molniya

• High-interest

• Cluster objects

• Lost Objects

• Debris

• Metric Observations (satellite location data)

• Tasked by JSpOC at VAFB, CA

• GEODSS tracks 55.5% of deep space surveillance

• Space Object Identification (SOI)

• Photometric “tip-off” tool

• Size, Motion, Orientation

Capabilities & Equipment

Sidereal (Metric) Track

Satellite appears to move across star field

Stars appear to remain fixed

…as streaks

Sidereal Track

Rate (SOI) Track

Rate Track

Stars appear to move

Satellites appear centered on bore sight

Satellite

Motion

What We’re Tracking

Monitor High Interest Objects, Geo and non-Geo

Monitor clusters

Molniya Apogee Search Area High

Density Geo Belt

Area

Vertical Graveyard Opposition Fences 14

GEODSS Taskings

• Total monthly taskings per site

• 59K Consolidated tasking list

• 73-360 monthly SOI taskings

• 1100+ special JSPOC taskings

• 1000+ Uncorrelated Targets

Bottom Line

• Deep space sensor demonstrating near-space capability!

• 1000s of Uncorrelated Target tracked

• 60+ lost objects found

• 100s of analsats (8xxxx series) created

• Uncorrelated Targets are manual and labor intensive

Summary

• Mission

• Organization/Locations

• Capabilities

• Equipment

• GEODSS Taskings

• Bottom Line

QUESTIONS?

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

GROUND-BASED ELECTRO-

OPTICAL DEEP SPACE

SURVEILLANCE (GEODSS)

Requirements/Service Summary/ Future Requirements/Risks

Ken Friesz

Requirements

Mission: The GEODSS system supports United States Strategic Command (USSTRATCOM) and theater war fighter’s requirements through the detection and surveillance of deep space satellites. The system detects, tracks, identifies, and reports on all deep-space man-made objects in the Earth’s orbit within the telescopes’ field of view

Scope: Manage, operate, maintain, and provide logistical and general support services for the GEODSS system comprised of three (3) geographically-separated sensor Detachments (Dets) located in Socorro, New Mexico (Det 1);

Diego Garcia, British Indian Ocean Territory (Det 2); and Maui, Hawaii (Det 3) on a 16 hours-per-day/7 days-per-week basis

Overall Objective: To obtain a contract vehicle to support a variety of non-personal services for the GEODSS System:

Mission system operation and maintenance (O&M), exercises and testing, communications-electronics maintenance management, communications-electronic systems management, logistics, civil engineering, environmental, occupational health, knowledge operations management, and security requirements

Requirements (cont.)

Contractor shall provide all necessary personnel, administrative, and managerial resources necessary for 16 hours-a-day/7 days-a-week (16/7) basis to meet mission requirements as specified in the PWS

− Critical Performance Objectives identified in Services Summary − Quality Assurance Surveillance Plan established − Monthly Certificate of Service (COS) − Annual Contractor Performance Assessment Report (CPAR)

Requirements (cont.)

Chapter 2 – Sensor Operations and Support Performance Objective PWS

Reference Performance

Threshold Sensor Contractor Controlled Availability (Acc). Maintain an overall sensor Acc.

Para 2.1.7.1 Acc each calendar month of not less than 99%.

PWS Service Summary Items:

Requirements (cont.)

Chapter 2 – Sensor Operations and Support Performance Objective PWS

Reference Performance

Threshold SOI Taskings. SOI-tasked objects. Para 2.1.2.2 Complete 100 percent of objects tasked each month.

Chapter 4 – Communications-Electronics (C-E) Maintenance Management Performance Objective PWS

Reference Performance

Threshold IMDS Data Entries. Accurately input all MDC data into IMDS in a near real-time basis.

Para 4.2.4.1 MDC data shall be entered into IMDS with 95% accuracy within 72 hours and 100% accuracy within 5 days.

PWS Service Summary Items (cont.):

Requirements (cont.)

