RFQ_Solicitation_Surveillance_System_Expansion.pdf

North Dakota Air National Guard Request for Quote (RFQ)

119th Wing / NDANG

1400 32nd Ave. North

Fargo, ND 58102

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitations will be issued. This solicitation is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100, effective date 22 AUG 2018.

This solicitation is being issued as an (RFQ) for Open Market or GSA pricing.

This procurement is a 100% SMALL BUSINESS SET ASIDE IAW FAR 19.502-2 (a). The NAICS code is 333316 and the small business size standard is 1,000 employees. Other NAICS codes may be accepted on a case by case basis. Only quotes submitted by Small Businesses will be considered by the Government. Any quote that is submitted by a vendor that is not Small Business will not be considered for award.

This solicitation contains “Brand Name or equal” products. This solicitation also includes information regarding an upcoming mandatory site visit. Please read this entire solicitation to gain a complete understanding of the overall requirement.

Purpose:

The 119th Wing, North Dakota Air National Guard (NDANG, located at 1400 32nd Ave. North, Fargo, ND, is looking to expand an existing Pelco Instant Visual Assessment (IVA) camera system at several on-base locations. The expansion of the current IVA system will enhance Instant Visual Assessment on all Protection Level 3 areas and provide compliance with new DoDI guidance specified in UFC 04-022-01 Entry Control Facilities/Access Control Points. This surveillance system expansion must be able to provide license plate identification capability and viewing capability of vehicle drivers and Security Forces (SF) personnel at the Installation entry control point. Additionally, the surveillance system expansion shall provide an advantageous view of the tops of all vehicles that are required to process through the search pit area that is within close proximity of the Main Gate when entering the installation. Finally, 360 degree surveillance of Building 375 in all weather conditions must be achieved as a result of this surveillance system upgrade. The surveillance system expansion requires Pelco cameras and associated equipment, or “equal” that is compatible with the current surveillance system in place at the 119th Wing. The NDANG currently utilizes existing Pelco cameras, a Pelco DS control point system with a Digital Sentry DS SRV2 series DVR. Cameras and associated equipment provided by the contractor in response to this Request For Quote (RFQ) may be products other than Pelco; however the equipment outlined in this RFQ must be compatible with the current Pelco camera system and components in place at the 119th Wing.

Scope of Work:

This requirement is for the procurement of eight (8 EA) indoor/outdoor cameras possessing stationary and pan-tilt-zoom (PTZ) capability to supplement existing infrastructure. Seven (7) cameras will require installation and one (1) will not require installation. The installation of seven (7) cameras will include possible trenching and pulling wire, adding converters, receivers and transmitters, single or dual mode “up to coax”. In addition, the contractor shall provide all associated hardware for the seamless configuration and routing of all camera feeds from the new cameras provided to the “head end” of the existing Pelco IVA camera system at the Base Defense Operations Center (BDOC). The installation of these seven (7) cameras will also require conduit to be provided and installed by the contractor and routed to the nearest communication building/room or facility located at the 119th Wing.

Five (5) of the Seven (7) cameras requiring installation are located within close proximity of communication buildings/rooms in relation to where the cameras are to be installed. Two (2) of the seven (7) cameras requiring installation are not located within close proximity of an existing communication building/room and shall possess wireless capability provided by the contractor. The contractor shall provide high security wireless communication products that are capable of transmitting/receiving camera feeds from a distance of up to two miles and also provide uninterrupted service during severe/adverse weather conditions. Vendor personnel shall be responsible for providing any and all transportation, labor, tools and hardware required for the successful installation of stated product.

Camera types and quantities required are as follows:

*Four (4 EA) PELCO IBR321-1R, PELCO 3MP, 3-10.5mm Lens, Sarix Pro IR Environmental Bullet camera, or equal, and all associated mounting brackets/hardware for surface, pole or corner application. Must interface with existing Pelco surveillance system.

*One (1 EA) PELCO IBR324-1R, PELCO 3MP, 12-40mm Lens, Sarix Pro IR Environmental Bullet camera, or equal, and all associated mounting brackets/hardware for surface, pole or corner application. Must interface with existing Pelco surveillance system.

*Two (2 EA) PELCO IXE32, PELCO 3MP, Sarix Enhanced Box, Low-Light, WDR, Day-Night cameras, or equal, and all associated mounting brackets/hardware for surface, pole or corner application. Must interface with existing Pelco surveillance system.

-One (1 EA) PELCO SD436PGE0, PELCO Spectra IV PTZ 36X Smoke Dome camera, or equal.Pan-Tilt Zoom (PTZ) Pelco Spectra like camera that does not require installation. Must interface with existing Pelco surveillance system.

**Additional Pelco supporting components, or equal to provide functionality and seamless interfacing with existing surveillance system also required. Products provided by contractor must possess a Standard Commercial Warranty.

