A-12 Amendment 0001.pdf

AMENDMENT 0001 F3V3E12121A001

The purpose of this amendment is to answer questions regarding this solicitation, revise

Appendix 1 and Appendix 2 of the Performance Work Statement (PWS), and revise the

Price Exhibits.

The following questions and answers are provided:

Question 1: Price exhibit-A includes the 40 washers for Lodging which will be installed in the future. When will these washers be installed during the base year?

Answer 1: Projected 40 washers will be required upon completion of facility renovation to repair drainage piping. Currently the project is unfunded; therefore, the date and year of the installation is unknown.

Question 2: Price exhibit-a does not include the 57 washers 25 gas dryers and 32 el. dryers for

Dormitory use in the future. Where does bidder include the price for these units and when do you expect them to be installed?

Answer 2: Bldgs 634 and 690 have been moved from the Future Requirement Category to the

Dormitory Category on Appendix 1. Price Exhibits A through E include a place for the bidder to insert prices for 57 washers, 25 gas dryers and 32 electric dryers for buildings 634 and 690. A revised Price Exhibit changed the type of dryers in Bldg 634 from gas to electric.

Question 3. Will the contractor have the Month of October 2012 to install all of the units?

Answer 3: In accordance with Para 1.2 of the PWS, the phase-out of old appliances and phase-in of new appliances shall be performed during the 30 day period preceding expiration of the current contract. The current contract expires 30 Nov 2012; therefore the phasing-in of new appliances could begin as early as 1 Nov 2012, depending on when the CO accepts the contractors’ Phase-in schedule.

Question 4: Please provide the name of the present contractor.

Answer 4: Excalibur Laundries, Inc.

Question 5: Please provide the number and type of abuses of units during the present contract.

Answer 5: Two washer consoles were damaged/dented by occupant.

Question 6: Please provide the number of relocation's and removals of units during the present contract.

Answer 6: FY11 – 300 appliances relocated. FY12 – 10 appliances relocated.

Question 7: Page 26 Attachment 2 the future summary does not include 32 electric dryers listed in future category, included however in the gas dryers. Building 1600 includes 40 washers with no corresponding dryers? Please explain

Answer 7: The PWS has been revised to correct the numbers for the future requirements in the summary section. There are no future requirements for dryers in building 1600.

Question 8: Building Plans have a drawing for Building 540 which indicates "huge dryer/huge washer" is not listed on summary Matrix... Which is correct?

Answer 8: Appendix1 of the PWS has been revised to include 1 washer and 1 gas dryer for

Building 540. New floor plan attached.

Question 9: 1.3.1 PWS states "largest capacity appliance which will fit in the designated area...”

This will always be a front load washer due to the lack of an agitator mounted in the tub but at a greater price per unit in initial cost and provision for maintenance. Is this the procurement strategy to source only frontload equipment?

Answer 9: The requirement specifies largest capacity appliance. The requirement does not specify front load washer versus top load washer. Reminder that the washers must meet energy star requirement.

Question 10: While not guaranteed does a schedule of future equipment needed by fiscal yr.

exist.

Answer 10: Bldgs 634 and 690 have been moved from the Future Requirement Category to the

Dormitory Category on Appendix 1. Bldg 1600 – Date of drainage renovation project unknown.

Question 11: Could we get price exhibits on FBO in Excel?

Answer 11: No. Per guidance, all documents must be scanned and converted to a Portable

Document Format (PDF) before releasing for public consumption.

Question 12: Will an SF 1449 be issued for this solicitation?

Answer 12: A SF 1449 will not be used for this solicitation. The Combined Synopsis/

Solicitation constitutes the only solicitation that will be posted.

Question 13: Who is responsible for cleaning the space under, behind and around the existing washers and dryers (and vents) once they are removed and before the new machines are installed?

Answer 13: The government would expect a team effort from outgoing and incoming contractors. It would be in the best interest of the incoming contractor to ensure the area is thoroughly cleaned because they will be responsible Scheduled Monthly Cleaning (reference

PWS, Para 1.7) the following month.

Question 14: Will the machines described in "future requirements", paragraph 1.5, be required to be out of the box new?

Answer 14: Appliances shall be new, out of the box, unless otherwise mutually agreed on, in writing, by the Contracting Officer and the contractor.

Question 15: Will the drains in buildings 1600, 596 and 1659 be properly repaired/opened before the installation of the new washers?

Answer 15: The Government is aware of a future drainage renovation project for Bldg 1600;

however, funding is currently not available. The Government is not aware of any other facility with entire drainage problems. Occasionally individual situations arise when drains need to be addressed and unclogged but this is on a case-by-case basis versus a facility issue; the contractor will notify the Government of any drainage issues.

Question 16: Paragraph 1.8.1 requires the vents to be cleaned "by any means necessary." Since this will require disassembling vents, removing sheet rock and portions of walls, who is responsible for the cost to repair construction type of work?