Chapter 4 – Communications-Electronics (C-E) Maintenance Management Performance Objective PWS

Reference Performance

Threshold Equipment Status Reporting (ESR).

Ensure equipment status updates are entered into the IMDS ESR Subsystem.

Para 4.2.3 Updates are made as they occur.

Chapter 7 – Communications Operations & Maintenance (O&M) Performance Objective PWS

Reference Performance

Threshold Communications Security (COMSEC). Manage, control, protect, and safeguard COMSEC material, equipment, and accounts. Coordinate requirements with the issuing COMSEC manager.

Para 7.3.3 No COMSEC findings.

Requirements (cont.)

Chapter 5 – ESM and TMDE Performance Objective PWS

Reference Performance

Threshold TMDE. Maintain a TMDE program that ensures all TMDE is available when needed, and is repaired, calibrated, and certified.

Para 5.0 No failed TMDE inspections.

GEODSS

Requirements (cont.)

Chapter 5 – ESM and TMDE Performance Objective PWS

Reference Performance

Threshold Industrial Security. Perform industrial security functions and actions IAW the DD Form 254, DoD 5220.22-M, and DoD 5220-R to ensure zero security incidents.

Para 11.1 Zero security incidents.

Future Plans and Upgrades Potentially Impacting

GEODSS

− Net-Centric Sensors and Data Sources (N-CSDS)

• Currently installed at Det 1 in Socorro, NM and is projected to be installed at the other two sites in FY15

• Improves space situational awareness responsiveness by integrating existing space surveillance network sensors, processing and control nodes into a net-centric environment

− Projected Sustainment Upgrades

• Data Processing Group (DPG) Replacement (FY14-FY17)

• Mount/Telescope Refurbishments (FY16-FY21)

• Polar Access Motor Refurbishment/Replacement (FY16-

FY21)

• Compressed Air System (CAS) Modification (FY18)

• Charge Coupled Device (CCD) Replacement (FY19-FY22)

Future Requirements

Overall Program Risk prior to Mitigation: Moderate to High

GEODSS

Risk Assessment

Initial ID: Low: 0 Moderate: 3 High: 1

5-Near Certainty (90-100%)

4-Highly Likely (70-89%)

3-Likely (50-69%) 2(P) 4(P) 1(P)

2-Low Likelihood (30-49%) 3(P)

1-Not Likely (0-29%)

1-Negligible 2-Minor 3-Moderate 4-Serious 5-Critical

Risk 1: If funding is not provided for mission maintenance repairs, then repairs won’t be accomplished, which could have mission impact

Category: Performance Handling: Monitor

PMD will monitor and keep senior leadership aware of mission degradation associated with budget shortfalls; thereby educated decisions can be made about mission degradation.

Consequence

Legend W/out Mitigation

After Mitigation

Near Certainty

Highly Likely

Low Likelihood

Not Likely

Negligible Minor Moderate Serious Critical Li ke lih oo d

Likely

Risk Management

Low

Moderate High

Risk 2: If Hosts at GEODSS sites discontinue Host-Tenant Support Agreement (HTSA) support, then the GEODSS contract would have to be modified to include those services no longer provided by the Host, or the site would have to do without those services.

Category: Performance Handling: Monitor

PMD will continue to monitor HTSAs and communicate with the Det CCs. Additional funding for hosts will be requested if the hosts identify they will discontinue services or requirements will be adjusted.

Consequence

Legend W/out Handling

After Handling

Near Certainty

Highly Likely

Low Likelihood

Not Likely

Negligible Minor Moderate Serious Critical Li ke lih oo d

Likely

Risk Management

Low

Moderate High

Risk 3: If Contractor does not have GEODSS operations experience, then the Contractor will have to gain knowledge to operate the system.

Category: Performance Handling: Mitigate

PWS will include (1) requirement for contractor to maintain training program that will be part of the Technical Evaluation Criteria, and (2) the Contractor is responsible to keep the workforce trained. In addition, the current contract requires the incumbent to provide a transition plan that includes training the successor personnel. In addition, the successor is likely to hire the majority of the incumbent’s workforce.

