USAFA-BA Combined PWS for June-July Performances.docx

PERFORMANCE WORK STATEMENT

USAFA Band Contract for production, engineering, sound lighting, and risers for June & July 2012 concerts @ Dillon, Salida & Winter Park, CO and 4th of July performance at USAFA Falcon Stadium

1. DESCRIPTION OF SERVICES (TDY):

1.1. Description of Contract Specifications: Provide audio engineer & production services for the USAF Academy Band rehearsal on 28 June 2012, along with sound reinforcement, lighting, and risers for performances on 30 June 2012 (Dillon, CO), 1 July 2012 (Salida, CO) and 2 July 2012 (Winter Park, CO).

1.1.1 Audio engineer/producer services: Specific dates: 28 June 2012 (rehearsal at Peterson Air Force Base); 30 June, 2012 (in Dillon, CO); 1 July 2012 (in Salida, CO); and 2 July 2012 (in Winter Park, CO). Specific times shall be coordinated directly with USAF Academy Band staff.

1.1.2 Sound reinforcement services: Specific date: 30 June, 2012 (in Dillon, CO); 1 July 2012 (in Salida, CO); and 2 July 2012 (in Winter Park, CO). Specific times shall be coordinated directly with USAFA Band staff.

1.1.3 Lighting services: Specific date: 30 June, 2012 (in Dillon, CO); 1 July 2012 (in Salida, CO); and 2 July 2012 (in Winter Park, CO). Specific times shall be coordinated directly with USAFA Band staff.

1.1.4 Risers: Specific dates: 30 June, 2012 (in Dillon, CO); 1 July 2012 (in Salida, CO); and 2 July 2012 (in Winter Park, CO).

1.1.5 Transportation of equipment and contractor personnel: The contractor shall provide transportation of equipment and contractor personnel to and from all rehearsal and performance locations listed above.

1.2 Audio engineer services:

1.2.1 Support for performances of the USAFA Band:

1.2.2 Equipment and technical staff:

1.2.2.1 Power distribution: 208V, 5 wire, and 240V 4 wire AC power distribution, minimum 200 A service, to include sub-distribution to 240V Front of House amp racks, 120V panels to Front of House mix position, monitor mix position, stage feeds, and stage lighting systems.

1.2.2.2 Front of House Audio System: Minimum three-way all horn loaded systems, appropriate for full-bandwidth coverage of all seating areas. This shall include front fill cabinets, and side fill/remote wing systems at sites where necessary to cover extended seating areas. All necessary drive electronics and amplifiers shall be provided by the contractor, and the system shall be configured for stereo main full-range and aux drive subwoofers. Fill, side- fill and remote feeds shall be able to have independently adjustable digital alignment delays. Contractor shall provide a Yamaha M7CL/48, PM5D, or equivalent, with a minimum of 48ch/16-24 out with FX/compressors/Gates to ensure compatibility with USAF Academy Band equipment.

1.2.2.3 Stage Lighting System: Two 15’ self-supporting lift towers with four 575w-3200K par-cans shall be available, each outfitted with four Elation Optipar stage lights or equal, shall be available for additional fill light at all locations where the concert completion time is expected to be later than sunset.

1.2.2.4 Minimum of three qualified technicians, one responsible for monitor mix engineering and stage set, one for Front of House (FOH) assistant technician, and one general purpose utility technician.

1.3 Sound Reinforcement Specifications: Contractor shall provide all technical staff and the following equipment:

1.3.1 Contractor shall provide a monitor engineer for 4 July performance at Falcon Stadium.

208V 5 wire or 240V 4 wire 200A service shall be provided for distribution to stage lighting systems and on-stage AC use for any devices not explicitly producing or passing signal in the audio chain. This service shall be directly connected to the generator system designated for lighting use.

No distribution for any use whatsoever shall be connected to the designated generators for stage audio power or stage lighting power after sound and lighting systems are set for use, whether provided by contractor or venue.

