Combined_Synopsis-Solicitation.pdf

DESCRIPTION:

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN

ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL

INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE

ISSUED.

This solicition - F3W7T26144A001 - is issued as a Request for Quotation (RFQ). Please submit your quotation

NLT 14 June 2016 at 3:00 PM CET torsten.schroeder.de@us.af.mil. If you have any further questions, please contact Torsten Schroeder via email or phone at +49-(0)6565-61-9515.

Place of Performance: 701 MUNSS/MSF, Community Support Center, BLDG 250, Kleine Brogel AB, Belgium

REQUIREMENT:

CLIN 0001: ATM Currency Transfer, Kleine Brogel AB

Description: Non-personal services: The contractor shall provide all labor, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform duties IAW the attached Statement of

Work and Schedule.

Intended Period of Performance: 20 June 2016 - 19 June 2017

Quantity: 12 Months

CLIN 1001: ATM Currency Transfer, Kleine Brogel AB

Description: Non-personal services: The contractor shall provide all labor, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform duties IAW the attached Statement of

Work and Schedule.

Intended Period of Performance: 20 June 2017 - 19 June 2018

CLIN 2001: ATM Currency Transfer, Kleine Brogel AB

Description: Non-personal services: The contractor shall provide all labor, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform duties IAW the attached Statement of

Work and Schedule.

Intended Period of Performance: 20 June 2018 - 19 June 2019

This document incorporates provisions and clauses in effect through the Federal Acquisition Circular 2005-88. This requirement is currently funded.

mailto:torsten.schroeder.de@us.af.mil

CLAUSES INCORPORATED BY REFERENCE

52.204-7 SYSTEM FOR AWARD MANAGEMENT

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS

52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

52.217-9 OPTION TO EXTENT THE TERM OF THE CONTRACT

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING

52.225-13 RESTRICTION ON CERTAIN FOREIGN PURCHASES

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN

ACTIVITES OR TRANSACTIONS RELATING TO IRAN – REPRESENTATION AND

CERTIFICATION

52.232-18 AVAILABILITY OF FUNDS

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-- SYSTEM FOR AWARD

MANAGEMENT

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS

52.233-1 DISPUTES

52.233-3 PROTEST AFTER AWARD

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

52.243-1 CHANGES – FIXED PRICE – ALT 2

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES

252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DoD OFFICIALS

252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT

252.204-7004 ALTERNATE A, SYSTEM FOR AWARD MANAGEMENT

252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION

CONTROLS

252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT

REPORTING

252.204-7015 DISCLOSURE OF INFORMATION TO LITIGATION SUPPORT CONTRACTORS

252.222-7002 COMPLIANCE WITH LOCAL LABOR LAWS (OVERSEAS)

252.225-7041 CORRESPNDENCE IN ENGLISH

252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS

OUTSIDE THE UNITED STATES

252.229-7000 INVOICES EXCLUSIVE OF TAXES OR DUTIES

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

252.232-7008 ASSIGMENTS OF CLAIMS (OVERSEAS)

252.232-7010 LEVIES ON CONTRACT PAYMENTS

252.233-7001 CHOICE OF LAW (OVERSEAS)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

5352.242-9000 CONTRACTOR ACCESS TO AF INSTALLATION

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in relative order of importance):

1.) Price;

2.) Technical;

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (MAR 2016)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi)

(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section

862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

252.229-7001 TAX RELIEF – BASIC (SEP 2014)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor’s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: BTW

RATE (PERCENTAGE): 21%

(b) The Contractor’s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government’s exemption from these taxes.

The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

F3W7T2

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F78900

Issue By DoDAAC FA5606

Admin DoDAAC FA5606

Inspect By DoDAAC F3W7T2

Ship To Code F3W7T2

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

torsten.schroeder.de@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

bryan.stewart.2@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5352.201-9101 OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

mailto:torsten.schroeder.de@us.af.mil mailto:bryan.stewart.2@us.af.mil

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: douglas.guldan@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: heidi.hoehn.de@us.af.mil

Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ

AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air

Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Performance Work Statement

1. Scope of work

1.1 This Performance Work Statement entails general requirements for a Security Company to provide secure transportation of ATM funds to and from Andrew’s Federal Credit union in The Netherlands and Kleine Brogel Air

Base, Belgium.

1.2 The contractor shall provide all personnel, supervision, equipment, tools, materials and other items and services to accomplish this contract.

2. DESCRIPTION

2.1 Pick-up (if applicable) and/or delivery of Euro notes.

2.1.1 The transported and/or picked-up values are transferred in one trunk equipped with a neutralization system.

The values intended for the trunk will be packed in one or more sealed bag(s). The trunk in which the values are stored stays with the customer. The value transporter will exchange the trunk with the ordered notes with the trunk at the customer’s (no order: empty trunk). The trunks are not opened but simply exchanged.