Risk Management

Consequence

Legend W/out Handling After Handling

Near Certainty

Highly Likely

Low Likelihood

Not Likely

Negligible Minor Moderate Serious Critical Li ke lih oo d

Likely

Risk 4: If Detachment 2 (Diego Garcia) has high manpower turnover, then there may not be enough trained or experienced personnel to accomplish mission.

Category: Performance Handling: Monitor

Identify to Contractors at Industry Day of the risk and require the Contractor to have a contingency plan on how they will handle the risk. The contingency plan will be evaluated as part of the Technical Evaluation Criteria.

Risk Management

Consequence

Legend W/out Handling After Handling

Near Certainty

Highly Likely

Low Likelihood

Not Likely

Negligible Minor Moderate Serious Critical Li ke lih oo d

Likely

Overall Program Risk after Mitigation: Low to Moderate

GEODSS

Risk Assessment

After Mitigation: Low: 2 Moderate: 2 High: 0

5-Near Certainty (90-100%)

4-Highly Likely (70-89%)

3-Likely (50-69%)

2-Low Likelihood (30-49%) 2(P) 4(P) 1(P)

1-Not Likely (0-29%) 3(P)

1-Negligible 2-Minor 3-Moderate 4-Serious 5-Critical

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

GROUND-BASED ELECTRO-

OPTICAL DEEP SPACE

SURVEILLANCE (GEODSS)

New Contract Information/

Source Selection/ Government Furnished Property & Information/Security/Milestones/

RFP Questions Austin Frindt

New Contract Information

Solicitation #: FA2517-13-R-8001

Total Small Business Set-Aside (NAICS 517919) Contract Length: 1 Base Year, 4 options years, and 6 month extension (if necessary)

Contract Type: Firm-Fixed Price

• Fixed Price CLINs:

• Operations and Maintenance services for GEODSS Sites (Socorro, Diego Garcia, and Maui) will be on separate CLINs

• Cost Reimbursable (CR) CLINs:

• Logistics (Supplies, services, and TDY in support of the sites)

• Government will provide CR CLIN amounts in RFP

• Individual Job Order (IJO):

• Within-scope work in support of site not specifically identified in the

PWS – See PWS Ch 6

• Each work order negotiated on a fixed price or CR basis

New Contract Information (cont.)

Contractor Performance Assessment Reports (CPARs) as the performance incentive

Service Contract Act (SCA) Applicable

- Currently under Collective Bargaining Agreements

• WAGE DETERMINATION NO: CBA-2009-2740 REV (3)

AREA: NEW MEXICO COUNTY OF SOCORRO

• WAGE DETERMINATION NO: CBA-2009-2741 REV (4)

AREA: STATE OF HAWAII

[NOTE: DFARS clause 252.232-7007, Limitation of Government’s Obligation will be included in this contract in the event it must be incrementally funded]

New Contract Information (cont.)

Contract Period of Performance: Total 5 years

Phase In Aug 15 1 Aug 2015 – 30 Sep 2015

Basic FY16 1 Oct 2015 – 31 Aug 2016

Option 1 FY17 1 Sep 2016 – 31 Aug 2017

Option 2 FY18 1 Sep 2017 – 31 Aug 2018

Option 3 FY19 1 Sep 2018 – 31 Aug 2019

Option 4 FY20 1 Sep 2019 – 31 Aug 2020

6 month ext.

(if necessary)

FY21 1 Sep 2020 – 28 Feb 2021

Performance-Price Trade-off Procedures IAW FAR Part 15

SSA performs an integrated best value assessment Importance of Factors

- Past Performance is approximately equal to price considerations

PPT Procedure

- Technical evaluated on Pass/Fail

- Past Performance Confidence Assessment determined

- Price ranked

- Potential Trade-off between Past Performance and Price

Source Selection

Technical Evaluation Subfactors will be evaluated on an pass/fail, basis:

− Subfactor 1: Mission Systems Operations & Maintenance Plan

• Describe methodology to successfully operate and maintain system on 16/7 basis

− Subfactor 2: Staffing & Contingency Plan

• Describe proposed workforce composition by labor category and hours to meet all PWS requirements and demonstrate understanding of logistical challenges to staffing Det 2 and describe method to maintain ops if critical shortage of staff occurs.