1.3.3 FOH Audio System: Minimum three-way all horn loaded systems, appropriate for full-bandwidth coverage of all seating areas. This shall include front fill cabinets, and side fill/remote wing systems at sites where necessary to cover extended seating areas. All necessary drive electronics and amplifiers shall be provided by the contractor, and the system shall be configured for stereo main full-range and aux drive subwoofers. Fill, side-fill and remote feeds shall be able to have independently adjustable digital alignment delays. Contractor shall provide a Yamaha M7CL/48, PM5D, or equivalent, with a minimum of 48ch/16-24 out with FX/compressors/Gates to ensure compatibility with USAF Academy Band equipment.

1.3.3.1 Additional systems may be deployed as needed, all actively driven, if any zones are discovered during the in-depth engineering analysis that require more systems.

1.3.3.2 The actual number and deployment of all devices shall be subject to engineering analysis to maximize coverage and projection to seating areas. Main systems shall have split active processing systems to allow aux drive subwoofers. All main systems shall have independent time alignment both within the system and on the feeds to each system for time coherent driver and cluster/array alignment.

1.3.4 Fireworks Launch Coordination Communications System (if needed): Contractor shall also provide a UHF, private FCC licensed channel, to include base transmit interface, directional antennas, and handheld field units with high-isolation aviation style headsets or equal. These units shall be used to provide coordination of launch timing functions, and shall include multiple channels to enable back-communications into the audio control area in case of emergency.

1.3.5 Contractor shall provide all necessary support staff to coordinate delivery, setup, and operation of all systems.

1.3.6 Generators: contractor shall provide generators as needed, including delivery, re-fuel option, and setup. Generators shall be located no more than 75’ west of the center of the backstage edge.

1.4 Stage Lighting System:

1.4.1 Stage Lighting System: Four 16’ self-supporting lift towers shall support 60 to 80 feet of heavy duty truss, split into two lines that shall be placed on the stage deck itself. These truss lines shall run perpendicular to the stage front line so that effective stage illumination can be provided without interference for elevated seating areas. Each line shall be equipped with approximately 15Kw of evenly distributed lighting. Additionally, two towers, placed on each side of the stage front area, shall provide support for front fill lighting for soloist performers and front fill lighting. 575W moving head fixtures, under DMX control, shall provide accent lighting.

1.5 Stage Risers’ specifications for concert: 15 aluminum, 4’x8’, adjustable height interlocking stage risers shall be provided at all locations.

1.6 Staff specifications: Contractor shall provide a minimum of three qualified technicians, one responsible for monitor mix engineering and stage set, one for FOH assistant technician, and one general purpose utility technician.

2. DESCRIPTION OF SERVICES (4 JULY):

2.1 Description of Contract Specifications: Provide audio engineer & production services along with sound reinforcement, lighting, and risers for the USAF Academy Band performance at the USAF Academy Falcon Stadium on 4 July 2012.

2.1.1 Audio engineer/producer services: Specific date: 4 July (at the USAFA Falcon Stadium). Specific times shall be coordinated directly with USAF Academy Band staff.

2.1.2 Sound reinforcement services: Specific date: 4 July at the USAF Academy Falcon Stadium. Specific times shall be coordinated directly with USAFA Band staff.

2.1.3 Lighting services: Specific date: 4 July at the USAF Academy Falcon Stadium. Specific times shall be coordinated directly with USAFA Band staff.

2.1.4 Risers: Specific dates: 4 July at the USAF Academy Falcon Stadium. Specific times shall be coordinated directly with USAFA Band staff.

2.1.5 Transportation of equipment and contractor personnel: The contractor shall provide transportation of equipment and contractor personnel to and from all rehearsal and performance locations listed above.

2.1 Audio engineer services for 4 July:

2.1.1 Support for performances of the USAFA Band:

4 July Concert at USAFA Falcon Stadium

2.1.2 Equipment and technical staff:

2.1.2.1 Power distribution: 208V, 5 wire, and 240V 4 wire AC power distribution, minimum 200 A service, to include sub-distribution to 240V Front of House amp racks, 120V panels to Front of House mix position, monitor mix position, stage feeds, and stage lighting systems.

