Syn-Sol ComboFire Drill Pad Maint.doc

The 375th Contracting Squadron at Scott AFB IL is contemplating an award for the service of Fire Drill Pad Maintenance located at Scott AFB, IL for 01 Oct 12 through 30 Sep 13, subject to availability of funds.

This is a commercial purchase using FAR Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation reference number is F3S3522116AQ01, it is being issued as a Request for Quotation (RFQ).

(iii) The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2005-60 effective 26 Jul12, and the Defense Federal Acquisition Regulation Supplement DPN 20120724 Edition.

(iv) This acquisition is 100% Small Business Set Aside under North American Industry Classification System (NAICS) code 541350. The small business size standard is $7.0 million.

(v) Contract Line Item Number(s) (CLINS)

Provide maintenance/inspections October through December 2012, which also includes winterization prior to freezing damage approximately first week in November. Provide repairs to the Drill Field, as a minimum; by replacing the igniters, cutout panels, water pumps, and the high-density polyethylene liners based on the inspection results. Materials, supplies, and parts needed for Drill Field maintenance and/or repairs shall be reimbursed at cost. Items costing less than $1,000.00 may be acquired on an as-needed basis without obtaining prior Government approval. Items costing $1,000.00 or more shall obtain approval from the Contracting Officer’s Representative prior to purchasing any item. Additionally, the contractor shall seek competitive pricing for any single item or combination of items estimated to cost $2,500.00 or more.

NET AMT

Provide maintenance/inspections January through May 2012, which also includes dewinterization when danger of freezing damage has passed approximately the latter half of April. Provide repairs to the Drill Field, as a minimum; by replacing the igniters, cutout panels, water pumps, and the high-density polyethylene liners based on the inspection results. Materials, supplies, and parts needed for Drill Field maintenance and/or repairs shall be reimbursed at cost. Items costing less than $1,000.00 may be acquired on an as-needed basis without obtaining prior Government approval. Items costing $1,000.00 or more shall obtain approval from the Contracting Officer’s Representative prior to purchasing any item. Additionally, the contractor shall seek competitive pricing for any single item or combination of items estimated to cost $2,500.00 or more.

NET AMT

Provide maintenance/inspections during the months of Jun through Sep 2012. Provide repairs to the Drill Field, as a minimum; by replacing the igniters, cutout panels, water pumps, and the high-density polyethylene liners based on the inspection results. Drain, clean, and inspect conservation pond liner. Materials, supplies, and parts needed for Drill Field maintenance and/or repairs shall be reimbursed at cost. Items costing less than $1,000.00 may be acquired on an as-needed basis without obtaining prior Government approval. Items costing $1,000.00 or more shall obtain approval from the Contracting Officer’s Representative prior to purchasing any item. Additionally, the contractor shall seek competitive pricing for any single item or combination of items estimated to cost $2,500.00 or more.

NET AMT

The contractor shall be available to respond to emergency propane leak service calls within one hour, 24 hours a day, and 7 days a week. Provide an hourly rate $_______ per service call. This will be the cost for each service call submitted at the time of billing and includes two (2) days labor based on two (2) workers. Please include this $4,500.00 in the total of all items Nos. 0001 - 0006.

NET AMT

Materials, supplies, and parts needed for Drill Field maintenance and/or repairs shall be reimbursed at cost. Items costing less than $1,000.00 may be acquired on an as-needed basis without obtaining prior Government approval. Items costing $1,000.00 or more shall obtain approval from the Contracting Officer Representative (COR) prior to purchasing any item. Additionally, the contractor shall seek competitive pricing for any single item or combination of items estimated to cost $2,500.00 or more. An amount of $8,000 will be allotted to this purchase order at time of award. Please include this $8,000 in the total of all items Nos. 0001 – 0006.

NET AMT

Additional hourly rate if warranted and approved labor hours outside normal inspection visits and above and beyond emergency service call. Provide an hourly rate $_______ per service call. Estimate should be based on hourly work with two (2) personnel.

NET AMT

TOTAL FOR ALL ITEM NOS COMBINED 0001 – 0006:_________________

PROVIDE PRICING ON EACH OF THE ITEM NOS. WITH YOUR RESPONSE TO THIS RFQ.