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Camera locations and capability requirements are as follows:

Location #1

Five (5) cameras shall be installed at or near Building 170 (Main Gate). Two (2) cameras shall be installed in the search pit area and two (2) cameras shall be installed on Building 170; one (1) camera shall be installed/mounted to a light pole to the northeast of Building 170. The two (2) cameras in the search pit area shall be installed at an estimated height of 15’-20’ from ground level and shall be configured to inspect and document the tops of the vehicles coming into the search pit area. The two

(2) cameras to be installed on Building 170 shall be installed at an estimated height of 10’-15’ from ground level and configured to clearly view the Identification (ID) exchange between vehicle drivers and Security Forces (SF) personnel to record driver and SF members. These four (4) cameras shall be able to “hardwired” to an existing communication room to provide the feed to the head end of the existing Pelco camera system at the Base Defense Operations Center (BDOC).

The 5th camera shall be mounted on a light pole roughly 50 to 75 feet to the northeast of the search pit area parallel to the outbound lane. This camera shall be mounted/installed at an estimated height of 15’-20’ from ground level and requires a wireless transmitter and receiver to be installed to provide the feed to the head end of the existing camera system in BDOC. Placement of the receiver shall be placed in Building 170 or at an advantageous location to be agreed upon by the end user and the contractor.

Location #2

Two (2) cameras are required within close proximity of Building 375. These cameras shall be mounted/installed on these two facilities in a manner that provides optimal viewing of the Petroleum, Oils and Liquids (POL) area located to the north of Building 244 and to the west of Building 120. These two (2) cameras shall provide the feed to the head end of the existing Pelco camera system at the Base Defense Operations Center (BDOC).

One camera shall be installed on Building 244. This camera shall be installed at an estimated height of 15’-20’ from ground level and requires a wireless transmitter and receiver to be installed to provide the feed to the head end of the existing camera system in BDOC. Placement of the receiver shall be placed in Building 120 or at an advantageous location to be agreed upon by the end user and the contractor.

One camera shall also be installed on Building 120. The camera shall be installed at an estimated height of 10’-15’ from ground level and be “hardwired” to an existing communication building/room.

As previously identified, the NDANG is currently utilizing existing Pelco cameras, a Pelco DS control point system with a Digital Sentry DS SRV2 series DVR. Cameras and equipment provided by the contractor may be products other than Pelco; however the equipment outlined in this RFQ must be compatible with the current Pelco camera systems and components in place at the 119th Wing.

The Selected Contractor shall perform the following actions in this project:

In accordance with the 119th Security Forces Installation Security Program and AFI 31-101, ALL vendors who require access to the installation shall accomplish a WG Form 31-18 and satisfactorily complete a National Crime Information Center (NCIC) background check. The issuance of Contractor Vendor Badges for the successful offeror and all employees of the successful offeror who will be performing all requirements associated with this acquisition is required. The successful offeror who is subsequently awarded the contract for this requirement is required to turn in their issued Contractor Badges at conclusion of contractor performance (to include employees of the prime Contractor).

Provide turnkey operation when complete.

Provide and Install all cameras and mounting brackets compatible to the NDANG current configuration.

Pull, run, and trench any and all cabling and wiring to include conduit, indoors and outdoors to the nearest communications room or facility.

Provide digital video/data components compatible to the NDANG current configuration.

Provide and install all transmitter/receivers compatible to the NDANG current configuration.

Provide all conduit, connectors, and mounting hardware for all equipment installation.

Contractor will provide all additional equipment required to complete install, to include but not limited to scissor lifts, trenching equipment, ECT.

Contractor must be able to respond within 24 to 48 hours to correct any deficiencies with products/installation under warranty.

This SOW anticipates the US Government will provide the following collateral Support:

Provide Storage and Staging area space for project materials and parts

Provide access to work areas with pre-arranged installation schedule.

Provide placement and a clear plan for material installs to include maps for coverage areas.

Provide access to 120v power for all components requiring power.

Provide Fiber connection to and from the nearest Comm Facility to 119th BDOC.

** Due to inclement weather in this region and the possibility of weather impacting the product installation and performance identified in this RFQ, the desired completion date of this project is as soon as possible, but not later than November 1st, 2018.

**To gain a full understanding of the total requirement, potential contractors are required to attend a mandatory site visit at the 119th Wing, North Dakota Air National Guard, 1400 32nd Ave. North, Fargo, ND on Wednesday, September 19th at 1:00 P.M. Central Standard Time (CST). All interested parties will meet at Building 170 (Main Gate) on Wednesday, September 19th at 1:00 P.M. Central Standard Time (CST). Potential contractors will confirm all dimensional measurements and inspect the camera installation locations for any potential assembly or installation hindrances prior to quote submission.

