F952295982_ADDENDUM003QAFINAL.pdf

Responses to Written Questions

FDC ITB-22-013

Non-Sterile Exam and Security Gloves

ADDENDUM #003

Solicitation Number: FDC ITB-22-013

Solicitation Title: Non-Sterile Exam and Security Gloves

Bids due by: March 30, 2022 at 2:00 p.m., Eastern Time

Addendum Number: 003

Addendum Date: March 21, 2022

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Please be advised that the changes below are applicable to the original specifications of the above-referenced solicitation. Added new language to the ITB is highlighted in yellow, while deleted language has been stricken.

This Addendum includes the Department’s written answers to the written questions received.

This Addendum also includes the following change:

Change No. 1:

Attachment II – Price Sheet is hereby replaced in its entirety and attached hereto. Bidders must use this Revised Attachment II – Price Sheet when submitting a response to this ITB.

Responses to Written Questions

Non-Sterile Exam and Security Gloves

Addendum #003 2 FDC ITB-22-013

Question Number

Question Answer

Please let me know how many gloves are needed and any other parameters required.

Please see Sections 4.1, Specifications; 5.4.1, Mandatory Documentation, and Revised Attachment II – Price Sheet of this Addendum.

2 What quantity were you looking for? Please see Revised Attachment II – Price Sheet.

Can you send me on a PDF file the information for sterile exam and security gloves?

The ITB may be downloaded as a PDF file at the following link:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?adver tisement_key_num=162975

Can you tell me if glove color matter? Are you looking for blue only or will black gloves be considered?

The Department will accept gloves in any color if the gloves meet the specifications provided in the ITB.

I understand that the quantities listed are an estimate, but can you advise how the departments typically order their gloves? For example, does each department typically order gloves, quarterly, monthly, etc.? I realize orders normally are placed on an as needed basis, I’m looking to see if there is a trend of how often the gloves are ordered.

Each Service Location listed in Attachment I – Service Delivery Locations will typically place a quarterly order by issuing a Purchase Order (PO).

Could you please specify the quantity of non-sterile exam and security gloves needed and what date of delivery it is required by?

Please see Revised Attachment II – Price Sheet for estimated quantities, and Subsection 4.1.3, Delivery.

My question is will one supplier be given the contract or will it be broken up? For instance I am direct to the manufacturer of nitrile gloves and we can fulfill all the request from the bid for the nitrile gloves but the vinyl they don’t manufacture. So will it be broken down in that instance or one company will be awarded the whole contract for all the gloves.

Please see Section 5.7.1, Basis of Award. The Department intends to award a contract to a single Bidder.

Are they looking for medical grade or industrial grade gloves?

The Department is seeking non-sterile nitrile and vinyl medical grade exam gloves.

When is the Bid end date/submission deadline? …..

The ITB Timeline has 03/10/22 at 2 PM but Periscope has a 04/29/22. Please advice

Please see Addendum #002 at the following link:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?adver tisement_key_num=163739

On Attachment II - Which gloves are exam grade and which are not for security use?

All gloves sought are exam grade and are for security use.

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=162975 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=162975 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=163739 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=163739

Addendum #003 3 FDC ITB-22-013

Question Answer

Upon award, when is the estimated commencement of deliveries?

The Department will begin placing orders upon execution of the contract. Orders must be delivered within 30 days of order placement.

Kit-O LLC is located in Athens AL. I was wondering if I can still bid on this request.

Yes. Please see Section 5.4.3, Additional Bid Requirement for Out-of-State Vendors (Florida Preference).

Can you please provide current vendor, and price as well as a recap of the previous bid?

The Department currently utilizes an Alternate Contract Source for Medical Supplies through the Florida Department of Management Services. A link to the Contract is provided below:

https://www.dms.myflorida.com/business_operations/state_purchasi ng/state_contracts_and_agreements/alternate_contract_source/med ical_supplies

Previous order information can be found on FACTS (Florida Accountability Contract Tracking System) at the link provided below:

https://facts.fldfs.com/Search/ContractSearch.aspx

Good day – just checking if I have to submit any items for acceptance as “equivalent items” for ITB-22-013.

Bidding on items #1-8.

The Department is seeking Responsive Bids for only the items listed on Revised Attachment II – Price Sheet. Please see 5.7.1, Basis of Award.

