RFQ_Catering_June_2018.pdf

DEPARTMENT OF THE AIR FORCE

119TH WING (ANG)

1400 32nd AVENUE NORTH

FARGO NORTH DAKOTA 58102-1051

Happy Hooligans

30 April 2018

To Whom it May Concern,

1. The North Dakota Air National Guard has a requirement for catered breakfast, lunch and dinner meals to be served at the North Dakota Air National Guard Regional Training Site in

Fargo, ND over the dates of 11-29 June 2018. Specific requirements are attached in the

Statement of Work.

2. This effort is a high priority requirement in support of the National Guard. Funds are not presently available to make award. If funds become available for award, and prices are deemed fair and reasonable, it is the Governments intent to make award. This is not a commitment of funds or contract award.

3. This is a SMALL BUSINESS SET ASIDE competitive acquisition for Catering Services.

The Government will award to the responsible offeror whose offer, conforming to the request for quote will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Menu. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. A copy of the proposed menu must be included with your reply.

4. If you wish to compete for this acquisition, please complete the information below and return it and any other required information with your quote. Quotes submitted are required to be accompanied with a complete menu for all individual serving dates of 11-29 June, 2018. Quotes are due no later than 1:00 PM Central Standard Time (CST) on Friday, 4 May 2018. Point of contact for this acquisition is:

MSgt Brian Erdmann

Contract Specialist

1400 32nd Ave. North

Fargo, ND 58102-1051

Email: brian.l.erdmann.mil@mail.mil

Fax: 701-451-2334

5. FAR Clause Extract:

a. An extract of FAR 52.203-18 is attached to this RFQ, which must be completed

(signed) by the offeror and submitted with any offer.

6. FAR Clause 52.222‐41 applies to this RFQ. Department of Labor Wage Determination 15-

4969 (Rev.-6) shall be included in the award document; Occupation Codes 07041, 07042 and

07130 apply.

mailto:brian.l.erdmann.mil@mail.mil

7. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contractor for the North Dakota Air

National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the Help Desk at https://cmra.army.mil/. If the vendor determines there will be a charge for this requirement, the amount will be included as a separate line item on the offer schedule.

8. Per FAR Part 19, this acquisition is set aside for Small Businesses. Offerors must have current registration in the System for Award Management (SAM) to compete for this acquisition to include Representations & Certifications. Instructions and information can be found at www.sam.gov.

9. The Department of Defense requires vendors to submit invoices in the Wide Area Workflow

System (WAWF); please go to https://wawf.eb.mil/ for more information.

If you have any questions, please contact me via email at brian.l.erdmann.mil@mail.mil.

Brian L. Erdmann, MSgt, NDANG

119th Wing Contract Specialist https://cmra.army.mil/ https://cmra.army.mil/ http://www.sam.gov/ https://wawf.eb.mil/

RE: Catered Meals for the North Dakota Air National Guard, 11-29 June 2018.

TO BE COMPLETED BY OFFEROR:

COMPANY NAME:_____________________________________________________________

DUNS NUMBER:____________________________ TAX ID #:_____________________

CAGE CODE:____________________________

INDIVIDUAL PRICES:

BREAKFAST: $__________per meal

LUNCH: $__________ per meal

DINNER: $__________ per meal

CMRA FEE

(if applicable): $_________________

TOTAL PRICE: $ .

Statement of Work

Catered Meals / 119th Regional Training Site / North Dakota Air National Guard

1400 32nd Ave. North

Fargo, ND 58102-1051

11 June 2018 – 29 June 2018

Overview: The North Dakota Air National Guard has a requirement for catered breakfast, lunch and dinner meals to be served at the North Dakota Air National Guard Regional Training Site in Fargo, ND over the dates of June 11th through the 29th 2018 excluding Sundays. (No meals the 17th and 24th of June

2018). Specific requirements are attached.

MEAL REQUIREMENTS:

1. The contractor shall provide all plant, labor, materials, and transportation necessary to cater and serve meals to Air National Guard airmen over the dates of June 11th through the 29th 2018. (No meals the 17th and 24th of June 2018)

2. Meals shall be prepared in accordance with applicable State Health Laws, Regulations, and Policies.

Meals will be catered to the North Dakota Air National Guard Regional Training Site (1400 32nd Ave.

North, Fargo ND, 58102-1051) over the dates identified in this solicitation. Offerors who can provide meals with 100% self-sufficiency are preferred. However, limited government resources are available for this requirement, if necessary (See paragraph 6 for a description of available resources). Buffet style meals / served meals are authorized. Boxed meals are not authorized.