Bids in response to this solicitation must be received no later than 5:00 P.M. Central Standard Time (CST) on Friday, September 21st, 2018. All interested parties shall abide by these deadlines for this mandatory site visit and subsequent quote submittals shall be deemed to be “nonresponsive” to the needs of the North Dakota Air National Guard. **Any interested party who wishes to attend the mandatory site visit must notify the 119th Wing Contracting Office by 4:30 Central Standard Time (CST) on Tuesday, September 18th, 2018. Interested parties shall email MSgt Brian Erdmann at:

brian.l.erdmann.mil@mail.mil no later than 4:30 Central Standard Time (CST) on Tuesday, September 18th, 2018 with your notification of intent on attending the site visit at 1:00 P.M. Central Standard Time on Wednesday, September 19th. In your email, please provide your company name and the names of the representatives that will be attending the site visit. A confirmation email will be sent upon receipt of intent to attend the Mandatory Site Visit. The notification of intent to attend is required to establish an entry authority list (EAL) with the 119th Security Forces Squadron. Failure by any interested party to abide by these strict deadlines for Site Visit attendance and quote submittal shall deem any quotes received after 5:00 P.M. Central Standard Time (CST) on Friday, September 21st , 2018 as “non-responsive”. No exceptions.

**The Government will award to the responsible bidder whose offer, conforming to this request for quote will provide the Best Value and be most advantageous to the Government (price and other factors considered).

-Factor One - Price of product and delivery charges.

-Factor Two - Vendor's ability to provide technically acceptable products in accordance with this solicitation and/or explained at the mandatory site visit.

-Factor Three – vendor’s ability to meet delivery requirement identified in this solicitation (Installation and functionality concluded by November 1st, 2018).

**Per FAR Part 19, this acquisition is set aside for Small Businesses. All interested parties who wish to submit bids in response to this solicitation must have current registration in the System for Award Management (SAM) to compete for this acquisition to include Representations & Certifications.

Instructions and information can be found at www.sam.gov . The Department of Defense requires vendors to submit invoices in the Wide Area Workflow System (WAWF); please go to https://wawf.eb.mil/ for more information.

** The NDANG (119WG) is a Federal agency and tax exempt. The NDANG EIN number is 45-0438712 and the ND State Tax exempt number is E-2001.

** Delivery Address: 119WG (NDANG), 1400 32nd Ave. N., Fargo, ND 58102-1051

** INTERESTED PARTIES PLEASE SUBMIT QUOTES TO MSGT BRIAN ERDMANN AT THE FOLLOWING EMAIL ADDRESS: brian.l.erdmann.mil@mail.mil

**QUOTES / BIDS ARE DUE BY 5:00 P.M. CST, FRIDAY, SEPTEMBER 21st. (SEE NEXT PAGE) mailto:brian.l.erdmann.mil@mail.mil

THE FOLLOWING PROVISIONS AND CLAUSES APPLY TO THIS ACQUISITION:

52.219-6 -- Notice of Total Small Business Set-Aside (Nov 2011)

(a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to--(1) Contracts that have been totally set aside or reserved for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).*(c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. (d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts. (End of Clause)

The following provisions and clauses apply to this acquisition:

52.204-7-System for Award Management; OCT 2016 52.204-13-System for Award Management Maintenance; OCT 2016 52.204-16-Commercial and Government Entity Code Reporting, JUL 2016 52.204-18-Commercial and Government Entity Code Maintenance, JUL 2016 52.204-20-Predecessor of Offeror, JUL 2016 52.211-6-Brand Name or Equal (Aug 1999) 52.212-4-Contract Terms and Conditions--Commercial Items; JAN 2017 52.212-5- Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, AUG 2018 52.219-13-Notice of Set-Aside of Orders, NOV 2011 52.222-3-Convict Labor; JUN 2003 52.222-21-Prohibition Of Segregated Facilities; APR 2015 52.222-26-Equal Opportunity; SEP 2016 52.222-36-Equal Opportunity for Workers with Disabilities; JUL 2014 52.222-50-Combating Trafficking in Persons; MAR 2015 52.223-18-Encouraging Contractor Policies To Ban Text Messaging While Driving; AUG 2011 52.225-13-Restrictions on Certain Foreign Purchases; JUN 2008 52.232-1-Payments; APR 1984 52.232-8-Discounts For Prompt Payment; FEB 2002 52.232-11-Extras; APR 1984 52.232-40-Providing Accelerated Payments to Small Business Subcontractors, DEC 2013 52.243-1-Changes--Fixed Price; AUG 1987 252.203-7000-Requirements Relating to Compensation of Former DoD Officials, SEP 2011 252.203-7002-Requirement to Inform Employees of Whistleblower Rights; SEP 2013 252.203-7003-Agency Office of the Inspector General, DEC 2012 252.203-7005-Representation Relating to Compensation of Former DoD Officials; NOV 2011 252.204-7003-Control Of Government Personnel Work Product; APR 1992 252.204-7009-Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, OCT 2016

252.225-7048-Export-Controlled Items, JUN 2013 252.232-7003-Electronic Submission of Payment Requests and Receiving Reports; JUN 2012