Attch 10 Q and A from 28 May - 17 June 08 Solicitation Amendment 1 .doc

PAFB & CMAFS Custodial Solicitation, FA2517-07-R-5001, Amendment 0001, 23 June 08

Question and Answers

1. IAW with the PWS 4.2.4 we are to require a security contact. Does this need to be a separate position or are we permitted to using a QA person for this position?

The security officer can be anyone designated by the contractor. If that person performs multiple roles, it is up to the offeror to ensure the requirements of the PWS are met.

2. Is the moving of furniture required for general services (i.e., vacuuming, dusting, etc...) are only when cleaning carpets and stripping floors?

Para 1.1.2 states “1.1.2 CLEANING REQUIREMENTS Upon initial cleaning, remove all buildup and dirt. Floor areas to be cleaned include stairways/stairwells, elevators, computer room floors, landings, entrances, corners, abutments and baseboards. In all instances, move office furniture, chairs, wastebaskets and other easily movable items to clean underneath and return to their original location. Computers, printers, copiers, typewriters, or other electrical equipment of similar nature, and items on personal desktops or in cubicles, will not be moved during any cleaning operation.” An example would be when vacuuming contractor staff should slide the wastebaskets and chairs out of the way.

3. On the Proposal Schedule, Base Year Page 1, Last Paragraph after CLIN 0005, is a Note that CLINs 0002, 0003, 0004, and 0005 are set up.......etc. Shouldn’t that Note NOT include CLIN 0002? Isn't CLIN 0002, a Firm Fixed Priced CLIN?

CLIN 0002 is set-up as an IDIQ to provide flexibility and respond to changes in the requirements and funding.

4. I have noticed that some buildings in the PWS do not match the Appendix 1 and 1A.

PWS para. 1.1.2.1.2 “CMAFS Bldgs 111-111D, 1207-1209 not listed in the appendix.

This change had a ripple effect to several documents please see the newer version of the documents dated 19 June 2008, located in the solicitation Amendment 1.

Attch 1 PWS PAFB and CMAFS 19 Jun 08.rtf: PWS para 1.1.2.1.2 title is changed to read, “Fitness Centers (PAFB: Bldg 560/70 and CMAFS: Bldg 101, Room 111-111D; Bldg. 1000, Rooms 1207-1211; Bldg. 617).” PWS para 1.1.2.1.2 title is changed to read, “1.1.2.1.2 CMAFS Medical Aid Station (Bldg. 1000, Rooms 1205A-1205Q).” Please see the changes to the new PWS, dated 19 June 2008.

Attch 1 Appx 1A CMAFS T & F 19 Jun 08.xls: The Appendix 1A is changed to show the CMAFS Fitness Centers and CMAFS Medical Aid Station in the ‘Special’ spreadsheet. The Square footage was removed from the ‘General’ spreadsheet.

Attch 3 Proposal Sched Exh A-K KTR Fill-in 19 Jun 08.xls: is changed to show the CMAFS Fitness Centers and CMAFS Medical Aid Station square footage in ‘Special’ CLIN 0006 thru 4006. The Square footage was adjusted from the ‘General’ CLIN 0007 thru 4007 & the ‘Ala Carte’ CLIN 0008 thru 4008. This change is for the base year and each option year.

5. PWS 1.1.2.1.1 and 1.1.2.1.2 States spills need to be cleaned within 15 minutes. Does this contract require a worker to be full time at the Child Development Center and Gym during open hours?

Appendix 1, Special Cleaning, first row - 4th column, states, “Day custodians required to perform continuous inspection and cleaning of tasks marked 2D.” Currently, there is a day porter for each facility. Because of the nature of the requirements for cleaning, it is likely there will be a need for increased service during certain times of the day. Contractors shall meet the requirements of the PWS paragraphs 1.1.2.1.1 and 1.1.2.1.2.

6. Do we have to provide trash liners?

Yes, supplies, unless specified otherwise, are to be provided by the contractor.

7. What is the distance between Peterson and CMAFS?

12 miles from PAFB west gate to CMAFS road exit.