Can the standard packaging be cases? Meaning at a vendor minimum we can only ship out a case and not a box

4.1.2 Minimum Order There will be no minimum order

under the Contract; however, the Department will not place orders that split standard packaging (boxes, cases, etc.). The Vendor will include its standard package size on Attachment II – Price Sheet.

The Bidder shall list the number of boxes in a case in Column E of the Revised Attachment II – Price Sheet. As stated in Section 4.1.2, Minimum Order, the Department will not split standard packaging.

Is a State of FL licensed required to bid? Can we obtain our license after award?

State Licensing Requirement

Yes, please see Section 5.5.1, State Licensing Requirement.

Is a MFMP registration required to bid? Can we obtain our MFMP registration after award?

5.5.2 MFMP Registration

Please see Section 5.5.2, MFMP Registration. Bidders are not required to register in MFMP prior to placing a Bid. Successful Bidders not registered in MFMP must register within Five (5) days of the ITB award.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/medical_supplies https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/medical_supplies https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/medical_supplies

Addendum #003 4 FDC ITB-22-013

Question Answer

Due to the pandemic the pricing of gloves is fluctuating on a monthly basis due to a variety of supply chain issues. The IFB is asking for fixed pricing for at least 3 years. It will almost be impossible to provide competitive fix pricing. Will you consider another form of pricing other than fixed pricing? Please consider todays market variables:

logistics cost, Manufacturer import bans, workforce fluctuation due to COVID -19, New COVID -19 strains.

5.4.2 Price Sheet: - Bids must be firm prices and

inclusive of all packaging, handling, shipping and delivery charges, environmental and fuel service fees, and any other relevant and related charges FDC ITB-22-013 Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost per item below, then propagate a total for the item based upon the Estimated Number of commodities to be purchased. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (Section 5.1), renewal pricing will remain the same throughout the Contract. Shipping Destinations include all sites listed in Attachment I – Service/Delivery Locations

3.3.1 Contract Term and Renewal As a result of this

ITB, the Department will award the successful Vendor a three (3) year Contract, which may be renewed for up to three (3) additional years, or portions thereof, in accordance with Section 287.057(14), Florida Page 7 of 41 Statutes (F.S). Contract pricing will be fixed, as specified in the Vendor's completed Attachment II, Price Sheet

No, the Department will not consider alternate pricing structures.

Please see Section 5.4.2, Price Sheet, and Revised Attachment II – Price Sheet.

Addendum #003 5 FDC ITB-22-013

Question Answer

For delivery, the bit lists that you are looking for gloves for all of your locations listed. Would we be shipping to all listed locations, or would we send order to one location to be shipped out to all of your locations by your agency?

The Department requires delivery of gloves to all locations listed in Attachment I – Service/Delivery Locations.

Are there specific colors needed for the different gloves by line item?

Please see the Department’s Answer to Question Number 4.

What is the smallest and largest single purchase orders to be placed?

Please see the Department’s Answers to Question Number 5, Question Number 14, and the Revised Attachment II – Price Sheet.

Are the quantities provided only estimates or based on prior year purchases?

The estimated annual quantity is based on annual averages.

Will there be a contract for the specific quantities on the bid?

No, the Department will not guarantee a specific quantity in the resulting contract.

Is there a ramp-up period allowed from when the bid is awarded?

Please see the Department’s Answer to Question Number 11.

Are all line items supposed to be medical/examination gloves?

No.

If there are bid terms and conditions Vendor may not be able to agree to, will FDC allow Vendor to include clarifications or exceptions as part of its bid submission?

The Department will reject any modifications, qualifications, counter offers, deviations, or challenges and may determine Bids not meeting the terms and conditions of the ITB as non-responsive.

If there are insurance requirements that Vendor may not be able to agree to will FDC consider exceptions to insurance terms and conditions?

Please see the Department’s Answer to Question Number 26.

Will FDC agree to remove the financial consequences in Section 4.3 (pages 9-10) of the ITB?

No.

Will FDC agree to remove the “Best Pricing Offer” language in Section 4.(b) (page 3) of the PUR1000?

No.

Will there be an opportunity to adjust pricing annually within the initial three-year term of the resulting contract and/or upon renewal terms?

Please see Section 3.3.1, Contract Term and Renewal. Pricing will be fixed during the initial and renewal Contract period, in the absence of an equitable price adjustment as indicated in the PUR 1000 referenced in Section 5.1 of the ITB.

