Revised - SOW - Strong Bonds June 7-9.pdf
PDF 167 KB Posted
- Attached to
- Marriage Enrichment - 105th
- Solicitation number
- F9D0AW06082024
- Issued by
-
Department of the Army National Guard
About this file
This document is a Statement of Work (SOW) for a three-day marriage enrichment retreat for airmen and their spouses, to be held on June 7-9, 2024. The event aims to provide a "romantic honeymoon-like setting" to strengthen the marital bond of participating couples.
The SOW outlines the requirements for the event, including the proposed location within a 20-30 mile radius of West Point, NY, overnight lodging for 15 couples, and a large meeting room for the duration of the event. Specific requirements are provided for the meeting room setup, catering, and amenities. The SOW also references a related federal contract opportunity, Solicitation F9D0AW06082024, which is being issued as a Request for Quote (RFQ) for a small business set-aside. The RFQ requires pricing for the three-day retreat and will be awarded to the lowest-priced, responsible offeror whose quote meets the stated requirements.
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Text version
Statement of Work
Organization: 105th Airlift Wing/Chaplain Section
Event: Three-day retreat for Marriage Enrichment of airmen and their spouse
Purpose of Event: Provide a three day “get-away” weekend, sufficiently removed from the base, to facilitate a relaxing and “romantic honeymoon like setting” for couples to strengthen their marital bond.
Date of Event: June 7-9, 2024 – no alternate date Note: A Government representative will be present to verify those who will be participating in the event.
Proposed Location of Event: Within 20-to-30-mile radius of West Point, Bear Mountain State Park area.
Other Areas of consideration is upper west side of NYC and/or Westchester County.
Hotel must have a good reviews.
Lodging Required: Yes
Number of Nights for Lodging: Two
Date of Lodging: June 7-9, 2024
Type of Lodging Required:
Overnight lodging must accommodate two adults per room.
Couples weekend. Queen or King size bed (King size bed preferred).
Must have walking trails on the property, or next to the property.
Number of Lodging Rooms Needed for Event: 15
Meeting Rooms Needed: Yes
Date Meeting Rooms to be utilized: June 7-9, 2024
Number of Meeting Rooms: One (1) large meeting area.
Types of Meeting Rooms Required with Requirements:
• One large meeting area for 30 people, o Refreshments including coffee, Tea, i.e. and food for example: Danish, fresh fruit, vegetables, cookies, etc.
Friday night: Soda, coffee, and Tea.
o Able to lock the conference room at night with equipment & decorations left in place.
Same conference room used the entire weekend.
o Soundproof from other meetings in the hotel
• Podium, screen, small stand for projector/speakers
• In the individual’s rooms: chocolate for the couples – one for each person
Date One Large Meeting Room Required: June 7-9, 2024
Time: 3 PM (1500 hrs) to 11 PM (2300 hrs.) June 7, 2024 7 AM (0700 hrs) to 5 PM (1700 hrs.) June 8, 2024 7 AM (0700 hrs) to 1 PM (1300 hrs.) June 9, 2024
(1) Podium with microphone, and speaker.
(2) Small stand for projector.
(2) Audio visual screen for presentations (preferably 65 inch).
(3) Coffee to be provided by contractor.
(4) Candy: Assortment of chocolates, candy, or M&Ms on tables.
(5) Emphasis: the large room is ours for the weekend and is not to be shared with other guests or programs after end of our scheduled day.
(Note): cleanup of all meeting rooms is expected to be responsibility of contractor.
Meals for Attendees: A total of five meals must be provided for attendees from lodging/hotel facilities.
Type of Meals to be provided:
Hotel must be able to provide a plate style meal for Saturday night and individual tables for couples to sit at and enjoy a “date night” atmosphere. All other meals can be either plate or buffet style meals held in the conference room designated to our group. Saturday and Friday dinner needs to be different meals, not the same meal served twice.
Two Standard Hot Coffee Breaks per day – 0900 & 1300
Evening meal (June 7, 2024) number of meals: 30 Friday 1800-2000- Dinner Breakfast meal (June 8, 2024) number of meals: 30 Saturday 0700-0845 - Breakfast Lunch Meal (June 8, 2024) number of meals: 30 (buffet style)
Saturday 1145-1245pm- Lunch Evening meal (June 8, 2024) number of meals: 30 (To be set up individually for couples/ Date night) Saturday 1800-2000- Date Night Dinner Breakfast meal (June 9, 2024) number of meals: 30 Sunday 0700-0845 Breakfast
Amenities Available for Workshop Participants
• One or more computer that is connected to the internet and in working order on premises.
• A printer that is connected to the computer(s) and in working order.
• Pen and a pad of paper
File details come from the government source that posted it. Updated .