Amendment 0006 RFP FA2517-07-R-5001.docx

FA2517-07-R-5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTRACT ADMIN COMMENT

1. The offer due dated is changed. Change SF 1449, block 8, offer due date to read: 4:00PM, 5 Aug 08.

2. Changed documents (marked with asterisk) and additional documents attached to this amendment and incorporated to the solicitation are:

*Attachment 3 – Proposal Sched Exh A-K KTR Fill-in 29 Jul 08. Change Attachment 3 – Proposal Sched Exh A-K KTR Fill-in 29 Jul 08, to show formula adjustment; the formulas in summary CLINs x001, x002, x006, and x007 for annual totals reference column I cells, the column is changed to read column K. The total yearly frequency in Exhibit B, Item 001, is listed as 91 for the Base Period and 87 for each option period, change Item 001, each option period frequency from 87 to read 91.

3. Amendment 6 RFP released 29 Jul 08, Page 3, Table of Contents is updated.

4. Amendment 6 RFP released 29 Jul 08, FAR clause 52.212-1, Instructions to Offerors, Proposal due date is changed to 5 Aug 08, at 1600hrs.

5. Amendment 6 RFP released 29 Jul 08, page 64, (5) Exhibit / Attachment Table of Content, Solicitation provision 52.212-1 is updated.

6. When offerors amend previously submitted proposals, if you submit proposal replacement pages, please review the solicitation provision 52.212-1 paragraph C.2.D.(1)(g)(3). This provision applies: “Replacement pages in response to evaluation notices (if any), shall be blue stock.”

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

TABLE OF CONTENT

TABLE OF CONTENTS

EXHIBIT / ATTACHMENT TABLE OF CONTENT

TITLE DATE No. of Pages

Attachment 1 – PWS with Appendix 1 & 1A 20 May 08 45 Appendix 2 and 3 provided to awardee only Appendix 4 – 6 included in PWS

Attachment 6 – RESERVED

* THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2007)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation addendum below. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number (see Addenda to 52.212-1 Proposal Preparation Instructions, para D (e) below);

(2) The time specified in the solicitation for receipt of offers (see Addenda to 52.212-1 Proposal Preparation Instructions, para D (e) below);

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary (Only Price and Past Performance will be evaluated. See Addenda to 52.212-1 Proposal Preparation Instructions, para D (d) below)

(5) Terms of any express warranty (This paragraph is not being considered for this solicitation.);

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(l) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information) (see Addenda to 52.212-1 Proposal Preparation Instructions, para C.2. below); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 300 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (No product samples are required for this solicitation.)

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (Multiple offers are not being considered for this solicitation.)

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (See Addenda to 52.212-1 Proposal Preparation Instructions, para D (e) below);

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition (Only hard copies and CD copies are accepted. See Addenda to 52.212-1 Proposal Preparation Instructions, para C.1. and C.2. below); and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) (1)Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (Multiple offers are not being considered for this solicitation.)

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC, 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978. (This paragraph is not being considered for this solicitation.)

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (This paragraph is not being considered for this solicitation.)

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same parent concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://www.dnb.com. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (There is no tech proposal, so there will not be “significant weak or deficient factor” on which to debrief. This paragraph is not being considered for this solicitation.)

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (Only Price and Past Performance will be evaluated. See Addenda to 52.212-1 Proposal Preparation Instructions, para D (d) below)

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (See Addenda to 52.212-1 Proposal Preparation Instructions, para D (d) below)

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (This paragraph is not being considered for this solicitation.)

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2005)

ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. This contract will be awarded as Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract utilizing Performance Price Trade-Off (PPT) technique to make a best value award decision. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I – Price Proposal, and Part II – Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original and three (3) hardcopies plus one CD copy.

(a) SF 1449: Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Proposal Schedule with Exhibits A thru K: Use the information provided in the PWS with Appendixes 1 & 1A (from Attachment 1) to complete the Proposal Schedule tables. Also see the Proposal Schedule Example for instructions (Attachment 2). The Schedule Exhibits A thru K (Attachment 3) are for the base year and four option years. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the prices listed in the tables and the total cost rolled up into the CLIN amounts.

(1) Complete the Proposal Schedule section that replicates the solicitation SF 1449 Continuation Sheet/Contract Schedule by rolling up the amounts from the tables and inserting the Quantity, Unit, Unit Price, and extended prices (Max Amount) for all Contract Line Item Numbers (CLINs), including all option periods, in whole dollar amounts for all the Fixed-Price CLINs. The proposal(s) must be submitted for a base year plus four (4) Option Years.