Addendum #003 6 FDC ITB-22-013

Question Answer

Can FDC please provide vendors with the most recent bid tabulation for awarded pricing and Unit of Measure for the items in the current bid?

The Department does not have a Bid tabulation. Please see the Department’s Answer to Question Number 13.

6mil Vinyl Are these Medical grade or industrial/food grade?

Is there a specific Color?

Is there a Cuff length requirement?

Bidders are required to bid the items as listed on Revised Attachment II – Price Sheet.

a. Please see the Department’s Answer to Question Number 8.

b. Please see the Department’s Answer to Question Number 4.

c. Yes, please see Revised Attachment II – Price Sheet for cuff requirements.

8mil Nitrile May we offer packaging other than 100 gloves/box?

- Is there a 13 inch cuff requirement?

Please see the Revised Attachment II – Price Sheet. All gloves must be packaged 100 per box. All gloves have a required cuff length of

9.5 inches.

Questions regarding: Attachment II – Price Sheet Pages 37 through 39 Item(s) 1 through 24. Colum (A) Unit Cost (per box of 100 gloves). Can vendor(s) provide price per 100 gloves per box as requested, yet packaged in alternative packing solutions including: 50 gloves/box, 100 gloves/box, 150 gloves/box, 200 gloves/box and 250 gloves/box in the quote?

Item(s) 9 through 12. 5 mil nitrile gloves. Glove Length Specification - Are these gloves 9.5 inches (240 millimeters) or 12 inch (300 millimeters) in length?

Item(s) 13 through 16. 6 mil nitrile gloves. Glove Length Specification - Are these gloves 9.5 inches (240 millimeters) or 12 inch (300 millimeters) in length?

Item(s) 17 through 20. 6 mil vinyl gloves. Glove Length Specification - Are these gloves 9.5 inches (240 millimeters) or 12 inch (300 millimeters) in length?

Item(s) 20 through 24. 8 mil Nitrile gloves. Glove Length Specification - Are these gloves 9.5 inches

Please see the Department’s Answer to Question Number 33.

Addendum #003 7 FDC ITB-22-013

Question Answer

(240 millimeters) or 12 inch (300 millimeters) in length?

a. Regarding the mil thickness, are you referring to FINGER thickness, PALM thickness or Average thickness. (most medical applications go by finger thickness)

b. Do any, or all, of these styles need to be Medical Grade? Or, would Food Grade be acceptable

c. Is there any variance allowed on the mil spec? Ex: if bid call for 6 mil would you allow/prefer a 5.9 mil or 6.3 mil?

a. The Department requires average mil thickness as measured from the tip of the finger to the bottom of the palm.

b. All gloves must be medical exam grade.

c. All gloves must meet the minimum required thickness. Gloves may not exceed 110% of the specified thickness.

Are you willing to accept multiple manufacturers, if needed to meet all lines specified?

Yes, the Bidder may supply gloves from multiple manufacturers provided they meet the requirements of the ITB.

Is there a color requirement or are you open to any color of glove.

Please see the Department’s Answer to Question Number 4.

Who holds the current contract?

Can you provide the previous bid tab?

Please see the Department’s Answer to Question Number 31.

Was a price increase allowed during the existing contract at renewal time?

Please see the Department’s Answer to Question Number 13.

Can you provide current prices being paid for all types of gloves?

Please see the Department’s Answer to Question Number 13.

41 How often are orders placed? Please see the Department’s Answer to Question Number 5.

42 Will samples be required before or after an award? Samples are not required.

a. Is it possible to provide answers to questions as they come in?

b. If not willing to provide answers as they come in would you be willing to extend the due date of the bid to allow for additional time to prepare as your answers could change our direction or need to source other options.

a. The Department will provide Answers to all Questions in Addendum #002 by the date provided in the Timeline.

b. Please see Addendum #001 Revised Timeline.

Addendum #003 8 FDC ITB-22-013

Question Answer

a. Regarding the Attachment II – Price Sheet: We notice that for each line item 1 – 4 for this glove series lists the same ‘150,000’ estimated annual quantity. Just for general clarification, is this listed estimated quantity of 150,000 the overall cumulative estimated quantity for the entire glove series within lines 1 - 4, or is the 150,000 estimated quantity the potential estimate to be applied for each individual size?

b. Same question above but for the volumes listed for lines 5 – 8, lines 9 -12, lines 13 – 16, lines 17 – 20, and lines 20 – 24.

a. The Estimated Annual Quantity provided in Revised Attachment II

– Price Sheet, are for each glove size. Please also see Section 4.1.1, Estimated Quantities.

b. Please see the Department’s Answer to Question Number 44a.