− Subfactor 3: Training Plan

• Describe methodology to keep operators and maintainers proficient in operations and maintenance requirements.

Source Selection – Technical

Technical Evaluation Subfactors will be evaluated on an pass/fail, basis:

− Subfactor 4: Scenario-Based Responses

• Illustrate understanding of requirements and ability to provide technical capabilities by responding to scenarios.

− Subfactor 5: Downward Pricing

• Describe process for implementing cost efficiency initiatives resulting in each successive year of the contract showing a reduction from the previous year in the FFP CLINs.

Source Selection – Technical

Source Selection – Price/Cost

All technically acceptable proposals will be evaluated for price reasonableness, affordability and balanced pricing and then ranked by total evaluated price − Reasonableness: Techniques and procedures in FAR 15.404-

1(b), will be used to assess proposal reasonableness.

− Affordability: Assessment will consider the total estimated contract price as compared to the projected budget for this program

− Balanced Pricing: Techniques and procedures in FAR 15.404- 1(g), will be primary means of assessing unbalanced pricing.

Past Performance – No more than 6 citations (2 must be from Prime, one of which shows experience as prime, up to 4 from teaming partner/subcontractor)

Criteria will address:

− Recency/Relevancy/Quality

• Recency: (within last 3 years)

• Relevancy: (“Relevant,” “Somewhat Relevant,” or “Not Relevant” in terms of scope, magnitude and complexity to GEODSS requirements

• Quality

• CPARs from PPIRS

• PCAG Interviews and Questionnaires

• Other Sources (DCMA, DCAA, etc)

Source Selection – Past Performance

Each Offeror/Team will be given a single integrated Performance Confidence Assessment Rating Substantial Confidence Gov’t has High expectation will perform successfully

Satisfactory Confidence Gov’t has Reasonable expectation will perform successfully

Limited Confidence Gov’t has Low expectation will perform successfully

No Confidence No record available or so sparse that no meaningful confidence assessment can be reasonably assigned

Source Selection – Past Performance

Government Furnished Property

Contract has Government Furnished Property (GFP) listings GFP and inventory lists will be posted on FedBizOpps.gov in the

Bidder’s Library

Government Furnished Information

Bidder’s Library will be available on FedBizOpps.gov − Will include relevant unclassified information required for preparing a responsive proposal − Items include: Publications/Forms, Plans, Policies, and

Procedures outlined in Appendix C of the PWS, Government Provided Training Information, HTSAs, RPIE-PCCIE List, Manuals, Number of Items on each COMSEC account, AMC Flight Information to and from Diego Garcia, List of GEODSS Unique Tools, Fuel Costs at Diego Garcia, Living Environment Information at Diego Garcia

− Access to pertinent Classified information will be available to offerors by appointment only with 21 SW/PMD representative (Ken Friesz)

Information provided to any offeror will be made available to all offerors

Security Considerations

Contractor personnel will have access to classified information up to and including the Secret clearance level

Will require access to secured areas Certain functions are required to have security clearances immediately upon contract award for transition/phase-in − The Government will define these functions to the offerors in the RFP package

DD Form 254 will specify all security requirements

Issue Request for Proposal (RFP) Jun 14 Pre-Proposal Conference/Site Visit Jun 14 Receipt of Proposals Aug 14 Decision Briefing Apr 15 Contract Award Jun 15 Phase-In Start Aug 15 Contract Start Oct 15

Projected Milestones

RFP QUESTIONS

Questions?

Air Force Space Command

I n t e g r i t y - S e r v i c e - E x c e l l e n c e