Answer 16: The Government does not want the contractor to remove sheet rock or portions of walls to meet the intent of the duct cleaning requirement. However, disconnecting/moving appliances, exhaust louvers, grills and access covers may need to be accomplished to meet the requirement.

Question 17: Is the cleaning of the machines, floor area around the machines, etc discussed in paragraph 1.7 required on a monthly basis - or an on-going basis? Another words, would the contractor be responsible for cleaning the machines once a month or cleaning the machines on a daily or near daily basis?

Answer 17: Monthly

Question 18: When cleaning the floor area around the machines, how great of a perimeter is required to be cleaned around each machine?

Answer 18: In front of the appliance to the wall and on both sides. The Government is not requiring the contractor to clean the entire laundry room.

Question 19: Who is responsible for cleaning the walls behind the washers and dryers?

Answer 19: The contractor is not required to provide maintenance to the wall; however the contractor is required to ensure the wall is free of lint and debris.

Question 20: Would the contractor be responsible for cleaning the washers and dryers in the individual living quarters of the houses and apts in building 1670 and Sky Court?

Answer 20: Yes

Question 21: Paragraph 1.9.2 discusses the requirement of replacing a machine which is out of order more than 72 hours. If this occurs, does the replacement machine need to be out of the box new?

Answer 21: Appliances shall be new, out of the box, unless approved, in writing, by the

Contracting Officer.

Question 22: Each dryer has an exhaust vent hose which is attached to the back of the dryer and then to a wall vent connected to the wall behind the dryer. When were the vents last cleaned and who cleaned them?

Answer 22: It is expected the flexible exhaust dryer duct is the appropriate length and does not get clogged/backed up and create a fire danger. The contractor shall ensure the flexible duct operates as designed and if necessary clean or replace the ducts. Refer to PWS, Paragraph 1.8 for Permanent Exhaust-Duct cleaning requirements.

Question 23: Will the contractor be responsible for cleaning the vents from the back of each dryer to where the vent enters the wall behind the dryer only?

Answer 23: It is expected the flexible exhaust dryer duct is the appropriate length and does not get clogged/backed up and create a fire danger. The contractor shall ensure the flexible duct operates as designed and if necessary clean or replace the ducts. Refer to PWS, Paragraph 1.8 for Permanent Exhaust-Duct cleaning requirements.

Question 24: Will the Air Force provide the contractor a secure staging area where washers and dryers can be received, assembled and prepared for installation?

Answer 24: No secure staging area will be provided. However, at each location, the contractor can coordinate with the facility manager for a place to park and deliver appliances. No appliances or packaging shall remain overnight on the outside of the facility.

Question 25: Will the Air Force provide the contractor a location where packing material removed from the washers and dryers can be disposed?

Answer 25: Reference PWS, Paragraph 1.3. NOTE, for guidance on recycling material.

Packing material that is not recyclable must be disposed of at an off-base location.

Question 26: Will the contractor be allowed to use elevators in building where where washers and dryers are to be installed?

Answer 26: Reference PWS, Paragraph 1.2. “Building elevators are available for contractor use for all multi-level facilities with the exception of Bldgs 596 and 776.”

Question 27: How many dryers require three prong electrical plugs and how many require four prong electrical plugs?

Answer 27: Quantity of each is not available. In accordance with PWS, Paragraph 1.3.

“Contractor shall furnish all parts and accessories necessary to connect appliances at no additional cost to the government.”

Question 28: Please provide detailed requirements for the monthly cleaning and the quarterly cleaning and labeling requirements. How do they differ?

Answer 28: Detailed requirements for Monthly Cleaning are outlined in PWS, Paragraph 1.7.

Detailed requirements for Quarterly Cleaning are outlined in PWS, Paragraph 1.8. Detailed requirements for Appliance Labeling are outlined in PWS, Paragraph 1.6. Detailed requirements for Quarterly Permanent Exhaust-Duct Labeling are outlined in PWS, Paragraph 1.8.2.

Requirements for cleaning and labeling are specific.

Question 29: Price Exhibit---Reserved building 1600 lodging qty 40 washers for FY 13 and

FY14 but number of months is 0. For FY 15,16 and 17 number of months is 12.

Answer 29: Price Exhibit C through E, Item # 2003-R, 3003-R, and 4003-R were changed to add “RESERVED” to the Service column and changed the Months from 12 to 0.

Question 30: How will the pricing be considered for FY 13 and 14 when it appears that the 40 washers will not be installed until FY 15 but you want a unit cost for the 40 washers.

Answer 30: Price Exhibits for FY15, FY16, and FY17 have been revised to add “RESERVED” to the Service column and to change Months from 12 to 0. A unit cost is required for the Basic

Period and all the Option Periods. Appliances will be required upon completion of facility renovation to repair drainage piping; however, currently the project is unfunded and date of installation is unknown.