If at all possible for your guidance to this question asap before 3/1/22, that would be great as this will help us better understand overall quantity parameter.

Just for your general clarification thoughts. Regarding Page 8 Section 4.1.4, it states in sub section B that visible damages would be reported within 15 days of receipt, does this 15 days include noticed concealed damages? Just curious as typically carriers ask us to submit any reports of damage within an average of 3- 7 days of product receipt- for any claims to be allowed buy them… (We always prepare and ship-out product damage free from our warehouse, so this is more so trying to understand our general timing leverage with the carrier if it is deemed any product damages are a result of the carrier)

Please see Section 4.1.4, Damaged Goods. The Department will report visible damage within 15 days of Delivery.

46 On gloves is Medical grade required?

The Department is seeking medical grade exam gloves. All gloves sought are for security use, and to prevent the exposure of any bloodborne pathogens and opioid substances.

47 Will FDC accept industrial grade gloves? Please see the Department’s Answer to Question Number 8.

48 Can we bid multiple brands per item? Please see the Department’s Answer to Question Number 36.

Addendum #003 9 FDC ITB-22-013

Question Answer

49 Are Vendors required to bid on all product line items? Yes, please refer to Section 5.7.1, Basis of Award.

Will respondents be disqualified or adversely impacted during the evaluation process if they were to submit exceptions to the Florida Department of Corrections?

Please see the Answer to Questions Number 26.

Will there be a subsequent ‘contract issued’ post award?

Yes. Please see Section 3.3, ITB Outcome.

52 How many awards does FDC anticipate making? Please see the Department’s Answer to Question Number 7.

Does invoicing go to Florida Department of Correction or each ordering location?

All invoices shall be submitted to APInvoices- FDC@fdc.myflorida.com.

54 What is the required frequency of billing?

Please see the Department’s Answer to Question Number 4, and Section 3.3.2, Purchases and Invoices.

55 What is the Billing/Invoicing remittance requirements? Please see the Department’s Answer to Question Number 54.

Is there a central Accounts Payable Department or is each location responsible for payment of invoices?

Yes, the Department has a central Accounts Payable Department.

Please see the Department’s Answer to Question Number 53.

What is the historical spend for this category of goods?

Please see below chart for historical spend:

FY2019/2020 FY2020/2021 FY2021/2022

$601,907.56 $4,027,752.18 $3,525,520.30

58 Does delivery location have a Dock (dock to dock)? Some, but not all, delivery locations have docks for deliveries.

59 Do you require Inside Delivery? Yes.

60 Do you require Pallet Break down? No.

61 Does the location have a Lift Gate ? Some, but not all locations are equipped with lift gates.

In regards to the estimated 3/1 day to post/reply to submitted questions, is this the latest date? Is there potential or ability to return questions answers earlier?

Please see the Department’s Answer to Question Number 43.

63 Can FDC remit payments via ACH? Yes.

64 Is there an “All or None” requirement? Please see the Department’s Answer to Question Number 7.

Will FDC accept Vendors request for consideration of Equitable Adjustment for renewal period in the present conditions of COVID or any other contagious pandemic relevant during such time?

Please see the Department’s Answer to Question Number 30, approval of an equitable price adjustment is at the sole discretion of the Department.

What is the process in submitting substitutions for product?

Please see Section 3.3.3, Substitutions.

mailto:APInvoices-FDC@fdc.myflorida.com mailto:APInvoices-FDC@fdc.myflorida.com

Addendum #003 10 FDC ITB-22-013

Question Answer

Will all Q&A be issued in an Addendum/Amendment?

On request for equivalent alternates, according to the instructions, we have to present equivalent alternates at time of questions? Please verify if this is the case or can we submit information at a later time?

Please see the Department’s Answer to Question Number 43. The deadline for Bidders to request approval of equivalents has passed.

68 Are there any certifications necessary for the gloves?

Yes, all gloves listed must meet the ASTM D6319 Nitrile, and D5250 Vinyl glove standards.

69 Is there an approved products list?

No. Please see the Revised Attachment II – Price Sheet. All items provided by the vendor must meet the requirements of the ITB.

