Jan 2012 USAFA Arnold Hall PWS.docx

PERFORMANCE WORK STATEMENT

USAFA Band Contract for production, lighting, and sound for Academy Band performances at Arnold Hall

1. DESCRIPTION OF SERVICES:

1.1. Description of Contract Specifications: Provide production services for 23 January (rehearsal) and performances on 24 & 25 January.

1.1.1 Sound reinforcement services: Specific dates: 23-25 January at Arnold Hall at the Air Force Academy. Specific times will be coordinated directly with USAFA Band staff.

1.1.2 Lighting services: Specific dates: 23-25 January at Arnold Hall at the Air Force Academy. Specific times will be coordinated directly with USAFA Band staff.

1.1.3 Transportation of equipment and contractor personnel: The contractor shall provide transportation of equipment and contractor personnel to and from all rehearsal and performance locations listed above. USAFA Band staff will secure clearances and escort contractor personnel onto USAFA grounds/Cadet Area.

2. SERVICE SUMMARY.

2.1. GENERAL: The Service Summary (SS) is a listing of critical performance objectives (services required) with associated performance thresholds (specific standards) that shall be periodically verified by Government personnel. Each performance objective represents a critical function as identified by the Government at the time of contract award. The performance threshold represents the minimum acceptable level of contractor performance. The performance objectives and thresholds represent only the critical components of this contract and do not excuse the contractor from performance of other responsibilities identified in the Performance Work Statement (PWS).

Engineer/Sound/Lighting

Performance Measurements

Performance Objective

PWS Paragraph

Performance Threshold

2.2 Sound Reinforcement Specifications for 24-25 January concerts at USAFA: Contractor shall provide all technical staff and the following equipment:

208V 5 wire or 240V 4 wire 200A service shall be provided for distribution to stage lighting systems and on-stage AC use for any devices not explicitly producing or passing signal in the audio chain. This service shall be directly connected to the house distribution system.

No distribution for any use whatsoever will be connected to the designated house distribution system for stage audio power or stage lighting power after sound and lighting systems are set for use, whether provided by contractor or USAFA.

System will be set and provided by the Contractor to provide coverage to all seats in Arnold Hall. The system must be a 3-way flown line array system with subwoofers, front-fills, and side-fills. Contractor will provide all of the necessary loudspeakers, subwoofers, power, cabling, signal processing, and rigging. (See attached list for equipment requirements)

Additional systems may be deployed as needed, all actively driven, if any zones are discovered during the in-depth engineering analysis that requires more systems.

The actual number and deployment of all devices will be subject to engineering analysis to maximize coverage and projection to seating areas. Main systems will have split active processing systems to allow aux drive subwoofers. All main systems will have independent time alignment both within the system and on the feeds to each system for time coherent driver and cluster/array alignment.

2.3 Stage Lighting System Specifications for 24-25 January concerts at USAF Academy:

2.3.1 Stage Lighting System: See attached specs for Arnold Hall LED DMX Par-Cans and Moving Light Fixtures will be hung on house fly-system, ground stacked and/or supported by a truss/lift system to be used in conjunction with house lighting system. The system must provide sufficient stage lighting for musicians/band as well as providing specials, multi-color moving gobos and spots conducive to an indoor rock concert. Contractor will provide all necessary lighting fixtures, trussing, support lifts, power, control cabling, and lighting console.

2.3.2 Lighting Director:

Contractor will provide a trained lighting director to oversee setup and configuration of all lighting and operation of lighting during rehearsals and performances, 23-25 January.

2.4 Contractor Support Staff and Schedule Specifications for 24-25 January concerts at USAF Academy:

2.4.1 Contractor will provide all necessary support staff to coordinate delivery, setup, and operation of all systems.

2.4.2 Schedule for set-up: Contractor will arrive with transport vehicles, clear security and pre-stage at Arnold Hall 23 January, placing structural lifts, supports, truss, and other elements into position on stage, assemble and test sound, and lighting systems, set stage, sound-check, and support rehearsals on 23 January and shows on 24-25 January. Tear-down will take place on 25 January following the last performance.

3. Government Furnished Services

3.1. Contractor will be escorted at all times while inside the facility.

3.2 The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, general well being of operational mission of the installation and its populations.

3.3 Government will provide all performers, instruments, performance venue, stage risers, chairs, music stands, stand lights, FOH console, audio snakes, monitor system, microphones, mic stands, stage boxes and mic cabling.

3.4 Government will provide required AC powers of sufficient specification to provide frequency-regulated, low sound output electrical service.

3.5 Government will provide any necessary staff credentials, vehicle passes, and parking for this 24-25 January event at USAFA Arnold Hall. Contractor staff will have valid government issued identification, and vehicles will have valid and current motor vehicle registrations, proof of insurance certificates, and US DOT registrations.

3.6 The government will provide all necessary access to all concert venues, including parking for one 26’ cargo truck, stretch cargo van, and staff transport vehicle.

3.7 Government will provide any necessary staff credentials and vehicle passes for 24-25 January events at USAFA Arnold Hall location.

4. GENERAL INFORMATION

4.1 SERVICES DURING CRISIS. N/A

ATTACHED ITEMS:

USAF Academy Band Points of Contact:

MSgt Claudia Weir (719) 556-9940 TSgt Julie Bradley (719) 556-9934 TSgt Paul McWhirter (719) 556-3141 image1.jpeg