Question 31: Do you want us to put $0 in column for unit cost. Can you tell us how much abuse occurred during the present contract?

Answer 31: Provide a unit cost for appliances in case the Future Requirements are needed.

Abuse – See Answer to Question 5.

Question 32: Attachment 2 page 26- and Price Exhibit. Attachment 2- Total washers 666, gas dryers 264, electric dryers 86 and stacks 253 to that total you add 32 washers building 634 and

25 washers building 690 starting base year. 40 washers are added to building 1600 option year

3; therefore are not included in Price Exhibit until Option year 3. Future category you have 32 electric dryers Dorm 634 and 25 gas dryers dorm 690, however the 32 electric dryers building

634 do not show up on Price Exhibit.

Answer 32: Future Requirements are already included in the Grand Total amount. Bldg 1600 -

Price Exhibits FY15, FY16, and FY17 have been revised to add “RESERVED” to the Service

Column. Price Exhibits, Bldg 634 gas dryers have been changed to electric dryers.

Question 33: Summary attachment page 26--washers you add up total of all washers and come up with 666 washers; however starting in base year there will only be 626 washers with 40 washers being added option year 3 is that correct? Gas dryers you add up total of all gas dryers and come up with 264; however unter future category you only show 25 gas dryers for building

690. So is the total 264 or 239? Electric dryers you add up total of all electric dryers and come up with 86 which includes 32 electric dryers in the future; you do not include the 32 electric dryers in the Price Exhibit. So should the total for electric dryers be 86 or 86 less 32 not listed in

Price Exhibit for a total of 54?

Answer 33: Washers: Price Exhibits and Appendix 1, Gym – Bldg 540, 1 Washer added.

Appendix 1, Bldgs 634 and 690 were moved from Future Category to Dormitory Category.

Appendix 1, Total Washers – 667; however, 40 of those are RESERVED for all years. Gas

Dryers: Price Exhibits and Appendix 1, Gym – Bldg 540, 1 Gas Dryer added. Price Exhibits, Dormitory – Bldg 634, Gas Dryers have been changed to Electric Dryers. Appendix 1, Bldg 690 was moved from Future Category to Dormitory Category. Appendix 1, Total Gas Dryers – 233.

Electric Dryers: Price Exhibits, Dormitory – Bldg 634, Gas Dryers have been changed to Electric

Dryers. Appendix 1, Total Electric Dryers – 118.

See Revised Price Exhibits and Appendix 1.

Question 34: Does cleaning the dryers include dismantling any part of the dryer, such as removing the lint screen and cleaning the area beneath it?

Answer 34: The PWS does not require dismantling the dryer. The appliances are owned by the contractor and if they wish to dismantle to clean or if dismantling is needed for proper operation of the appliance the contractor may do so.

The following changes are made to Attachment 1, Price Exhibits:

o Price Exhibit A:

Changed Item # 001-A through 004-Q to Item # 0001-A through 0004-S.

An extra zero was added to the Item #’s in addition to an increase of two

Item #’s.

o Price Exhibits A through E:

Dormitory: Bldg 634 – Changed gas dryers to electric dryers

Base: Added Gym 540 Washer 1 and Gas Dryer 1 o Price Exhibit C through E:

Item # 2003-R, 3003-R, and 4003-R – Added “RESERVED” to Service column and changed the Months from 12 to 0.

The following changes are made to Attachment 2, PWS, o Appendix 1:

Lodging:

Changed 1st St 127-134 to read 1st St 127-133

Gyms:

Added Bldg 540 – Washers 1; Gas Dryers 1

Changed Subtotal – Washers from 2 to 3; Gas Dryers from 0 to 1

Dormitory

Moved Bldg 634 from Future Category – Washers 32 and Electric

Dryers 32

Moved Bldg 690 from Future Category – Washers 25 and Gas

Dryers 25

Changed Subtotal – Washers from 435 to 492; Gas Dryers from 90 to 115; Electric Dryers from 36 to 68

Future Category:

Moved Bldg 634 and Bldg 690 to Dormitory

Changed Subtotal – Washers from 97 to 40; Gas Dryers from 25 to

0; Electric Dryers from 32 to 0

Summary:

Changed Gyms – Washers from 2 to 3; Gas Dryers from 0 to 1

Changed Dormitory – Washers from 435 to 492; Gas Dryers from

90 to 115; Electric Dryers from 36 to 68

Changed Future Requirements – Washers from 97 to 40; Gas

Dryers from 57 to 0

Changed Grand Total Washers from 666 to 667; Gas Dryers from

264 to 233; Electric Dryers from 86 to 118 o Appendix 2:

Bldg 540:

The word “HUGE” has been removed

No additional questions will be allowed. All proposals for Solicitation F3V3E12121A001 are due no later than 4:00 pm Central Standard Time (CST), on Friday, August 17, 2012.