70 Are there any brands that should not be considered? No, please see the Department’s Answers to Question Number 69.

71 What proof of insurance do we need to supply? Please see Section 6.4, Insurance.

If the manufacturer is facilitating the delivery for the supplier, is the insurance agreement from the manufacturer to the supplier sufficient for this bid?

No, please see Section 4.1.3, Delivery. Items are to be shipped “FOB Destination” meaning the seller retains all risks of loss until the items are delivered to the Department.

Will credit card purchases be paid directly through invoices or will they be taken manually over the phone?

Yes, they will be paid directly through invoices.

Do those submitting a bid have to submit anything to https://www.e-verify.gov/employers and create an account as indicated under 6.6 Special Conditions

6.6.2 E-Verify If so, is there anything else that needs

to be submitted along with the bid?

Please see Section 6.6.2, E-Verify for instructions regarding E- Verify. In addition, please see Section 5.4.1 Mandatory Documentation for a list of items to submit.

As it relates to fixed pricing on disposable gloves for a 3 year period:

Disposable gloves have an extremely volatile raw material base (acrylonitrile butadiene rubber, poly vinyl chloride, exc.) which has only been exacerbated by the global pandemic. Although we are competitive in this category, volatility can lead to a need for cost adjustments. Would it be possible to change the contract terms to state a minimum of one (1) year period for contract pricing ? Hard Time Products will absorb any cost increases during that period. Beyond the one year, we would ask that adjustments be made

Please see the Department’s Answer to Question Number 30.

https://www.e-verify.gov/employers

Addendum #003 11 FDC ITB-22-013

Question Answer as needs arise. As over 80% of the cost of these gloves are raw materials, we would suggest using ICIS reporting on the key materials mentioned above to determine the need for increases. Hard Time Products would be willing to supply quarterly ICIS reports to the Florida DOC.

Does the vendor have to bid on each item listed to be considered responsive? Can a vendor just bid on the nitrile gloves and not the vinyl?

Please see the Department’s Answer to Question Number 49.

Will this bid be awarded to one vendor or can this bid be awarded to multiple vendors?

Please see the Department’s Answer to Question Number 7.

Order Behavior and History:

Can you provide insights into the ordering behavior from the customer’s facilities, including possible historical ordering information, that will speak to the below questions?:

a. How frequently might a location order products?

b. Can multiple persons from one location order products?

c. Does the location combine its periodic needs throughout the site into a consolidated order to the Vendor?

d. What frequency and amount does a “major” institution facility order product?

e. What frequency and amount does a non-major facility order product?

a. Orders are typically placed quarterly.

b. Each location typically has one (1) assigned contact to place orders.

c. Yes.

d. The Department typically places quarterly orders.

Previous order information can be found on FACTS (Florida Accountability Contract Tracking System) at the link provided below:

https://facts.fldfs.com/Search/ContractSearch.aspx

e. Please see the Department’s Answer to Question Number 78d.

https://facts.fldfs.com/Search/ContractSearch.aspx

Addendum #003 12 FDC ITB-22-013

Question Answer

Commitment to Diversity: Paragraph 6.1 expresses the State of Florida’s commitment to supporting its diverse business industry. Including the language in paragraph 5.7.2, Identical Bids, does any part of the scoring process used to award this contract factor in this diversity commitment?

Please see Section 5.7.1, Basis of Award which describes how the Department determines an award in the event of tied Bids.

What are the quality standards for this product to be acceptable, including the maximum AQL?

Gloves provided must have an Average Quality Level (AQL) of between .65 and 2.5.

Question 1: Per the following references, ITB, Section 2.1, Page 5, “The Department requires all gloves to meet specific thickness, material type, and quality requirements, to prevent hazardous exposure to chemicals and the spread of bloodborne pathogens.”

ITB, Section 4.1, Page 8, “The Vendor shall provide gloves of various materials and thicknesses as specified in this ITB. Attachment II-Price Sheet, reflects the requirements for the items sought.” ITB, Attachment II – Price Sheet, Page 37 through 39, Items 1-24, “Description of Commodities”, 3.5 mil Nitrile, 3.5 mil Vinyl, 5 mil Nitrile, 6 mil Nitrile, 6 mil Vinyl, 8 mil Nitrile Glove Non-Sterile, Latex-Fee, Power-Free.