2.1.2 Before the start of the contract the contractor must accomplish a security audit to check the protected space. A protected space is a space in the building where the values in a safe manner in or out the trunk will be removed. The main features of such protected space are:

2.1.2.1 A closed room which can be locked

2.1.2.2 The transaction may not be visible to others

2.1.2.3 The room must be equipped with burglar-proof materials

2.2 Replenishment of the ATM

2.2.1 The replenishment of the ATM (refilling the cassettes) may be done at another moment than the delivery of the notes. The refilling and delivery of notes will be accomplished within 24hrs. Should this requirement not be met the contractor must inform 701 MUNS before the pick-up is made.

2.2.1.1 The total amount of Euro to replenish the ATM is based on how much it is being used.

2.2.2 The following activities must be performed:

2.2.2.1 Setting off the alarm system (if applicable)

2.2.2.2 Handling first line maintenance (e.g. replacing paper rolls)

2.2.2.3 Open the trunk

2.2.2.4 Counting and refilling the cassettes

2.2.2.5 Printing reconciliation ticket

2.2.2.6 Update cash levels in ATM software (including reject/retract bin)

2.2.2.7 Remove (swallowed) cards

2.2.2.8 Test the ATM (if applicable)

2.2.2.9 Close ATM and trunk

2.2.2.10 Visual control of the ATM/room

2.2.2.11 Setting on the alarm system (if applicable)

2.2.3 Replenishment of the ATM will be accomplished once every month.

2.2.3.1 It will be necessary to schedule fixed dates for delivery and replenishment to avoid problems while entering the base with weapons.

2.2.3.2 For delivery/replenishment beside the schedule, 701 MUNSS needs to be notified at least 24 hrs in advance.

2.3 Additional Details

2.3.1 The processed values will be accomplished within D+1 (or D+2 after a statutory holiday or exceptionally in holiday periods or at exceptional workload at the cash center) counted, reported and transferred to your financial institution for crediting.

2.3.2 The picked up values will be credited in case of counting and debited in case of an order.

2.4 Duration of the contract shall be 1 basic year with 2 option years.

3. ATM LOCATION

The ATM is located within a Belgian military installation.

3.1 Base Entry Passes:

Contractor personnel may access the ATM site only if they are in possession of an ID (pass) issued by 10W Tac. For each employee assigned to perform work under this agreement, the contractor must submit the base pass submittal paperwork, listed below, upon issuance of the Purchase order/contract. Information may be updated with new employee, vehicle or weapon information with a minimum of two weeks of the next required access date. The contracted company must submit the following information for each person, vehicle, and weapon requesting entrance to Kleine Brogel AB.

3.1.1 Full Name

3.1.2 Place of Birth

3.1.3 Date of Birth

3.1.4 Copy of Identification Card

3.1.5 Vehicle Information (i.e., make, model, license plate)

3.1.6 Weapon Information (i.e. type of weapon, amount of ammunition carried)

3.1.7 Company Name

3.1.8 Point of Contact

3.1.9 Date of Delivery

3.2 Persons not entitled access to the Kleine Brogel AB via passes must be escorted by authorized persons.

Maximum 4 persons per escort can be processed in. Escort must be permanently present and as such attention is to be paid that the escorted persons are processed out again when leaving the base. Expenditure of time will not be separately reimbursed.

3.2.1 Passes, which are no longer needed, shall be immediately returned to the issuing point. Loss or stolen passed shall also be reported immediately.

3.2.2 The contractor must inform his employees that they may be subject to search upon entry or exit of the AB upon request by the responsible base entry security officer. Expenditure of time will not be reimbursed.

4 WORK STOPPAGES

4.1 Work stoppages may occur during the performance of work due to military exercises or real world events. Upon direction from the Contracting Officer the contractor will cease vehicular traffic to and from the job site and all work will be laid down. If possible, 701 MUNSS will give the contractor 72 hours notice of all military exercises.

4.2 Damage to Property of the US Government:

The contractor shall repair to original condition at his cost any damages to US Government property cause by him or his employees. Damages to any utility lines must be repaired within 12 hours. Repairs of communication cables will be performed by an approved qualified company at a cost to be reimbursed by the contractor.

4.3 Security Regulations:

The regulations of the Security Police for entry into military areas must be strictly adhered to by all employees.

They may traffic only in the immediate ATM area and on access and exit ways. In case of noncompliance with the regulations the employees concerned may be expelled from the military area by the security officer. Instructions by the military police shall be immediately complied with. The contractor is responsible for all personnel employed by him.

4.4 Material and Work Quality:

All materials necessary to be in place at Kleine Brogel AB prior to the Security Contract taking place must be communicated in writing to the Contractor and agreed upon by both parties prior to the contract taking effect.