Include the total amount of $4,500.00 for line item 0004 and $8,000.00 for line item 0005 in your grand total. These dollars will be obligate at the time of award to allow the vendor to respond to emergency service calls and to purchase necessary authorized expendables and replacement parts. The purchase of authorized expendables and replacement parts will be coordinated with the Contracting Officer Representative (COR) prior to purchasing any item.

(vi) Description of requirements:

The contractor shall provide all tools, supplies, labor, equipment and labor/management necessary to maintain and repair the Fire Rescue Training Facility at Scott Air Force Base in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. Included are the Aircraft Fire Rescue Training Facility (AFRTF; encompasses the aircraft prop, its controls, conservation pond, pump house and propane tank), High-Reach Extendable Turret (HRET) Penetration Trainer, a classroom facility, Smoke-simulation Induction Systems, Panasonic cameras with digital recorder, the Structural Trainer and the Firefighter Competition Tower. Also included are the following props: LPG Close-Combat, Rail Car, Tractor-Trailer (DOT 306 roll-over), Drafting Stand & Accessories, Automobile, and Box trailer props. These components hereafter referred to in summary as “Drill Field.” The contractor shall comply with manufacturers’ recommendations and procedures, Air Force Technical Order 35E1-2-13-1, NFPA 1403, Standard on Live Fire Training Evolutions, 2007 Edition, NFPA 58: Liquefied Petroleum Gas Code, 2011 Edition and local, state, and federal requirements applicable to the work involved. The complete Performance Work Statement (PWS) has been loaded in FedBizOpps.

(vii) The Government desires FOB Destination, Scott AFB, IL for the performance period of 01 Oct 12 through 30 Sep 13.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Provisions and clauses can be viewed through Internet access at the Air Force FAR Site, http://farsite.hill.af.mil.

ADDENDA TO 52.212-1:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. DUNS Number _________________________________________

2. TIN Number ___________________________________________

3. CAGE Code ___________________________________________

4. Contractor Name _________________________________________

5. Payment Terms (net 30) or Discount _____________________________________

6. Period of Performance _01 Oct 12 – 30 Sep 13______________________________

7. Business Type (i.e. small, women-owned, etc.)______________________________

8. Point of Contact & Phone Number________________________________________

9. Fax Number _____________________________________

10. Email address___________________________________________________

11. FOB (destination or origin) _______________________________________

12. GSA number, if applicable to this requirement ___________________________

(ix) The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition. Provisions and clauses can be viewed through Internet access at the Air Force FAR Site, http://farsite.hill.af.mil.

The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical acceptability of required certifications, licenses, and experience;

(2) Price

The following paragraphs include the certifications, licenses, and experience for evaluation of acceptability:

Experience. As training environment is inherently dangerous, controlling operational risk to maximum extent is imperative. Vendor will have 3 years of maintenance experience specific to LPG Live Fire Training facilities.

Submit in writing a cover letter and supporting attachments. If there are multiple employees qualified, a team's qualifications should be provided; if a sub is required, equivalent qualifications of the sub should be expected/addressed prior to the visit.

Certified Propane Installer or Service Provider certification as defined under the Propane Educational Research Council (PERC) standards.

Submit one (1) page certification document and/or wallet certification card as supporting documentation; include experience background. -OR- Be under the supervision of a Licensed Professional Mechanical Engineer (PME). (Provide name and contact information of PME.)

Journeyman level electrician or under the supervision of a licensed professional Supervising Electrical Engineer. Evidence that personnel performing electrical work meet the requirements identified in the Unified Facilities Criteria (UFC) 3-560-01, Electrical Safety, O&M, Section 2-2 through 2-2.4.

Submit certification document and/or wallet certification card as supporting documentation; include experience background. -OR- Provide name and contact information of supervising engineer.

Professional Engineer Experience. Evidence that engineer has specific experience conducting evaluations on live fire structural trainers (qualifications identified in NFPA 1403, Para 5.2.2.2 and Appendix A.5.2.2.2…see APPENDIX E of the Performance Work Statement.)