In order for the FDC, to ensure that all offerors bids and specifications are the same, recommend that in Section 4.1, Page 8, that additional language be added to allow for consistency in product specification, “The Vendor shall provide gloves of various materials and thicknesses as specified in this ITB, the finger and palm thickness should all be the thickness identified in Attachment II – Price Sheet, “Description of Commodities”, 3.5 mil Nitrile, 3.5 mil Vinyl, 5 mil Nitrile, 6 mil Nitrile, 6 mil Vinyl, 8 mil Nitrile Glove Non-Sterile, Latex-Fee, Power-Free. The

Please see the Department’s Answer to Question Number 35a.

Addendum #003 13 FDC ITB-22-013

Question Answer tolerance level minimum should be at least the average of the finger and palm thickness identified e.g., 3.5 mil, 5 mil, 6 mil, 8 mil. Could the FDC please clarify and adjust the requirements to be more specific in the thickness required in the finger and palm?

Question 2: Per the following references, ITB, Section 2.1, Page 5, “The Department has a need to purchase non-sterile exam gloves for delivery to each correctional institution throughout the State to provide person protection for Department staff.”

Could the FDC, provide clarification on “non-sterile exam glove”, if all gloves listed in Attachment II – Price Sheet, identified as exam gloves to be approved FDA 510K Certified that meet ASTM D6319 (Nitrile), D5250 (Vinyl), and D6978 (Chemo) standards?

The FDA 510(k) premarket certification process was effectively waived on January 15, 2021, and stated Class II medical devices such as gloves are exempt from premarket certification. However, Bidders must ensure compliance with all applicable regulations outlined by the FDC regarding each Code of Federal Regulations for the manufacturing of nitrile and vinyl examination gloves and must have an Average Quality Level (AQL) of between 0.65 and 2.5. Yes, all gloves listed must meet the ASTM D6319 Nitrile, and D5250 Vinyl standards. D6978 Chemo will not be required for this ITB.

We are HK company with factory in China produce & supply PPE items, such as isolation gowns, disposable face masks, examination gloves, face shield…etc. Since we are not domestic supplier, can we apply the captioned tender / bid ? If yes, how to settle payment?

Please see Section 5.4.3, Additional Bid Requirement for Out-of- State Vendors (Florida Preference). Please see the Department’s Answer to Question Number 56.

*Do you have the most recent bid tabulation for these products? If so, please provide the most recent prices paid and the current Vendor name.

*Can we bid on only some of the line items and not all?

Please see the Department’s Answer to Question Number 13.

Please see the Department’s Answer to Question Number 49.

1.- Can you provide the awarded price and winning vendor from the previous bid and the date of the previous award. Can you also provide the pricing that the awarded vendor put for subsequent years?

Addendum #003 14 FDC ITB-22-013

Question Answer

Based on previous ordering history and purchase orders, about how often are the gloves ordered (Monthly, quarterly or other) and what is an approximate box order?

Please see the Department’s Answers to Questions Number 5 and Number 13.

6mil Vinyl

a. Are these Medical grade or industrial/food grade?

b. Is there a specific Color?

c. Is there a Cuff length requirement?

a. Medical exam grade.

b. Please see the Department’s Answer to Question Number 4.

c. Please see the Department’s Answer to Question Number 33.

8mil Nitrile

a. May we offer packaging other than 100 gloves/box?

b. Is there a 13 inch cuff requirement?

a. Please see the Department’s Answer to Question Number 33.

b. No. Please see the Department’s Answer to Question Number

33.

3.3.1

a. The price for the bid must be for the three years including all cost to each Individual location or do you have central points.

b. If you have central point please provide how many and address

c. Also for the additional or portions thereof does it have to be the same price As the first three years please elaborate so we can understand more Clearly

a. Please see the Department’s Answers to Questions Number 19 and Number 30. Please see Section 4.1.3, Delivery.

b. Please see the Department’s Answer to Question Number 19.

c. Please see the Department’s Answer to Question Number 30.

3.3.2 P card can you let us know how the P card works and how to get a card

Please see Section 6.5, PCard Payments. Upon mutual agreement, the Bidder will accept PCard payments, through the Visa platform.

3.3.3.

a. In our bid are we allowed to use different manufactors or it has to be one

a. Please see the Department’s Answer to Question Number 36.

b. Please see the Department’s Answer to Question Number 7.