3. Meals shall be in accordance with the requirement below.

3.1.1 Breakfast shall include a selection from the following basic items:

Chilled juice

Assorted dry cereal

Eggs

One (1) Serving of Meat (bacon, ham, or sausage)

One (1) Potato Choice (Hash browns, Country Potatoes, etc.)

Toast

Jelly

Butter/margarine patties

Pastries

Fresh fruit

Coffee

Milk

Water

3.1.2 Lunch meal shall include a selection from the following basic items:

Entree

One (1) Starch (potato, rice pilaf, bread/rolls, etc.)

Cooked vegetable

Dessert (optional)

Fruit

Butter/margarine patties

Milk

Coffee

Fruit Drink

Water

3.1.3 Dinner meal shall include a selection from the following basic items:

Entree

One (1) Starch (potato, rice pilaf, bread/rolls, etc.)

Cooked vegetable

Dessert

Fruit

Butter/margarine patties

Milk (Skim, 1% and chocolate)

Coffee

Assorted Soft Drink (canned or bottled-Pepsi or Coke Products)

Water

3.2.1 Portion sizes for all meals shall be in accordance with industry standards. Meals containing meat shall include portions of meat in accordance with industry standards (such as a 6-8 oz steak, chicken breast, pork chop, etc.). The contractor may include other acceptable entrees in accordance with industry standards. Acceptability will be determined by the Contracting Officer. Acceptable lunch/dinner meal entrees may include, but are not limited to, the following meat/meal choices:

Ground Burger

Baked Ham

Baked/Roasted Chicken

Steak

Roasted Turkey

Roast Beef

Pork Chops

Theme Meal (Mexican, Italian, German fare)

3.2.2 Desserts for lunch and dinner meals may consist of one of the following:

Pie

Cake

Cookies

Bars

Ice Cream

3.2.3 No specific entree at the dinner meals will be served more than once during any consecutive five day period throughout the duration of the specific dates specified for this requirement. The contractor is expected to use their professional judgment in creating an acceptable menu.

4. Other requirements. The contractor shall:

4.1 Provide all dinnerware required to serve the meals (plates, bowls, utensils, napkins, cups, etc.).

4.2 Remove and dispose of all trash that accumulates during the meal periods. (*NOTE: A dumpster is on site for disposal of trash)

4.3 Clean the serving and eating areas after each meal.

4.4 Provide all standard condiments appropriate for the meals in individual serving packets (salt, pepper, sugar, artificial sweetener, coffee creamer, ketchup, mustard, steak sauce, etc.).

4.5 Provide a proposed menu with their offers. Menus will be reviewed and approved by the Contracting

Officer in accordance with the standards identified in this Statement of Work.

5. Meal requirements:

5.1 Number of meals required at each meal period: (No meals the 17th and 24th of June 2018)

June 11th through the 29th: 37 Breakfast Meals per day (629 total)

June 11th through the 29th: 37 Lunch Meals per day (629 total)

June 11th through the 29th: 37 Dinner Meals per day (629 total)

5.1.1 The actual number of meals required may change during the period of performance. The contractor will be given the minimum of a 24 hour notice if there is a change in the number of meals required. The contractor shall only accept changes authorized by the Contracting Officer.

5.2 Meals will tentatively be served at the following times: (No meals the 17th and 24th of June 2018)

*Breakfast: 6:30am-7:30am

*Lunch: 11:30am-12:30pm

*Dinner: 5:30pm-6:30pm

**Meal times are subject to change at any time due to training requirements for visiting units. This shall be coordinated with catering personnel prior to contract performance.

6. Available Resources:

6.1 Ice is available on site for use by the successful offeror.

6.2 A warming table/steam table with four openings (12" Wide x 20” Long x 6” Deep) is available for use by the successful offeror.

6.3 A cooling table (63" Wide x 20" Long x 4” Deep) is available for use by the successful offeror.

6.4 A walk in storage cooler (6' Long x 5' Wide x 5' Tall) is available for temporary storage by the successful offeror. **Any subsistence items stored in this walk in storage cooler are considered property of the 119th WG at any time that the walk in storage cooler is being utilized for storage by the offeror.

7. Personnel Requirements for offerors and employees of offerors:

7.1 The successful offeror shall furnish supervisory, administrative and direct labor personnel to accomplish all work required.

7.2 All employees of the contractor employed in the performance of work under this contract shall be employees of the contractor at all times and are not considered employees of the government.