Submit certification document and/or wallet certification card as supporting documentation; include experience of structural evaluations on live fire training systems.

(x) Offerors must include with their proposal a completed copy of the provision at 52.212-3, Offeror Representation s and Certifications---Commercial Items, and DFARS

252.212-7000, Offeror Representations and Certifications---Commercial Items, with their quote, unless this information has been submitted electronically as part of its annual representations and certifications at https://orca.bpn.gov.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies (Feb 2012).

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive--Orders Commercial Items, applies (Mar 2012).

The following additional FAR clauses apply to this acquisition:

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.219-6, Notice of Total Small Business Set-Aside FAR 52.219-28, Post-Award Small Business Set-Aside

FAR 52.222-3, Convict Labor

FAR 52.222-21, Prohibition of Segregated Facilities

FAR 52.222-26, Equal Opportunity

FAR 52.222-36, Affirmative Action for Workers with Disabilities

FAR 52.222-41, Service Contract Act of 1965, as Amended

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving

FAR 52.225-13, Restrictions on Certain Foreign Purchases

FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration

(xiii) The following provisions and clauses also apply and, in accordance with FAR 52.252-1 and FAR 52.252-2 are incorporated by reference:

FAR 52.222-22, Previous Contracts and Compliance Reports

FAR 52.223-5, Pollution Prevention and Right-To-Know

FAR 52.232-18, Availability of Funds

FAR 52.237-2, Protection of Government Buidlings, Equipment and Vegetation

FAR 52.237-3, Continuity of Services

FAR 52.247-34, F.O.B. Destination

DFARS 252.204-7003, Control of Government Personnel Work Product

DFARS 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials

DFARS 252.225-7000, Buy American Act – Balance of Payments Program Certificate

DFARS 252.225-7001, Buy American Act and Balance of Payments Program

DFARS 252.225-7002, Qualifying Country Sources as Subcontractors

AFFARS 5352.223-9001, Health and Safety on Government Installations

AFFARS 5352.242-9000, Contractor Access to Air Force Installations

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states that wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only

It is not a Wage Determination

FAR 52.252-1, Solicitation Provision Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil AFFARS 5352.201-9101, OMBUDSMAN (Apr 2010)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Mr. Gregory S. Oneal, HQ AMC/A7K, 507 Symington Drive, Scott AFB, IL 62225-5022, (618) 229-0267, fax (618) 256-6668, email: gregory.oneal@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting.

In accordance with DFARS 252.204-7004, Alternate A, prior to receiving any contract award, contractors must be registered in the Central Contract Registration (CCR). If not already registered, you should immediately register with CCR via the Internet at http://www.ccr.gov/. Confirmation of CCR registration must be obtained before award can be made. DFARS 252.232-7003 Electronic Submission of Payment Requests. Department of Defense (DOD) Appropriations Act of 2001, Section 1008 Electronic Submission and Processing of Claims for Contract Payments requires that any claim for payment under a DOD contract shall be submitted in electronic form. Wide Area Workflow Receipt and Acceptance (WAWF-RA) is the DOD system of choice for implementing this statutory requirement. Use of the basic system is at NO COST to the contractor and training will be provided. Information available at no cost is located at http://www.wawftraining.com

(xiv) N/A

(xv) QUOTES ARE DUE TO Scott AFB, IL NO LATER THAN 12:00 P.M. CST on 09 Aug 12.

(xvi) Quotes are due to:

By mail:

375 CONS/LGCB

Attn: Judy Jennings 201 E Winters St, Bldg 50

Scott AFB IL 62225-5015

By fax:

618-256-2174

Attn: Judy Jennings

By email:

judy.jennings@scott.af.mil

PERIOD FOR ACCEPTANCE OF QUOTES:

The offeror agrees to hold the prices in its quote firm for 125 calendar days from the date specified for receipt of quotes.

The point of contact for this acquisition is Judy Jennings: phone 618-256-9271; fax 618-256-2174; e-mail judy.jennings@scott.af.mil. In the event this individual is not available, contact Ms. Marcia Wuebbels: phone 618-256-9308; fax 618-256-2174; e-mail marcia.wuebbels@scott.af.mil.