Addendum #003 15 FDC ITB-22-013

Question Answer

b. In the bid all gloves requirement must be offer by us or can we offer Certain amount of gloves

3.3.5 Are you referring to the manufactor of gloves since we will have to have Purchase agreement with them to fulfill the contract with your department

a. Also can it be more than one one agreement with manufactors. We might have different payments terms so in the paragraph Where we must pay manufactors in seven days it might be different So our agreement with the manufactor is acceptable to you

a. No.

b. Please see the Department’s Answer to Question Number 36.

4.1.1 Can you provide a minimum amount to be purchase per year In order for us to be able to work on a price structure

Revised Attachment II – Price Sheet provides the Department’s Estimated Annual Quantity. Please see the Department’s Answers to Questions Number 13 and Number 15.

4.1.2 Need to know minimum amount in order to be able to work on a price structure for the year Minimum amount per year

Please see the Department’s Answers to Questions Number 4 and Number 13.

Performance measures and financial consequences Trucking companies may be delayed and also shipping lines can be delayed It will be very hard to notify in advance only when the delay happens Can we notify the dept but this is not in our control So this must be addressed in this section

Please see Section 4.3, Performance Measures and Financial Consequences. The Contractor must inform the contract manager in writing if a performance measure will not be met. The Contract Manager will determine if mitigating circumstances existed beyond the Vendor’s control prior to assessing financial consequences.

5.4 When we mail the bid if there is a delay in delivery from the shipping Company and the bid was mail before the time expires and it arrives

Please see Section 5.4, Bid Submissions. It is the Bidder’s responsibility to ensure the Bid arrives by the Bid Deadline.

Addendum #003 16 FDC ITB-22-013

Question Answer

Later will it be accepted base on the shipping date and tracking number

5.4.2 Can you provide the exact specifications of the gloves you would like to purchase there are many different specifications and this will affect the prices This will make it standard for all bitter to offer the same type of product

Please see the Revised Attachment II – Price Sheet. Please see the Department’s Answers to Question Number 68, Question Number 80, and all other requirements of the ITB.

5.4.3 Can you please clarify this point we are not understanding The no preference and the discount don’t quite understand

Section 5.4.3, Additional Bid Requirements for Out-of-State Vendors (Florida Preference), which outlines additional Bid requirements that must be met by all Bidders whose principal place of business is outside the State of Florida.

5.4.6 How many bids can one company offer

Please see Section 5.4, Bid Submissions. A Bidder must submit a single bid for all items listed on Revised Attachment II – Price Sheet.

5.5.2 Can you please let us know the amount of transaction fee so we can take it In account on our proposal

Please see Section 5.5.2, MFMP Registration. The transaction fee is one percent (1%) of the payments issued by the Department.

5.6 Public bid opening Bidders must attend this opening

Bidders are not required to attend the Bid Opening.

5.7.2 Point c Refers to price quality service We understand the price but quality and service is nor specified Can you please specified what quality standards and service standards In order to have all bidders comply

The Department will consider all Responsive Bidders equal in quality and service. If two (2) Responsive Bidders are equal in price, the Department will follow the process outlined in Section 5.7.2 Identical Bids.

6.2 Will a company participating in this program have a preference on one company that is not if they both have the same pricing

The Department will award a Bidder per Section 5.7 Bid Evaluations.

Please see the Department’s Answer to Question Number 72.

Addendum #003 17 FDC ITB-22-013

Question Answer

Insurance The goods will be insured until delivery of product Is this correct

Pcard Can you give us information on this card and the charges that the card Bills In order to be able to charges for bid Also is it mandatory to use the Pcard

Please see the Department’s Answer to Question Number 90.

6.6.2 E verify As you know the manufactors of this products are abroad and do not Use e verify As per our company we use payroll companies Please let us know is this is a mandatory requirement

Yes, per Executive Order 11-116, and Chapter 448.095 Florida Statute, Bidders must use the E-Verify system.

Service delivery location Do you have several delivery locations and from there you will delivery To your locations Or do we have to deliver to all the locations listed And if yes we would need a minimum delivery quantity per location In order to work on a price

Please see the Department’s Answer to Question Number 15.

Please see the Department’s Answer to Question Number 19.

Are glove colors specific to a use case? If so what are the use cases?

No, please see the Department’s Answer to Question Number 4.