8. PWS 4.1.1 Requires the name of the Contract Manager and an Alternate Contract Manager who will be on-site on both PAFB and CMAFS. Does this contract allow for 1 Contract Manager and 1 Alternate even though there are 2 sites?

Yes, as long as there is a full-time body at each site during normal duty hours that fulfills the requirement of PWS paragraph 4.1.1.

9. PWS 4.9.7 Who provides the Asbestos Awareness Training, Government or Contractor?

Since this is an OSHA requirement, the contractor is responsible for providing the training.

10. The CBA is dated 1 Oct 2006. Is this the correct CBA?

No. The newest 2007 CBA dated 27 July 07, is attached in FedBizOps as Amendment 1 to the solicitation. Please see the more current 2007 version amended to the solicitation.

11. CBA states we can hire outside the Union is this correct?

The AF does not either enforce nor explain what is in the CBA as we are NOT a party to it. Please see FAR 52.222-43(f), Successor Contracts.

12. CBA Addendum XVI, Sick hours is missing.

Yes, In Attachment 5 of the original solicitation, the 2006 CBA dated 27 July 06, Page XVI is missing. However, the entire 2006 CBA was replaced by the more current 2007 version. Please see Amendment 1 to the solicitation, 2007 CBA dated 27 July 07.

13. Is the outgoing contractor responsible for all vacation accruals up to the new contract period.

Yes, IAW 29 CFR, Part 4.D. and FAR Clause 52.222-41 (o).

14. What is the current contract price?

The total value for FY 07 is $2,797,789; the current total value for FY 08 is $2,690,325. The current total contract value is $12,229,789 from Apr 04 through 30 Sep 08.

The PAFB value for FY 07 is $2,443,204; the current PAFB value for FY 08 is $2,321,711. The current PAFB contract value is $10,842,947 from May 04 through 30 Sep 08.

The CMAFS value for FY 07 is $354,585; the current CMAFS value for FY 08 is $368,614. The current CMAFS contract value is $1,386,842 from Apr 04 through 30 Sep 08.

15. In CBA appendix C, Pension Plan, The paragraph on page XIII calls for $1.05, to be paid for each hour of Paid Vacation, Holidays and Sick Leave. (Just these three, not regular hours worked). Is this an Omission?

In Attachment 5 of the original solicitation, the 2006 CBA dated 27 July 06, Pension Plan paragraph for regular hours is addressed in Article XXI, pg 16.

In Amendment 1 to the solicitation, the 2007 CBA dated 27 July 07, Pension Plan paragraph for regular hours is addressed in Article XXI, pg 16 (file 1 of 2). The Paid Vacation, Holidays and Sick Leave is under Appendix C, Pension Plan, page III (file 2 of 2).

16. Will Floor Maintenance be required under General Cleaning Services? IAW Attachment 1, Appendices 1 & 1A, Floor Maintenance is only called for under Special Services.

PWS Appx 1, the Floor maintenance is performed IAW the 5th column of the matrix for the Special Cleaning.

PWS Appx 1A, the Floor maintenance is performed IAW the 5th column of both the Special and General Cleaning matrix.

17. In the solicitation PWS, in Section III under subparagraphs 3.1.1 thru 3.2.2 reference is made to provisions for facilities, space and utilities for contractor personnel at PAFB and CMAFS including storage space, administrative office space, phone service and local area network connections. It is also given in the same section of the PWS that space, telephone and a local area network connection are not guaranteed for the life of the contract.

a. In the case where the government takes storage and office space from the contractor may Contractor locate a modular office and connex type containers on site at government designated/approved locations both at PAFB and CMAFS?

b. If Contractor may locate modular office and containers on site will the government reestablish telephone and internet connectivity for the Contractor at the government designated/approved site locations?

It benefits all to have the contractor on base, as they have a stringent response time. It also benefits all to provide them LAN and telephone connections for better communication purposes. It is unlikely the facility will be taken away, and if it is, it is likely another one will be provided. As for placing modular offices and connex boxes, we can’t guarantee this because it has to be approved through the facility review board.