SOW_Aug31-Sept_2_2018.docx

STATEMENT OF WORK

** NO THIRD PARTY VENDORS WILL BE CONSIDERED

Description of Services: (NON-PERSONAL SERVICES) Contractor will provide lodging, meeting room with projection screen, and catered meals for the Chaplain led Strong Bonds Program on the following dates:

August 31-September 2, 2018

A location (within 3 hours of Spokane, WA) that will enhance opportunities for quiet reflection and contemplation to include visually-inspiring and aesthetically-pleasing views that will contribute to an environment conducive to reflective dialogue and personal interaction with close proximity to hiking trails and/or lush, verdant parks to facilitate intimate discussions and contemplative walks apart from group activities. The resort must have some recreational actives both indoor and outdoor. These actives will encourage constructive communication between couples and enhance the overall relationship-building skills.

Hotel must have an onsite restaurant and meeting room for participants to access throughout the specified training dates in order to promote team building and training criteria for the Strong Bonds programs.

These numbers are for planning purposes. Final numbers will be given to the venue no later than 5 days prior to each event. The government WILL NOT PAY and is NOT LIABLE for any meals for staff or military members or any additional meals over the final number given to the hotel 5 days prior to contract start date.

1.0) Room Reservations/Check In

1.1- Reservations will be made with the hotel under the group code of “Washington National Guard Family Retreat”.

1.2- Contractor will hold up to 20 rooms (daily), which 20 rooms will be paid under contract by the Washington National Guard, open for registration until 5 days prior to the event. Military members will call in to reserve their room under his/her name up to 5 days prior to the event. Any reservation not made after the 5 days prior to the event date will be released from the contract and subject to availability basis.

1.3- Check in for the Government contracted rooms will be on Friday night from 1500-2100, and check out will be on Sunday after 1200.

1.4- Each room is based on minimum double occupancy (1 family per room).

1.5- The Government will not be held liable for any room cancellations or upgrades.

2.0) Room Accommodations

2.1- Rooms will be clean and safe commensurate with hotel industry practices. Occupants will have single access to a bathroom and shower. (ROOMS MUST BE AT PER DIEM RATE)

2.2- Government will NOT pay and is not liable for items such as in room movies, alcohol, room service, telephone calls or any other charges beyond the agreed room occupancy rate. These items must/will be paid for directly by the room occupant prior to checkout.

3.0) Payment Procedures

3.1- 20 rooms (at a minimum double occupancy) will be under contract. 4 rooms identified for staff will be paid under individual government travel cards.

3.2- The contractor will send a tax free invoice for meeting room usage, rooms, and meals to the contract Family Programs POC not later than 1 week after the event. Payment will be made after proper invoicing through Wide Area Work Flow.

3.3- Venue fees and meal fees will not be charged to individuals at the event, and will be under the contract.

4.0) Meeting Room

4.1- Meeting room set up: class room style for roughly 20 families (approximately 80 individuals) and refreshments table (table only) must be reserved for weekend at the following times:

Friday 1600-2100

4.2 - The government will not reimburse the contractor and is not liable for any additional items requested by individuals at the event such as coffee or snack items. Any such requests must be paid by the requestor prior to checkout.

5.0) Meals

5.1- The hotel will provide a meal on Friday evening. Saturday the hotel will provide (3) catered meals (breakfast, lunch and dinner) and Sunday the hotel will provide breakfast. All meals must be within the local government per diem rates. Vegetarian option will be included.

5.2-Venue must have an onsite restaurant for participants to access meals throughout the training in order to promote team building and training criteria.

1600-2100 Friday

Dinner meal for 80 people.

0800-0900 Saturday

Breakfast meals for 80 people

1200-1300 Saturday

Lunch meals for 80 people

1700-1800 Saturday

Dinner meals for 80 people

0800-0900 Sunday

Breakfast meals for 80 people

6.0 Additional Preferences

6.1- Free parking for guests.

These numbers are for planning purposes. Final numbers will be given to the venue no later than 5 days prior to event. The government WILL NOT PAY and is NOT LIABLE for any meals for staff or military members on and additional meals over the final number given to the hotel 5 days prior to contract start date.

Golden Eagle Checklist

HOUSEKEEPING (General)

shower doors, etc.)?

they are not on the floor)?

*The government is not liable for, and will not pay for, items such as in rooms movies, alcohol, room service or any other charges beyond the contracted room occupancy rate. These items must be paid for directly by the room occupant prior to checkout.

END STATEMENT OF WORK

QUALITY ASSURANCE SURVEILLANCE REPORT (QASP)

Performance Objective

SO

W Para.

Performance Threshold

Method of Surveillance

1. Facility shall have up to 20 guest rooms for conference attendees.

1.0

prior to event.

inspection by COR

3. Facility shall be able to provide meals (breakfast, lunch, and dinner) and provide menu of items or like items with vendor quote. Vegetarian option will be included. Group, as a whole, will choose either no meals or all three meals at time of booking. Vender will provide pricing for lodging only and pricing for lodging with meals-cost per day.

inspection by COR

5. Facility will include adequate guest parking located within one block of facility.

inspection by COR

END QASP