(2) An offeror’s proposed prices will be determined by the data listed in the offeror’s Proposal Schedule. The completed Proposal Schedule will list the CLIN’s unit prices, which when multiplied by the quantity will constitute the CLIN’s value/Max Amount. Copies of the Proposal Schedule which contains the Exhibits A through K and the completed SF 1449 Continuation Sheet/Contract Schedule will be necessary in order to submit a proposal.

(c) Complete the necessary fill-ins, certifications, and provisions. The provisions FAR 52.212-3 shall be returned along with the proposal. (see FAR 52.212-3(l) for those representations and certifications that the offeror shall complete electronically)

2. PART II – PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit original and three (3) hardcopies plus one CD copy.

Recency: Current or Past Performance within the last 3 years as of the date of this RFP’s release.

Relevancy is defined as follows:

Relevant contracts include those similar in complexity and magnitude of this PWS. Relevant proposals will address the offeror’s thorough understanding and caliber of cleaning needed for Child Development and Youth Centers, Fitness Centers, and Medical Aid Stations; offeror’s thorough understanding of the competence and timeliness needed for Ala Carte Cleaning, Distinguished Visitor Route Cleaning, Emergencies, and/or Special Events Cleaning.

(a) Quality and Satisfaction Rating for Recent Past Performance: Provide references with information that describes the relevancy of each reference, which demonstrates customer satisfaction with overall job performance and quality, and other information currently available (letters, metrics, customer surveys, independent surveys, etc.) for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, deficiencies, or customer complaints, etc.

(b) Past Performance Citations: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as other Federal government offices and commercial sources, to assess performance. Provide a list of no more than ten (10), of the most relevant and recent contracts performed for Federal agencies and commercial customers. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Narrative concerning why this reference is considered “relevant” (viii)Verified, up-to-date name, address, FAX and telephone number of the contracting officer

(ix) Comments regarding compliance with contract terms and conditions

(x) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

D.(1) General Information

(a) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts, not to exceed ten (10) for the arrangement. The subcontractors’ and partners’ past performance will be given the same weight as that given to the prime.

(b) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with the proposal, a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. If there is a problem with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified of a problem but no details may be discussed without the subcontractor’s/teaming partner’s permission.

(c) Documents submitted in response to this solicitation must be fully responsive to and consistent with requirements of the solicitation and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

(d) Evaluation Factors for Award. This is a competitive best value source selection using Performance Price Trade-Off (PPT), in which competing offerors' present and past performance will be evaluated on a basis approximately equal to price considerations. In using the Performance Price Trade-Off (PPT) decision approach, the Government seeks to award to the responsive, responsible offeror who will provide the best value to the Government considering price and past performance. The government reserves the right to award a contract to a higher priced offeror.

All proposals delivered in response to this solicitation shall reflect the following information on the address label:

Offerors are cautioned that Peterson AFB, CO has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

(f) FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

(g) Proposal Format:

(1) Page: A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area of 7 x 9 inches. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered 2 pages for the purpose of page count. The background color of each page of the proposal submission shall be white or ivory stock only. The number of pages for Past Performance is limited to 20 pages. Cost information is limited to the Proposal Schedule. Excess pages will not be evaluated, but will be retained in the file.

(2) Text: Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

(3) Binding: Each part (Pricing and Past Performance listed in this Addenda to 52.212-1 Proposal Preparation Instructions, Paragraph A above) of the proposal will be bound in a standard loose-leaf, three-ring binder separated with a tabbed divider page. The number of copies for each volume is specified in Section C, 1 and 2. Provide a standard loose-leaf, three-ring binder for each copy. Elaborate format and binding are neither necessary nor desirable. The cover and spine of each binder will clearly identify the offeror's name, volume number, Request for Proposal (RFP) number,"FA2517-07-R-5001", RFP title, "PAFB & CMAFS Custodial Service", and copy number, e.g., copy 2 of 2. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement pages. Replacement pages in response to evaluation notices (if any), shall be blue stock.

(4) The CD-electronic (softcopy) proposal shall be in a Microsoft Operation System format and as a minimum have Office 2000 capabilities. The softcopy version of the proposal will be submitted on compact disk/read only memory (CD/ROM) disks. Replacement disks will be required to update a final proposal resulting from discussions and updates, if any. Offers are advised to perform a computer virus check prior to submission. The Government will perform computer virus checks on all submitted electronic media and will immediately return for replacement any disk found to be infected.

(5) Exhibit / Attachment Table of Content

TITLE DATE No. of Pages

Attachment 1 – PWS with Appendix 1 & 1A 20 May 08 45 Appendix 2 and 3 provided to awardee only Appendix 4 – 6 included in PWS

Attachment 6 –RESERVED

* THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD

(End of provision)

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