2.1.2.2 Front of House Audio System: Minimum three-way all horn loaded systems, appropriate for full-bandwidth coverage of all seating areas. This shall include front fill cabinets, and side fill/remote wing systems at sites where necessary to cover extended seating areas. All necessary drive electronics and amplifiers shall be provided by the contractor, and the system shall be configured for stereo main full-range and aux drive subwoofers. Fill, side- fill and remote feeds shall be able to have independently adjustable digital alignment delays. Contractor shall provide a Yamaha M7CL/48, PM5D, or equivalent, with a minimum of 48ch/16-24 out with FX/compressors/Gates to ensure compatibility with USAF Academy Band equipment.

2.1.2.3 Stage Lighting System: Two 15’ self-supporting lift towers with four 575w-3200K par-cans shall be available, each outfitted with four Elation Optipar stage lights or equal, shall be available for additional fill light at all locations where the concert completion time is expected to be later than sunset.

2.1.2.4 Minimum of three qualified technicians, one responsible for monitor mix engineering and stage set, one for Front of House (FOH) assistant technician, and one general purpose utility technician.

2.2 Sound Reinforcement Specifications for 4th of July concert at USAFA: Contractor shall provide all technical staff and the following equipment:

2.2.1 Contractor shall provide a monitor engineer for 4 July performance at Falcon Stadium.

208V 5 wire or 240V 4 wire 200A service shall be provided for distribution to stage lighting systems and on-stage AC use for any devices not explicitly producing or passing signal in the audio chain. This service shall be directly connected to the generator system designated for lighting use.

No distribution for any use whatsoever shall be connected to the designated generators for stage audio power or stage lighting power after sound and lighting systems are set for use, whether provided by contractor or USAFA.

2.2.3 FOH Audio System: FOH audio system shall be composed of all necessary equipment to accept input from FOH audio console, including audio processors to allow separate signal processing for each of up to nine loudspeaker systems.

2.3.3.1 System one (Parking Lot Feed) shall be set and provided by USAF teams to provide coverage on the east side of the stadium, between the seating stands and the parking lot. Ultrasound shall provide one summed-mono, balanced, low-Z line-level feed from FOH position for this system.

2.2.3.2 System two (Front Fill) shall feed a summed-mono front-fill system, comprised of a minimum of 4 two-way speaker systems. These systems shall be driven from an independent output from the FOH console, and be located evenly spaced along the stage front edge.

2.2.3.3 Systems three and four (Near-field Main Left & Right) shall be full-range systems, with system three fed by FOH stereo left and system four fed by FOH stereo right outputs. Each of these systems shall be identical, and shall be comprised of a line array system with a minimum of 8 three-way full range speakers and 8 single 18” LF subwoofers per side. If possible, LF systems shall be arrayed in an appropriate fashion to result in a LF dipole array to provide directional pattern control in the under 100 Hz passband.

2.2.3.4 Systems five and six (Mid-field Main Left & Right) shall be full-range systems, with system five fed by FOH stereo left and system six fed by FOH stereo right outputs. Each of these systems shall be identical, and shall be comprised of 5 mid-throw two-way ultra high power fill systems, and 5 mid-throw single direct radiator subwoofers per side.

2.2.3.5 Systems seven (West Stadium Seating) and eight (East Stadium Seating) shall also be full range systems, with each system be driven from an independent output from the FOH console. Each of these systems shall also be identical, and shall be comprised of 10 long-throw three-way systems and 8 long-throw dual subwoofers per side on appropriate risers.

2.2.3.6 System nine (North Stadium Seating) shall also be a full range system driven from an independent output from the FOH console. This system shall be comprised of 6 long-throw three-range systems and four long-throw dual subwoofers on appropriate risers.

Additional systems may be deployed as needed, all actively driven, if any zones are discovered during the in-depth engineering analysis that require more systems.