7.3 In accordance with the 119th Security Forces Installation Security Program and AFI 31-101, ALL vendors who require access to the installation shall accomplish a WG Form 31-18 and satisfactorily complete a National Crime Information Center (NCIC) background check. The issuance of Contractor

Vendor Badges for the successful offeror and all employees of the successful offeror who will be preparing/serving meals on the Installation is required. The successful offeror who is subsequently awarded the contract for this requirement is required to turn in their issued Contractor Badges at conclusion of contractor performance (to include employees of the prime Contractor).

7.4 The successful offeror will ensure that personnel have proper identification for entry onto the North

Dakota Air National Guard Installation, located at 1400 32nd Ave. North, Fargo ND. All employees must have a valid Contractor's Badge issued by the 119th Security Forces Squadron to gain access on base, or the employer will have to wait at the gate entrance to identify those with no picture ID. Details on how to obtain a Contractor's Badge will be provided to the successful offeror prior to Contract Award.

Minimum age for all vendors is 18 years of age (no minors are permitted).

7.5 The Contractor who is awarded the subsequent contract for these catering services will also be offered

Anti-Terrorism Level 1 Training by the 119th Wing Anti-Terrorism Officer.

7.6 Contractor Supervision - any attendant supervisor, or other supervisors designated in writing to act in the successful offeror's behalf, shall be present during all hours when contract employees are working.

7.7 Personal Hygiene - the successful offeror shall ensure that their employees meet the following sanitation requirements:

7.7.1 Personnel serving/preparing meals must wash their hands upon reporting for work, immediately after visiting a lavatory, after smoking, taking a break and after handling raw meat, poultry, garbage, or soiled items. They will also wear food service gloves at all times when handling any food and serving.

7.7.2 Personnel serving/preparing meals must remove wristwatches and bracelets while preparing/serving meals.

7.7.3 Personnel serving/preparing meals must ensure that their fingernails are neat and are kept clean.

7.7.4 Personnel serving/preparing meals shall not smoke, or use tobacco in any form, except during break periods in designated areas.

7.7.5 Personnel serving/preparing meals shall not consume food items/beverages in any form while on the serving line (if applicable) or in any food preparation areas.

7.7.6 Personnel serving/preparing meals must wear acceptable head covers (hats, caps, and hairnets) to prevent loose hair from falling into food or onto food contact surfaces.

7.7.7 Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation shall be cause for immediate removal of the offender(s) by the contractor from further work. Removal of employees for such cause does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services.

7.7.8 Use of Tobacco: The use of tobacco products by contractor personnel while on break will be confined to those areas designated by the government as smoking areas.

7.8 Loitering: Contractor personnel shall not loiter in any working or patron area. Upon satisfactory delivery of meals and cleanup, contractor employees shall promptly depart from the Regional Training

Site and from the Air National Guard Military Installation.

7.9 Quality Assurance. The government shall monitor the contractor's performance under this contract using the following procedures:

7.9.1 If any of the food preparation equipment and/or areas is not up to cleanliness standards, these problems will be corrected on the spot. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in the services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce any fee payable under the contract to reflect the reduced value of the services performed (FAR 52.246-5(d)). If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances or (2) terminate the contract for default (FAR 52.246-5(e)).

7.9.2 Other Observers: Military Public Health personnel, Inspector General Personnel, and other authorized government personnel shall be permitted to observe operations as necessary. Public Health personnel must be allowed to conduct sanitary inspections IAW current food serving guidelines.

8. Contact Information:

8.1 The successful offeror will provide a point of contact upon contract award, to include name, phone number, and email address (if available).

8.2 The contractor will be provided the name and phone number of an on-site point of contact upon contract award. The on-site POC will not have the authority to change contract requirements, but will relay all necessary changes, questions, problems, and other contract issues to the ND Air National Guard

Contracting Officer. The on-site POC will be responsible for any installation access authorizations required by the contractor.

8.3 The North Dakota Air National Guard is a tax-exempt agency. Upon request, a copy of the North

Dakota Air National Guard Tax-Exempt Certificate is available.

8.4 The responsible ND Air National Guard Contract Specialist is MSgt Brian Erdmann, email:

brian.l.erdmann.mil@mail.mil

The following Clauses and Provisions are applicable to this acquisition:

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items

(JAN 2017)

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.222-41 Service Contract Labor Standards MAY 2014

52.222-42 Statement of Equivalent for Federal Hires MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

52.237-3 Continuity Of Services JAN 1991

52.242-15 Stop-Work Order AUG 1989

52.247-34 F.O.B. Destination NOV 1991

52.252-2 Clauses Incorporated by Reference (FEB 1998)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7006 Billing Instructions OCT 2005

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012

252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013)

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.247-7023 Transportation of Supplies by Sea APR 2014