Will purchase orders and deliveries be the same for all locations?

No.

Can we be provided with the last 3 years of consumption patterns?

Addendum #003 18 FDC ITB-22-013

REVISED Attachment II – Price Sheet

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost per item below, then propagate a total for the item based upon the Estimated Number of commodities to be purchased. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (Section 5.1), renewal pricing will remain the same throughout the Contract. Shipping Destinations include all sites listed in Attachment I – Service/Delivery Locations.

Gloves

Description of Commodities

(A) Unit Cost

(Per Box of

Gloves)

(B) Estimated

Annual Quantity (Boxes)

(C) Extended Annual

Cost (AxB=C)

(D)

Proposed Brand and Model

(E) Number of Boxes in a

Case

3.5 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size SM, Cuff Length: 9.5 inches; Must meet requirements of ASTM: D6319 Nitrile AQL between 0.65-2.5.

$_______ 150,000 $________

3.5 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size MD, Cuff Length: 9.5 inches; Must meet requirements

Size LG, Cuff Length: 9.5 inches; Must meet requirements

Size XL, Cuff Length: 9.5 inches; Must meet requirements

3.5 mil Vinyl Glove, Non-Sterile, Latex-Free, Powder-Free, Size SM, Cuff Length: 9.5 inches Must meet requirements of ASTM: D5250 Vinyl AQL between 0.65-2.5.

Size MD, Cuff Length: 9.5 inches Must meet requirements of ASTM: D5250 Vinyl AQL between 0.65-2.5.

VENDOR NAME: ___________________________ FEIN: _____________________

Addendum #003 19 FDC ITB-22-013

Gloves

(A) Unit Cost

(Per Box of 100 Gloves)

(B) Estimated

Annual Quantity (Boxes)

(C) Extended Annual

Boxes in a

Case

3.5 mil Vinyl Glove, Non-Sterile, Latex-Free, Powder-Free, Size LG, Cuff Length: 9.5 inches; Must meet requirements of ASTM: D5250 Vinyl AQL between 0.65-2.5.

Size XL, Cuff Length: 9.5 inches; Must meet requirements of

5 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size SM, Cuff Length: 9.5 inches; Must meet requirements of

$_______ 10,000 $________

MD, Cuff Length: 9.5 inches; Must meet requirements of ASTM: D6319 Nitrile AQL between 0.65-2.5.

LG, Cuff Length: 9.5 inches; Must meet requirements of

XL, Cuff Length: 9.5 inches; Must meet requirements of

6 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size SM, Cuff Length: 9.5 inches; Must meet requirements of

$_______ 5,000 $________

MD, Cuff Length: 9.5 inches; Must meet requirements of

LG, Cuff Length: 9.5 inches; Must meet requirements of

6 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size XL, Cuff Length: 9.5 inches; Must meet requirements of

VENDOR NAME: ___________________________ FEIN: _____________________

Addendum #003 20 FDC ITB-22-013

VENDOR NAME FEIN AUTHORIZED REPRESENTATIVE (PRINT)

DATE

AUTHORIZED REPRESENTATIVE SIGNATURE

If your principal place of business is NOT in the State of Florida, you must include a Florida Preference Letter (see Section 5.4.3), or your Bid will be deemed non-responsive.

Gloves (Continued)

(A) Unit Cost

(Per Box of 100 Gloves)

(B) Estimated

Annual Quantity (Boxes)

(C) Extended Annual

Boxes in a

Case

6 mil Vinyl Glove, Non-Sterile, Latex-Free, Powder-Free, Size SM, Cuff Length: 9.5 inches; Must meet requirements of

6 mil Vinyl Glove, Non-Sterile, Latex-Free, Powder-Free, Size MD, Cuff Length: 9.5 inches; Must meet requirements of

LG, Cuff Length: 9.5 inches; Must meet requirements of

XL, Cuff Length: 9.5 inches; Must meet requirements of

8 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size SM, Cuff Length: 9.5 inches; Must meet requirements of

$_______ 3,000 $_______

8 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size MD, Cuff Length: 9.5 inches; Must meet requirements of

8 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size LG, Cuff Length: 9.5 inches; Must meet requirements of

8 mil Nitrile Glove, Non-Sterile, Latex-Free, Powder-Free, Size XL, Cuff Length: 9.5 inches; Must meet requirements of

Grand Total Price (Sum of Column C) $____________