The actual number and deployment of all devices shall be subject to engineering analysis to maximize coverage and projection to seating areas. Main systems shall have split active processing systems to allow aux drive subwoofers. All main systems shall have independent time alignment both within the system and on the feeds to each system for time coherent driver and cluster/array alignment.

2.2. 4 Fireworks Launch Coordination Communications System: Contractor shall also provide a UHF, private FCC licensed channel, to include base transmit interface, directional antennas, and handheld field units with high-isolation aviation style headsets or equal. These units shall be used to provide coordination of launch timing functions, and shall include multiple channels to enable back-communications into the audio control area in case of emergency.

2.2.5 Contractor shall provide all necessary support staff to coordinate delivery, setup, and operation of all systems.

2.2.6 Generators: Generators will be provided as needed. Generators shall be located no more than 75’ west of the center of the backstage edge.

2.2.7 Schedule for set-up: Contractor shall arrive with transport vehicles, clear security and pre-stage at stadium 3 July, placing structural lifts, supports, truss, stage risers and other elements into position on stage deck on 3 July. Generators would also need to be on-site and ready to go at this time. On 4 July full-crew would return, and assemble and test sound, lighting communications systems and feeds to USAF communications squadron, set stage, sound-check, and support any rehearsal and show. Partial tear-down will take place on 4 July pending weather conditions. Balance of equipment and systems shall be removed on 5 July.

2.3 Stage Lighting System Specifications for USAF Academy concert:

2.3.1 Stage Lighting System: Four 16’ self-supporting lift towers shall support 60 to 80 feet of heavy duty truss, split into two lines that shall be placed on the stage deck itself. These truss lines shall run perpendicular to the stage front line so that effective stage illumination can be provided without interference for elevated seating areas. Each line shall be equipped with approximately 15Kw of evenly distributed lighting. Additionally, two towers, placed on each side of the stage front area, shall provide support for front fill lighting for soloist performers and front fill lighting. 575W moving head fixtures, under DMX control, shall provide accent lighting.

2.4 Stage Risers’ specifications for concert (4 July 2012): 15 aluminum, 4’x8’, adjustable height interlocking stage risers shall be provided at all locations. On 4 July, these risers shall be delivered and set on site in the morning before the audio truck’s arrival.

2.5 Staff specifications: Contractor shall provide a minimum of three qualified technicians, one responsible for monitor mix engineering and stage set, one for FOH assistant technician, and one general-purpose utility technician.

3. Government Furnished Services (TDY)

3.1 The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, general well being of operational mission of the installation and its populations.

3.2 Government will provide all performers, instruments, and performance venues.

4. Government Furnished Services (USAFA)

4.1. Contractor shall be escorted at all times while inside the facility.

4.2 The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, general well being of operational mission of the installation and its populations.

4.3 Government will provide all performers, instruments, and performance venues.

4.4 Government will provide required AC powers of sufficient specification to provide frequency-regulated, low sound output electrical service.

4.5 The government will provide any necessary driveway structures to protect field surface from transport shuttle vehicles used to transfer equipment from north end of access portal to actual staging area.

4.6 Government will provide any necessary staff credentials, vehicle passes, and parking for this 4 Jul event at USAFA Falcon Stadium. Contractor staff shall have valid government issued identification, and vehicles shall have valid and current motor vehicle registrations, proof of insurance certificates, and US DOT registrations.

4.7 The government will provide all necessary access to all concert venues, including parking for one 26’ cargo truck, stretch cargo van, and staff transport vehicle.

4.8 Government will provide any necessary staff credentials and vehicle passes for 4 July event at USAFA Falcon Stadium location.

5. GENERAL INFORMATION

5.1 SERVICES DURING CRISIS. N/A

USAF Academy Band Points of Contact:

MSgt Claudia Weir (Concert Band NCOIC and Resource Advisor): (719) 556-9950 MSgt Janusz Masztalerz (USAFA Band sound engineer): (719) 556-3142